CITY OF TWINSBURG, OHIO REGULAR COUNCIL MEETING MINUTES TUESDAY, JANUARY 27, G. Sorace, S. Scaffide, B. McDermott, B. Furey and T.

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1 CITY OF TWINSBURG, OHIO REGULAR COUNCIL MEETING MINUTES TUESDAY, JANUARY 27, 2015 ROLL CALL: ABSENT: ALSO PRESENT: G. Sorace, S. Scaffide, B. McDermott, B. Furey and T. Yates M. Stauffer, S. Rodin Katherine Procop, Mayor David Maistros, Law Director Karen Howse, Finance Director Shannon Collins, Clerk of Council CAUCUS: The caucus meeting was called to order at 7:04 pm. Presentations No presentations this evening. Items for Discussion Babka s Park Mr. Sorace stated he asked the Law Director to look into legislation on renaming Babka s Park to Veterans Park. Mr. Sorace stated it makes sense because the park is right next to the VFW. Mr. Furey asked if legislation would be a resolution or an ordinance. Mr. Maistros stated it would be a resolution. MOTION: TO CREATE LEGISLATION RENAMING BABKA S PARK TO VETERAN S PARK. No further items for discussion. Audience Participation: Michael Turle 9930 Forest Lake Drive Mr. Turle asked what the status of the C-5 zoning map? It was said that some of the properties did not go through the proper channels to be passed. Mr. Furey asked Mr. Maistros to give an update on this situation.

2 Page 2 Mr. Maistros stated in 2008 there was an amendment to changed Historical District to Mixed- Use. It was presented to Planning Commission, who then recommended it to Council. It was read on three separate occasions and a Public Hearing was held on July 8, There was discussion at the Public Hearing. It was sent to the Board of Elections in November 2008 and passed city wide. Individual parcels don t get placed on the ballot when the overall requirements change. It changes all parcels at the time. Planning Commission not only sent their recommendations but the map to council prior to councils vote. Mr. Turle asked if there is a copy of this map on record with Summit County and if this map shows all sixty-some parcels or only five parcels? Mr. Maistros stated there were not five parcels mentioned. All parcels zoned C-5 Historic are now C-5 Mixed. Mr. Maistros stated he does not know what the county keeps on record. Mayor Procop stated it was Ordinance for the recommendation for the C-5 change and the ballot issue recommendation was Resolution Chuck Bonacci Heritage Drive Mr. Bonacci stated he is here to talk about passed legislation regarding the trail with Glenwillow. Mr. Bonacci stated there have been six residents who have talked to council and record number of phone calls and s. Mr. Bonacci stated he is here to encourage council to revoke this legislation. Mr. Furey stated he later this evening he is going to talk about changing section three of that legislation to state may consider instead of how it is currently written which states will each provide funds. Mr. Bonacci stated that the new comprehensive plan pamphlet is a great marketing tool. He stated we could utilize our website for a lot of this and get it out sooner to the residents. No further audience participations this evening. Pending Legislation: Ordinance Zoning change for 2651 Aurora Road and lot next to McDonalds from C- 5 to C-3 Ordinance Salary Ordinance Mr. Furey stated that there were some recommended changes that will be made and then presented again to council. Mayor Procop asked if those changes could be gone over. Mr. Sorace stated that the Finance Committee made a recommendation to have a straight three percent increase for the administration and it is still in the Finance Committee for further discuss and will not be voted on tonight.

3 Page 3 Ordinance Enter into an agreement with OPBA Patrol Unit Ordinance Increase the Fitness Center rates by 7% as recommended by the Parks & Recreation Commission. Resolution Enter agreement with Perry and Associates to provide audit services for five years Resolution Enter agreement with Squires, Patton and Boggs to provide bond counseling services Resolution Appointing two members to Architectural Review Board Resolution Appointing two members to Capital Improvements Board Resolution Appointing four members to the Environmental Commission Resolution Appointing three members to the Parks and Recreation Commission Resolution Trading Fire vehicle for a new LUCAS CPR device Resolution Establishing a policy for employees to fund HSA accounts by a Sick Leave Cash out under limited circumstances Resolution Enter agreement with Twins Days Ordinance Enter agreement with Twinsburg Township to provide Fire Protection and Emergency Medical Services Miscellaneous: Mr. Furey would like to discuss changes to the wording in Resolution , Section III. He would like it to change it to will consider approval of funds equal to fifty percent of the total project cost that is not covered by grants and bring back to Council. No further miscellaneous this evening. Adjournment: This meeting unanimously adjourned at 7:35 PM Regular Council Meeting: Mr. Furey, President of Council called the Regular Council meeting to order at 7:40 PM. ROLL CALL: ABSENT: G. Sorace, S. Scaffide, B. McDermott, B. Furey and T. Yates M. Stauffer, S. Rodin

4 Page 4 ALSO PRESENT: Katherine Procop, Mayor David Maistros, Law Director Karen Howse, Finance Director Shannon Collins, Clerk of Council INVOCATION & PLEDGE OF ALLEGIANCE: Mr. Furey bestowed the Invocation and led Council in the Pledge of Allegiance. APPROVAL OF MINUTES: The minutes of the January 13, 2014 stand approved as written. AWARDS AND PRESENTATIONS: No awards or presentations this evening. PUBLIC PARTICIPATION: Kathy Bonacci Heritage Drive Mrs. Bonacci spoke in opposition of the proposed trail from Glenwillow to Twinsburg. She asked that council consider not going forward with this project and listen to the residents. Sheila Williams Ms. Williams spoke regarding the Summit County Board of Health. She also spoke regarding the diversity of the city. Michael Turle 9930 Forest Lake Drive Mr. Turle spoke regarding the trail from Glenwillow to Twinsburg. He stated he spoke with some of the residents and he does not understand why the city needs this path. He asked why grants cannot be found to help the residents. No further public participation this evening. Mayor Procop commented that the statement regarding grants for Glenwillow to Twinsburg trail. She stated it is harder to get grants for individual s property verses improving something that benefits multiple people. Mr. Scaffide stated there will be a meeting if the plan ever gets to a final phase. Mr. Sorace stated he would not want the trail in his back yard and he does not want it in those resident s back yards. He stated that the city does an exceptional job at applying and securing grants. Mr. Yates stated he has walked the area of the proposed trail and part of the project would be to help the erosion problem. Without this project some residents will continue to lose parts of their property. Mr. Yates continued by saying he spends a lot of time on trails and would welcome one so close. COMMITTEE AND/OR COMMISSION REPORTS:

5 Page 5 Mr. Scaffide BZA, Capital Improvements, Public Works, Fitness Advisory BZA will meet January 14 th but applicant did not show. Next meeting will January 28 th watch for upcoming agenda. No other committees have met since last meeting. Mr. Yates Finance, Public Works, Golf Advisory, Community Relations Finance met earlier this evening and discussed the salary ordinance. Mr. Sorace to report Attended the resident meeting regarding the upcoming Hillsdale project. No other committees have met since last meeting. Mr. McDermott Finance, Public Works, Volunteer Firemen Volunteer Firefighter Dependent Fund Committee met. They elected a chair and secretary. They will be meeting again later this year. Attended the Finance Committee meeting earlier this evening. Mr. Sorace will report No other committees have met since last meeting. Mr. Furey Planning, Treasury Investment, Parks & Recreation, Chamber No committees have met since last meeting. Mr. Rodin Environmental Commission, Community Relations, Safety Not in attendance this evening. Mr. Sorace Finance, Charter Review Oversight, Twins Day, Safety Finance Committee met earlier in the night and discussed the salary ordinance. Twins Days will meet on January 14 th and are progressing along with the planning. It is the 40 th Anniversary the reason for the no theme is due to it being the 40 th anniversary year. The mayor will be meeting with Twins Days to discuss the contract with the city. No other committees have met since last meeting. Mrs. Stauffer ARB, Safety Committee, Public Works Not in attendance this evening. MAYOR S REPORT: Thanked Laura Siefer and the Senior Center for all their work. They will be busy with upcoming events including a Super Bowl party, Marti Gras party and Valentine s Day party. The senior van makes about 6,000 trips a year for our seniors to take them to appointments, etc.. DEPARTMENT HEAD REPORTS: Karen Howse-Finance Director FINAL DECEMBER 2014 LOCAL TAX COLLECTIONS City Income Tax receipts for December 2014 total is $ 1,373, compared to December 2013 receipts in the amount of $2, This reflects a decrease of 34.06% or down by $709, compared to last year. Refunds are also reflective in the December collections. Total refund amount is

6 Page 6 $8, Total year-to-date receipts collected for 2014 is $22, compared to 2013 collection of $25,058, This reflects a decrease of 8.70% or down by $2,180, compared to last year. The net cash distribution applied due to quarter % rate reduction change is: $169, As a result of the quarter percent rate reduction to the city's income tax rate effective in As well as, refunds throughout the year the City of Twinsburg has collected $2,957, less this year. Compared to last year, the city received a total of $ less dollars as a result of the rate change. This reflects a 17.58% decrease compared to last year or $630,974 less. JANUARY 2015 LOCAL INCOME TAX COLLECTION City Income tax month to date/year to date receipts for January 2015 total is $1,8725, compared to January 2015 receipts in the amount of $2,975, This reflects a decrease of 38.66% or $1,150, more compared to last year. Refund in the amount of $24, is included in the January s collections. The net cash distribution applied due to the quarter percent rate change is: $ Larry Finch Director of Community Planning and Economic Development Ordinance is on its final reading tonight. This ordinance requests re-zoning of two parcels on E. Aurora Road (address 2561 E. Aurora Road - immediately east of McDonalds) from C-5 Mixed Residence/Business to C-3 Interchange Business District. This change is at the request of the owner and was reviewed and recommended by Planning Commission at its November 3, 2014 meeting after considering the transitional nature of these parcels at the western extreme of the C-5 district. Welcome to the following new businesses: Clinch-Tight will occupy 9300 Dutton Drive and bring 15 new employees to the City. The company is anticipated growing into the 90,000 s.f. building. Crossfit Fitness at 8054 Darrow Road celebrated a ribbon cutting last Friday. Comprehensive Plan Executive Summary document is now available. Copies were distributed to Council mailboxes and are available to anyone on request or by stopping by the City Hall lobby or Building Division offices. JRS Annual report associated with redevelopment of the former Chrysler Stamping Plant property as Cornerstone Business Park has been completed and submitted to the State of Ohio. The $2.2 million of JRS grant funding has been matched by more than $12 million in investment by the property owner in buildings, land, rail modifications, and storm water systems serving the business park. CRA and TOP reporting cycle begins the end of January. CRA reporting forms are not yet available from the State of Ohio, but should be available to enable monitoring letters to be sent to benefitted companies by the end of the month. Reports will be due back from the companies by the end of February and a meeting of the Twinsburg Tax Incentive Review Committee will be conducted in March. CRA reports must be received by the State by March 30 th. Kolette Woloszynek Human Resource & IT Director HR Report to Council

7 Page 7 Open enrollment meetings for healthcare will be held on Feb 9 th, 10 th, & 11 th. Employees will select a healthcare plan for 2015 and will have an opportunity to meet with various health, insurance and financial vendors to explore additional retirement savings and insurance options. The renewal from Medical Mutual this year came in initially at 16.7%, but we were able to negotiate it down to 10%.The only real plan design changes this year will be in the prescription coverage. Seasonal hiring is up and running with the new website we ve made some improvements in the process for applying and completing new hire paperwork. Anyone interested in seasonal employment in Parks and Rec (Camp Leaders, lifeguards, concessions) or at Gleneagles (Rangers/Starters) can find more information on the City s website. Civil Service Applications are currently being accepted for the Patrol Officer exam which will take place on February 8 th at 1:00 PM at Dodge School. So far we have over 90 applicants. We are accepting up to 150. The deadline is Feb 6 th at 2:00 PM. IT A new warm back site has been established at the Community Center. This new service will provide an offsite back-up to all our servers in addition to the on-site back-up function already in place. This new system continuously monitors for new files as they are created and copies them to the back-up server within the hour so we will never lose more than one hour of data. We have received several initial quotes for the new camera system for Council chambers. These quotes are coming higher than expected so in order to do it right, it is likely that we will be seeking additional appropriations before it s all said and done. LEGISLATION ORDINANCE AN ORDINANCE REZONING TWO PARCELS OF PROPERTY LOCATED AT 2561 EAST AURORA ROAD, TWINSBURG, OHIO, (PARCELS # and # ) FROM C-5 MIXED RESIDENCE/BUSINESS USE TO C-3 INTERCHANGE BUSINESS USE MOTION: TO ADOPT RESOLUTION Moved by B. Furey, seconded by T. Yates Mr. Yates said this make sense to change these parcels but keep the change contained by Commerce Parkway. Mr. Furey stated this will be going to the ballot for the residents to vote on hopefully this May. ORDNINANCE AN ORDINANCE AMENDING SALARIES, WAGES AND EMPLOYMENT DESCRIPTIONS FOR CERTAIN EMPLOYEES OF THIS CITY AND

8 Page 8 UPDATING CLASSIFICATIONS OF EMPLOYEES, TO BE KNOWN AS THE 2015 SALARY ORDINANCE; AND DECLARING AN EMERGENCY Ordinance was passed over this evening. ORDINANCE AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF TWINSBURG, OHIO, TO ENTER INTO A CONTRACT WITH THE OHIO PATROLMEN S BENEVOLENT ASSOCIATION, PATROL UNIT MOTION: TO ADOPT RESOLUTION Moved by B. Furey, seconded by B. McDermott Mr. Furey this a union contract for the mayor to enter into. ORDINANCE AN ORDINANCE ESTABLISHING MEMBERSHIP FEES AND RATES FOR THE FITNESS CENTER IN THE PARKS AND RECREATION DEPARTMENT RESOLUTION A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A FIVE YEAR PROFESSIONAL SERVICES AGREEMENT WITH PERRY & ASSOCIATES TO PROVIDE FOR THE AUDIT OF THE CITY S FINANCIAL STATEMENTS FOR THE YEARS ENDING DECEMBER 31, 2014, 2015, 2016, 2017 AND 2018 MOTION: TO ADOPT RESOLUTION RESOLUTION A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH SQUIRES, PATTON & BOGGS (US) LLP TO PROVIDE BOND COUNSELING SERVICES MOTION: TO ADOPT RESOLUTION Moved by B. Furey, seconded by T. Yates Mr. Yates stated this is just moving our bond counsel to this group.

9 Page 9 RESOLUTION A RESOLUTION APPOINTING TWO MEMBERS TO THE ARCHITECTURAL REVIEW BOARD AND DECLARING AN EMERGENCY MOTION: TO ADOPT RESOLUTION AS AN EMERGENCY Moved by B. Furey, seconded by B. McDermott MOTION: TO ADD MARGE GANTOUS AND JOHN MIDLIK MOTION: TO ADOPT RESOLUTION AS AN EMERGENCY AS AMENDED RESOLUTION A RESOLUTION APPOINTING TWO MEMBERS TO THE CAPITAL IMPROVEMENT BOARD AND DECLARING AN EMERGENCY MOTION: TO ADOPT RESOLUTION Mr. Furey stated we are still looking for a Ward 4 member. RESOLUTION A RESOLUTION APPOINTING FOUR MEMBERS TO THE ENVIRONMENTAL COMMISSION AND DECLARING AN EMERGENCY MOTION: TO ADOPT RESOLUTION AS AN EMERGENCY Moved by B. Furey, seconded by T. Yates MOTION: TO ADD NAME OF GARY GOLDNER TO WARD 1 Moved by B. Furey, seconded by T. Yates MOTION: TO ADOPT RESOLUTION AS AN EMERGENCY, AS AMENDED

10 Page 10 RESOLUTION A RESOLUTION APPOINTING THREE MEMBERS TO THE PARKS AND RECREATION COMMISSION, AND DECLARING AN EMERGENCY MOTION: TO ADOPT RESOLUTION AS AN EMERGENCY MOTION: TO AMEND RESOLUTION TO ADD LISA TURNER TO THE WARD ONE AND JOHN BLUST FOR AT-LARGE Moved by B. Furey, seconded by S. Scaffide MOTION: TO ADOPT RESOLUTION AS AN EMERGENCY, AS AMENDED RESOLUTION A RESOLUTION AUTHORIZING THE CITY TO DISPOSE CERTAIN PROPERTY OWNED BY THE CITY OF TWINSBURG AND NO LONGER NEEDED FOR MUNICIPAL PURPOSES BY EXCHANGING IT WITH UNIVERSITY HOSPITALS FOR A LUCAS CPR DEVICE MOTION: TO ADOPT RESOLUTION Mayor Procop stated she is very excited about this and it is a great benefit for our Fire Department. RESOLUTION AN RESOLUTION ESTABLISHING A POLICY TO PERMIT EMPLOYEES TO FUND THEIR HEALTH SAVINGS ACCOUNT THROUGH THE USE OF A SICK LEAVE CASH-OUT PROGRAM UNDER CERTAIN LIMITED CIRCUMSTANCES; AND DECLARING AN EMERGENCY MOTION: TO ADOPT RESOLUTION

11 Page 11 RESOLUTION A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH TWINS DAYS, INC RAVENNA ROAD, TWINSBURG, OHIO Resolution was passed over this evening. ORDINANCE AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF TWINSBURG TO ENTER INTO AN AGREEMENT WITH TWINSBURG TOWNSHIP TO PROVIDE FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES UNFINISHED BUSINESS, NEW BUSINESS, MISCELLANEOUS Mr. Scaffide: Mr. Yates: Mr. McDermott: Mrs. Stauffer: Not in attendance this evening Mr. Sorace: Mr. Rodin: Not in attendance this evening. Mayor Procop: Mr. Maistros: Mr. Furey ADJOURNMENT: This meeting unanimously adjourned at 8:49 PM. Attest:

12 Page 12 Bill Furey President of Council Shannon Collins Clerk of Council