CITY OF TWINSBURG, OHIO REGULAR COUNCIL MEETING MINUTES TUESDAY, NOVEMBER 28, 2017

Transcription

1 CITY OF TWINSBURG, OHIO REGULAR COUNCIL MEETING MINUTES TUESDAY, NOVEMBER 28, 2017 ROLL CALL: S. Scaffide, J. McFearin, M. Stauffer, B. Furey, G. Sorace, B. Steele and S. Rodin ABSENT: ALSO PRESENT: Ted Yates, Mayor David Maistros, Law Director Karen Howse, Finance Director Shannon Collins, Clerk CAUCUS: The caucus meeting was called to order at 7:00 pm. Presentations No presentations this evening. Items for Discussion No items for discussion this evening. Audience Participation: No audience participations this evening. Pending Legislation: Ordinance Award bid for Demolition of Old School to Bertonlini Mr. Maistros stated that there was a question regarding the deed at the last council meeting. He sent a letter to Superintendent Powers, who in turn forwarded that to the school board and their legal counsel. Mr. Maistros stated he has spoken with their legal counsel and they were to let the city know by today s meeting to let the city know. He spoke with them today and at this time they do not have any interest to enforce any real or perceived deed restrictions. Resolution Enter agreement with GPD for consulting for SR91/I-480 interchange Ordinance Amend appropriations for SR91/I-480 interchange Ms. McFearin asked if we have to go forward with the project. Ms. Mohr stated the city did not have to go forward with the project. Mr. Furey stated he doesn t want to pay for a study and then get stuck moving forward with the project because they agreed to and paid for a study. Mr. Steele asked Ms. Howse if she recalled a Finance meeting earlier this year where she stated that the city needed to look at projects like this moving forward. Ms. Howse stated that as the

2 Page 2 projects are presented that the city needed to look at the impact the project would have on the budget. This does not just go for projects but all capital items. Ms. Mohr stated the city has been awarded approximately $3 million for design, which the city has a 10% match for If the city is not going to move forward Ms. Mohr would need to let the state know so they can appropriate the money elsewhere. Ms. McFearin asked how this project idea got started. Ms. Mohr stated that ODOT had looked at the area years ago but was not in a position to move forward. She stated the city started looking at it again a couple years back while evaluating the downtown area. Mr. Steele asked if council could wait until after they find out if the city will be awarded the construction grant before passing this part. Ms. Mohr stated she will try and find out when the construction grant will be awarded. She will also try and get GPD to a council meeting in December. Mr. Furey asked if GDP is the only company we can get designs through. Ms. Mohr stated no but all would have to be ODOT pre-qualified to do certain project. GPD scored highest in the ranking for this type of project. The mayor stated that he does not want to discourage Ms. Mohr from looking for funding for projects. However, this project is not on his short term radar. Ordinance Fire Contract with Township Ordinance Award bid for 2018 Storm Sewer and Culvert Replacement Resolution Donate old Fire Dept. radios to Metro SWAT Ordinance Establishing salary rate for 2018 Ordinance Amend appropriations for salaries, overtime and uniforms for Police Dept. and Dispatch Resolution Agreement with Legal Defenders office Ordinance Accepting alternate bid for kitchen equipment at clubhouse to Cavanaugh Mr. Furey asked if this money was in addition to the amount already appropriated. Mayor Yates stated that they are currently negotiating the prices so it will be lower than what is currently proposed but yes this would be in addition to what was already approved. Miscellaneous: Mr. Scaffide discussed changes to the Council Rules regarding Council President. He stated that when the changes were passed in May that he did not realize that the way things were set up would allow for a potential newly elected councilperson to become president before some sitting members have had the opportunity. Mr. Scaffide proposed council go back to the rotating way they did it and when the new council is in place they can sit down after the first of the year and discuss further. Mr. Sorace stated that all of council was invited to make changes. He and Ms. McFearin worked on changes and presented them to all of council to review over a six week period.

3 Page 3 Mr. Furey stated the rotation that is in the rules is the current rotation that council was on. Mr. Rodin stated that he thinks the new members should have a say in this. Mr. Scaffide stated that the current council has the opportunity to bring it back to the way it was and then the new council can discuss after the first of the year. Mayor Yates asked how the rules address Vice President. Mr. Scaffide stated they do not and that is one of the thing that needs addressed. Mr. Furey asked exactly what Mr. Scaffide would like to do. He stated repeal what is in place, go back to how it was prior and then have discussions as a new council. Mr. Steele stated that council needs to consider that if something were to happen to the mayor, or he is out of town, the Council President runs the city. Mr. Scaffide stated he will make a motion during the regular meeting. Ms. Howse stated she will be presenting an appropriations amendment at the next meeting for the electric golf carts. They will be purchased out of this year s budget instead of next year s. Ms. Howse stated Bryan Mineard got a quote from state bid for approximately $400,000 and Ms. Howse recommends moving forward with the purchase instead of financing due to the interest rate. The city will begin making money off the rentals as soon as they are put in play. The mayor stated that the city needs to allow enough time from when the order is placed to make sure we can get them in house in time for the season along with the chargers. Mrs. Stauffer asked how the maintenance on the carts will work. The city will be responsible for the maintenance but electric carts are easier to maintain. Mr. Steele asked if there is a warranty with the carts. The mayor believes there is but will have to look into those details. Ms. McFearin asked what the life expectancy is for the carts. The mayor stated he would expect eight-ten years. No further miscellaneous this evening. This meeting unanimously adjourned at 7:47 PM Regular Council Meeting: Mr. Furey called the Regular Council meeting to order at 7:51 PM. ROLL CALL: S. Scaffide, J. McFearin, M. Stauffer, B. Furey, G. Sorace, B. Steele and S. Rodin

4 Page 4 ABSENT: ALSO PRESENT: Ted Yates, Mayor David Maistros, Law Director Karen Howse, Finance Director Shannon Collins, Clerk INVOCATION & PLEDGE OF ALLEGIANCE: Mr. Sorace bestowed the Invocation and led Council in the Pledge of Allegiance. APPROVAL OF MINUTES: The minutes of November 14, 2017 were approved as written AWARDS & PRESENTATIONS: On behalf of city council, Mrs. Stauffer presented Mr. Rodin with a proclamation for his eight years of service on city council. Mr. Furey presented Mr. Sorace with a gavel as a thank you for being the Council President for He also presented Mr. Sorace with a proclamation for his twelve years of service on city council. No further awards or presentations this evening. PUBLIC PARTICIPATION: Daisy Walker and Scott Barr Environmental Commission Ms. Walker and Mr. Barr spoke on behalf of the Environmental Commission to thank Mr. Rodin for his years of dedication to the city and the Environmental Commission in particular. Bill Hon 2410 Warren Parkway Mr. Hon spoke about the weather warning sirens. He stated he believes that the city should have activated them during the storm a few weeks back. He thinks the city should look at additional protocol on when to activate them. Howard Walker Fox Hollow Circle Mr. Walker spoke on behalf of himself and the residents of Fox Hollow and Boulder Brook regarding many residents in these two new subdivisions being scammed by a company. He asked if there is any help the city could provide these residents. Mr. Maistros responded to Mr. Walker and stated that he was recently made aware of the situation and the city has pulled the company s bond. He offered to meet with the residents. Mr. Steele asked if Ryan Homes had recommended the company to the residents. Mr. Walker said for some they may have but he was not sure of each individual home owner s situation.

5 Page 5 Mr. Furey responded to Mr. Hon s comments regarding the weather warning sirens and stated at the last council meeting the mayor went over some items and the city is working to consider additional situations to activate the sirens. Mr. Yates stated that the city had an all call in that night for service, police, dispatch and fire. The employees started clean-up that night. The next morning, the city reached out to other municipalities and they sent equipment and some sent crews to help. No further public participation this evening COMMITTEE AND/OR COMMISSION REPORTS: Mr. Scaffide BZA, Capital Improvement, Public Works, Compensation BZA will met on November 22 nd and discussed Appeal which they decided to table and asked the residents to work with their neighbors to try and come up with a solution to represent to the board. MOTION: TO REPEAL SECTION OF COUNCIL RULES REGARDING COUNCIL PRESIDENT AND REVERT BACK TO WHAT IS WAS PRIOR TO MAY 2017 Moved by S. Scaffide, seconded by M. Stauffer MOTION: TO AMEND MR. SCAFFIDE S MOTION TO KEEP OF COUNCIL RULES REGARDING COUNCIL PRESIDENT CURRENT AND MOVE WARD 4 TO 2018 AND WARD 2 TO Moved by B. Furey, seconded by G. Sorace Upon roll call motion to amend passed unanimously Moved by B. Furey, seconded by G. Sorace Upon roll call motion to pass motion as amend passed unanimously 5-2 with Mr. Furey and Mr. Sorace dissenting Nothing further to report this evening Mrs. Stauffer ARB, Safety, Fitness, Vol. Fire Will report on ARB at the next meeting. Mr. Furey Finance, Parks & Rec, Treasury, Compensation Parks & Recreation will met on November 30 th at 6:30 in Council Chambers. Christmas party at St. Rita s on December 2 nd from 1-3 pm for Special Needs students. Mentioned the Twinsburg Strong Fundraiser where all proceeds will go to the Community Hunger Center in town.

6 Page 6 Mr. Sorace Community Relations, Twins Day, Charter Review, Public Works Nothing to report this evening Mr. Rodin Environ. Commission, Finance, Safety, Public Works The next Environmental Commission meeting will be Thursday, February 8 th, 2018 at 7PM in Council Chambers. The Environmental Commission has formed an "Earth Day Committee", to bring in more interaction with people, activities, live music, environmental projects, issues and education. Also for 2018, IF APPROVED, the Environmental Commission will incorporate an "Adopt a Street Program", which will be offered to a local company/companies. Adoption signs with the company name will be installed along the adopted route and at least two clean-ups required per year. December 13 th will be the city s Light the Night Hanukkah celebration Mr. Steele Finance, Planning, Compensation, Golf Golf Advisory Board met Monday and an update on the clubhouse was given. The city is working on an updated logo. There are a few vacancies on the board that will be advertised. Ms. McFearin Fitness, Chamber, Safety, Community Relations Community Relations Board will meet on December 14 th at 5:00pm.. MAYOR S REPORT: Attended the Senior Thanksgiving Dinner. Thanked Laura and all the sponsors for a great event. Gave a clubhouse update to the Golf Advisory Board. Clubhouse should be enclosed in the next few weeks. Thanked Mr. Rodin and Mr. Sorace for their years of service to the city. It was great working with them on council and as the mayor. Nothing further to report this evening DEPARTMENT HEAD REPORTS: Karen Howse Finance Director NOVEMBER 2017 LOCAL TAX COLLECTIONS City Income Tax receipts for November 2017 total is$1,532, compared to November 2016 receipts in the amount of$1,077, This reflects an increase of 42.16% or $454, more over last year. Refunds and adjustments in the amount of$40, are also reflective in the November collection. Total year-to-date receipts collected for 2017 is$20,648, compared to 2016 collection of $19,224, This reflects an increase of 7.41% or $1,423, more over last year. The total net change in distribution for individual, net profit and withholder is:$183,310.90

7 Page 7 Kolette Woloszynek Human Resource and Information Technology Director CIVIL SERVICE Met November 9th Next meeting is Thursday, November 30 th Extra meetings being held to work on the Rules rewrite Meeting in conference room to best facilitate discussion regarding the rewrite of their Rules Kolette in the process of preparing the year-end CS Report and will copy Council IT Finishing up the New Phone System Integration We re-configured the system design to have enough hardware (server & Phones) for the new clubhouse/restaurant/banquet center expansion without additional cost. The new phone system at Gleneagles will communicate with the NEC system we just installed via a 100mg network connection. Completed a top-down analysis of our communications expenses with Windstream 1-Increase bandwidth for the public WIFI internet (including the Fitness Center) - from 10mb to 100mb. 2-Increase bandwidth for the Fire Station 2 access from 5mb to 20mb 3-Added an additional 100mg circuit at the Golf Course for the new clubhouse/restaurant/banquet center expansion. 4-Removed the Akron lines at a savings of $ per month 5-Reduced the PRI circuit (main phone trunks) expense from $ /month to $907.00/month 6-Added PS ALI - which identifies every location (down to the office) a number is at for enhanced 911 ability. 7-Included in the pricing 5000 minutes of long distance, giving further reduction in expense. Our new plan includes all of these additional services while cutting our costs; Your current monthly expense is: $ Your new monthly expense will be $8, Monthly Savings: $ Yearly savings: $15, New Server for our Miscellaneous Websites Moved all of our misc. websites, i.e. Rock the Park, Twinsburg Theatre, TwinsburgFitness.com (new) to a New faster and more secured server. New Public Network for the Fitness Center I.T. approved the new wireless network design for the Fitness Center which will be installed by the end of the year. It is a "mesh" network that will work more efficiently for the large number of members who move throughout the facility. This network coupled with

8 Page 8 the 10-fold increase in internet speed will handle the needs of not only the Fitness Center but our entire public network for the unforeseen future. HR The Mayor and Karen and I will be meeting with Oswald, our insurance brokers tomorrow to review our costs and discuss healthcare renewal plans for next year. Fire negotiations are well under way captains and Firefighters Meeting with Prescription Fitness to tweak the employee wellness program for next work in progress Holiday gathering for employees Dec 12 th all departments participate - cookies and punch Derek Schroeder Parks & Recreation Director Turkey Trot was the largest attended one to date Parks & Rec helped this year with the set-up of the lights at city hall as they are now the city s responsibility since we now own them. Collected between toys from Louie s Light Exchange. These toys will be donated to Summit County kids. The Holiday Giving Tree is up at the Fitness Center. LuminoCity was another successful event. The coordination with the other communities was great. Winter Wonderland is Sunday 12/3 Breakfast with Santa is Saturday 12/9 Light the Night is Wednesday 12/13 Senior Holiday Party is Wednesday 12/22 Willy Wonka practices have started Senior Snow Plow applications are due by 11/30 to receive the reduced rate Congratulated Pat on her well-deserved retirement Thanked both Mr. Rodin and Mr. Sorace for their support while on council. No further Department Head reports this evening LEGISLATION ORDINANCE AN ORDINANCE ACCEPTING THE BID OF RAY BERTOLINI TRUCKING COMPANY INC. FOR THE DEMOLITION & SITE RESTORATION PROJECT FOR PROPERTY LOCATED AT 8997 DARROW ROAD; AND DECLARING AN EMERGENCY RESOLUTION A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONSULTING SERVICES AGREEMENT WITH GPD GROUP FOR THE SR91/I- 480 INTERCHANGE Resolution was passed over this evening.

9 Page 9 ORDINANCE AN ORDINANCE AMENDING THE CURRENT YEAR APPROPRIATIONS FOR THE VARIOUS SPECIAL REVENUE ACCOUNTS AS ESTABLISHED IN ORDINANCE , THE APPROPRIATION ORDINANCE OF THE CITY OF TWINSBURG FOR THE YEAR 2017 (Stands on First Reading) ORDINANCE AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH TWINSBURG TOWNSHIP TO PROVIDE FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES (Stands on First Reading) ORDINANCE AN ORDINANCE ACCEPTING THE BID OF M. CAMPBELL CONTRACTING, LLC, FOR THE 2018 STORM SEWER & CULVERT REPLACEMENT RESOLUTION A RESOLUTION AUTHORIZING THE CITY TO DONATE CERTAIN PERSONAL PROPERTY OWNED BY THE CITY OF TWINSBURG AND NO LONGER NEEDED FOR MUNICIPAL PURPOSES TO METRO SWAT MOTION: TO ADOPT RESOLUTION Moved by G. Sorace, seconded by B. Steele Upon roll call motion passed unanimously ORDINANCE AN ORDINANCE ESTABLISHING WAGE INCREASES FOR THE MAYOR AND THE NON-BARGAINING UNIT EMPLOYEES FOR 2018 Read by S. Collis ORDINANCE AN ORDINANCE AMENDING THE CURRENT YEAR APPROPRIATIONS FOR THE VARIOUS SPECIAL REVENUE ACCOUNTS AS ESTABLISHED IN ORDINANCE , THE APPROPRIATION ORDINANCE OF THE CITY OF TWINSBURG FOR THE YEAR 2017 RESOLUTION A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH THE LEGAL DEFENDER S OFFICE OF SUMMIT COUNTY, OHIO TO PROVIDE FOR REPRESENTATION OF INDIGENT DEFENDANTS MOTION: TO ADOPT RESOLUTION Moved by G. Sorace, seconded by B. Furey Upon roll call motion passed unanimously

10 Page 10 ORDINANCE AN ORDINANCE ACCEPTING THE ALTERNATE BID (K-1) FOR KITCHEN EQUIPMENT OF CAVANAUGH BUILDING CORPORATION AND APPROVING A CHANGE ORDER TO UPGRADE THE BANQUET CENTER KITCHEN EQUIPMENT AT THE GOLF CLUB HOUSE UNFINISHED BUSINESS, NEW BUSINESS, MISCELLANEOUS Mr. Scaffide: Wished Mr. Rodin and Mr. Sorace well and thanked them for their service Mrs. Stauffer: Wished Mr. Rodin and Mr. Sorace well and thanked them for their service Asked that council committee requests Mr. Furey: Congratulated Mr. Rodin and Mr. Sorace on their retirements from council. Offered his condolences to the Turle family on the passing of Jack Turle. Mr. Steele Wished Mr. Rodin and Mr. Sorace well on their next part of life Offered his condolences to the Turle family Stated the clubhouse is further along than he thought it would be and looks forward to seeing continued progress Ms. McFearin: Congratulated Mr. Rodin and Mr. Sorace and wished them well Stated the next council meeting is 12/5 Mayor Yates: Wished Mr. Rodin and Mr. Sorace well in their the next stages Reminded residents there are back to back council meetings in December Mr. Maistros Thanked Mr. Rodin and Mr. Sorace for their time on council. It was a pleasure working with them. Mrs. Collins Wished Mr. Sorace and Mr. Rodin well.

11 Page 11 Mr. Rodin: Thanked all the department heads for their help through the years Thanked the rest of council Thanked his family for their support over the years Thanked the residents for their support Thanked mayors Procop and Yates Mr. Sorace: Thanked council Thanked all the city employees Thanked the residents Stated he believes the city is in good hands Wished the city of Twinsburg nothing but success in the future Ms. Howse ADJOURNMENT: This meeting unanimously adjourned at 8:59 pm. Attest: Maureen Stauffer President of Council Shannon Collins Clerk of Council