KITSAP TRANSIT BOARD OF COMMISSIONERS MEETING MINUTES OF SEPTEMBER 4, 2018

Transcription

1 KITSAP TRANSIT BOARD OF COMMISSIONERS MEETING MINUTES OF SEPTEMBER 4, 2018 Board of Commissioners Present: Daugs, Leslie, City of Bremerton, Council Member- absent Erickson, Becky, Mayor, City of Poulsbo, Vice Chair Fuller, Mark, Teamsters Local No. 589, non-voting member Garrido, Charlotte, Kitsap County Commissioner Gelder, Robert, Kitsap County Commissioner, Chair Medina, Kol, Mayor, City of Bainbridge Island Putaansuu, Robert Mayor, City of Port Orchard Stern, Ed, City of Poulsbo, Council Member Wheeler, Greg, Mayor, City of Bremerton Wolfe, Edward, Kitsap County Commissioner Staff Present: Jill Boltz, Clerk of the Board; Darrell Bryan, Marine Services Director; Jeff Cartwright, Human Resources Director; John Clauson, Executive Director; Ellen Gustafson, Operations Director; Steffani Lillie, Service and Capital Development Director; Charlotte Sampson, Executive Assistant/Deputy Clerk of the Board; Hayward Seymore, Facilities and Maintenance Director. Also Present: Ron Templeton, Legal Counsel 1. CALL TO ORDER: Chairperson Gelder called the meeting of the Kitsap Transit Board of Commissioners to order at 8:30AM. 2. AGENDA REVIEW No changes. 3. CHAIRPERSON'S COMMENTS Chairperson Gelder welcomed everyone back from the August break. 4. CITIZENS' ADVISORY COMMITTEE REPORT Operations Director Gustafson reported on the CAC's briefing of the proposed legislative agenda; slideshow of the week's progress prior to launch of the Finest; shared the newspaper article on the Finest; provided information on progress during August on transit centers, Kingston, State Transportation Conference & Roadeo; meetings with State legislative staff and Environmental Sustainability Management System (ESMS) certification of Charleston and North Base. Minutes of September 4, 2018 Board Meeting 1

2 5. PUBLIC COMMENTS Michael Williams, Bremerton, spoke to transfer slips at all bus stops. 6. EXECUTIVE SESSION: pursuant to RCW (1)(b) Lease or purchase of real estate - 15 minutes. At 9:12AM, Chairperson Gelder recessed the meeting into Executive Session At 9:27AM, Chairperson Gelder reconvened the meeting. 7. CONSENT/ACTION ITEMS a. Warrants for June 2018 Warrant numbers transit fund to in the amount of $1,018,085 Warrant numbers ferry fund to in the amount of $2,097)87 Payroll transfers of $1A20A92 ACH clearing account payments in the amount of $43A98 Travel Advances in the amount of $663 b. Warrants for July Warrant numbers transit fund to in the amount of $1A49,698 Warrant numbers ferry fund to in the amount of $2,065,344 Payroll transfers of $1,745,571 ACH clearing account payments in the amount of $17A37 Travel Advances in the amount of $690 c. Minutes of July 17, 2018 Board Meeting d. Resolution No , Authorizing Kingston Security Camera Purchase & Installation e. Resolution No , Authorizing Server Replacement Purchase Commissioner Stern moved and Commissioner Erickson seconded the motion to approve the Consent Agenda. Discussion: None. Motion passed unanimously. 8. FULL DISCUSSION I ACTION ITEMS: a. Presentation: Vision 2040 Award Josh Brown, Executive Director Puget Sound Regional Council, explained the Vision 2040 Awards recognize the great work and implementation of the region's plans at a local level. Brown recognized and thanked Bremerton City Council member Kevin Gorman for serving on the selection committee. Brown pointed out and congratulated Kitsap Transit as the recipient of two awards in the same year, which has never happened. Awards were received for the Passenger-Only Ferry Program and North Viking Transit Center and Base. b. Legislative Update and Proposed 2019 Legislative Agenda Minutes of September 4, 2018 Board Meeting 2

3 Dylan Doty, Doty & Associates, Inc. provided a short update for the mid-year including the influx of new legislators, committee composition and leadership. Doty presented the proposed action items for 2019: Support Capital Project Funding- Connecting WA & Regional Mobility Grant Funding Support and explore a Regional Passenger-Only Ferry Facility Support Parking Demand Management Strategies (in conjunction with WSTA) Support Use of Cameras for HOV-only and Transit-only Lane Enforcement (in conjunction with WSTA) Support other efforts from WSTA and transit agencies, which potentially include: o Transit electrification infrastructure funding o Procurement disclosure law changes o Long-term alternative revenue discussions Discussion included providing additional information on the proposed legislative agenda items; including a problem statement and proposed solution, with more frequent updates from Doty. c. Resolution No , Authorizing Surplus of Property formerly known as Parker Lumber Executive Director Clauson explained that the property was purchased with the initial intent to build the East Bremerton Transit Center; however, a better and less expensive property was found and purchased. Staff has been approached for the purchase of the property and must start the process by surplusing the property, and publishing the availability and negotiating the public purchase. Commissioner Erickson asked if taxes or arbitrage are applicable in the sale of the property. Finance Director Shinners stated was not certain if transit would be subject to a Capital Gains Tax. Commissioner Putaansuu moved and Commissioner Garrido seconded the motion to adopt Resolution No , declaring the property formerly known as the Parker Lumber site as surplus to the needs of Kitsap Transit and authorizing staff to solicit offers for the sale of property. Discussion: None. Motion passed unanimously. d. Resolution No , Authorizing Purchase of Properties for Silverdale Transit Center Executive Director Clauson explained this Resolution authorizes staff to move forward with the purchase of two pieces of property needed to develop the Silverdale Transit Center. The properties are owned by two different limited liability companies and Attorney Templeton has worked with the owners to reach a negotiated price. Commissioner Putaansuu moved and Commissioner Garrido seconded the motion to adopt Resolution No , authorizing staff to purchase 1.87 acres in an amount not to exceed one million nine hundred twenty eight thousand dollars {$1,928,000). Discussion: None. Motion passed unanimously. Minutes of September 4, 2018 Board Meeting 3

4 e. Resolution No , Bid Award- Bremerton Transportation Center ADA Improvements Service and Capital Development Director Lillie explained this project addresses ADA challenges at the Bremerton Transit Center including narrow sidewalks, planters in the way of wheelchair accessibility, adding tactile strips along the curbing and creating accessible drop off location for ACCESS vehicles and general public. Lillie explained the project did come in over budget and the additional funding is available from capital projects completed under budget. Commissioner Garrido moved and Commissioner Putaansuu seconded the motion to adopt Resolution No , authorizing staff to award the contract for BTC ADA Improvements to Vet Industrial in an amount not to exceed two hundred thirty-one thousand nine hundred forty-four dollars ($231,944), including applicable taxes and fees. Discussion: None. Motion passed unanimously. f Resolution No , Authorizing Procurement & Upgrade of Doublefv1ap Equipment Executive Director Clauson explained this Resolution allows staff to purchase equipment for new buses and the upgrade of the DoubleMap software licensing. Clauson acknowledged Kimberly Ruiz and Lindsay Bailey as Wall of Fame Award recipients for involvement with the DoubleMap implementation. Clauson cautioned that until all of the equipment has been installed and the system has been built out, there will be gaps in the system. Commissioner Erickson moved and Commissioner Garrido seconded the motion to adopt Resolution No , authorizing staff to procure and upgrade DoubleMap equipment and software in an amount not to exceed two hundred sixteen thousand, three hundred eleven dollars and twenty-one cents ($216,311.21) plus applicable sales tax. Discussion: None. Motion passed unanimously. 9. PROGRESS REPORTS a. Draft Financial Reports through July 2018 b. Capital Work in Progress c. Fuel Costs Report through the end of August 2018 Commissioner Putaansuu asked for an update on the Proterra electric bus now that it has been on the road for a few months. Clauson explained it has been used primarily in East Bremerton and Silverdale. In speaking with the operator, he loves the bus now that he is accustomed to it and the riders seem to like it. Vehicle and Facilities Maintenance Director Seymore added that two preventative maintenance services have been performed and the bus has over 4,000 operational miles on it. The bus has had some minor issues which have been covered by warranty and is performing well. Minutes of September 4, 2018 Board Meeting 4

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6 Commissioner Erickson asked when the bus route will start that goes up Bond Road and questioned whether conversations have occurred about parking availability at the Port of Kingston. Clauson explained staff has been working on the bus component of the project, part of which is included in the Comprehensive Route Analysis, including a direct route from Kingston down Bond Road to the North Viking Park and Ride providing the connection to Poulsbo. A second bus is under consideration that would originate at the casino park and ride heading north from Suquamish and Indianola into Kingston. Initially, a demand responsive type service will be provided in the Kingston area, eventually moving into the fixed route service once the demand has been determined. Conversations have occurred with the port for bus drop off and pick up, not so much for parking as the focus will be getting people onto the buses. Erickson suggested getting a frequently asked questions out to the public now. Clauson explained that a marketing firm is working on the Kingston launch and the Quarterly Community Meetings will be held next weekend in Kingston that will include additional information on the Kingston service. Commissioner Wheeler asked how long the demand response service will operate before a regular bus route is put into place or is it possible this will remain a demand responsive service. Clauson stated the initial service will be approximately six months to establish a pattern and is similar to when the service was started on Bainbridge Island. Erickson spoke to the need for deliberative process to the start-up, without political pressure for the success of the Kingston service in the long-run. Executive Director Clauson concurred and stated that the service will not begin without a spare vessel and the schedule has been developed with conservative crossing times. Clauson provided clarification on various understandings of what will occur when the second Rich Passage (RP) Class vessel is complete. The second RP Class vessel will provide a spare vessel for the Bremerton route and provide greater reliability of the service. When the third RP Class vessel is complete, additional service will be implemented at that time. Commissioner Wheeler suggested offering a reduced fair during the start-up of the Kingston service. Clauson reminded the Board that the current policy allows for "fare free" during the first thirty days of a new service but beyond that it is a Board decision. Commissioner Putaansuu stated he feels the thirty day fare free is sufficient for an introductory rate. 13. ADJOURN: Meeting adjourned at 9:57AM. Minutes of September 4, 2018 Board Meeting 6

7 ADOPTED by the Board of Commissioner of Kitsap Transit at a regular meeting thereof, held on the 18th of September, Clerk of the Board Minutes of September 4, 2018 Board Meeting 7