BOARD OF COMMISSIONERS SPECIAL MEETING AGENDA

Transcription

1 BOARD OF COMMISSIONERS SPECIAL MEETING AGENDA Date: January 8, 2019 Time: 8:30AM 10:00AM Place: The Norm Dicks Government Center Council Chambers 345 Sixth Street, Bremerton, Washington CALL TO ORDER Page 2. AGENDA REVIEW 3. CHAIRPERSON S COMMENTS a. Chair/Vice Chair Appointments b. Confirmation/Report on Non-Voting Union Representative 4. CITIZENS ADVISORY COMMITTEE REPORT 5. PUBLIC COMMENTS Please state your name for the record. You will have 3 minutes to address the Board. 6. CONSENT / ACTION ITEMS a. Warrants for November b. Minutes of December 4, 2018 Board Meeting 2 c. Resolution No , 1 st Quarter Capital and Operating Procurements 9 d. Resolution No , 2019 Annual Liability and Property Insurance Premium 11 e. Resolution No , Citizens Advisory Committee Reappointment Roach FULL DISCUSSION / ACTION ITEMS a. Resolution No , Authorizing Payment of the AWC Safety Alliance Program Premium 16 b. Resolution No , Authorizing the Purchase of ACCESS Buses 18 c. Resolution No , Authorizing the Purchase of ADA Equipped Vans 20 d. Resolution No , Authorizing Year 3 Tasks for Long Term Beach Monitoring Blue Coast Engineering 22 e. Resolution No , Authorizing Contract Renewal for Fast Ferry Project Management & Implementation Support Progressions 31 f. Resolution No , Authorizing Contract Modification for RP Class Vessel Construction All American Marine 37

2 Transit Board Meeting Agenda January 8, 2019 Page g. Resolution No , Authorizing Change Order No. 3 for Hybrid Vessel Owners Representation Elliot Bay Design Group 40 h. Resolution No , Authorizing Addendum No. 1 to Project Development Agreement with Port of Kingston 42 i. Resolution No , Authorizing the Bid Process & Award for the Construction and Installation of a Ramp at Pier j. Resolution No , Authorizing the Addition of Temporary Deckhand Positions PROGRESS REPORTS a. Draft Financial Reports through November b. Capital Work in Progress 54 c. Fuel Costs Report through the end of December In December, KT paid $1.90 a gallon for fuel compared to $2.36 in October. The year-to-date per-gallon average price as of December was $2.29, compared $2.50 a gallon for fuel budgeted for STAFF INFORMATION / EMPLOYEE RECOGNITION: a. Employee Recognition: Recognizing November 2018 Driver of the Month in Routed Michael Silverwood Recognizing November 2018 Driver of the Month in ACCESS David Burch * Employee recognition is scheduled for 9:00AM or as soon thereafter as possible b. December 2018 report from KT s state lobbyists OTHER PUBLIC COMMENTS 11. FOR THE GOOD OF THE ORDER: Transit Board members comments 12. ADJOURN The Transit Board meeting agendas are available prior to the meeting date at local libraries and at Kitsap Transit s main office in downtown Bremerton. The agenda packets are also online at and available in large-print format upon request. If you will need accessibility accommodations for this public meeting, please contact the Clerk of the Board at (360) or via at jillb@kitsaptransit.com by noon on the Wednesday before the meeting. ii

3 MEMORANDUM TO: The Kitsap Transit Board of Commissioners DATE: January 8, 2019 SUBJECT: Ratification of Cash and Registered Warrants I, the undersigned, do hereby certify to the best of my knowledge, under penalty of perjury that the materials have been furnished, the services rendered or the labor performed as described herein and that the claim is a just, due and unpaid obligation against Kitsap Transit, and that I am authorized to authenticate and certify to say claim. Paul Shinners, Finance Director Warrants audited and certified by the auditing officer as required by RCW , and those expense reimbursement claims certified as required by RCW , have been recorded on a listing that has been made available to the Board of Commissioners. As of this date January 8, 2019 the Board, by a (unanimous/majority) vote, does approve the following warrants and payments for the period November 1, 2018 through November 30, 2018: Warrant numbers transit fund to of $2,006,357 Warrant numbers ferry fund to of $2,979,390 Payroll transfers of $1,655,851 ACH clearing account payments of $19,474 Travel Advances of $2,488 ADOPTED by the Board of Commissioners of Kitsap Transit at a regular meeting thereof, held on the 8 th day of January ATTEST: Kol Medina, Chair Jill A. Boltz, MMC Clerk of Board Board Meeting Packet Page 1 of 60

4 KITSAP TRANSIT BOARD OF COMMISSIONERS MEETING MINUTES OF DECEMBER 4, 2018 Board of Commissioners Present: Daugs, Leslie, City of Bremerton, Council Member Erickson, Becky, Mayor, City of Poulsbo, Vice Chair Fuller, Mark, Teamsters Local No. 589, non-voting member Garrido, Charlotte, Kitsap County Commissioner Gelder, Robert, Kitsap County Commissioner, Chair Medina, Kol, Mayor, City of Bainbridge Island Putaansuu, Robert, Mayor, City of Port Orchard Stern, Ed, City of Poulsbo, Council Member Wheeler, Greg, Mayor, City of Bremerton Wolfe, Edward, Kitsap County Commissioner Staff Present: Jill Boltz, Clerk of the Board; Darrell Bryan, Marine Services Director; Jeff Cartwright, Human Resources Director; John Clauson, Executive Director; Ellen Gustafson, Operations Director; Steffani Lillie, Service and Capital Development Director; Charlotte Sampson, Executive Assistant/Deputy Clerk of the Board; Hayward Seymore, Facilities and Vehicle Maintenance Director; Paul Shinners, Finance Director Also Present: Ron Templeton, Legal Counsel 1. CALL TO ORDER: Vice Chairperson Erickson called the meeting of the Kitsap Transit Board of Commissioners to order at 8:30AM. 2. AGENDA REVIEW 3. CHAIRPERSON S COMMENTS Chairperson Gelder arrived at 8:32AM. Chairperson Gelder commented on the staff s continued due diligence related to the Board Composition Review and reported on the great comments received for the Kingston Fast Ferry service start-up. 4. CITIZENS ADVISORY COMMITTEE REPORT Operations Director Gustafson reported on the Citizens Advisory Committee s (CAC) holiday potluck. The agenda included Board meeting recaps, report on the Finest and information on bus service, CAC member renewal for Robert Roach, the Day Pass pilot program and distribution of the 2019 Budget. Minutes of December 4, 2018 Board Meeting 1 Board Meeting Packet Page 2 of 60

5 5. PUBLIC COMMENTS Roger Gay, South Kitsap, provided a report on the Shop with a Cop on December 1 st at the Poulsbo Wal-Mart. Gay thanked everyone involved. 6. CONSENT/ACTION ITEMS a. Warrants for October 2018 Warrant numbers transit fund to in the amount of $4,505,265 *Warrant numbers totaling $19, was inadvertently left out of the September Warrants ratification report Warrant numbers ferry fund to in the amount of $3,178,696 Payroll transfers of $1,671,790 ACH clearing account payments in the amount of $43,072 Travel Advances in the amount of $4,324 b. Minutes of November 20, 2018 Board Meeting c. Resolution No , Legal Services Contract Summit Law d. Resolution No , DoubleMap Maintenance Agreement Renewal e. Resolution No , Trapeze (TripSpark) Maintenance Agreement Renewal Commissioner Stern moved and Commissioner Garrido seconded the motion to approve the Consent Agenda with 6a as amended and 6b-6e as presented. Discussion: Executive Director Clauson explained there was an omission in last month s warrants that has been corrected and included with this month s approval. Motion passed unanimously. 7. FULL DISCUSSION /ACTION ITEMS: a. Presentation: Comprehensive Route Analysis Christina Barone, Nelson Nygaard, provided a project recap from the past two years including the public outreach, findings, feedback and the response to the operator and customer feedback in each community. Barone explained staff is asking for approval of the route structure. Chairperson Gelder asked why the maps do not address the Dial-A-Ride Service in the North end. Clauson explained the effort focused on the routed structure and reminded the Board that when fixed route service is provided, ACCESS service must be provided as well. Gelder suggested including a footnote so people know they were heard. Commissioner Erickson asked about ridership numbers for the new routes in the north end. Barone explained that it is too early for ridership numbers on those routes. Erickson noted that the Board just approved a $4 million reserve, asked how much more money is needed to provide core Sunday service and when will that conversation occur. Executive Director Clauson stated that when staff last looked at turning Sunday service back on at the same level, the cost was approximately $1.7 million, but cautioned about the ongoing expense Minutes of December 4, 2018 Board Meeting 2 Board Meeting Packet Page 3 of 60

6 and the need to identify a sustainable funding source. Erickson noted the increase in sales tax revenue throughout the county and the need to do an analysis for turning on core routes to serve the vulnerable population. Commissioner Putaansuu agreed with looking at Sunday service but noted the time and resources needed for implementation of the Comprehensive Route Analysis recommendations. Putaansuu acknowledged the need to have the discussion on Sunday service in the coming years but cautioned about adding service and then having to decrease service again. Commissioner Daugs asked when implementation would begin. Clauson explained implementation will be phased based on recruitment and equipment availability throughout Daugs questioned the effect on riders. Clauson stated it will definitely affect the ridership and in some cases the changes cannot be made one route at a time. Clauson used the move of the West Bremerton transfer station as an example. Daugs stated she also looks forward to having the conversation about Sunday Service in the future. Commissioner Wheeler asked when the last time a route analysis was done. Clauson explained this is the first time an analysis has been completed. Wheeler informed the Board of his involvement with Food System Development through University of Washington extension identifying food deserts in the city. Wheeler explained he is asking for a transit overlay onto the desert analysis to get an intentional look at access to food for lower income residents. Commissioner Stern commented on the continued promotion of intra-city service with half hour stops for residential, shopping, medical and educational. Commissioner Wheeler questioned whether there was a solution for Nollwood. Clauson explained that the ridership was only 1.5 riders per day. Staff acknowledges that there may be a negative impact to some residents but there is a need to balance the cost of operating with serving the greatest number of people. Kitsap Transit has served that community for an extended period of time with numerous modifications trying to find the schedule that people would take advantage of. Resolution No , Adopting the Structure of the Final Comprehensive Route Analysis Commissioner Erickson moved and Commissioner Putaansuu seconded the motion to adopt Resolution No , adopting the structure of the final comprehensive route analysis service implementation plan. Discussion: Commissioner Medina thanked everyone for their work. Chairperson Gelder spoke to the evolution of routes over the past thirty years, the need to get caught up and then conduct incremental reviews in the future. Commissioner Erickson stated that she will not give up on Sunday service for Minutes of December 4, 2018 Board Meeting 3 Board Meeting Packet Page 4 of 60

7 vulnerable populations and looks forward to the conversation. Commissioner Garrido spoke in support of Erickson s comments. Motion passed unanimously. b. Resolution No , Authorizing the Purchase of a Gillig Electric Bus Vehicle and Facilities Maintenance Director Seymore reported on the addition of the Proterra electric bus to the fleet with the advantages and disadvantages. Seymore spoke to purchasing a Gillig electric bus with new technology, an extended range and interchangeable parts with the diesel buses currently in the fleet. Commissioner Garrido moved and Commissioner Daugs seconded the motion to adopt Resolution No , authorizing staff to purchase one (1) thirty-five (35) foot batterypowered Gillig bus for routed service in an amount not to exceed nine hundred forty-five thousand four hundred forty-five dollars ($945,445) including applicable taxes and fees. Discussion: Executive Director Clauson spoke to the purchasing process and the original intent to use an interlocal agreement which received a protest from Proterra. Staff will proceed with purchasing in accordance with approved Federal Transit Administration requirements and Kitsap Transit s purchasing policy. Motion passed unanimously. c. Resolution No , Authorizing the Purchase of Routed Buses Vehicle and Facilities Maintenance Director Seymore explained fourteen routed buses have been replaced in the past three years. In 2018, thirty-one buses have come of age for replacement, which includes eighteen large buses. Nine buses will be replaced in 2019, keeping with the goal of replacing buses in small groups to avoid them aging out at the same time. Commissioner Erickson moved and Commissioner Stern seconded the motion to adopt Resolution No , authorizing staff to purchase up to nine (9) thirty-five (35) foot new clean diesel low floor transit buses. Discussion: None. Motion passed unanimously. d. Resolution No , Next Generation ORCA Vehicle Equipment & Install IPKeys Service and Capital Development Director Lillie explained IPKeys was hired to look into the best onboard technology for ngorca system. The request is to purchase hardware and perform installation on half of the fleet to ensure easy completion throughout next year and to facilitate a reasonable budget request. The technology will tie in all on-board equipment into one housing system along with ngorca. Commissioner Daugs asked whether there will be an impact to the customers. Lillie explained this phase is the equipment only and will not affect the customers. Commissioner Garrido moved and Commissioner Daugs seconded the motion to adopt Resolution No , authorizing staff to enter into an agreement with IPKeys Technologies for the ngorca vehicle equipment and install for an amount not to exceed Minutes of December 4, 2018 Board Meeting 4 Board Meeting Packet Page 5 of 60

8 six hundred seventy-nine thousand nine hundred ninety-three dollars ($679,993) Discussion: None. Motion passed unanimously. e. Resolution No , ACCESS Mobile Data Terminal Upgrade Clever Devices Executive Director Clauson explained this resolution upgrades current software used to communicate between Routed dispatch and the drivers. Commissioner Erickson moved and Commissioner Wolfe seconded the motion to adopt Resolution No , authorizing the upgrade for Clever Devices Mobile Data Terminal software to meet current communication protocols. Discussion: None. Motion passed unanimously. f. Resolution No , Contract Amendment for Passenger-Only Ferry Implementation Support - KPFF Executive Director Clauson explained this agreement allows staff to extend the agreement with KPFF through 2019 on an on-call basis. It is anticipated the support of KPFF will be necessary during the start-up of Southworth service and further discussion regarding regional facilities in Seattle. The contract is for an amount not to exceed $300,000, which is the budgeted amount. KPFF has assisted with the security plan, maintenance plan and scheduling; however, in-house expertise continues to develop. Commissioner Erickson asked about the $300,000 as an on-call amount and if there was an hourly rate. Clauson explained there is not an hourly breakdown but there is a cost breakdown for tasks. Erickson spoke to the increased cost of the two bow-loaders and the intention that when staff was hired, much of the work would be done internally. Erickson stated she would like to keep a close eye on this contract and that it is time for us to stand on our own two feet. Clauson concurred and reiterated that the contract will be used on an as-needed basis to support staff as the internal expertise is developed. Commissioner Putaansuu moved and Commissioner Garrido seconded the motion to adopt Resolution No , authorizing staff to amend contract KT# with KPFF, for passenger-only ferry service implementation consulting support for term ending December 31, 2019, in an amount not to exceed three hundred thousand dollars ($300,000). Discussion: None. Motion passed unanimously. g. Outgoing Board Chair and Board Member Acknowledgement Executive Director Clauson thanked Chairperson Gelder for his service as Board Chair and presented him with a thank-you gift commemorating the start-up of the Kingston service during his year as Chair. Clauson thanked Commissioner Stern for his support as an At-Large member on the Board. Clauson presented Stern with a commemorative fare box. Minutes of December 4, 2018 Board Meeting 5 Board Meeting Packet Page 6 of 60

9 Commissioner Stern acknowledged his term on the Board and staff s work to keep the wheels on the bus. Stern commented on the start-up of the Bremerton service with the highlight of serving on the Ad Hoc Committee and the gratification from Darrell Bryan s work during this rewarding period. 8. PROGRESS REPORTS a. Draft Financial Reports through October 2018 b. Capital Work in Progress c. Fuel Costs Report through the end of November STAFF INFORMATION / EMPLOYEE RECOGNITION a. Employee Recognition Recognizing October 2018 Driver of the Month in Routed Marvin Jackson Recognizing October 2018 Driver of the Month in ACCESS Robert Floyd b. November 2018 report from KT s state lobbyist Executive Director Clauson provided a briefing of the Kingston fast ferry service including the Grand Opening event and attendance of Representative Derek Kilmer, Governor Jay Inslee and Washington State Ferries Director Amy Scarton; thanked staff for pulling the entire project together; and provided ridership numbers for Finest Friday. 10. OTHER PUBLIC COMMENTS: Roger Gay, South Kitsap, commented on the public s interest on the specifics of the route analysis and having the information easily available on the website. 11. CLOSED SESSION Pursuant to RCW (4) Union Negotiations At 9:42AM Chairperson Gelder recessed the regular meeting into Closed Session to discuss Union Negotiations. At 9:57AM Chairperson Gelder reconvened the regular meeting. 12. GOOD OF THE ORDER Commissioner Stern shared his closing thoughts and thanked everyone for his opportunity to serve on the Board. Stern spoke to the potential for a recession, although not anticipated to be the bubble of ten years ago, and encouraged Kitsap Transit to keep things moving. Commissioner Wolfe commented on the passing of George H.W. Bush and the honor of working with the Bush administration. Minutes of December 4, 2018 Board Meeting 6 Board Meeting Packet Page 7 of 60

10 Commissioner Daugs announced the Ferry Advisory Committee holiday meeting on Wednesday at 6:30PM at Bremerton Bar and Grill. 13. ADJOURN: Meeting adjourned at 9:59AM. ADOPTED by the Board of Commissioner of Kitsap Transit at a regular meeting thereof, held on the 8th of January, Kol Medina, Chairperson Jill A. Boltz, MMC Clerk of the Board Minutes of December 4, 2018 Board Meeting 7 Board Meeting Packet Page 8 of 60

11 Board of Commissioners Agenda Summary MEETING DATE: January 08, 2019 AGENDA ITEM: Resolution No , 1st Quarter Capital and Operating Procurements SUBMITTED BY: Paul Shinners TITLE: Director DEPARTMENT: Finance EXHIBITS/ ATTACHMENTS: Resolution No BUDGETARY IMPACT (if applicable) EXPENDITURE REQUIRED: BUDGETED: FUNDING SOURCE: Capital/Operating REVIEWED BY: Executive Director MEETING DATE: RECOMMENDATION: Approve COMMENTS: SUMMARY STATEMENT In an effort to streamline and expedite the procurement process, staff consolidates a list of capital projects, assets and services for the Board of Commissioners authorizing staff to begin the process of advertising and competitively bidding select projects each calendar quarter. All projects included on the list are in the approved capital and/or operations budget for The awards for these projects will be brought forth to the Kitsap Transit Board of Commissioners for final approval. RECOMMENDED ACTION/MOTION: MOTION: Move to Adopt Resolution No , authorizing staff to go to bid for the items as presented in the first quarter procurement list. Board Meeting Packet Page 9 of 60

12 RESOLUTION NO A RESOLUTION OF KITSAP TRANSIT BOARD OF COMMISSIONERS AUTHORIZING STAFF TO ADVERTISE AND SEEK BIDS FOR PROJECTS AND PROCUREMENTS DURING THE FIRST QUARTER OF 2019 WHEREAS, in an effort to streamline and expedite the procurement process, staff consolidates a list of capital projects, assets and services for the Board of Commissioners authorizing staff to begin the process of advertising and competitively bidding select projects each calendar quarter; and WHEREAS, all procurements presented in this resolution are included with in the 2019 operating or capital budget as approved by the Board through Resolution 18-69; and WHEREAS, for the first quarter of 2019, staff is requesting permission to advertise and seek bids for the following procurements: Printing Services Carpet at Harborside and Carpet and CSSA Cubicles at Charleston Base North Base Generator Long Term Base Siting Study WHEREAS, bonding requirements for each capital project is one hundred percent (100%) unless staff otherwise reviews and requests alternate bonding levels with the Board of Commissioners; and WHEREAS, upon completion of each procurement, staff will subsequently ask the Board of Commissioners for their final review and approval of contract award in accordance with the procurement policy and procedures; and NOW, THEREFORE, BE IT RESOLVED the Board of Commissioners hereby authorizes staff to advertise and seek bids for capital projects, assets and services as presented. ADOPTED by the Kitsap Transit Board of Commissioners at a special meeting held on the 8th day of January, ATTEST: Kol Medina, Chairperson Jill A. Boltz, MMC Clerk of the Board Resolution Board Meeting Packet Page 10 of 60

13 Board of Commissioners Agenda Summary MEETING DATE: January 08, 2019 AGENDA ITEM: Resolution No , 2019 Annual Liability and Property Insurance Premium SUBMITTED BY: Paul Shinners TITLE: Director DEPARTMENT: Finance EXHIBITS/ ATTACHMENTS: Resolution No Exhibit A: Kitsap Transit Insurance Coverage Summary BUDGETARY IMPACT (if applicable) EXPENDITURE REQUIRED: $1,066, BUDGETED: $1,063, FUNDING SOURCE: Operating REVIEWED BY: Executive Director MEETING DATE: RECOMMENDATION: Approve COMMENTS: SUMMARY STATEMENT This resolution approves the 2019 annual Liability and property insurance premium placed with the Washington State Insurance Pool (WSTIP). The policy period is January 2019 through December The 2019 annual premium reflects an increase of approximately $164,000, or approximately 18%, as compared to the 2018 WSTIP premium. This increase is largely due to an increase in expected service levels in 2019 associated with the comprehensive route analysis coupled with an increase in Kitsap Transit's experience rating. This premium does not include coverage for Kitsap Transit marine operations and facilities. Kitsap Transit insures marine operations and facilities with commercial insurance policies separate from its WSTIP policies due to WSTIP's marine exclusions. RECOMMENDED ACTION/MOTION: MOTION: Move to Adopt Resolution No , approving the 2019 annual liability and property insurance premium. Board Meeting Packet Page 11 of 60

14 RESOLUTION NO A RESOLUTION OF KITSAP TRANSIT BOARD OF COMMISSIONERS APPROVING THE 2019 ANNUAL LIABILITY AND PROPERTY INSURANCE PREMIUM WHEREAS, Kitsap Transit is a founding member of the Washington State Transit Insurance Pool (WSTIP); and WHEREAS, WSTIP was founded in 1989 by its eight founding members to pool risk and provide member transit agencies with property and general/auto liability coverage; and WHEREAS, WSTIP pools annual premiums from each of its twenty-five Washington State transit agency members to provide general/auto liability, property and pollution policies and facilitate claims management services; and WHEREAS, the total annual premium and applicable limits for general/auto liability and property is incorporated by reference herein as Exhibit A; and WHEREAS, Kitsap Transit insures marine operations and facilities with commercial insurance policies separate from its WSTIP policies due to WSTIP s marine exclusions; and NOW THEREFORE, BE IT RESOLVED by the Board of Commissioners of Kitsap Transit hereby approves the 2019 liability and property premium of one million sixty-six thousand nine hundred and fifty dollars ($1,066,950). ADOPTED by the Kitsap Transit Board of Commissioners at a special meeting held on the 8 th day of January, ATTEST: Kol Medina, Chairperson Jill A. Boltz, MMC Clerk of the Board Resolution Board Meeting Packet Page 12 of 60

15 Exhibit A Resolution Board Meeting Packet Page 13 of 60

16 Board of Commissioners Agenda Summary MEETING DATE: January 08, 2019 AGENDA ITEM: Resolution No , Citizens' Advisory Committee Reappointment - Roach SUBMITTED BY: John Clauson TITLE: Executive Director DEPARTMENT: Executive EXHIBITS/ ATTACHMENTS: Resolution No BUDGETARY IMPACT (if applicable) EXPENDITURE REQUIRED: BUDGETED: FUNDING SOURCE: REVIEWED BY: Citizen Advisory Committee MEETING DATE: November 29, 2018 RECOMMENDATION: Approve COMMENTS: The Citizens Advisory Committee (CAC) has a member whose term has expired and who has expressed interest in continuing to serve on the Committee. Staff recommends renewing the membership to maintain an experienced Committee. SUMMARY STATEMENT RECOMMENDED ACTION/MOTION: MOTION: Move to adopt Resolution No , renewing the membership of Robert Roach to the CAC for another two-year term. Board Meeting Packet Page 14 of 60

17 RESOLUTION NO A RESOLUTION OF THE KITSAP TRANSIT BOARD OF COMMISSIONERS CONFIRMING THE REAPPOINTMENT OF A KITSAP TRANSIT CITIZENS ADVISORY COMMITTEE MEMBER WHEREAS, by Resolution 91-91, the Board of Commissioners of Kitsap Transit authorized the Citizens Advisory Committee (CAC) to determine the makeup of its committee to ensure regular participation by representative groups of Kitsap residents; and WHEREAS, the term of Robert Roach (Bremerton) expired in August 2018, creating a vacancy on the committee; and WHEREAS, the aforementioned member has expressed an interest in continued membership on the CAC; and WHEREAS, current members of the CAC unanimously agreed to reappoint this member for another two-year term; and WHEREAS, staff recommends the reappointment of Robert Roach for another two-year term in order to maintain an experienced committee; and NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners that Robert Roach be reappointed to the Kitsap Transit Citizens Advisory Committee for a two-year term from September 2018 through August ADOPTED by the Kitsap Transit Board of Commissioners at a special meeting held on the 8 th day of January, ATTEST: Kol Medina, Chairperson Jill A. Boltz, MMC Clerk of the Board Resolution Board Meeting Packet Page 15 of 60

18 Board of Commissioners Agenda Summary MEETING DATE: January 08, 2019 AGENDA ITEM: Resolution No , Authorizing Payment of the Annual AWC Safety Alliance Program Premium SUBMITTED BY: Paul Shinners TITLE: Director DEPARTMENT: Finance Department EXHIBITS/ ATTACHMENTS: Resolution No BUDGETARY IMPACT (if applicable) EXPENDITURE REQUIRED: $59, BUDGETED: FUNDING SOURCE: Operating REVIEWED BY: Executive Director MEETING DATE: RECOMMENDATION: Approve COMMENTS: SUMMARY STATEMENT This resolution authorizes payment of the annual Association of Washington Cities (AWC) Safety Alliance Program premium. The AWC Safety Alliance Program provides workers comp administrative service support such as claims management services. The 2019 annual premium for the AWC Safety Alliance Program is fifty-nine thousand seven hundred sixty-three dollars and ninety-nine cents ($59,763.99). Staff is asking for the Board of Commissioners to authorize payment of the AWC Safety Alliance Program annual premium because it exceeds the Executive Director approval threshold of fifty thousand dollars ($50,000) and it was inadvertently excluded from the 2019 operating budget. RECOMMENDED ACTION/MOTION: MOTION: Move to Adopt Resolution No , authorizing the payment of the 2019 AWC Safety Alliance Program annual premium. Board Meeting Packet Page 16 of 60

19 RESOLUTION NO A RESOLUTION OF KITSAP TRANSIT BOARD OF COMMISSIONERS AUTHORIZING PAYMENT OF THE 2019 AWC SAFETY ALLIANCE PROGRAM PREMIUM WHEREAS, Kitsap Transit obtains select employee health insurance benefits and workers compensation administrative services through the Association of Washington Cities (AWC); and WHEREAS, the workers compensation administrative services through the AWC Safety Alliance Program includes claims management services; and WHEREAS, Kitsap Transit is invoiced annually for membership services and worker comp administrative services; and WHEREAS, Kitsap Transit allocates the premium paid for the AWC Safety Alliance Program to Kitsap Transit s operations and maintenance departments; and WHEREAS, the 2019 premium for the AWC Safety Alliance Program is fifty-nine thousand seven hundred sixty-three dollars and ninety-nine cents ($59,763.99); and WHEREAS, staff is asking the Board of Commissioners to authorize payment of the AWC Safety Alliance Program annual premium because it exceeds the Executive Director approval threshold of fifty thousand dollars ($50,000) and it was inadvertently excluded from the 2019 operating budget; and NOW, THEREFORE, BE IT RESOLVED the Board of Commissioners hereby authorizes payment of the 2019 AWC Safety Alliance Program annual premium. ADOPTED by the Kitsap Transit Board of Commissioners at a special meeting held on the 8 th day of January, ATTEST: Kol Medina, Chairperson Jill A. Boltz, MMC Clerk of the Board Resolution Board Meeting Packet Page 17 of 60

20 Board of Commissioners Agenda Summary MEETING DATE: January 08, 2019 AGENDA ITEM: Resolution No , Authorizing the Purchase of ACCESS Buses SUBMITTED BY: Hayward Seymore TITLE: Director DEPARTMENT: Maintenance EXHIBITS/ ATTACHMENTS: Resolution No BUDGETARY IMPACT (if applicable) EXPENDITURE REQUIRED: $424, BUDGETED: $491, FUNDING SOURCE: Capital REVIEWED BY: Executive Director MEETING DATE: RECOMMENDATION: Approve COMMENTS: Kitsap Transit has a need to purchase a combination of up to four (4) twenty two (22) or twenty six (26) foot propane transit buses for our ACCESS service. These transit buses will be replacing four twenty two (22) foot diesel buses. The funding for this procurement will come from our approved 2019 capital budget. SUMMARY STATEMENT RECOMMENDED ACTION/MOTION: MOTION: Move to Adopt Resolution No , authorizing staff to purchase a combination of up to four twenty two (22) foot or twenty six (26) foot propane ACCESS buses through the Washington State Department of Enterprise Services. Board Meeting Packet Page 18 of 60

21 RESOLUTION NO A RESOLUTION OF THE KITSAP TRANSIT BOARD OF COMMISSIONERS AUTHORIZING STAFF TO PURCHASE A COMBINATION OF UP TO FOUR (4) TWENTY TWO (22) OR TWENTY SIX (26) FOOT PROPANE REPLACEMENT BUSES FOR ACCESS SERVICE WHEREAS, Kitsap Transit has a need to replace up to four (4) 2009 ACCESS buses with current average mileage of (230,000) life miles; and WHEREAS, the replacement of these ten year old vehicles qualifies for State and Federal funding; and WHEREAS, Kitsap Transit has received funding from the State of Washington for their replacement not to exceed four hundred ninety one thousand two hundred seventy dollars ($491,270) as a part of our vehicle replacement plan for ACCESS buses; and WHEREAS, Kitsap Transit will purchase these vehicles utilizing the State contract through the Department of Enterprise Services to secure optimal pricing; and NOW, THEREFORE, BE IT RESOLVED the Board of Commissioners hereby authorizes staff to purchase a combination of up to four twenty-two foot or twenty-six foot propane buses. ADOPTED by the Kitsap Transit Board of Commissioners at a special meeting held on the 8th day of January, ATTEST: Kol Medina, Chairperson Jill A. Boltz, MMC Clerk of the Board Resolution Board Meeting Packet Page 19 of 60

22 Board of Commissioners Agenda Summary MEETING DATE: January 08, 2019 AGENDA ITEM: Resolution No , Authorizing the Purchase of ADA Equipped Vans SUBMITTED BY: Hayward M. Seymore TITLE: Director DEPARTMENT: Vehicle & Facilities Maintenance EXHIBITS/ ATTACHMENTS: Resolution No BUDGETARY IMPACT (if applicable) EXPENDITURE REQUIRED: $430, BUDGETED: $520, FUNDING SOURCE: Capital REVIEWED BY: Executive Director MEETING DATE: RECOMMENDATION: Approve COMMENTS: Kitsap Transit will use the Washington State Department of Enterprise Services to procure up to six (6) full size ADA wheelchair equipped vans to replace up to six ADA vans that are fifteen (15) and sixteen (16) years old with average mileage of two hundred thousand (200,000) miles. SUMMARY STATEMENT RECOMMENDED ACTION/MOTION: Move to approve Resolution No , authorizing staff to purchase up to six (6) full size ADA equipped replacement vans for the ACCESS Service. Board Meeting Packet Page 20 of 60

23 RESOLUTION NO A RESOLUTION OF KITSAP TRANSIT BOARD OF COMMISSIONERS AUTHORIZING STAFF TO PURCHASE UP TO SIX (6) REPLACEMENT ADA EQUIPPED VANS FOR THE ACCESS PROGRAM WHEREAS, the ACCESS program is in need of six (6) ADA full size, lift equipped vans to replace vans purchased in ; and WHEREAS, these vans are used by Road Supervisors to perform their daily duties to include providing lift service in case of emergencies; and WHEREAS, these vans have an expected useful life of eight (8) years and are now between fifteen (15) and sixteen (16) years old; and WHEREAS, a purchasing mechanism is available via the Washington State Department of Enterprise Services to obtain precisely the vans needed to meet the agency s requirements; and WHEREAS, staff now recommend making the above-describe van purchase through the Washington State Department of Enterprise Services, for up to six (6) ADA full size, rear entry, lift equipped vans for a sum not to exceed five hundred twenty thousand ($520,000) as approved in the 2019 capital budget; and NOW, THEREFORE, BE IT RESOLVED the Board of Commissioners hereby authorize staff to purchase up to six (6) gasoline powered ADA full size, rear entry lift equipped vans through the Washington State Department of Enterprise Services. ADOPTED by the Kitsap Transit Board of Commissioners at a special meeting held on the 8th day of January, ATTEST: Kol Medina, Chairperson Jill A. Boltz, MMC Clerk of the Board Resolution Board Meeting Packet Page 21 of 60

24 Board of Commissioners Agenda Summary MEETING DATE: January 08, 2019 AGENDA ITEM: Resolution No , Authorizing Year Three Tasks for Long Term Beach Monitoring and Contract Amendment - Blue Coast Engineering SUBMITTED BY: Steffani Lillie TITLE: Director DEPARTMENT: Capital Development EXHIBITS/ ATTACHMENTS: Resolution No Blue Coast Engineering Task Proposal BUDGETARY IMPACT (if applicable) EXPENDITURE REQUIRED: $167, BUDGETED: $180, FUNDING SOURCE: Other: Capital and Operatin REVIEWED BY: John Clauson MEETING DATE: RECOMMENDATION: Approve COMMENTS: SUMMARY STATEMENT The contract amendment for Blue Coast Engineering will extend our beach monitoring services with Jessica Cote for the Rich Passage 1 and includes the testing and evaluation of the Rich Passage II (Reliance) when All American Marine delivers the second vessel. This contract amendment authorizes funding for year three of the five year agreement bringing the total contract value to $413,270. This contract will be brought forward to the KT Board of Commissioners for future funding authorization in years four and five. RECOMMENDED ACTION/MOTION: MOTION: Move to Adopt Resolution No amending contract KT# to incorporate funding for further wake testing within Rich Passage and for testing of newly delivered vessels to ensure compliance of the wake requirements. Board Meeting Packet Page 22 of 60

25 RESOLUTION NO A RESOLUTION OF KITSAP TRANSIT BOARD OF COMMISSIONERS AUTHORIZING STAFF TO AMEND THE CONTRACT KT# WITH BLUE COAST ENGINEERING TO INCLUDE ADDITIONAL SERVICES RELATED TO LONG-TERM BEACH MONITORING FOR THE FAST FERRY SERVICE AND TO AUTHORIZE BUDGET FOR YEAR THREE WHEREAS, at its regular meeting on June 20, 2017 the board authorized staff to award a contract to Confluence Environmental Company for long-term beach monitoring for a five year term with budget authority for monitoring in 2017 and 2018; and WHEREAS, Kitsap Transit approved the assignment of the long-term beach monitoring contract (KT#17-571) with Confluence Environmental Company to Blue Coast Engineering; and WHEREAS, continued periodic monitoring of the beach response at selected locations is needed to provide an adequate baseline of seasonal and inter-annual variability for comparison with the operation of Cross-Sound Passenger-Only Ferry service; and WHEREAS, Blue Coast Engineering has provided a proposal for year 3 of the long-term beach monitoring with an amount not to exceed fifty six thousand nine hundred thirty two dollars ($56,932), attached as Exhibit A; and WHEREAS, staff also requested a proposed scope of work and budget for wake performance acceptance testing on the second Rich Passage class vessel being built by All American Marine from Blue Coast Engineering; and WHEREAS, in addition to the customary sea trials the second Rich Passage Class vessel will be tested for conformance with the wake performance criteria and to establish optimal operating parameters; and WHEREAS, the vessel testing requirements are based on the testing of the specially designed vessel, the Rich Passage 1 (RP1); and WHEREAS, Blue Coast Engineering has submitted a proposal to include wake acceptance testing of the second Rich Passage Class vessel in an amount not to exceed one hundred and ten thousand seven hundred nine dollars ($110,709); and Resolution Board Meeting Packet Page 23 of 60

26 WHEREAS, staff recommends the addition of Task 8, expanding the scope of services to include wake acceptance testing of the second Rich Passage class vessel and authorize the beach monitoring budget for 2019; and NOW, THEREFORE, BE IT RESOLVED the Board of Commissioners hereby authorizes staff to amend Contract KT # for Year 3 Beach Response Monitoring and adding Task 8 for Wake Acceptance Testing for the Rich Passage Class vessels in amount not to exceed one hundred sixty seven thousand six hundred forty-one dollars ($167,641). ADOPTED by the Kitsap Transit Board of Commissioners at a special meeting held on the 8th day of January, ATTEST: Kol Medina, Chairperson Jill A. Boltz, MMC Clerk of the Board Resolution Board Meeting Packet Page 24 of 60

27 John Clauson December 27, 2018 Executive Director Kitsap Transit 60 Washington Avenue, Suite 200 Bremerton, WA Re: Long term Monitoring Contract Addendum #3 Dear Mr. Clauson, Blue Coast Engineering PC, Inc (Blue Coast) has prepared this scope of work for tasks to be completed from January to December 2019 (Year 3) under contract KT Long Term Beach Monitoring between Kitsap Transit and Blue Coast. These tasks would be completed under a 1-year extension to the aforementioned contract to monitor the beach response to Rich Passage class vessels operating on the Bremerton to Seattle fast ferry route. The name and numbering of these tasks has been developed to be consistent with Year 1 and Year 2 long term beach monitoring scope and budget tasks. There is no work being proposed under Task 1 - Property Based Shoreline Data Review for SCOPE OF WORK Task 2. Environmental Data Review and Analysis Benthic samples to document the taxonomic classes of species along the shoreline have been collected and archived with Marine Taxonomic Services (MTS) from 2013 to 2017 and require annual renewal. The samples can be used to establish a baseline of abundance of taxonomic species prior to commercial scale fast ferry operations and to calculate the change in the abundance of taxonomic species if a beach response to fast ferry operations is observed. There is an annual fee for archiving these samples with MTS in the amount of $5 per sample. For 120 samples, this will result in an annual cost of $600. Blue Coast has been managing this archival and invoicing Kitsap Transit for the archival cost without mark-up. Task 3. Beach Response Blue Coast staff propose to continue conducting the beach response surveys utilizing the same methodology as the beach response surveys in 2017 and The surveys of the beach at five sites are conducted with a survey grade laser scanner mounted on a vessel which traverses each site, at least three times. The laser scanning data are supplemented by GPS and vessel movement data to provide 3D data of the beach morphology with a resolution of a 0.1-foot in the horizontal and vertical. etrac will be sub-contracted by Blue Coast to conduct the surveys for year 3. Blue Coast will compare the processed data from each survey to the previous surveys to determine the seasonal, annual, and inter-annual variability in the beach morphology (three surface change maps per site per survey). This task also includes georeferenced beach photo observations collected at 74 locations within the project area. Blue Coast will collect these photographs with the same perspective as historically to Board Meeting Packet Page 25 of 60

28 provide documentation of seasonal and periodic variability of the beach and shoreline structures and to maintain the integrity of the database. Based on information provided by Kitsap Transit on the potential 2019 operating schedule, Blue Coast is proposing to conduct three beach response surveys in 2019 described below: Beach Response Monitoring May 2019: This seasonal survey will be conducted in May 2019 to document beach response to the winter storm events and document the beach morphology prior to increasing level of service. Beach Response Monitoring August 2019: If Kitsap Transit increases level of service of Rich Passage class ferries from 100 one-way trips (2018 summer service schedule) to 120 or 140 oneway trips prior to August 1, then Blue Coast will conduct beach response surveying approximately 4 weeks after this change in service. This survey will be conduct to measure the potential changes in the beach morphology resulting from the increase in service. Blue Coast will produce an interim technical memorandum reporting the results of the August 2019 monitoring as well provide recommendations for changes in service schedule based on the observed beach response within 1 week after the survey is completed. Beach Response Monitoring October 2019: The seasonal survey will be conducted in October 2019 to document beach response to the operation of Rich Passage class ferries as compared to typical summer beach recovery from May to October Beach Response Report: Blue Coast will produce a beach monitoring report by December 31, 2019 documenting the results of previous year s monitoring. Deliverables: 1. Interim Technical Memorandum in August Annual Beach Monitoring Report by December 31, Task 4. Property Owner Relations Jessica Côté will respond to telephone calls and s from property owners within 24 hours of receipt and will log these communications in the shoreline assessment database (Task 5). Jessica will relay any communications with property owners to Kitsap Transit on a timely basis dependent on the urgency of the matter. The response to property owner questions and comments will be tailored to the site and level of concern of the property owner. Jessica will review the shoreline assessment database to determine the history of the property including previous ownership, complaints, settlements, and beach changes. In some instances, a site visit might be required to observe property owner concerns about individual beach response. Blue Coast has allowed for up to 40 hours of time for responding to requests from property owners. As part of this task, Blue Coast will also prepare and mail up to 600 postcard notifications prior to each data collection effort. Blue Coast has included up to three postcard mailings in their cost estimate (5/2019, 8/2019, and 10/2019). 2 Board Meeting Packet Page 26 of 60

29 Deliverables: 1. Copies of all notifications sent to property owners 2. Database of property owner addresses updated at regular intervals. Task 5. Property Based on Shoreline Assessment Database Blue Coasts proposes to continue maintenance and updating of existing Rich Passage geodatabase. Traci Sanderson was responsible for the creation and maintenance of this database and will be able to maintain the database in a timely and efficient manner. If desired, data can be exported to ArcGIS online of Google Earth for use by Kitsap Transit staff as well. Deliverables: 1. ArcGIS database of project information Task 6. Project Information Blue Coast understands the data collected as part of this project is public record and can be requested at any time by any party. Blue Coast will work with Kitsap Transit to appropriately tailor a response to data requests. In addition, both Jessica has a proven record of providing information to the members of the Kitsap Transit Implementation Team under their subcontract with KPFF. Blue Coast has allowed a total of 30 hours to provide project information over the 1-year contract extension period. Deliverables: 1. Kitsap Transit will be copied on all communication to deliver project information to stakeholders. Task 7. Project Management Blue Coast will conduct routine project management including several keys to successful project delivery: Development, adherence, and update to a master project schedule Weekly and monthly budget and scope tracking Frequent and effective client communication. Deliverables: 1. Monthly progress report included with monthly invoicing Task 8. Wake Acceptance Testing of Rich Passage II At the request of Kitsap Transit, Blue Coast is adding a new task to conduct the wake performance validation testing of Rich Passage II after it is launched in March or April 2019 prior to accepting the vessel as part of the Rich Passage fleet. This scope of work and budget were developed in accordance with the specifications for Rich Passage II as detailed in Exhibit B: First Supplement to Specifications. Although the specifications state the wake performance testing will be conducted in Port Orchard or Illahee Pass, this scope of work and costs assumes that testing will occur in Bellingham Bay. This task includes the following work: 3 Board Meeting Packet Page 27 of 60

30 Coordination with All American Marine (AAM) on time frame for testing, set-up of instrumentation on Rich Passage 2, matrix of foil and interceptor settings for testing, and operation of the vessel. Review results of sea trials conducted by AAM and compare to vessel dynamics of Rich Passage 1 to refine level of testing required for Rich Passage II. Mobilization, set-up, deployment, recovery and demobilization of all instrumentation and equipment in Bellingham Bay and aboard Rich Passage II to conduct wake performance testing One person aboard Rich Passage 1 to conduct testing for up to 8 days, working up to 10 hours per day including travel to and from Bellingham, accommodations and meals in Bellingham A vessel equipped with an A-frame, a licensed captain and deck hand to deploy and recover the bottom mount wave gages in Bellingham Bay Processing and analysis of wave and vessel dynamics data to compare the wake wash generated by Rich Passage II to the Rich Passage wake performance criteria and to the wake wash generated by Rich Passage 1. Development of a draft wake acceptance report, response to one set of comments from Kitsap Transit on the draft report, and finalization of the wake acceptance report for Rich Passage II. Deliverables: 1. Rich Passage II Wake Performance Draft Report 2. Rich Passage II Wake Performance Final Report 4 Board Meeting Packet Page 28 of 60

31 COST ESTIMATE The costs for Tasks 1 through 7 for Year 3 of the Long-Term Beach Response Program will be charged on a time and materials based not to exceed a total cost of $104,247 for Year 3 (Table 1). Table 1 provides an estimated cost per task for work to be conducted during Year 3. The following assumptions have been made to develop this cost estimate: Travel costs include ferry fare and mileage from the Blue Coast office in Lake Forest Park to the field sites on the Kitsap Peninsula Etrac has agreed to continue conducting the laser scanning surveys at a rate of $16,100 per survey. TABLE 1. PROPOSED COST FOR BEACH RESPONSE MONITORING LABOR AND EXPENSES Task Number Task Name Sub-Total Task 2 Environmental Data Collection $600 Task 3 Beach Response May 2019 $22,385 Task 3 Beach Response August 2019 $24,715 Task 3 Beach Response October 2019 $22,385 Task 3 Beach Response Report $4,340 Task 4 Property Owner Relations $11,322 Task 5 Property Based Shoreline Assessment Database $2,580 Task 6 Project Information $4,400 Task 7 Project Management $11,520 TOTAL $104,247 Contract KT Long Term Beach Monitoring between Kitsap Transit and Blue Coast long-term monitoring contract currently has an authorized total budget of $245,629. Blue Cost is requesting a budget augmentation for Year 3 of $56,932, increasing the total contract budget to $302,561 (Table 2) to accomplish the scope of work for year 3. TABLE 2. TOTAL CONTRACT BUDGET CALCULATIONS AND SUMMARY Item End Date Budget Item USD /31/2018 Anticipated Year 1 and 2 total budget expended $198,314 12/31/2019 Proposed Costs for Year 3 $104,247 5 Board Meeting Packet Page 29 of 60

32 3 4 12/31/2019 Total Cost for Years 1, 2, and 3 (Item 1 +2) $302,561 12/31/2018 Authorized contract total for Year 1 and 2 $245,629 12/31/2019 Total requested contract budget addition (Item 3-4) $56,932 The costs for Task 8, Wake Acceptance Testing of Rich Passage II will be charged on a time and materials basis with a cost not to exceed $110,709 (Table 2). TABLE 2. PROPOSED COST FOR WAKE ACCEPTANCE TESTING LABOR AND EXPENSES Task Number Task Name Labor Expenses Task 8 Wake Acceptance Testing of Rich Passage II $77,100 $33,609 TOTAL $110,709 We appreciate the opportunity to continue working on this important project for Kitsap Transit. Respectfully yours, JESSICA M. CÔTÉ President, Coastal Engineer jessica@gobluecoast.com 6 Board Meeting Packet Page 30 of 60