BOARD OF COMMISSIONERS MEETING AGENDA

Transcription

1 BOARD OF COMMISSIONERS MEETING AGENDA Date: September 4, 2018 Time: 8:30AM 10:00AM Place: The Norm Dicks Government Center Council Chambers 345 Sixth Street, Bremerton, Washington CALL TO ORDER Page 2. AGENDA REVIEW 3. CHAIRPERSON S COMMENTS 4. CITIZENS ADVISORY COMMITTEE REPORT 5. PUBLIC COMMENTS Please state your name for the record. You will have 3 minutes to address the Board. 6. EXECUTIVE SESSION: Pursuant to RCW (1)(b) Lease or purchase of real estate 15 minutes 7. CONSENT / ACTION ITEMS a. Warrants for June b. Warrants for July c. Minutes of July 17, 2018 Board Meeting 3 d. Resolution No , Authorizing Kingston Security Camera Purchase & Installation 11 e. Resolution No , Authorizing Server Replacement Purchase FULL DISCUSSION / ACTION ITEMS a. Presentation: Vision 2040 Award b. Legislative Update and Proposed 2019 Legislative Agenda 17 c. Resolution No , Authorizing Surplus of Property formerly known as Parker Lumber 20 d. Resolution No , Authorizing Purchase of Properties for Silverdale Transit Center 24 e. Resolution No , Bid Award Bremerton Transportation Center ADA Improvements 27 f. Resolution No , Authorizing Procurement & Upgrade of DoubleMap Equipment 33

2 Transit Board Meeting Agenda September 4, 2018 Page 9. PROGRESS REPORTS a. Draft Financial Reports through July b. Capital Work in Progress 40 c. Fuel Costs Report through the end of August In August, KT paid $2.29 a gallon for fuel compared to $2.39 in July. The year-to-date per-gallon average price as of August was $2.28, compared $2.50 a gallon for fuel budgeted for STAFF INFORMATION / EMPLOYEE RECOGNITION: a. Employee Recognition: Recognizing June 2018 Driver of the Month in Routed Teri Chaussee Recognizing June 2018 Driver of the Month in ACCESS Michael Nokleby Recognizing July 2018 Driver of the Month in Routed Becky Bowen Recognizing July 2018 Driver of the Month in ACCESS - Elaine Clifford * Employee recognition is scheduled for 9:00AM or as soon thereafter as possible b. July-August 2018 report from KT s state lobbyists OTHER PUBLIC COMMENTS 12. FOR THE GOOD OF THE ORDER: Transit Board members comments 13. ADJOURN The Transit Board meeting agendas are available prior to the meeting date at local libraries and at Kitsap Transit s main office in downtown Bremerton. The agenda packets are also online at and available in large-print format upon request. If you will need accessibility accommodations for this public meeting, please contact the Clerk of the Board at (360) or via at jillb@kitsaptransit.com by noon on the Wednesday before the meeting. ii

3 MEMORANDUM TO: The Kitsap Transit Board of Commissioners DATE: September 4, 2018 SUBJECT: Ratification of Cash and Registered Warrants I, the undersigned, do hereby certify to the best of my knowledge, under penalty of perjury that the materials have been furnished, the services rendered or the labor performed as described herein and that the claim is a just, due and unpaid obligation against Kitsap Transit, and that I am authorized to authenticate and certify to say claim. Paul Shinners, Finance Director Warrants audited and certified by the auditing officer as required by RCW , and those expense reimbursement claims certified as required by RCW , have been recorded on a listing that has been made available to the Board of Commissioners. As of this date September 4, 2018 the Board, by a (unanimous/majority) vote, does approve the following warrants and payments for the period July 1, 2018 through July 31, 2018: Warrant numbers transit fund to of $1,449,698 Warrant numbers ferry fund to of $2,065,344 Payroll transfers of $1,745,571 ACH clearing account payments of $17,437 Travel Advances of $690 ADOPTED by the Board of Commissioners of Kitsap Transit at a regular meeting thereof, held on the 4 th day of September ATTEST: Robert Gelder, Chair Jill A. Boltz, MMC Clerk of Board Board Meeting Packet Page 1 of 43

4 MEMORANDUM TO: The Kitsap Transit Board of Commissioners DATE: September 4, 2018 SUBJECT: Ratification of Cash and Registered Warrants I, the undersigned, do hereby certify to the best of my knowledge, under penalty of perjury that the materials have been furnished, the services rendered or the labor performed as described herein and that the claim is a just, due and unpaid obligation against Kitsap Transit, and that I am authorized to authenticate and certify to say claim. Paul Shinners, Finance Director Warrants audited and certified by the auditing officer as required by RCW , and those expense reimbursement claims certified as required by RCW , have been recorded on a listing that has been made available to the Board of Commissioners. As of this date September 4, 2018 the Board, by a (unanimous/majority) vote, does approve the following warrants and payments for the period June 1, 2018 through June 30, 2018: Warrant numbers transit fund to of $1,018,085 Warrant numbers ferry fund to of $2,097,287 Payroll transfers of $1,420,492 ACH clearing account payments of $43,498 Travel Advances of $663 ADOPTED by the Board of Commissioners of Kitsap Transit at a regular meeting thereof, held on the 4 th day of September ATTEST: Robert Gelder, Chair Jill A. Boltz, MMC Clerk of Board Board Meeting Packet Page 2 of 43

5 KITSAP TRANSIT BOARD OF COMMISSIONERS MEETING MINUTES OF JULY 17, 2018 Board of Commissioners Present: Daugs, Leslie, City of Bremerton Council Member - absent Erickson, Becky, Mayor, City of Poulsbo, Vice Chair Fuller, Mark, Teamsters Local No. 589, non-voting member - absent Garrido, Charlotte, Kitsap County Commissioner Gelder, Robert, Kitsap County Commissioner, Chair - absent Medina, Kol, Mayor, City of Bainbridge Island - absent Putaansuu, Robert, Mayor, City of Port Orchard Stern, Ed, City of Poulsbo, Council Member Wheeler, Greg, Mayor, City of Bremerton Wolfe, Edward, Kitsap County Commissioner Staff Present: Jill Boltz, Clerk of the Board; Darrell Bryan, Marine Services Director; Jeff Cartwright, Human Resources Director; John Clauson, Executive Director; Ellen Gustafson, Operations Director; Steffani Lillie, Service and Capital Development Director; Charlotte Sampson, Executive Assistant/Deputy Clerk of the Board; Paul Shinners, Finance Director. Also Present: Ron Templeton, Legal Counsel 1. CALL TO ORDER: Vice Chairperson Erickson called the meeting of the Kitsap Transit Board of Commissioners to order at 8:30AM. 2. AGENDA REVIEW No changes. 3. CHAIRPERSON S COMMENTS No comments. 4. PUBLIC COMMENT Michael Williams, Bremerton, spoke to the use of transfer slips, the cancellation of the August Board meetings and passenger-only ferry articles in the newspaper. Jerry McDonald, Bremerton, spoke to the suggestion made to Public Information Officer Bhatt about contacting those involved with making the Turner Joy video, improving the Kitsap Transit website, using the Carlisle II as a tourist attraction, and pointed out Irv Stalnecker is still on the website as 2012 Driver of the Year. Minutes of July 17, 2018 Board Meeting 1 Board Meeting Packet Page 3 of 43

6 5. FULL DISCUSSION / ACTION ITEMS a. Minutes of July 3, 2018 Board Meeting Commissioner Stern moved and Commissioner Putaansuu seconded the motion to approve the minutes of May 1, 2018 July 3, Discussion: None. Motion passed unanimously. Note: The agenda reflected the May 1, 2018 minutes; however, the July 3, 2018 minutes were included in the packet for review and approval. b. PUBLIC HEARING: Transit Development Plan Resolution No , Adopting Kitsap Transit s Transit Development Plan Executive Director Clauson explained Transportation and Land Use Planner Coviello will be providing the presentation and that Commissioner Garrido has provided suggested language changes, without changing the intent or content, that will be included in the final document. Transportation and Land Use Planner Coviello explained the Transit Development Plan (TDP) is a state requirement and is used by staff and the Board to look at where Kitsap Transit is going over the next five years. The TDP describes the organization, facilities, overview of service, activities accomplished in 2017 and goals for , capital projects, past and future operating data, organizational chart, fare structure and connections to other transit systems. This document now reflects connections to King County Metro due to the passenger-only ferry service to Seattle and Clallam Transit service from Port Angeles down to SR305 to the Bainbridge Island Ferry. The TDP describes new routed services, ferry service and an update to the Worker/Driver Program. Coviello provided highlights from 2017, a look forward into the coming year and provided additional language on page 14 under Proposed Action Strategies: Kitsap Transit will begin to implement recommendations from the Comprehensive Operational Analysis in a phased approach based upon available resources. The full implementation of recommendations is expected to require at least one year to complete. Coviello explained that the deadline for submission to the Washington State Department of Transportation (WSDOT) is September 1 st. Once adopted, the TDP will be included into the Long Range Transit Plan (LRTP). Minutes of July 17, 2018 Board Meeting 2 Board Meeting Packet Page 4 of 43

7 At 8:46AM Vice Chairperson Erickson opened the Public Hearing on the Transit Development Plan. Jerry McDonald, spoke to Section V: Activities in 2017 (5. Stewardship) Continued assisting cities, especially Bremerton and Port Orchard, in downtown redevelopment activities and other densification/transit Oriented Development projects. McDonald stated he was on the parking study and does not remember any of this as significant and [Kitsap Transit] really needs to get involved and the commitment has not materialized. Kitsap Transit cooperatively worked with the Bremerton Community Development Department to implement a voluntary parking ratio deduction provision code to promote Transit Oriented Development in Bremerton. McDonald stated he does not remember much of this when he was on the City Council. Bremerton is in the process of becoming stifled because of the hotel development and losing 100 parking spaces. McDonald spoke to the need for an intra-route in Bremerton, Silverdale and Poulsbo. Gig Harbor has decorated buses, cute and fun, that people want to ride. Section VI: Proposed Action Strategies, (5. Stewardship) Continued CTR support at a very high level to major employers and centers with focus on significantly increasing KT s mode share at PSNS. McDonald stated this does not seem to be working. Michael Williams, Bremerton, spoke to the Kingston service limiting passengers and whether there would be a Coast Guard exception to allow five over the limit. Roger Gay, South Kitsap, stated he did not see anything about ngorca and asked if it still on the horizon. At 8:51AM Vice Chairperson Erickson closed the Public Hearing. Vice Chairperson Erickson summarized the changes identified: 1) Section 6 new language referencing comprehensive operation planning, 2) language clarification without content change from Commissioner Garrido and 3) call out of ngorca. Commissioner Stern spoke to comments on intra-urban loops, whereas the Nelson\Nygaard study concentrated on efficiency and effectiveness of inter-urban connections for centers and outlying areas and asked if there is an opportunity to look at [intra-urban loops] for Bremerton or other urban areas. Clauson stated there are opportunities but it would be a matter of including it in the budget and for now the focus of all expansion has been on implementing the Nelson\Nygaard service review. Commissioner Wolfe stated he is sensitive to the parking in Bremerton and, with regard to the hotel on Washington, asked for clarification on McDonald s statement on parking. McDonald stated roughly 100 spots will be lost during construction, in the short term, but there may be a gain when it is complete. Minutes of July 17, 2018 Board Meeting 3 Board Meeting Packet Page 5 of 43

8 Commissioner Wheeler spoke in support of McDonald s comments and looks forward to working with Kitsap Transit and the Board on an intercity transit system that could be part of the solution for the densification downtown. The projects coming in will promote more business development downtown and the economic climate will change. If the conversation could start early next year, we would be ahead. Commissioner Garrido questioned the resolution s language on responding to the Committee s concerns. Coviello explained the TDP was presented and discussed with the Citizens Advisory Committee and there were no specific concerns. Executive Director Clauson added that the TDP was presented to the Citizens Advisory Committee as well as during the Quarterly Community Meetings. Wheeler questioned whether efforts on analysis for intra-city routes should be included to create a priority in the five-year plan. Clauson explained this could be considered a staff goal. Service and Capital Development Director Lillie reminded the Board that the TDP is an annual document. Garrido commented that it is impressive to have the document call out the 2017 accomplishments and move into the proposed action strategies for the next five years. Kitsap Transit has come a long way in the last year or so, and it is important for the plan to celebrate and take credit for the accomplishments. Garrido noted the importance of setting action strategies that are actionable and how they will be achieved. Commissioner Wolfe agreed with not moving forward with the parking discussion today but that it is a good conversation to address how parking interfaces with transit operations, not only with Bremerton, but Port Orchard and Silverdale as well. Commissioner Garrido moved and Commissioner Putaansuu seconded the motion to adopt Resolution No , adopting Kitsap Transit s Transit Development Plan with language changes for ngorca, changes to Section 6 regarding implementation of the Nelson Nygaard study as presented and edits for presentation and clarification. Discussion: None. Motion passed unanimously. c. Resolution No , Contract Authorization for Bow Loading Vessels Owners Representation Executive Director Clauson explained this resolution allows staff to issue a change order to the consulting firm chosen to assist with construction of vessels, now adding the bow loading vessels. Minutes of July 17, 2018 Board Meeting 4 Board Meeting Packet Page 6 of 43

9 Service and Capital Development Director Lillie explained that a portion of this contract s expenditures will be included in the 2019 budget. Elliot Bay Design has done an excellent job with the construction management for the Rich Passage 2 and the hybrid vessel. This change order will allow them to begin the pre-award Buy America audit once the bids are received for the bow loading vessels. Clauson pointed out that as described in the resolution, Elliot Bay Design was selected to provide the construction management for all of the vessels; however, staff elected to only proceed as needed beginning with the hybrid. A change order was issued for the Rich Passage class vessels and now proceeding with the second change order for the bow loaders. Commissioner Putaansuu clarified that this expenditure was anticipated. Commissioner Putaansuu moved and Commissioner Stern seconded the motion to adopt Resolution No , authorizing staff to execute a change order to Elliott Bay Design Group in an amount not to exceed eight hundred fifty four thousand eight hundred seventy six dollars ($854,876). Discussion: Erickson spoke in favor of the motion and having competent representation. Motion passed unanimously. d. Resolution No , Contract Authorization for Wheaton Way Transit Center Construction Management Services Service and Capital Development Director Lillie explained the construction services were included in the design contract and evaluated during that process. Ground breaking for construction will begin in August. Commissioner Putaansuu moved and Commissioner Wheeler seconded the motion to adopt Resolution No , authorizing staff to execute KT contract amendment for Phase III WWTC Construction Management Services to Perteet, Inc. in an amount not to exceed eight hundred eighty-two thousand four hundred ninety two dollars ($882,492). Discussion: None. Motion passed unanimously. e. Resolution No , Bid Award On-Call Marketing & Communications Services Executive Director Clauson spoke to the Board s desire to spend more effort on marketing Kitsap Transit s service and the importance during the next three years of projects. A request for proposals was issued and the proposals were reviewed by a committee including other marketing staff from local agencies. The committee recommends moving forward with DH. This contract will be for the next three years with provisions for extensions. There is no specific dollar amount, but the projects will not be implemented without inclusion in the budget and approved by the Board. Minutes of July 17, 2018 Board Meeting 5 Board Meeting Packet Page 7 of 43

10 Commissioner Wolfe asked if there is a range of the cost. Clauson stated a marketing campaign could range from $150,000 - $350,000 depending on the outreach and will be on-call based on staff need. Commissioner Putaansuu spoke in support of the resolution and shared the concern for not having a dollar amount but feels comfortable with assurance that the information will be included in the budget. Commissioner Wheeler concurred with the concern for not having a dollar amount and noted there is no minimum amount of usage. Wheeler agreed that having a marketing strategy and on-call services is valuable and very much needed. Commissioner Garrido questioned the meaning of offered price. Finance Director Shinners explained that an example of a project was provided to the bidders and submitted pricing based on the project. Commissioner Stern asked about the marketing and promotion discussed at the retreat. Vice Chairperson Erickson recalled discussion about the marketing and outreach for implementation of the Comprehensive Route Analysis. Clauson also recalled the marketing discussion for the Worker/Driver Program. Commissioner Wolfe moved and Commissioner Garrido seconded the motion to adopt Resolution No , authorizing staff to award a three-year contract for On-Call Marketing & Communications Services to Desautel Hege, Inc. ( DH ). Discussion: None. Motion passed unanimously. f. Vessel Naming Executive Director Clauson explained there are five vessels in need of names, and the goal would be to leave the meeting with at least three for the vessels under construction. Clauson went through the categories including: Mosquito Fleet, Communities & Points of Interest, Significant Community Member, and Staff Suggestions. Commissioner Putaansuu spoke to the regional significance of the Cross-Sound boats versus the local significance of the Port Orchard/Annapolis to Bremerton boat. Commissioner Stern spoke in support of using Mosquito Fleet names and tying it in to our maritime past with an opportunity for historic photos and memorabilia. Vice Chairperson Erickson spoke against using community member names to avoid offending others who may not be listed. Minutes of July 17, 2018 Board Meeting 6 Board Meeting Packet Page 8 of 43

11 Commissioner Wolfe spoke to the stellar group of people listed and his support of Carol Arends. Clerk of the Board Boltz reminded the Board of past discussion on the naming of the vessels and the need to research any vessels for historical significance, whether there is another vessel with the same name, and whether the original vessel sank or met other demise. Marine Services Director Bryan spoke to the Clipper s ownership of Mosquito Fleet and suggested speaking with Clipper for use and taking advantage of the equity built into the name regionally. Commissioner Stern moved to adopt a thematic approach to the fast ferry names for both present and future boats, utilizing our historic Mosquito Fleet (era) history. Motion died for lack of second. Clauson suggested going through the exercise to find five names and staff will reach out to historians for background on the vessels. Part 1: Board members were given five red dots to place at will on any of the lists. Result: More interest in the Communities and Points of Interest than any other category. Part 2: Blue dots were used on the Communities and Points of Interest category only for selection of the local hybrid vessel. Result: Waterman was chosen as the name for the local hybrid vessel. Part 3: Yellow dots were used allowing Board members to place them on any page so long as the name had at least one vote from prior voting. Results: Top names included: (1) Lady Swift, (2) Reliance, (3) Commander. Tied were: Enetai, Illahee and Manette. Staff will do background research on history of the vessels. Note: Five dots of each color were distributed. 6. OTHER PUBLIC COMMENTS: Roger Gay, South Kitsap, stated he liked the use of local communities for a Kitsap County system and the need to identify Kitsap as greatly as we can. The system name will become more important when competing for dock space in a regional fast ferry system. Jerry McDonald, Bremerton, spoke regarding Resolution No , and suggested taking pictures of the vessels being constructed for marketing. Michael Williams, Bremerton, stated the passenger-only ferry is costing too much to run, especially the Rich Passage 1. Minutes of July 17, 2018 Board Meeting 7 Board Meeting Packet Page 9 of 43

12 7. GOOD OF THE ORDER Commissioner Garrido reported on the Ferry Community Partnership meeting and attendance of Representative Jake Fey to provide suggestions on Washington State Ferries Long-Range Plan. Commissioner Stern responded to public input on updating the website and asked that while a revamp is not necessary, it is suggested that regular updates be made. Executive Director Clauson reminded the Board of the August 7 th asked for direction for the August 21 st meeting. meeting cancellation and Commissioner Putaansuu moved and Commissioner Garrido seconded the motion to cancel the August 21, 2018 Board Meeting. Discussion: None. Motion passed unanimously. Vice Chairperson Erickson commented on parking as a local jurisdiction problem. Executive Director Clauson announced that staff is preparing an invitation to the city councils and the commissioners to hear Nelson\Nygaard provide an overview of the Comprehensive Route Analysis changes with breakout sessions for each of the communities. The dinner will be scheduled the first part of September. Commissioner Wheeler spoke to parking as a regional issue for the City of Bremerton with employees coming from all over the county to work at the shipyard. Clauson reminded the Board of the 75 th Anniversary of the Worker/Driver program. Worker/Driver Supervisor Griffey handed out promotional items to the Board members. 8. ADJOURN: Meeting adjourned at 10:17AM. ADOPTED by the Kitsap Transit Board of Commissioners at a regular meeting thereof, held on the 4th of September, Becky Erickson, Vice Chairperson Jill A. Boltz, MMC Clerk of the Board Minutes of July 17, 2018 Board Meeting 8 Board Meeting Packet Page 10 of 43

13 Board of Commissioners Agenda Summary MEETING DATE: September 04, 2018 AGENDA ITEM: Resolution No , Authorizing Kingston Security Camera Purchase & Installation SUBMITTED BY: Steffani Lillie TITLE: Service/Capital Development Director DEPARTMENT: Capital EXHIBITS/ ATTACHMENTS: Resolution No Camera Spreadsheet BUDGETARY IMPACT (if applicable) EXPENDITURE REQUIRED: $61, BUDGETED: $150, FUNDING SOURCE: Capital REVIEWED BY: Executive Director MEETING DATE: RECOMMENDATION: Approve COMMENTS: SUMMARY STATEMENT This resolution authorizes the purchase and installation of IP security cameras at the Kingston Marina where our ferry vessel(s) will be harbored when our new passengeronly fast ferry service begins. The cameras are designed to effectively and strategically monitor the dock, float and ferry vessel(s). The IP security cameras will be an integral part in implementing and maintaining our required Coast Guard Safety and Security plan for the Kingston Passenger-Only Ferry service. RECOMMENDED ACTION/MOTION: Motion: Move to approve Resolution No , authorizing staff to execute a contract with ABSCO Solutions for the purchase and installation of IP Security Cameras on the Kingston float and dock in an amount not to exceed sixty-one thousand one hundred sixty-four dollars ($61,164). Board Meeting Packet Page 11 of 43

14 RESOLUTION NO A RESOLUTION OF KITSAP TRANSIT BOARD OF COMMISSIONERS AUTHORIZING THE PURCHASE AND INSTALLATION OF IP SECURITY CAMERAS ON THE KINGSTON FLOAT AND DOCK FROM ABSCO SOLUTIONS WHEREAS, ABSCO has worked with Kitsap Transit and has been an integral part of designing and coordinating installation of IP security cameras across Kitsap Transit, on vessels, Kitsap Transit park and rides and facilities; and WHEREAS, Resolution No authorized staff to seek bids for this procurement project during the 1 st quarter of 2018; and WHEREAS, security cameras will, in part, help solidify compliance with our Coast Guard-required Safety and Security plan for the Kingston passenger-only ferry service at the Kingston Marina; and WHEREAS, as one integral part of the plan, security cameras will deter crime and vandalism as well as secure our ferry vessel(s), dock and float at our Kingston POF location; and WHEREAS, this purchase is within the approved 2018 Capital Budget as approved by the Board of Commissioners through Resolution No in the amount of one hundred fifty thousand dollars ($150,000) for security camera systems; NOW THEREFORE, BE IT RESOLVED the Board of Commissioners hereby authorizes staff to execute a contract with ABSCO Solutions for the purchase and installation of IP Security Cameras on the Kingston Float and Dock utilizing the Washington State Learning Source Contract in the amount of sixty one thousand one hundred sixty-four dollars ($61,164). ADOPTED by the Kitsap Transit Board of Commissioners at a regular meeting held on the 4th day of September, Resolution 18-xx 1 Robert Gelder, Chairperson Board Meeting Packet Page 12 of 43

15 ATTEST: Jill A. Boltz, CMC Clerk of the Board Resolution 18-xx 2 Board Meeting Packet Page 13 of 43

16 Kitsap Transit Kingston Camera # Location Scene Camera MP Model Number Lens Mounting Mounting Mounting Add on Add on License 1 Pole by Ticket Booth Ticket booth and entrance to ramp 5 MP 5.0L-H4A-B01-IR 2.8-8mm H4-B0-JB0X1 H4-MT-POLE1 Have 2 Ticket Booth Pole Ramp from Booth to covered walkway 8 MP 8L-H4PRO-B LEF247028TA ES-HD-CWS-LG ES-HD-MNT-POLE-MD ES-HD-IPM Have 3 Covered waiting area Corner of waiting area to West 5 MP 5.0L-H4A-D01-IR 2.8-8mm INC Have 4 Covered waiting area Corner of waiting area to East 5 MP 5.0L-H4A-D01-IR 2.8-8mm INC Have 5 East corner of covered waiting structure Ramp from covered area to boat 5 MP 5.0L-H4A-D01-IR 2.8-8mm INC Have 6 Ferry Platform pole Ferry Platform and boat loading 20 MP 20C-H4A-4MH mm H4AMH-AD-PEND1 IRPTZ-MNT-WALL1 H4AMH-DO-COVR1 H4-MT-POLE1 H4AMH-AD-IRIL1 Have 7 Ferry Platform pole Ferry Platform and boat loading 20 MP 20C-H4A-4MH mm H4AMH-AD-PEND1 IRPTZ-MNT-WALL1 H4AMH-DO-COVR1 H4-MT-POLE1 H4AMH-AD-IRIL1 Have 8 Covered waiting area Looking back up the ramp to ticket booth 5 MP 5.0L-H4A-D01-IR 2.8-8mm INC Have Addional Equipment Qty Model Description 1 S8 8 Port Switch -mounted in covered area inside NEMA enclosure 1 All ready have 16 Port Avigilon all in one Provided by Kitsap Board Meeting Packet Page 14 of 43

17 Board of Commissioners Agenda Summary MEETING DATE: September 04, 2018 AGENDA ITEM: Resolution No , Authorizing Server Replacement Purchase SUBMITTED BY: Steffani Lillie TITLE: Director DEPARTMENT: Capital EXHIBITS/ ATTACHMENTS: Resolution No BUDGETARY IMPACT (if applicable) EXPENDITURE REQUIRED: $54, BUDGETED: $85, FUNDING SOURCE: Capital REVIEWED BY: Executive Director MEETING DATE: RECOMMENDATION: Approve COMMENTS: This resolution authorizes the purchase of a HP SimpliVity server which will replace an older, outdated server, it also will allow us to maintain service agreements in the future as the new server will have the technology required by service providers. SUMMARY STATEMENT RECOMMENDED ACTION/MOTION: MOTION: Move to adopt Resolution No , authorizing staff to purchase an HP SimpliVity server from the Washington State Contract in an amount not to exceed fifty four thousand eight hundred ninety seven dollars ($54,897.00). Board Meeting Packet Page 15 of 43

18 RESOLUTION NO A RESOLUTION OF KITSAP TRANSIT BOARD OF COMMISSIONERS AUTHORIZING STAFF TO PURCHASE A HP SIMPLIVITY SERVER TO UPGRADE KITSAP TRANSIT S DATA CENTER WHEREAS, Kitsap Transit currently has six SimpliVity computer servers functioning within our data centers, which were bought in SimpliVity has since been bought out by Hewlett- Packard (HP); and WHEREAS, existing service agreements for our servers will expire in 2019 and 2020 and will no longer be supported by HP; and WHEREAS, HP is requiring the outdated servers be replaced with more technologically advanced servers prior to purchasing new service agreements; and WHEREAS, this purchase is within the approved 2018 Capital Budget, as approved by the Board of Commissioners through Resolution No , in the amount of eighty-five thousand dollars ($85,000); and WHEREAS, staff plans to purchase one HP SimpliVity server in the amount of fifty-four thousand eight hundred ninety-seven dollars ($54,897) utilizing the Washington State Contract and will budget for five additional server purchases in 2019 and NOW THEREFORE, BE IT RESOLVED the Board of Commissioners hereby authorize staff to purchase one HP SimpliVity server for Kitsap Transit Data Centers in an amount not to exceed fifty-four thousand eight hundred ninety-seven dollars ($54,897) utilizing the Washington State contact. ADOPTED by the Kitsap Transit Board of Commissioners at a regular meeting held on the 4th day of September, ATTEST: Robert Gelder, Chairperson Jill A. Boltz, MMC Clerk of the Board Resolution Board Meeting Packet Page 16 of 43

19 KITSAP TRANSIT 2019 Legislative Agenda 2019 Session Preview The 2019 legislative session is set to convene on Monday, January 14, 2019, and is scheduled to run for 105- consecutive days. The newly-sworn in Legislature will be tasked with passing a new biennial Operating Budget, as well as a Transportation Budget and Capital Budget, prior to adjourning. Although the November 2018 election has yet to occur, it is expected that Democrats will see their currently-thin majorities grow in both the House and Senate. The influx of a number of new legislators, coupled with the accompanying changes of committee composition and leadership, will make the coming months prior to session a key time for outreach and education on critical transit issues facing our state. Below is a draft list of potential action-items for Kitsap Transit in Support Capital Project Funding Connecting WA & Regional Mobility Grant Funding o The 2015 Connecting Washington Transportation package contained funding for two KT projects: $3 million for the East Bremerton Transfer Center and $2.3 million for the Silverdale Transfer Center. Subsequent budgets scheduled funding to be released in the biennium for the East Bremerton project, and the biennium for the Silverdale project. While both projects have received Regional Mobility Grant funding in the most recent biennium, KT will be supporting the scheduled release of this money to the named projects, beginning with the $3 million set to be released in the coming biennium. Support and explore a Regional Passenger-Only Ferry Facility o With the expansion of KT s POF service to downtown Seattle, the need is growing for a regional POF facility capable of handling the increased service demands. Conversations have begun with WSDOT/WSF and King County on possible solutions, including exploring the future use of stateowned Pier 48 adjacent to Colman Dock. KT will help lead discussions regarding next steps on the development of a regional POF facility in King County. Support Parking Demand Management Strategies (in conjunction with WSTA) o Discussions with regional partners indicate a desire to address the issue of management over state-owned park & ride lots that are maintained by local transit agencies. WSTA is exploring leading an effort to allow for greater flexibility in management practices over these facilities. Support Use of Cameras for HOV-only and Transit-only Lane Enforcement (in conjunction with WSTA) o WSTA is expected to seek legislation to protect the efficiency and effectiveness of bus-only lanes by allowing jurisdictions to monitor such lanes with traffic camera technology. Support other efforts from WSTA and transit agencies, which potentially include: o Transit electrification infrastructure funding o Procurement disclosure law changes o Long-term alternative revenue discussions Board Meeting Packet Page 17 of 43

20 2019 Legislative Priorities Public Education & Outreach Public Policy & Advocacy Collaboration & Professional Development WSTA Members Asotin County Transit Ben Franklin Transit C-TRAN Clallam Transit Columbia County Public Transportation Community Transit Central Transit Everett Transit Garfield County Public Transportation Grant Transit Authority Grays Harbor Transportation Authority Intercity Transit Island Transit Jefferson Transit King County Metro Kitsap Transit Link Transit Mason Transit Authority Pacific Transit Pierce Transit Pullman Transit RiverCities Transit Seattle Department of Transportation Skagit Transit Sound Transit Spokane Transit Authority TranGo Twin Transit Valley Transit Whatcom Transportation Authority WSDOT Division of Public Transportation Yakima Transit Protect, maintain and increase state funding programs for public transit WSTA s top priority is to protect, maintain and when possible increase state funding of public transportation revenues and programs including: Regional Mobility, Rural Mobility, Vanpool Investment, Special Needs, Capital Grants and Commute Trip Reduction. Support a statewide bus and bus facility capital grant program Support a long-term effort for a statewide competitive bus and bus facility capital grant program to address expansion and replacement needs for transit fleets and facilities to increase capacity, safety, and reliability for transit riders across the state, and work towards the Results Washington goal of reducing the age of the State s transit fleet. Support legislation to include Transit Agencies as an additional exemption under current procurement disclosure laws WSTA seeks legislation to include Transit Agencies as additional exemption for PTBA s under current procurement disclosure laws, which will result in a higher level of competition from the private sector allowing for agencies to procure the most cost effective RPF. Seek legislation to expand current traffic camera statutes to protect the efficiency and effectiveness of bus-only lanes and zones WSTA seeks legislation to protect the efficiency and effectiveness of busonly lanes and zones. Legislation would allow jurisdictions to monitor busonly lanes and zones with traffic camera technology and, when necessary issue infractions. Support policy and legislation to incentivize the purchase and operations of zero emission transit vehicles WSTA supports policies and legislation to provide incentives, or lower the cost in the capital purchase and operations of zero emission vehicles Seek Modifications to the Manufacturing Tax Exemption to protect locally voter-approved sales tax measures WSTA seeks to protect locally voter-approved sales tax measures from current manufacturing tax exemptions. Board Meeting Packet Page 18 of 43

21 Seek significant funding from the Carbon Initiative revenues to support the delivery of public transportation It is the position of WSTA that any carbon fee legislation or initiative should include some portion of new revenue to be utilized to support the capital and operational needs in the delivery of public transit service. Seek changes in the Provision of Goods and Services RCW to allow for WSDOT & WSTA to begin state Rolling Stock procurement WSTA seeks to change current state law to allow the option for WSDOT in partnership with WSTA to begin procuring rolling stock for members. This would allow for a quicker turnaround in procurement practices and changes and ensure transit agencies are a priority when procuring rolling stock. Seek Capital Budget funds to support a Statewide Transit Electrification Infrastructure Grant Program WSTA will seek funds from the State Capital Budget to create a competitive grant program focused on transit electrification infrastructure. Statutory Changes to allow Agencies who manage and operate on state owned Park & Rides to allow for the ability to manage parking demand and enforce on-site rules WSTA will support efforts by members to allow parking management and enforcement for transit agencies who operate and manage park and ride facilities. Support efforts to study and identify potential new revenue sources for Transit Agencies. WSTA supports long term efforts to study and identify potential new revenue sources for transit agencies beyond sales tax. As sales taxes can be unsustainable during economic downturns. and with transit agencies 70-80% dependent on Sales Tax, WSTA supports efforts to find more reliable and sustainable revenue. Support effective and efficient delivery of public transit WSTA supports efforts that facilitate safe, cost-effective and efficient delivery of transit services and projects as well as monitor legislation that involves regional tolling, land use development, performance measures related to federal legislation, public records, state MPO/RTPOs and changes to RCWs related to public transit authorities. Ensure efficient and effective delivery of public transit WSTA opposes legislation that would negatively impact the oversight, financing, construction, delivery and operation of transit projects and services. please contact WSTA s Advocacy Team for more information: Justin D. Leighton Michael Shaw lyset Cadena Executive Director WSTA Lobbyist SMTA Lobbyist Board Meeting Packet Page 19 of 43

22 Board of Commissioners Agenda Summary MEETING DATE: September 04, 2018 AGENDA ITEM: Resolution No , Authorizing Surplus of Property formerly known as Parker Lumber SUBMITTED BY: Steffani Lillie TITLE: Director DEPARTMENT: Capital EXHIBITS/ ATTACHMENTS: Resolution No BUDGETARY IMPACT (if applicable) EXPENDITURE REQUIRED: BUDGETED: FUNDING SOURCE: REVIEWED BY: Executive Director MEETING DATE: RECOMMENDATION: Approve COMMENTS: This resolution declares the property formerly known as the Parker Lumber site as surplus to the needs of Kitsap Transit and authorizes staff to solicit offers for the sale of the property through published advertising. SUMMARY STATEMENT RECOMMENDED ACTION/MOTION: MOTION: Move to adopt Resolution No , declaring the property formerly known as the Parker Lumber site as surplus to the needs of Kitsap Transit and authorize staff to solicit offers for the sale of the property. Board Meeting Packet Page 20 of 43

23 RESOLUTION NO A RESOLUTION OF THE KITSAP TRANSIT BOARD OF COMMISSIONERS DECLARING THE FORMER PARKER LUMBER SITE AS SURPLUS PROPERTY AND AUTHORIZING STAFF TO SEEK BIDS FOR THE SALE OF THE PROPERTY WHEREAS, in September 2012, Kitsap Transit acquired certain property (the Property ) located on Wheaton Way in Bremerton, Washington carried under Kitsap County Assessor s Tax Account No , legally described in Exhibit 1 hereto and formerly known as the Parker Lumber Site for the purpose of developing a transit transfer center and/or park and ride facility; and WHEREAS, Kitsap Transit paid eight hundred seventy five thousand dollars ($875,000) for the Property; and WHEREAS, Kitsap Transit s remaining principal due on the Property as of August 2018 is five hundred thirty-three thousand five hundred and sixty-one dollars ($533,561); and WHEREAS, Kitsap Transit has since acquired other properties better suited for Kitsap Transit s proposed transportation facilities in the Wheaton Way corridor; and and WHEREAS, Kitsap Transit no longer needs the Property for transportation facilities; WHEREAS, Kitsap Transit is authorized to dispose of surplus real estate by private sale, auction, sealed bid or through an agent or broker; and WHEREAS, Kitsap Transit has from time to time received inquiries and offers from third parties expressing an interest in purchasing the Property; and WHEREAS, Kitsap Transit s staff has procured an appraisal for the Property; and NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners that the above-described Property is hereby declared surplus and Kitsap Transit s staff is authorized to solicit purchase proposals through published advertising three times over three consecutive weeks; and Resolution No Board Meeting Packet Page 21 of 43

24 BE IT FURTHER RESOLVED THAT: Kitsap Transit s staff, with the assistance of Kitsap Transit s General Counsel, proposes to negotiate the sale of the Property by means of a private sale for a price not less than the appraised value, subject to the approval of Kitsap Transit s Board of Commissioners. ADOPTED by the Board of Commissioners of Kitsap Transit at a regular meeting held on the 4th day of September, ATTEST: Robert Gelder, Chairperson Jill A. Boltz, MMC Clerk of the Board Resolution No Board Meeting Packet Page 22 of 43

25 Parcel I: RESOLUTION NO EXHIBIT "A" LEGAL DESCRIPTION The East 244 feet of the following described tract: A portion of the South half of the North quarter of the Southeast quarter of the Northeast quarter of Section 2, Township 24 North, Range 1 East, W.M., in Kitsap County, Washington, described as follows: Beginning at the intersection of the North line of said South half of the North quarter of the Southeast quarter of the Northeast quarter with West line of Wheaton Way (Lateral Highway No. 2); thence along said North line West 400 feet; thence South 165 feet, more or less, to the South line of said South half; thence along said South line East 400 feet, more or less, to the West line of Wheaton Way (Lateral Highway No. 2); thence North along said West line of Wheaton Way (Lateral Highway No. 2) to point of beginning; Excepting therefrom the East 6 feet thereof. Parcel II: The East 256 feet of the West 4 ½ acres of the following described property: The North half of the North quarter of the Southeast quarter of the Northeast quarter, Section 2, Township 24 North, Range 1 East, W.M., in Kitsap County, Washington. Parcel III: An easement for ingress, egress and utilities over, under and across the following described tract and being a portion of the Northeast quarter of Section 2, Township 24 North, Range 1 East, W.M., in Kitsap County, Washington: Beginning at the Northeast corner of the above described Parcel Il; thence West 40 feet; thence North 20 feet; thence East to the West margin of Wheaton Way (Lateral Highway No. 2); thence South along said West margin to a point East of the point of beginning; thence West to the point of beginning (benefits Parcel Il only). Parcel IV: The West 150 feet of the following described property: That portion of the South half of the North quarter of the Southeast quarter of the Northeast quarter, Section 2, Township 24 North, Range 1 East, W.M., in Kitsap County, Washington, described as follows: Beginning at the intersection of the North line of said South half of the North quarter of the Southeast quarter of the Northeast quarter, with the West line of Wheaton Way (Lateral Highway No. 2); thence along said North line, West 400 feet; thence South 165 feet, more or less, to the South line of said South half; thence along said South line East 400 feet, more or less, to the West line of Wheaton Way (Lateral Highway No. 2); thence North along said West line of Wheaton Way (Lateral Highway No. 2) to point of beginning. Board Meeting Packet Page 23 of 43

26 Board of Commissioners Agenda Summary MEETING DATE: September 04, 2018 AGENDA ITEM: Resolution No , Authorizing Purchase of Properties for Silverdale Transit Center SUBMITTED BY: Steffani Lillie TITLE: Director DEPARTMENT: Capital Development EXHIBITS/ ATTACHMENTS: Resolution No BUDGETARY IMPACT (if applicable) EXPENDITURE REQUIRED: $1,928, BUDGETED: $1,928, FUNDING SOURCE: Capital REVIEWED BY: Executive Director MEETING DATE: RECOMMENDATION: Approve COMMENTS: This resolution approves the purchase of 1.87 acres at locations B and C for the Silverdale Transit Center project. SUMMARY STATEMENT RECOMMENDED ACTION/MOTION: MOTION: Move to adopt Resolution No , authorizing staff purchase 1.87 acres in an amount not to exceed one million nine hundred twenty-eight thousand dollars ($1,928,000). Board Meeting Packet Page 24 of 43

27 RESOLUTION NO A RESOLUTION OF KITSAP TRANSIT BOARD OF COMMISSIONERS AUTHORIZING STAFF TO PURCHASE PROPERTIES FROM OWNERS SOUND WEST RIDGETOP, LLC AND SOUND WEST HOLDINGS, LLC FOR THE SILVERDALE TRANSIT CENTER PROJECT WHEREAS, at its regular meeting on May 15, 2018, the Board approved Resolution authorizing staff to begin negotiations with owners regarding the purchase of properties including 1.87 acres at locations B and C for the Silverdale Transit Center (STC) project (See Exhibit A - Parcel Map); and WHEREAS, the Federal Transit Administration (FTA) has provided confirmation of Documented Categorical Exclusion for the STC project and concurrence on the value of the properties to be purchased; and WHEREAS, based on the appraisals, review appraisals, the FTA concurrence and authorization for payment of just compensation for the STC properties is in the amount of one million nine hundred twenty-eight thousand dollars ($1,928,000) which is within the approved 2018 Budget for the STC project; and WHEREAS, in addition, Kitsap Transit will pay all escrow fees, the recording fee, and any excise taxes, together with the pro-rated real estate taxes; and NOW THEREFORE, BE IT RESOLVED the Board of Commissioners hereby authorizes staff to purchase 1.87 acres at locations B and C from Sound West Ridgetop, LLC and Sound West Holdings, LLC in an amount not to exceed one million nine hundred twenty-eight thousand dollars ($1,928,000) and Kitsap Transit s Executive Director or his designee is authorized to execute all documents and instruments necessary to consummate such sale including purchase and sale agreement and closing documents on terms and in forms approve by General Counsel. ADOPTED by the Kitsap Transit Board of Commissioners at a regular meeting held on the 4 th day of September, ATTEST: Robert Gelder, Chairperson Jill A. Boltz, MMC Clerk of the Board Resolution Board Meeting Packet Page 25 of 43

28 8/30/2018 Kitsap County Parcel Search Print Map Scale: 1 : 2,400 Printed: Thursday. Aug 30, 2018 Purchase Pending Pending Purchase ** This map is not a substitute for field survey ** ft Properties to be purchased in green for Silverdale Transit Center project Board Meeting Packet Page 26 of 43 1/1

29 Board of Commissioners Agenda Summary MEETING DATE: September 04, 2018 AGENDA ITEM: Resolution No , Bid Award - Bremerton Transportation Center ADA Improvements SUBMITTED BY: Steffani Lillie TITLE: Director DEPARTMENT: Capital Development EXHIBITS/ ATTACHMENTS: Resolution No BUDGETARY IMPACT (if applicable) EXPENDITURE REQUIRED: $231, BUDGETED: $191, FUNDING SOURCE: Capital REVIEWED BY: Executive Director MEETING DATE: RECOMMENDATION: Approve COMMENTS: SUMMARY STATEMENT Kitsap Transit has identified areas to improve ADA accessibility on the main transit deck at the Bremerton Transportation Center (BTC). The project is funded by the Transportation Alternatives Program (TAP) grant. Staff requested bids in accordance with federal and state requirements for BTC ADA Improvements and a single bid was received from Vet Industrial. Based on the attached Recommendation to Award and need to improve BTC's ADA access, staff is recommending award of construction contract KT to Vet Industrial in an amount not to exceed two hundred thirty-one thousand nine hundred forty-four dollars ($231,944). RECOMMENDED ACTION/MOTION: Motion: Move to adopt Resolution No , authorizing staff to award the contract for BTC ADA Improvements to Vet Industrial in an amount not to exceed two hundred thirty-one thousand nine hundred forty-four dollars ($231,944) including applicable taxes and fees. Board Meeting Packet Page 27 of 43

30 RESOLUTION NO A RESOLUTION OF KITSAP TRANSIT BOARD OF COMMISSIONERS AUTHORIZING STAFF TO AWARD A CONTRACT TO VET INDUSTRIAL FOR THE BREMERTON TRANSPORTATION CENTER (BTC) ADA IMPROVEMENTS WHEREAS, at its meeting on June 5, 2018, the Board approved Resolution No authorizing and directing staff to advertise and solicit bids for the BTC ADA Improvements; and WHEREAS, staff advertised Invitation For Bid (IFB) KT on June 18, 2018 in accordance with federal and state requirements for the ADA improvements; and WHEREAS, the contract will be funded with Federal Transit Administration (FTA) grant funds; and WHEREAS, ADA improvements at the Bremerton Transportation Center (BTC) include curb ramp modifications, platform edge detectable warning modifications, accessible load/unload area modifications, landscape island pedestrian walkway modifications and updated load area and crosswalk paint; and WHEREAS, staff received one (1) bid in response to its IFB from Vet Industrial, who had the lowest responsive and responsible bid; and WHEREAS, Vet Industrial s bid in the amount of two hundred thirty-one thousand nine hundred forty four dollars ($231,944) is forty thousand one hundred seventy nine dollars ($40,179) above the approved 2018 Capital Budget for the BTC ADA Improvements; and WHEREAS, staff requested a breakdown of Vet s pricing for materials, labor, and overhead to perform a cost analysis; and WHEREAS, staff conducted a survey of the construction market and determined that the original opinion of cost needed to be increased by twenty percent (20%) to reflect the current construction market; and WHEREAS, based on the cost analysis and market survey, staff has deemed the pricing to be fair and reasonable; and Resolution Board Meeting Packet Page 28 of 43

31 WHEREAS, the additional forty thousand one hundred seventy nine dollars ($40,179) needed to fund this project will come from other capital projects that were completed under budget; and WHEREAS, based on the facts above and the need to improve BTC s ADA access, staff recommends that Vet Industrial be awarded the KT BTC ADA Improvements project in the amount not to exceed two hundred thirty-one thousand nine hundred forty four dollars ($231,944); NOW THEREFORE, BE IT RESOLVED the Board of Commissioners hereby authorize staff to award a contract for BTC ADA Improvements to Vet Industrial in an amount not to exceed two hundred thirty-one thousand nine hundred forty four dollars ($231,944). ADOPTED by the Kitsap Transit Board of Commissioners at a regular meeting held on the 4 th day of September, ATTEST: Robert Gelder, Chairperson Jill A. Boltz, MMC Clerk of the Board Resolution Board Meeting Packet Page 29 of 43

32 MEMORANDUM DATE: August 13, 2018 TO: Steffani Lillie FROM: Patrick Rogers SUBJECT: Recommendation to Award KT BTC ADA Improvements Vet Industrial On June 18, 2018, Procurement Staff released Invitation for Bids (IFB) KT BTC ADA Improvements. On July 10, 2018 Kitsap Transit received one (1) Bid in response to this solicitation from: Vet Industrial (VI) VI s Bid was to complete the scope of work for $231, Procurement staff conducted responsiveness and responsibility checks and determined that VI is responsive and responsible. Cost Analysis In performing a cost analysis to support the pricing offered by VI, Procurement staff requested a breakdown of VI s Bid including price for materials, labor, overhead and profit. Staff analyzed VI s price breakdown and Kitsap Transit s Independent Cost Estimate (ICE) developed by Engineering firm Art Anderson Associates. The original opinion of cost was developed in Vern Schager of Art Anderson Associates conducted a survey of the construction market and determined that the original opinion of cost need to be increased by 20% to reflect the current construction market. Using this information, Kitsap Transit s ICE for this project was $224, The chart below shows Kitsap Transit s ICE in comparison to VI s Bid: Board Meeting Packet Page 30 of 43

33 Item Description ICE Vet Industrial Variance % diff 1 General Conditions $29,874 $25,290 -$4,584-18% 2 Labor $138,262 $55,167 -$83, % 3 Materials $4,800 $1,350 -$3, % 4 Equipment $14,000 $12,542 -$1,458-12% 5 Subcontractors $97,483 $97, % 8 Overhead $37,387 $24,938 -$12,449-50% 9 Profit $19,445 $15,174 -$4,271-28% 6 7 TOTAL $224,324 $231,944 $7,620 3% % difference 3% The total variance is $7,620 or approximately 3%. Analysis of the variance shows that VI has built in 6.54% profit which would be considered fair and reasonable for a project of this size and scope with constraints such as: maintaining traffic (vehicle and pedestrian) flows, limited operational interference, management of subcontractors, lack of site control and project period of performance. VI s overhead rate of 10.75% is lower than the overhead rate that Kitsap Transit has been charged on past projects of similar size and scope. Procurement staff has deemed the pricing to be fair and reasonable based on the analysis above. Adequate Competition Since only one (1) bid was received, Procurement Staff needed to determine that there was fair and open competition for this procurement. The IFB was published in the Kitsap Sun, posted on the Office of Minority and Women s Business Enterprises website, Kitsap Transits website and an invitation was ed to (208) unique vendors registered on Kitsap Transit s MRSC small works roster. In order to ensure that the solicitation was not restrictive to competition, Procurement Staff reached out to those vendors on the Plan Holders List to determine why they did not submit a Bid. Mark Turner stated that Rainier Asphalt did not bid because they would not have been able to bid bond insurance before the due date. Phil Lyonais stated that Lake Side Industries did not bid because of the lack of asphalt work. No other Plan Holder provided a reason for not submitting. Upon reviewing the solicitation and considering the feedback from Lake Side and Rainer, Kitsap Transit did not see find conditions within their control that limited this solicitation to a single bid. Kitsap Transit is confident that the requirements of fair and open competition have been achieved. Recommendation to Award Based on the facts presented above (all documentation is contained in the Procurement File), it is my recommendation that Vet Industrial awarded the KT BTC ADA Improvements project in the amount of $231, Board Meeting Packet Page 31 of 43

34 If you have any questions, please contact me at Sincerely, Patrick Rogers Purchasing Coordinator Board Meeting Packet Page 32 of 43

35 Board of Commissioners Agenda Summary MEETING DATE: September 04, 2018 AGENDA ITEM: Resolution No , Authorizing Procurement & Upgrade of DoubleMap Equipment SUBMITTED BY: Steffani Lillie TITLE: Director DEPARTMENT: Capital EXHIBITS/ ATTACHMENTS: Resolution No BUDGETARY IMPACT (if applicable) EXPENDITURE REQUIRED: $216, BUDGETED: $251, FUNDING SOURCE: Capital REVIEWED BY: Executive Director MEETING DATE: RECOMMENDATION: Approve COMMENTS: This resolution will authorize staff to procure and expand DoubleMap equipment and software to rolling stock currently in production and to replace outdated and unsupported equipment in the fixed route fleet. SUMMARY STATEMENT RECOMMENDED ACTION/MOTION: Move to adopt Resolution No , authorizing staff to procure and upgrade DoubleMap equipment and software in an amount not to exceed two hundred sixteen thousand three hundred eleven dollars and twenty one cents ($216,311.21) plus applicable sales tax. Board Meeting Packet Page 33 of 43

36 RESOLUTION NO A RESOLUTION OF KITSAP TRANSIT BOARD OF COMMISSIONERS AUTHORIZING STAFF TO PROCURE AND UPGRADE DOUBLEMAP EQUIPMENT AND SOFTWARE FOR THE FIXED ROUTE FLEET WHEREAS, at its regular meeting on March 7, 2017, the Board approved Resolution No , authorizing staff to expand the use of DoubleMap software to the fixed route system; and WHEREAS, this upgrade will outfit rolling stock currently in production and replace outdated and unsupported equipment; and WHEREAS, the DoubleMap technology provides vehicle location, automatic passenger counting and computerized dispatching is proprietary; and WHEREAS, DoubleMap is the only vendor that can provide Kitsap Transit a complete solution for hardware, software, installation and maintain the available three year warranty; and WHEREAS, at its regular meeting on June 5, 2018, the Board approved Resolution 18-35, authorizing an amendment to the 2018 Capital Budget; and WHEREAS, funding to expand DoubleMap to all fixed route fleet was included the approved amendment; and WHEREAS, staff has surveyed the open market and found that other vendors can provide portions of the requirements but no other vendor would honor the warranty for the entire project except DoubleMap; and WHEREAS, DoubleMap can offer equipment and software for the amount not to exceed two hundred sixteen thousand three hundred eleven dollars and twenty one cents ($216,311.21) plus applicable sales tax; and WHEREAS staff has determined the price to be fair and reasonable based on research and the Independent Cost Estimate; and NOW, THEREFORE, BE IT ARESOLVED the Board of Commissioners hereby authorize staff to procure and upgrade DoubleMap equipment and software for the Resolution Board Meeting Packet Page 34 of 43

37 fixed route fleet in the amount not to exceed two hundred sixteen thousand three hundred eleven dollars and twenty-one cents ($216,311.21) plus applicable sales tax; ADOPTED by the Kitsap Transit Board of Commissioners at a regular meeting held on the 4th day of September, ATTEST: Robert Gelder, Chairperson Jill A. Boltz, MMC Clerk of the Board Resolution Board Meeting Packet Page 35 of 43

38 Kitsap Transit Income Statement - Transit Fund July 2018 Current Month Year to Date Year to Date Variance Actual Budget Actual Budget Dollar Percent OPERATING REVENUE Routed Fare Worker Driver Fares Van Pool Fares Access Fare Parking Advertisement Lease Income Other Operating Income OPERATING REVENUE $203,377 $226,800 $1,464,544 $1,493,400 ($28,856) (1.93)% $119,475 $123,200 $874,936 $862,400 $12, % $41,023 $50,000 $291,682 $350,000 ($58,318) (16.66)% $20,646 $22,700 $147,678 $158,900 ($11,222) (7.06)% $15,233 $14,500 $102,247 $101,500 $ % $6,245 $7,000 $51,386 $49,000 $2, % $33,592 $31,700 $215,279 $194,200 $21, % $1,953 $2,500 $14,973 $17,500 ($2,527) (14.44)% $441,543 $478,400 $3,162,725 $3,226,900 ($64,175) (1.99)% OPERATING EXPENSES General Administration Capital Development Customer Service Routed Worker Driver Rideshare Access Vehicle Maintenance Facilities Maintenance Service Development Total Operating Expense $257,629 $316,710 $1,963,696 $2,164,331 ($200,635) (9.27)% $55,608 $49,229 $313,133 $341,726 ($28,593) (8.37)% $58,841 $60,212 $432,915 $414,228 $18, % $734,617 $786,551 $5,395,612 $5,425,051 ($29,439) (0.54)% $82,293 $95,420 $584,646 $659,261 ($74,615) (11.32)% $31,763 $38,602 $241,096 $269,429 ($28,333) (10.52)% $513,833 $587,733 $3,870,665 $4,133,656 ($262,990) (6.36)% $569,038 $639,751 $4,324,663 $4,509,980 ($185,317) (4.11)% $204,622 $215,668 $1,555,855 $1,519,387 $36, % $150,337 $170,205 $993,228 $1,156,851 ($163,623) (14.14)% $2,658,579 $2,960,081 $19,675,508 $20,593,899 ($918,391) (4.46)% OPERATING INCOME (LOSS) ($2,217,036) ($2,481,681) ($16,512,783) ($17,366,999) $854,216 (4.92)% NON OPERATING INCOME (EXPENSE) Sales Tax State Operating Grant Other Operating Grant Interest Income Misc Income / (Expense) Interest Expense Depreciation Expense Amortization Expense Sales Tax Collection Fee Total Non Operating Income (Expense) $3,765,000 $3,259,000 $22,430,000 $21,401,000 $1,029, % $6,667 $6,667 $46,669 $46,667 $ % $0 $5,250 $0 $36,750 ($36,750) (100.00)% $32,076 $8,000 $184,961 $53,000 $131, % ($232) $0 ($53,407) $0 ($53,407) 0.00 % ($4,704) ($5,083) ($33,249) ($35,583) $2,334 (6.56)% ($519,829) ($526,667) ($3,676,666) ($3,686,667) $10,001 (0.27)% ($5,527) ($5,662) ($38,822) ($39,634) $812 (2.05)% ($37,650) ($32,590) ($224,300) ($214,010) ($10,290) 4.81 % $3,235,801 $2,708,915 $18,635,185 $17,561,523 $1,073, % NET INCOME (LOSS) $1,018,765 $227,234 $2,122,402 $194,524 $1,927, % Board Meeting Packet Page 36 of 43

39 Kitsap Transit Income Statement - Ferry Fund July 2018 Current Month Year to Date Year to Date Variance Actual Budget Actual Budget Dollar Percent OPERATING REVENUE Local Ferry Fares Bremerton Fast Ferry Fares Kingston Fast Ferry Fares Total Operating Revenue $59,562 $54,000 $353,696 $355,000 ($1,304) (0.37)% $119,177 $101,000 $640,348 $662,000 ($21,652) (3.27)% $0 $0 $0 $0 $ % $178,739 $155,000 $994,045 $1,017,000 ($22,955) (2.26)% OPERATING EXPENSE General Administration Local Ferry Operations Bremerton Fast Ferry Operations Kingston Fast Ferry Operations Maintenance and Facilities $107,227 $168,057 $976,497 $1,235,281 ($258,783) (20.95)% $89,315 $102,400 $620,594 $716,800 ($96,206) (13.42)% $120,648 $155,513 $1,024,884 $1,177,460 ($152,576) (12.96)% $0 $211,595 $659 $848,531 ($847,872) (99.92)% $54,406 $196,564 $1,414,057 $1,954,706 ($540,649) (27.66)% $371,596 $834,129 $4,036,692 $5,932,778 ($1,896,086) (31.96)% OPERATING INCOME (LOSS) ($192,857) ($679,129) ($3,042,647) ($4,915,778) $1,873,130 (38.10)% NON OPERATING REVENUE (EXPENSE) Sales Tax Revenue Operating Grants Interest Income Interest Expense Depreciation Amortization Sales Tax Collection Fee Total Non Operating Income (Expense) $1,432,000 $1,222,000 $8,509,000 $8,027,000 $482, % $0 $35,750 $0 $250,250 ($250,250) (100.00)% $61,186 $28,333 $444,633 $198,333 $246, % ($102,054) ($85,000) ($612,324) ($595,000) ($17,324) 2.91 % ($153,889) ($83,500) ($1,077,224) ($584,500) ($492,724) % ($1,013) $0 ($7,093) $0 ($7,093) 0.00 % ($14,320) ($12,220) ($85,090) ($80,270) ($4,820) 6.00 % $1,221,909 $1,105,363 $7,171,902 $7,215,813 ($43,912) (0.61)% NET INCOME (LOSS) $1,029,052 $426,234 $4,129,255 $2,300,036 $1,829, % Board Meeting Packet Page 37 of 43

40 Kitsap Transit Balance Sheet July 31, 2018 Bus Fund Ferry Fund Consolidated ASSETS Cash and Cash Equivalents 3,944,894 1,779,003 5,723,897 Investment - General Fund 19,916,020 4,781,100 24,697,120 Investment - Capital Funds - 38,935,293 38,935,293 Investment - Fuel Reserve 980, ,909 Investment - ORCA Fare Reserve 246, ,110 Investment - Debt Service Reserve 23,374 1,814,717 1,838,091 Tax Receivable 6,000,077 2,427,019 8,427,097 Capital Grants Receivable 55,150 1,254,111 1,309,261 Operating Grants Receivable 16,841-16,841 Accounts Receivable 98,151 65, ,262 Due from Transit - 89,155 89,155 Inventory 886, ,945 1,323,999 Prepaid Expenses 773, , ,243 TOTAL CURRENT ASSETS $ 32,941,157 $ 51,777,122 $ 84,718,278 Fixtures & Equipment, Net of Depreciation 1,974,273 42,557 2,016,830 Facilities, Net of Depreciation 33,067,038 8,457,345 41,524,383 Rolling Stock, Net Depreciation 9,397,381-9,397,381 Passenger Ferries, Net Depreciation - 12,857,885 12,857,885 Capital Work in Progress 5,106,396 9,233,357 14,339,753 Leasehold Improvement, Net Amortization 1,506,030-1,506,030 Leased Park/Rides, Net Amortization 415, ,045 Land 15,356,740-15,356,740 Intangible Assets, Net Amortization 389, ,543 TOTAL CAPITAL ASSETS $ 67,212,446 $ 30,591,144 $ 97,803,590 TOTAL ASSETS $ 100,153,603 $ 82,368,265 $ 182,521,868 LIABILITIES AND NET POSITION LIABILITIES Accounts Payable 689,150 1,469,823 2,158,973 Due to Ferry 89,155-89,155 Payables to Other Transits 314, ,880 Deferred Revenues 351,290 15, ,031 Accrued Wages Payable 1,407,972 42,151 1,450,123 Employee Benefit Payable 181,879 7, ,750 Interest Payable 3, , ,828 Short-Term Debt 267,440 3,034,976 3,302,416 Long-Term Debt 1,906,217 44,208,640 46,114,857 TOTAL LIABILITIES $ 5,211,595 $ 49,187,418 $ 54,399,014 NET POSITION Invested in Capital Assets, Net of Related Debt 65,038,789 24,336,337 89,375,126 Restricted 1,250,393 40,750,011 42,000,403 Unrestricted 28,652,826 (31,905,501) (3,252,675) TOTAL NET POSITION 94,942,007 33,180, ,122,854 TOTAL LIABILITIES AND NET POSITION $ 100,153,603 $ 82,368,265 $ 182,521,868 Board Meeting Packet Page 38 of 43

41 Remaining Bond Proceeds 2017 Ferry Bonds July 31, 2018 Projects with 2017 Bond Funds 2017 Bond Funds (1) Cumulative Interest Earned Bond Funds (Remaining) RP1 spare engines 310,000 (310,000) Sistership Construction (Hybrid Vessel) 2,000,000 2,000,000 Fast Ferry Bow Loading Class (Two Vessels Bundled) 17,941, ,181 18,500,560 Fast Ferry Rich Passage Class (Two Vessels Bundled) 16,592,250 (1,513,953) 15,078,297 Finest (Kingston Vessel) 7,356,371 (258,210) (4,618,724) 2,479,437 Kingston Dock Refurbishment 800, ,000 Total Bond Funds 45,000, ,181 (568,210) (6,132,677) 38,858,293 (1) Planned bond funding amounts generally do not reflect total cost of the project given that projects can have multiple sources of funding (grants, sales tax revenue, bond proceeds). Planned funding amounts are also subject to fluctuate between projects based on funding needs. Board Meeting Packet Page 39 of 43

42 Transit Fund Vehicles 2018 Amended Budget Reclass Capital Work In Progress July 2018 Reclass Budget Capital Budget And Expenditures Current Month YTD Expenditures Encumbrance Budget Remaining ($) Budget Remaining (%) Cumulative Expenditures <30' Routed Coaches 1,929,679 1,929,679 1,931,058 (1,379) 0% 1,931,058 9,157 1,920,522 1,929,679 Routed Coaches > 30 5,017,668 5,017,668 4,523, ,772 10% 860,000 4,157,668 5,017,668 Electric Bus 2,200,000 2,200, ,123 1,374,877 62% 916,868 1,200,000 1,000,000 2,200,000 Access Bus & Van/VanLink Replacements 2,079,853 2,079, ,544 1,958,309 94% 120,000 1,959,853 2,079,853 Vanpool Replacement Vans 214, , ,702 1,523 1% 80, , ,225 Bus Rebuild/Overhaul (Labor Only) 37,768 37,768 37, % 7,754 30,014 37,768 Operations Bases Upgrade Existing Radio Tower 820, , , ,679 55% 778,423 50, , ,830 Mobile Column Lifts 41,526 41,526 41, % 41,526 41,526 Transfer Centers / Park & Ride North Base/Park & Ride Construction 41,300 41,300 41, % 41,300 41,300 North Base HD Maintenance Facility Planning 325, ,033 7, ,195 98% 7,838 54, , ,033 SR 305/Suquamish Way P&R 756, , , % 756, ,000 HWY 16 P&R Planning 311, , ,250 62, , ,250 Georges Corner Park & Ride 207, ,879 14,641 29,852 25, ,877 74% 29,852 41, , ,879 Wheaton Way Transfer Center/Park & Ride 10,300,000 10,300, ,640 7,793,950 2,259,410 22% 1,111, ,000 9,800,000 10,300,000 Silverdale Transfer Center/Park & Ride 12,443,286 12,443,286 44, ,723 12,247,881 98% 305,563 3,966,655 8,476,631 12,443,286 Shelters/Benches/Signs/Amenities 45,281 45,281 45, % 45,281 45,281 KRCC SR 305 Planning 57,386 57,386 (36,792) 54,144 40,035 70% (36,792) 7,747 49,639 57,386 BTC ADA Improvements 191, , , % 38, , ,765 APC's (Double Map) 251, ,803 21, ,069 91% 21, , ,803 Bike Barn Upgrades 310, , , % 62, , ,000 Olympic College Improvements 90,000 90,000 90, % 90,000 90,000 Rental Park and Ride Improvements 47,000 47,000 47, % 47,000 47,000 Equipment and Systems Genie Aerial Work Platform 20,000 20,000 14,791 5,209 26% 14,791 20,000 20,000 Brake Mate (Safety Item) 20,000 20,000 17,363 2,637 13% 17,363 20,000 20,000 ORCA Capital Cost and Next Generation ORCA 796, ,792 4, ,307 99% 4, , ,792 Servers and Capitalized Computer Equip. 85,000 85,000 85, % 85,000 85,000 IP Cameras (Annapolis, Mullinex, Harper, and Kingston) 150, , , % 150, ,000 Keycard System Replacement 240, , ,000 0% 240, ,000 APC's UPS for Servers 12,000 12,000 12, % 12,000 12,000 Generator North Base Desks for Operations 7,800 7,800 7, % 7,800 7,800 Honda Generator 4,500 4,500 3, % 3,706 4,500 4,500 Alignment Equipment 75,000 75,000 75, % 75,000 75,000 Trip Spark 54,976 54,976 54, % 54,976 54,976 Misc Equipment 10,000 10,000 10, % 10,000 10,000 Transit Fund Total 39,195,600 39,195,600 14,803 3,481,630 13,122,108 22,591,862 58% 5,106,396 8,997,666 30,197,934 39,195,600 Local Funds Budget Capital Funding Grant Funds Budget Total Funds Budget Board Meeting Packet Page 40 of 43

43 Ferry Fund Ferry Vessels 2018 Amended Budget Reclass Capital Work In Progress July 2018 Reclass Budget Capital Budget And Expenditures Current Month YTD Expenditures Encumbrance Budget Remaining ($) Budget Remaining (%) Cumulative Expenditures Local Funds Budget Capital Funding Sistership Construction 5,404,378 5,404, ,115 3,720, ,467 17% 1,963,299 2,000,000 3,404,378 5,404,378 Fast Ferry Bow Loading Class (One Vessel) 10,000,000 10,000,000 1,163 9,998, % 4,205 10,000,000 10,000,000 Fast Ferry Rich Passage Class (One Vessel) 7,900,000 7,900, ,218 14,192,417 (7,278,634) 92% 1,019,290 7,900,000 7,900,000 Owners Representation (New Vessels) 900, ,000 79, ,791 51,215 6% 90, , ,000 Finest Refurbishment 3,500,000 3,500, ,991 4,991,445 1,030,502 (2,521,946) 72% 5,011,471 3,500,000 3,500,000 Finest Transportation 350,000 2, , ,000 0% 352, , ,000 RP1 Cameras 50,000 50,000 17,712 32,288 65% 17,712 50,000 50,000 Ferry Terminal Annapolis Ferry Dock Improvements (ADA) 4,962,492 4,962,492 49,409 27,789 4,885,294 98% 329, ,492 4,575,000 4,962,492 A Float / BTC Dock Security 42,298 (2,000) 40,298 42, % 6,460 33,838 40,298 POF Preventative Maintenance 538, , , % 108, , ,306 Kingston Dock Improvements 1,223,000 1,223,000 1,640 1,221, % 1,640 1,223,000 1,223,000 Bremerton Dock Improvements 162, ,000 7,327 66,908 95,092 59% 214, , ,000 Bremerton Dock Ramps 100, , , % 100, ,000 Bremerton Fuel Tank #2 240, ,663 2, ,229 54,339 23% 191, , ,663 POIT Dock Ramps 50,000 50,000 3,373 3,373 46,628 93% 3,373 50,000 50,000 POF Storage 10,000 10,000 10, % 5,777 10,000 10,000 Passenger Tenting System 70,000 70,000 5,493 64,508 92% 5,493 70,000 70,000 Urea Tank 175, , , % 175, ,000 Ambassador Office on B Float 65,000 65,000 65, % 65,000 65,000 Dock Pump 334 (334) 22,709 Ferry Tools & Equipment F150 or Equivalent Truck with Tool Rack 38,000 38,000 1,789 36,211 95% 38,000 38,000 Customer Amenities 15,000 15,000 15, % 15,000 15,000 Marine Specialty Tools 7,000 7,000 7, % 7,000 7,000 Ferry Fund Total 35,803,137 35,803, ,690 7,300,685 19,924,523 8,579,929 24% 9,233,357 27,361,615 8,443,522 35,805,137 Grand Total 74,998,737 74,998, ,493 10,782,316 33,046,631 31,171,790 42% 14,339,753 36,359,281 38,641,456 75,000,737 Grant Funds Budget Total Funds Budget Board Meeting Packet Page 41 of 43

44 Kitsap Transit Diesel Costs Updated through August 2018 $4.00 $3.50 $3.75 $3.75 $3.75 *$3 75 Budgeted through 07/2016 $3.00 $3.09 $2.89 $2.50 $2.25 $2.50 $2.28 $2.00 $1.78 $1.83 $1.50 $1.50 $1.43 $ Actual per-gallon average price Budgeted per-gallong price Per-gallon average price January $3.01 $2.93 $1.61 $1.05 $1.78 $2.10 February $3.29 $2.99 $1.90 $1.04 $1.75 $2.04 March $3.10 $3.05 $1.89 $1.15 $1.64 $2.02 April $3.10 $3.04 $1.86 $1.16 $1.78 $2.36 May $3.13 $3.07 $2.19 $1.57 $1.70 $2.46 June $2.98 $3.10 $2.24 $1.76 $1.58 $2.58 July $3.10 $2.98 $1.97 $1.59 $1.61 $2.39 August $3.11 $3.03 $1.63 $1.45 $1.81 $2.29 September $3.13 $3.03 $1.65 $1.52 $2.12 October $3.16 $2.75 $1.60 $1.61 $2.04 November $2.95 $2.64 $1.62 $1.63 $2.20 December $2.97 $2.09 $1.22 $1.62 $1.96 Monthly Avg. Cost YTD $ 3.09 $2.89 $1.78 $1.43 $1.83 $2.28 Budgeted Per-Gallon Price $ 3.75 $ 3.75 $ 3.75 $ 1.50 $ 2.25 $ 2.50 Board Meeting Packet Page 42 of 43

45 To: Kitsap Transit From: Doty & Associates, Inc. (prepared by J. Dylan Doty) Date: August 24, 2018 Re: Sept. 4, 2018 Board Meeting Legislative Report Interim Update The primary election has come and gone, and it appears likely that Democrats will gain a handful of seats in the November general election. With the entire House of Representatives and roughly half of the Senate seats up for election this year, we will be seeing a number of new faces, as well as some familiar faces in new places, come Legislative Agenda Attached to this document is a draft 2019 legislative agenda for KT. Several budget-related issues, as well a handful of policy proposals pushed by WSTA and other partners, are expected to receive attention in Washington State Transit Association (WSTA) WSTA is in the process of finalizing its 2019 legislative agenda. At the 3 rd Quarter Board Meeting on Sunday, August 19, discussion was held concerning a number of potential action items, ranging from budget issues to proposals around park-and-ride management, procurement disclosure laws, and more. WSTA s draft legislative agenda is attached to this report for reference. Joint Transportation Committee (JTC) Transit Study The JTC study on the capital needs of Washington State s public transportation systems is ongoing, though it appears that a final report, originally due March 1, 2019, will be delayed until June The study will assess and document the ten-year capital funding needs of the 31 public transportation systems operated by public transportation benefit areas, metropolitan municipal corporations, cities, counties and county transportation authorities in Washington State and identify potential local, state or federal revenue options to meet this need. Washington Highway Users Federation (WHUF) The WHUF 2018 Interim Briefing is set for December 12 th from 8AM-12PM at the Greater Tacoma Convention Center. Registration information and agenda details are forthcoming. Board Meeting Packet Page 43 of 43