ENGINEERING, OPERATIONS, AND WATER RESOURCES COMMITTEE SPECIAL MEETING. Committee Members: Director Evans Director Galleano

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1 ENGINEERING, OPERATIONS, AND WATER RESOURCES COMMITTEE SPECIAL MEETING BEING HELD AT: Headquarters Office Meridian Parkway, Riverside, CA July 13, :30 a.m. Committee Members: Director Evans Director Galleano This Board Committee meeting is also noticed as a special meeting of the Board because a quorum of the Board may be present and/or non-committee members may be present and wish to participate. If a quorum of the Board is present, and/or non-committee members are present and wish to participate, the meeting will continue as a Committee Of The Whole. Directors who are not members of the Board Committee may attend and participate in the meeting as a Committee Of The Whole. Actions taken pursuant to the agenda, whether taken by the Board Committee or the Committee Of The Whole, shall be deemed to be recommendations for Board consideration and possible action at a subsequent meeting of the Board. -AGENDA ORAL COMMUNICATIONS Any person may address the Committee upon any subject within Western's jurisdiction, which is not on the agenda, at this time. However, any non-agenda matter that requires action will be referred to staff for a report and action at a subsequent Board meeting. Any person may also address the Committee on any agenda matter at the time that matter is discussed, prior to Board Action. 2. CONSENT CALENDAR Consent Calendar items are expected to be routine and non-controversial and are to be acted upon by the Committee at one time without discussion. If any Committee member, staff member, or interested person requests that an item be removed from the Consent Calendar, it will be moved to the first item on the Action Agenda. Page A. Minutes of the June 6, 2016 Engineering, Operations, and Water Resources Committee Special Meeting.. 03

2 Engineering, Operations, and Water Resources Committee Meeting July 13, 2016 Page 2 3. UPCOMING BOARD ITEMS/RECOMMENDATIONS TO BE MADE TO THE FULL BOARD A. Consider Request for Approval of a SCADA Master Plan Project and a Purchase Order to CH2M (Ops) B. Consider Adoption of Resolution 2941 Appointing Representatives to the Steering Committee of the Santa Margarita River Watershed Watermaster (WR) REPORTS The following agenda items are reports. They are placed on the Agenda to provide information to the Committee and the public. There is no action called for in these items. A. GM/DGM/AGM Report B. Engineering Report a. Development Activity Update b. March Air Reserve Update c. Recycled Water Update d. Victoria Recharge Basin Update C. Operations Report D. Water Resources Report a. Santa Ana River Conservation and Conjunctive Use Project (SARCCUP) 5. ADJOURNMENT Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to Tina Barber at (951) at least 48 hours before the meeting, if possible. Pursuant to Government Code Section , any writing that (a) is a public record; (2) relates to an agenda item for an open session of a regular meeting of the Engineering, Operations & Water Resources Committee; (3) is distributed less than 72 hours prior to that meeting, will be made available for public inspection at the time the writing is distributed to the Committee. Any such writing will be available for public Inspection at the District offices located at Meridian Parkway, Riverside, CA In addition, such writing may also be posted on the District's website.

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8 July 13, 2016 TO THE ENGINEERING, OPERATIONS, AND WATER RESOURCES COMMITTEE: Director Thomas P. Evans Director Donald D. Galleano FROM: Jeffrey D. Sims, Assistant General Manager/COO Paul Rugge, Director of Operations CONSIDER REQUEST FOR APPROVAL OF A SCADA MASTER PLAN PROJECT AND A PURCHASE ORDER TO CH2M RECOMMENDATION: Staff recommends the Engineering, Operations, and Water Resources Committee, recommend the Board of Directors authorize the General Manager to: 1. Approve the Supervisory Control and Data Acquisition (SCADA) Master Plan project, with a budget of $350,000 under Operations Asset Replacement Fund, Project 35.0 of the Capital Spending Plan for Fiscal Year , to cover plan development and supporting labor expenses; and 2. Approve a purchase order, in the amount of $214,296, for CH2M to develop and prepare a SCADA Master Plan. BUDGET IMPACT: The SCADA Master Plan is listed in the Board adopted Fiscal Year Capital Spending Plan, with a budget of $350,000 under the Operations Asset Replacement Fund. BUSINESS PLAN REFERENCE: This project is consistent with Western Municipal Water District s (Western) Business Plan Initiative 45, 5 Year SCADA Plan. EXECUTIVE SUMMARY: Staff, with the assistance of a consultant, recommends preparing a new SCADA Master Plan, which will include a roadmap to upgrade, improve, and standardize Western s SCADA system; supporting a cost effective, reliable, and sustainable water and wastewater system operation. The SCADA Master Plan will include recommended 8

9 Engineering, Operations, and Water Resources Committee July 13, 2016 Page 2 projects with project sequencing, schedules, and associated costs for further Western capital improvement project planning. Recommended improvements from Western s existing SCADA Master Plan will continue, concurrently, under this project. DETAIL: The existing SCADA Master Plan was completed in February 2011 and is six years old. Since that time, recommended improvements have been implemented. This first SCADA Master Plan provided staff with guidance to improve the communication backbone of the SCADA system, along with upgrading and standardizing the Human Machine Interface (HMI). Since the completion of prior work, the newly formed Electrical Services Department, within Western s Operations division, identified a number of potential vulnerabilities; some of which are a result of outdated equipment, non-standardized configuration of programing, and aging infrastructure. To better understand the extent of these vulnerabilities, and develop a plan to systematically address these concerns, staff recommends updating the SCADA Master Plan. It is expected the SCADA Master Plan, over the next five years, will outline, in great detail, necessary actions and essential upgrades to ensure ongoing system reliability. This revision cycle ensures that best fit technologies and best practices are used to achieve cost effective, reliable, and sustainable water and wastewater system operations. Preparing a new SCADA Master Plan will allow Western to assess the current state of the SCADA system, conduct a needs assessment and gap analysis, and prepare an implementation plan to efficiently meet system needs. Staff is recommending CH2M as a consultant partner to lead development of the new five year SCADA Master Plan. CH2M was one of three consultants to prepare a proposal. Of the three consultants selected to participate in the Request for Proposal (RFP), CH2M was the most responsive and responsible bidder. Throughout the RFP process, CH2M continually proved the best functional fit as they closely responded to and incorporated Western s outlined goals for this project. The CH2M purchase order will include the following deliverables: 1. SCADA System Assessment Report This report will detail existing SCADA infrastructure, standards, and management practices. 2. Gap Analysis Report This report will document current SCADA deficiencies and/or needed upgrades based on a needs assessment from an operations and business perspective. 9

10 Engineering, Operations, and Water Resources Committee July 13, 2016 Page 3 3. SCADA System Implementation Plan The plan will list short term attainable goals along with long term goals. The plan will strategize the implementation of policies and standards development, as well as, budgeting requirements for an efficient and effective SCADA system. JEFFREY D. SIMS, P.E. Assistant General Manager/COO JDS:PR:CF:DSW:sd:tb Attachments: 1. CH2M Proposal - this was not included in the agenda packet and will be made available upon request to Western s Board Secretary at or by e- mail at jperry@wmwd.com 2. SCADA Master Plan PowerPoint Presentation 10

11 Attachment 2 Western Municipal Water District SCADA Master Plan Engineering, Operations, and Water Resources Committee July 13, Western Municipal Water District

12 12 Supervisory Control and Data Acquisition (SCADA) Master Plan 2011 Trimax Completed the Current 5 Year Master Plan Projects Completed Communications medium upgrade from direct burial cable to radio o Completed in-house by staff Created design standards for the SCADA Human Machine Interface (HMI) Migration to new Standardized SCADA HMI Platform: Inductive Automation

13 SCADA Master Plan 2016 the Master Plan Revisited Developed request for proposal (RFP) to solicit bids Received proposals from three consultants Organized a committee to evaluate proposals based on criteria specified in the RFP 13

14 SCADA Master Plan 14 Objective 1. Existing SCADA System Assessment Radio communications assessment Automation hardware inventory Assessment of existing standards Assess and document current SCADA security features and accessibility

15 SCADA Master Plan Objective 2: Gap Analysis and Needs Assessment Establish a clear understanding of Western s current SCADA Operations Define Western s SCADA needs through workshops and staff interviews Address the vision for Western s SCADA system 15

16 SCADA Master Plan 16 Objective 3: SCADA System Implementation Plan Short term and long term attainable projects Operation and Capital Budget forecasts Pricing negotiations with vendors

17 QUESTIONS? 17 Western Municipal Water District Administration Operations wmwd.com

18 July 13, 2016 TO THE ENGINEERING, OPERATIONS, AND WATER RESOURCES COMMITTEE: Director Thomas P. Evans Director Donald D. Galleano FROM: Craig D. Miller, Deputy General Manager Tim Barr, Director of Water Resources CONSIDER ADOPTION OF RESOLUTION 2941 APPOINTING REPRESENTATIVES TO THE STEERING COMMITTEE OF THE SANTA MARGARITA RIVER WATERSHED WATERMASTER RECOMMENDATION: Staff recommends the Engineering, Operations, and Water Resources Committee, recommend the Board of Directors: 1. Adopt Resolution 2941 appointing Craig Miller as its representative, and Tim Barr and Karly Gaynor as alternate representatives, to the Steering Committee of the Santa Margarita River Watershed Watermaster. BUDGET IMPACT: None DETAIL: In September 2006, the Board of Directors authorized Western Municipal Water District (Western) to become a member of the Steering Committee of the Santa Margarita River Watershed Watermaster (Steering Committee). The appointment of Craig Miller, Deputy General Manager, as representative and multiple alternate representatives from the Water Resources Department, will guarantee Western s representation on the Steering Committee. 18

19 Engineering, Operations and Water Resources July 13, 2016 Page 2 of 2 A copy of Resolution 2941 will be provided to the Santa Margarita River Watershed Watermaster prior to the next 2016 meeting of the Steering Committee. CRAIG D. MILLER Deputy General Manager CM:TB:KG:ll:tb Attachment: 1. Resolution

20 Attachment 1 RESOLUTION 2941 RESOLUTION OF THE BOARD OF DIRECTORS OF WESTERN MUNICIPAL WATER DISTRICT OF RIVERSIDE COUNTY APPOINTING CRAIG MILLER AS ITS REPRESENTATIVE, AND TIM BARR AND KARLY GAYNOR AS ALTERNATE REPRESENTATIVES, TO THE STEERING COMMITTEE OF THE SANTA MARGARITA RIVER WASTERSHED WATERMASTER WHEREAS, on January 25, 1951, the United States of America filed Complaint No in the United States Circuit Court (Court) for the Southern District of California to seek a judicial determination of all respective water rights within the Santa Margarita River Watershed. The final judgment and decree was entered on April 6, In March of 1989, the Court issued an order appointing a Watermaster to administer and enforce provisions of the final judgment and decree. In addition, the Court appointed a Steering Committee to assist the Court to facilitate litigation, and to assist the Watermaster. WHEREAS, pursuant to a transition agreement by and between the Western Municipal Water District (District) and the former Murrieta County Water District, the District agreed to assume service over the territory of the former Murrieta County Water District after the dissolution of the Murrieta County Water District. As a result of said transition, the District began providing water service to that certain portion of its service area which is now commonly referred to as the Murrieta Division. The District s Murrieta Division pumps groundwater from the Murrieta-Temecula Groundwater Area under a groundwater appropriative right. 20

21 - 2 - R-2941 WHEREAS, the District desired to be represented on the Steering Committee in order to monitor and protect the groundwater appropriative right to pump groundwater from the Murrieta-Temecula Groundwater Area. As a result, based on the stipulation of parties to the final judgment and decree, an order was entered on March 7, 2007 designating the District as a member of the Steering Committee and thereby making the District eligible to appoint a representative thereto. WHEREAS, it is the desire of the Board of Directors to appoint a representative and an alternate to the Steering Committee. NOW THEREFORE BE IT RESOLVED, the Board of Directors of the Western Municipal Water District of Riverside County hereby resolve as follows: 1. That the Board of Directors of the Western Municipal Water District (Board of Directors) does hereby appoint Craig Miller as the District s representative to the Steering Committee, thereby replacing Leasa Cleland as the representative and hereby authorizes Mr. Miller to perform any and all duties and functions as applicable for a representative to the Steering Committee. 2. That the Board of Directors does hereby appoint Tim Barr and Karly Gaynor as the District s alternate representatives to the Steering Committee, thereby replacing Craig Miller as the alternate representative. Mr. Barr and Mrs. Gaynor shall perform the duties and functions of the District s representative during those times that Mr. Miller is unavailable, or otherwise unable, to serve in that capacity, for any reason. 3. That the District s staff and legal counsel are hereby authorized to take any and all action which may be 21

22 R necessary from time to time to effectuate or otherwise implement the action taken pursuant to this Resolution. 4. BE IT FURTHER RESOLVED that this resolution shall be effective July 20, 2016, and shall supersede Resolution 2853 of the Board of Directors of this District. ADOPTED, this 20 th day of July, S.R. AL LOPEZ President July 20, 2016 I HEREBY CERTIFY that the foregoing is a full, true, and correct copy of Resolution 2941 adopted by the Board of Directors of Western Municipal Water District of Riverside County at its regular meeting held on July 20, BRENDA DENNSTEDT Secretary-Treasurer 22