The Minutes of the Regular Meeting of the Parkersburg Utility Board. May 3, 2017 CALL TO ORDER

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1 5171 The Minutes of the Regular Meeting of the Parkersburg Utility Board May 3, 2017 CALL TO ORDER Pursuant to the call of its Chairman, Tom Joyce, the Parkersburg Utility Board met in the Parkersburg Utility Board Administration Building, at th Street on the 3 rd day of May, Chairman Joyce called the meeting to order at 9:00 a.m. ROLL CALL Present: Tom Joyce, Chairman John Lutz, Vice Chairman Gregory Herrick, Board Member Paul Hoblitzell, Board Member George Zivkovich, Counsel Christopher Pauley, Assistant Comptroller Erin Hall, Comptroller Eric Bumgardner, Assistant Manager Eric Bennett, Manager Others in Attendance: Evan Bevins, Parkersburg News & Sentinel CONSIDERATION OF MINUTES Chairman Joyce requested the Board consider the minutes of the April 19, 2017 regular board meeting for acceptance into the record. Paul Hoblitzell moved to approve the minutes of the April 19, 2017 meeting as submitted to the Board. Gregory Herrick seconded the motion and it was approved by a unanimous vote of the Board members. CONSIDERTION OF FINANCIAL STATEMENTS FOR PERIOD ENDING 3/31/17 Erin Hall stated, as of the end of March, we are 75% through the fiscal year with revenues at 76% of budget and expenditures at 68% of budget and a year to date combined debt service ratio of Hall requested questions or comments concerning the financial statements.

2 5172 John Lutz questioned the sewer plant equipment capital expense at 587% of budget on page 4 of the combined report. Hall stated this item included the sludge pump compressor control upgrade and the plant outfall sluice gate replacement. Bennett explained the control did not come with an automatic reset in the event of a power failure, so that upgrade was made to the controls. Gregory Herrick moved to receive and file the financial statements for the period ending 3/31/17, as submitted to the Board. Paul Hoblitzell seconded the motion and it was approved by a unanimous vote of the Board members. CONSIDERATION OF BUDGET FOR FISCAL YEAR 2017/2018 Paul Hoblitzell requested a rundown of the increases in the budget. Hall responded the total operation and maintenance expenses decreased 0.59%. Water capital expenses increased 6% and sewer capital expenses decreased 49% with the completion of the plant project. Total revenues increased 1.78%. Hoblitzell asked if the 7 th Street lining expenses were included in the capital budget. Bennett responded he did not yet have a number for the expense and it is not included in the budget. John Lutz asked how the revenue was projected. Hall responded revenues include the last step of the sewer rate increase and the water revenues were flat. Bennett noted a help in revenue will be the opening of another hotel this year. Chairman Joyce questioned if the budget was required to be submitted to any State agencies. Hall responded the budget is required to be submitted to any funding agency. Bennett noted there is no known requirement to send the budget to any other agency. Paul Hoblitzell moved to approve the budget for fiscal year 2017/2018, with expenses for the 7 th Street sewer lining project added to the submitted budget. John Lutz seconded the motion and it was approved by a unanimous vote of the Board members. DISCUSSION REGARDING LEASE FOR COMMUNICATION EQUIPMENT AT MARRTOWN RESERVOIR SITE Bennett stated he provided a very brief proposal from a company who is interested in installing an antenna on the Marrtown water tank. Bennett asked the Board if they had any interest in investigating the option as it has become common practice across the country. Counsel Zivkovich recommended the meeting enter executive session to discuss this issue.

3 5173 Paul Hoblitzell moved the meeting enter executive session pursuant to WV State Code 6-9A- 4(b)(9) to discuss matters involving commercial considerations. Gregory Herrick seconded the motion and it was approved with a unanimous vote of the Board members. The meeting entered executive session at 9:12 am. The meeting returned to open session at 9:18 am. Paul Hoblitzell moved to table the issue of leasing antenna space on water tanks pending the submittal of additional information. John Lutz seconded the motion and it was approved by a unanimous vote of the Board members. CONSIDERATION OF INVOICES IN EXCESS OF $ The following invoices totaling $273, were considered for approval: Alfa Laval Inc. 2 - safety switches (returned) & 2 - sensor kit - WWTP 2, Atlas Towing tons # 57, tons pit run, & tons 1 1/2" limestone - water maint. 1, C.I. Thornburg 100-5/8" meters - meter shop 12, C.I. Thornburg 24-5/8" setters w/comp end - water maint. 2, C.I. Thornburg 2-1 1/2" meters - meter shop 2, Camden Materials tons of blacktop - water maint. 1, Estabrook Corp. Valve pressure sensor & silicone oil - WWTP 1, Ferguson Marking paint, chain exts., & various size tee wyes, wyes, couplings&sewer pipe sm 2, Ferguson 1-10" x 6" tapping sleeve & 1-6" tapping valve - water maint. 1, Ferguson 3-4' fire hydrant & 3-5' fire hydrants - water maint. 9, Ferguson 1 - water jetter - sewer maint. 5, Frontier Phone service - April Martin Marietta tons # 57 & tons 1 1/2" limestone - water maint. 1, Mar-Zane, Inc tons cold mix - water maint. 1, MonPower Agnes St. Pump Station - April , MonPower 32nd St. Pump Station - April Perma-Liner Industries, LLC 300' of 4" liner, 300' of 6" calibration tube, 500' of pull tape, & 552 #'s of resin - sm 8, Petroleum Products, LLC 150 gals of 15W40 oil - maint. garage 1, R.E. Michel Company, LLC 3 - inducer assemblies - WWTP 1, Retiree Health Benefit Trust Fund Contribution for retired employee health insurance - April , Service Pump & Supply Hydromatic pump - 24th St Pump Station 5, Share Corporation 55 gals of weed killer - all facilities 2,230.82

4 5174 Smith Concrete 7 yds. of 9 bag concrete - sewer maint Smith Concrete 7.5 yds. of 9 bag 2% Hi-Early concrete - sewer maint. 1, Smith Concrete 7.25 yds. of 9 bag concrete - sewer maint. 1, Smith Concrete 7.5 yds. of 9 bag concrete - sewer maint. 1, Smith Concrete 6.75 yds. of 9 bag 2% Hi-Early concrete - water maint Smith Concrete 9 yds. of 9 bag concrete - sewer maint. 1, Smith Concrete 8.5 yds. of 9 bag 2% Hi-Early concrete - sewer maint. 1, State Electric 10 - timer relays - pump stations 1, Strand Associates, Inc. Professional services thru March 31, SSO Abatement Report 74, Strand Associates, Inc. Professional services thru March 31, Computer Support 1, Strand Associates, Inc. Professional services thru March 31, I & I Evaluation 2, Strand Associates, Inc. Professional services thru March 31, WWTP Phase II 4, Univar USA Inc gals of ferric chloride - WTP 4, Univar USA Inc gals of sodium hypochlorite - WWTP 3, US Postmaster Postage for billing - April 30, , WVPEIA Employee Health Insurance - April , WVPERS Pension expense - April , TOTAL APPROVED 273, Total amount of checks paid from sewer operating fund April 13, April 28, , Check # John Lutz moved the list of invoices over $750, dated May 3, 2017 in the amount of $273, be approved for payment as submitted to the Board. Gregory Herrick seconded the motion and it was approved by a unanimous vote of the Board members. OTHER BUSINESS EXECUTIVE SESSION FOR PERSONNEL ISSUE Gregory Herrick moved the meeting enter into executive session pursuant to State Code 6-9A- 4(b)(2)(A) to discuss a personnel issue. John Lutz seconded the motion and it was approved by a unanimous vote of the Board members. Chairman Joyce noted the executive session would be attended by Board members only. The meeting entered into executive session at 9:25 am. The meeting returned to open session at 9:44 am.

5 5175 Paul Hoblitzell commented that since no merit increase had been considered for the Manager and Assistant Manager for five years he moved to increase the General Manager s annual salary by $3,675 and to increase the Assistant Manager s annual salary by $3,100 beginning with the new fiscal year on July 1, Gregory Herrick seconded the motion and it was approved by a unanimous vote of the Board members. SOURCE WATER DESIGNATION CHANGE BY THE WV BUREAU FOR PUBLIC HEALTH (BPH) John Lutz asked if the designation change in source water by the BPH would change the operation of the water plant. Bennett stated no changes have been identified at this time other than the submittal of the source water protection plan. Bumgardner noted there may be some changes in sampling or testing as well as rating from a Class III facility to a Class IV, but the answers to the questions are not yet known. PUBLIC OFFICER CONSIDERATION EXECUTIVE SESSION Paul Hoblitzell moved the meeting enter into executive session pursuant to State Code 6-9A- 4(b)(2)(A) to discuss a prospective public officer. John Lutz seconded the motion and it was approved by a unanimous vote of the Board members. The meeting entered into executive session at 9:48 am The meeting returned to open session at 9:54 am. No action was taken concerning the executive session. NEXT MEETING DATE Erin Hall stated the next regular meeting is scheduled for May 17, Gregory Herrick noted he will not be present for the next meeting. Board members agreed to meet in regular session, at the Parkersburg Utility Board Administration Building in the conference room, at 9:00 a.m. on May 17, 2017.

6 5176 ADJOURNMENT Gregory Herrick moved the meeting be adjourned. Paul Hoblitzell seconded the motion and it was approved by a unanimous vote of the Board members present. The meeting adjourned at 9:55 a.m. Respectfully Submitted: Eric Bumgardner, Assistant Manager