July 28, 2017 MINUTES Approved by the Board on August 23, 2017

Transcription

1 HIAWATHA VALLEY EDUCATION DISTRICT BOARD OF DIRECTORS REGULAR MEETING WEDNESDAY, JULY :32 8:30 P.M. HIAWATHA VALLEY EDUCATION DISTRICT WINONA, MN CALL TO ORDER David Ruen, Board Chair, called the regular meeting of the Hiawatha Valley Education District Board of Directors to order at 7:32 p.m. PLEDGE OF ALLEGIANCE David Ruen, Board Chair, directed attendees to stand for the Pledge of Allegiance. ROLL CALL Leslie Johns, Office Manager/Executive Assistant, took roll call five board members were absent. PRESENT (an X indicates present) Caledonia Spencer Yohe X Lewiston-Altura Jenny Koverman X Charter Schools Mary Feathergill X Mabel-Canton Chris Loppnow Chatfield Scott Backer Rushford-Peterson Valarie Howe Dover-Eyota Ron Pagel X Plainview-Elgin-Millville Rita Young X Houston Josh rlien St. Charles Peter Snyder X La Crescent-Hokah Wade Welper X Spring Grove Aaron Solum Lanesboro David Ruen X Wabasha-Kellogg Philip Rosendale X Present from Hiawatha Valley Education District: (an X indicates present) Executive Director Deb Marcotte X Guest Crystal Schroeder X Assistant Director Amber Kulig X Assistant Director Scott Moline X Assistant Director Amy York X Executive Assistant Leslie Johns X Human Resources Manager Sarah Huerta X Business Manager Chris Muhvich X IT Systems Supervisor Mark Stone X PUBLIC COMMENTS The audience was given the opportunity to address the Board with any public comments there were none. 1

2 HVED UPDATES/ACTION Amy York, Assistant Director: Working with new Assistant Director team ESY/Summer school numbers ended July 20, 8 students Corrective Action Plans (CAPS) for districts and HVED PAES lab set up presented pictures of lab and training Crystal Schroeder, Work-Based Learning Coordinator was in attendance. She shared PAES lab information with the Board. Students registered for first semester in Kellogg are from the districts of Plainview-Elgin-Millville, Wabasha-Kellogg, and River Valley Academy. Students registered for first semester in Caledonia are from the districts of Mabel-Canton, Spring Grove, Caledonia, and Rushford-Peterson. For the first opening of the PAES lab, there will be four students per session. Amber Kulig, Assistant Director: Introduction including districts served Amber s career has included being a Sign Language Interpreter, LD teacher, EBD Teacher, and Special Education Coordinator with experience with behavior and autism. WIN/SPECTRUM building remodel updates quotes are being procured for a renovation project in the WIN program, creating a sensory room with a sound bearing wall, updating the seclusion room, and giving the program location a fresh coat of paint. Flexible seating options will also be researched. WIN/SPECTRUM ESY enrollment and staff SPECTRUM (4) students, WIN (7) students Scott Moline, Assistant Director: Introduction Mr. Moline was previously a School Psychologist for 18 years, working with early childhood and in all areas of special education. Corrective Action Plans - working with assigned districts B-3 caseload/number served update HVED has 5.7 FTE B-3 Teachers, 52 students currently being served. Chris Muhvich, Business Manager Apprentice: Negotiations prep for teacher s negotiations tuition billing first run for year-end audit plan to be completed soon so districts can finish their year-end audits. Working through year-end audit checklist Working with assistant directors on CAPs and corrective action plans Preparing for August 1 st superintendents and business managers meeting Working with HVED Staff to process payment for targeted services programs Working with the state to acquire funding for the PAES labs. Sarah Huerta, HR Manager: Status of open positions with the next couple of weeks, hope to fill 4 out of the 6 current HVED job openings. Negotiations process is moving forward. 2

3 Mark Stone, IT Systems Coordinator: OsTicket Stats Handout on OS Ticket stats, Office Staff are using this software for a task system. Personnel Committee Rita Young, Chair: The committee met on July 26, Rita Young reported the committee discussed strictly negotiations with HVEA and the process is moving forward. The next meeting is August 9, Technology Committee Mary Feathergill, Chair: report. The next meeting is September 21, 2017, 7:00 p.m. Insurance Committee Rita Young, Chair: report. The next meeting is August 12, 2017, 5:30 p.m. Finance Committee Wade Welper, Chair: Wade Welper reported the committee joined with the Building & Grounds Committee for a meeting on July 25, The committees were presented with a presentation from InGensa, discussed cell phone for all employees so apps can be easily accessed, 10-year facilities plan, audit dates, and targeted services. Building & Grounds Committee Aaron Solum, Chair: the committee joined with the Finance Committee for a meeting on July 25, The next meeting is September 21, 2017, 5:30 p.m. HVED Special Education Advisory Council Valarie Howe, Chair: report. The next meeting is September 25, 2017, 5:30 p.m. Curriculum/Program Development/Policy Review Committee Philip Rosendale, Chair: report. The next meeting is August 10, 2017 at 5:30 p.m. Teacher Development and Evaluation Committee - Philip Rosendale, Board Representative: report. The next meeting is September 15, 2017, 2:45 p.m. Continuing Education Committee Philip Rosendale, Board Representative: The next meeting is scheduled September 13, 2017, 3:30 p.m. report. CONSENT AGENDA June 28, 2017 meeting minutes July 26, 2017 agenda Authorization of payment of accounts payable Payroll transfers Wire transfer Motion: Rita Young Second: Ron Pagel 3

4 ACTION ITEMS A. The Board designated Debbra C. Marcotte, Executive Director of Hiawatha Valley Education District, as the Identified Official with Authority (IOWA) with the responsibility to authorize user access to Minnesota Department of Education s secure website for Hiawatha Valley Education District personnel and assign job duties to the staff of Hiawatha Valley Education District. Motion: Ron Pagel Second: Philip Rosendale B. The Board approved the Student and Parent Handbook for Students Achieving Integrated Learning (SAIL) and River Valley Academy (RVA). Discussion: Handbooks for all programs have been aligned. They have been reviewed by the Assistant Directors. Motion: Peter Snyder Second: Spencer Yohe C. The Board approved the Student and Parent Handbook for What I Need (WIN) and Specialized Programing, Education, Comprehensive Therapy, and Resources for Unique Minds (SPECTRUM) Programs. Motion: Spencer Yohe Second: Rita Young D. The Board approved the HVED Learning Year Program Agreements to Reimburse for Student Membership received to date Rushford-Peterson and St. Charles Motion: Philip Rosendale Second: Peter Snyder 4

5 E. The Board accepted the recommendation of the Finance Committee and Building and Grounds Committee for one of the two companies, InGensa or Unesco, to assist with HVED s 10-Year Facility Plan. Discussion: InGensa presented at the committee meeting. It was a wonderful presentation and questions were answered well. Unesco did not present but did solid answers to questions. Every member district must approve the 10-year plan through their board and then it must be approved by the HVED Board by September 30. There are two phases (1) $4,500 and is a basic 10-year facility plan, (2) More in-depth process. Motion: Philip Rosendale Second: Wade Welper PERSONNEL ITEMS A. The Board approved employment of Meredith Keefe, Data Management Coordinator, for 1.0 FTE. Placement on the salary schedule is Lane BA+30, Step 10. Effective date is August 7, Motion: Ron Pagel Second: Philip Rosendale B. The Board approved employment of Cassandra Larson, Special Education Paraprofessional for the PAES Lab Program. Ms. Larson will be employed 8 hours per day at an hourly rate of $17.53, effective date July 24, Motion: Spencer Yohe Second: Rita Young 5

6 C. The Board approved employment of Bridget Skelton, Special Education Paraprofessional for the PAES Lab Program. Ms. Skelton will be employed 8 hours per day at an hourly rate of $17.53, effective date July 24, Motion: Peter Snyder Second: Wade Welper EXECUTIVE DIRECTOR S COMMENTS 10-year Facilities Plan PAES Labs installed in Kellogg & Caledonia Special Education Leadership Team October 24 th Board meeting Rushford-Peterson details provided later Board gave the go-ahead to plan an All Member District Board Meeting ADJOURNMENT Motion by: Ron Pagel Second by: Jenny Koverman Time of Adjournment: 8:30 p.m. Respectfully submitted, Spencer Yohe Clerk /lj 6