June 28, 2017 MINUTES To Be Approved by the Board on July 26, 2017

Transcription

1 HIAWATHA VALLEY EDUCATION DISTRICT BOARD OF DIRECTORS REGULAR MEETING WEDNESDAY, JUNE 28, :34 8:28 P.M. HIAWATHA VALLEY EDUCATION DISTRICT WINONA, MN CALL TO ORDER David Ruen, Board Chair, called the regular meeting of the Hiawatha Valley Education District Board of Directors to order at 7:34 p.m. PLEDGE OF ALLEGIANCE David Ruen, Board Chair, directed attendees to stand for the Pledge of Allegiance. ROLL CALL Leslie Johns, Office Manager/Executive Assistant, took roll call all board members were in attendance. PRESENT (an X indicates present) Caledonia Spencer Yohe X Lewiston Altura Jenny Koverman X Charter Schools Mary Feathergill X Mabel Canton Chris Loppnow X Chatfield Scott Backer X Rushford Peterson Valarie Howe X Dover Eyota Ron Pagel X Plainview Elgin Millville Rita Young X Houston Josh rlien X St. Charles Peter Snyder X La Crescent Hokah Wade Welper X Spring Grove Aaron Solum X Lanesboro David Ruen X Wabasha Kellogg Philip Rosendale X Present from Hiawatha Valley Education District: (an X indicates present) Executive Director Deb Marcotte X Guest Interim Assistant Director Laura Fredrickson X Assistant Director Amy York X Assistant Director Don Scheckel Executive Assistant Leslie Johns X Human Resources Manager Sarah Huerta X Business Manager Chris Muhvich X IT Systems Supervisor Mark Stone PUBLIC COMMENTS The audience was given the opportunity to address the Board with any public comments there were none. 1

2 HVED UPDATES/ACTION Laura Fredrickson, Interim Assistant Director: Restrictive Procedures were submitted to MDE indicating the following holds for the school year: Bluffview Montessori 3 holds with one student during the same incident Houston 1 hold at an MNVA function La Crescent Hokah 1 hold Ridgeway Community School holds CPI training was attended by some MNVA staff and de escalation training was presented to MNVA staff; This year s file review resulted in Corrective Action Plans (CAPs) in our districts. CAPSs have been submitted and approved by MDE. Amy York, Assistant Director: RVA/SAIL received a donation of $500 from the Wabasha Area Community Resource Center to be used for bussing tokens so the students are able to access the Wabasha Public Library at least 2x/month. The first session of summer school/ SAIL ESY is completed. The district Restrictive Procedures Summary Reports were submitted last week. Attended an MDE Restrictive Procedures/Student Maltreatment workshop on June 19 th to get the updated procedures. The PAES lab room is getting ready for delivery and set up. Set up is scheduled for July 18 th Attended the ALiCE training of trainers workshops the past 2 days and am now a certified trainer. Chris Muhvich, Business Manager Apprentice: Member District Agreements First run of tuition billing Year end accounting tasks Negotiations tasks with Sarah & Deb Sarah Huerta, HR Manager: Sarah is working on filling open positions and completing onboarding process for new hires. On June 21 HVED received a petition from Bureau of Mediation Services of the Office Staff and Paraprofessionals request to become a union. Sarah is working with the Bureau to complete tasks during the voting phase of the process. Personnel Committee Rita Young, Chair: The committee met on June 28, Rita Young reported the committee is negotiating with HVEA and have tentatively agreed on 1 of 3 changes. The next meeting is July 26, Technology Committee Mary Feathergill, Chair: The committee met on June 27, Mary Feathergill reported a new part time IT person, Blake Budnick, was hired; purchases and prices were discussed on Odysseyware (curriculum), educlimber (data), FastBridge (testing), Infinitec (staff development). The next meeting is September 21, 2017, 7:00 p.m. 2

3 Insurance Committee Rita Young, Chair: report. The next meeting is July 20, 2017, 5:30 p.m. Finance Committee Wade Welper, Chair: Wade Welper reported the committee joined with the Building & Grounds Committee for a meeting on June 22, The committees reviewed the lease with Caledonia, discussed building project updates, and listened to facility study presentations. Two organizations of the three that presented were selected as possible vendors Unesco and InGensa. Building & Grounds Committee Aaron Solum, Chair: Wade Welper reported the committee joined with the Building & Grounds Committee for a meeting on June 22, The committees reviewed the lease with Caledonia, discussed building project updates, and listened to facility study presentations. Two organizations of the three that presented were selected as possible vendors Unesco and InGensa. The next meeting is September 21, 2017, 5:30 p.m. HVED Special Education Advisory Council Valarie Howe, Chair: report. The next meeting is September 25, 2017, 5:30 p.m. Curriculum/Program Development/Policy Review Committee Philip Rosendale, Chair: report. The next meeting is August 10, 2017 at 5:30 p.m. Teacher Development and Evaluation Committee Philip Rosendale, Board Representative: report. The next meeting is September 15, 2017, 2:45 p.m. Continuing Education Committee Philip Rosendale, Board Representative: report. The next meeting is scheduled September 13, 2017, 3:30 p.m. CONSENT AGENDA May 24, 2017 meeting minutes June 28, 2017 agenda Authorization of payment of accounts payable Payroll transfers Wire transfer Motion by: Aaron Solum Second by: Rita Young 3

4 ACTION ITEMS A. The Board approved a lease with the Caledonia School District for the School Year. Motion by: Spencer Yohe B. The Board approved the following 700 policies: 701 Establishment and Adoption of Education District Budget, 702 Accounting, 703 Annual Audit, 704 Inventory Fixed Audits, 705 Investment Policy, 706 Acceptance of Gifts, 708 Transportation of Public School Students, 709 Student Safety Policy, 710 Extracurricular Transportation, 711 Video Recording on School Buses, 712 Video Surveillance Other Than Buses, 713 Student Activity Accounting, 720 Vending Machines, 792 Electronic Deposit of Payroll. First reading of these policies was at the May 24, 2017 Board meeting. C. The Board approved the deletion of the following policies: 793 Disbursements Management, 795 Fund Balance, 797 Fiscal Management Goals, 798 Attendance Area Boundaries, 799 Bus Travel on Public Roads D. The Board approved the Education Memberships as follows: Memberships (updated ) Fee Staff Enrollment Period Assoc. for Supervision & Curriculum Development (ASCD) Debbra Marcotte, Exec Director July 1, 2016 to June 30, 2017 Council for Exceptional Children (CEC) CASE with MASE Debbra Marcotte, Exec. Director Oct to Sept.30, 2017 Goodhue County Education District # 6051(MREA) Debbra Marcotte, Exec. Director July 1, 2016 to June 30, 2017 MN Administrators for Special Education (MASE and MASA) 1, Debbra Marcotte, Exec. Director July 1, 2016 to June 30, 2017 MN Administrators of Special Education (MASE and CASE) $ Amy York, Assistant Director July 1, 2016 June 30, 2017 Minnesota School Board of Administrators (MSBA) Debbra Marcotte, Exec. Director July 1, 2016 to June 30, 2017 Minnesota Assoc of Educational Office Professionals (MAEOP) Leslie Johns, Admin Assistant July 1, 2016 to June 30,

5 Minnesota Assoc of Educational Office Professionals (MAEOP) Jenny Goede, CSPD Facilitator July 1, 2016 to June 30, 2017 Minnesota Assoc of Educational Office Professionals (MAEOP) Sue Graf, Third Party Billing Coord. July 1, 2016 to June 30, 2017 Minnesota Assoc of Educational Office Professionals (MAEOP) Heather Bergen Administrative Assistant July 1, 2016 to June 30, 2017 Minnesota Assoc of School Administration (MASA) Sarah Huerta, Online Recruiting Jan. 1, 2017 to Dec. 31, 2017 Minnesota Assoc of School Business Officials (MASBO) Chris Muhvich Business Manager July 1, 2016 to June 30, 2017 Minnesota School Board Association (MSBA) HVED MN Liquid Assets Fund 1, Chris Muhvich/Debbra C. Marcotte July 1, 2016 to June 30, 2017 Society for Human Resource Management (SHRM) Sarah Huerta, HR Manager October 1, 2016 September 30, 2017 Southeast Service Cooperative (SSC) HVED Staff Training July 1, 2016 to June 30, 2017 Teachers Teachers.com Sarah Huerta, Online recruiting July 1, 2016 to June 30, 2017 Crisis Prevention Institute (CPI) Amber Anderson te Date: August 1, 2018 July 31, 2019 Crisis Prevention Institute (CPI) Karen Polyard te Date: August 1, 2018 July 31, 2019 Crisis Prevention Institute (CPI) Dawn Kullot August 1, 2017 July 31, 2018 Crisis Prevention Institute (CPI) Bobbi Waters te Date: Dates per training? December? Crisis Prevention Institute (CPI) Ashley Brown te Date: Dates per training? January? Cher Ruth Polachek, Behavior Crisis Prevention Institute (CPI) Specialist Oct to Sept. 30, 2017 Crisis Prevention Institute (CPI) Kat Swanson, Behavior Specialist Dec. 13, 2016 to Dec. 13, 2017 MN Administrators of Special Education (MASE and CASE) $ Amber Kulig, Assistant Director July 1, 2016 June 30, 2017 MN Administrators of Special Education (MASE and CASE) $ Scott Moline, Assistant Director July 1, 2016 June 30, 2017 Motion by: Philip Rosendale Second by: Spencer Yohe PERSONNEL ITEMS A. The Board approved employment of Molly Beck, Special Education Paraprofessional for the WIN Program. Ms. Beck will be employed 8 hours per day at an hourly rate of $17.53, effective date August 24, Motion by: Aaron Solum 5

6 B. The Board approved employment of Heather Rask, Long Term Special Education Paraprofessional Substitute for the SPECTRUM Program. Ms. Rask will be employed 3 days per week at an hourly rate of $ Employment dates are September 5, 2017 December 21, Motion by: Rita Young Second by: Chris Loppnow C. The Board accepted the resignation for retirement of Nancy Glasenapp, School Psychologist, effective date June 7, Motion by: Aaron Solum D. The Board accepted the resignation of Donald Scheckel, Assistant Director of Special Education, effective date June 30, Motion by: Philip Rosendale Second by: Jenny Koverman Yes 13 1 Wade Welper E. The Board accepted the resignation of Erin McCann, Occupational Therapist, effective date June 30, Motion by: Spencer Yohe Second by: Scott Backer F. The Board approved employment of Erin McCann, Occupational Therapist, for up to 12 days for July and August Erin will be paid her hourly rate of $ Ending date will be August 25, 2017 or until position is filled. Motion by: Rita Young Second by: Aaron Solum 6

7 G. The Board approved an extended contract up to 24 hours for Jane Kuchel, ASD Consultant, for June 2017 to cover Birth 3 ASD services. H. The Board approved an extended contract up to 12 days for Mary Parker Deen, ECSE Birth 3 Teacher, for school year beginning July 1, 2017 to cover a child care leave. I. The Board approved an extended contract up to 12 days for Leslee Oakes, ECSE Birth 3 Teacher, for school year beginning July 1, 2017 to cover a child care leave. J. The Board approved an agreement to provide Audiological Services with Todd Ericksen for the school year. Mr. Ericksen will provide up to 880 hours (or 0.6 FTE) for the fiscal year. K. The Board approved a School Nursing Contract for Services with Wabasha Kellogg School District for the School Year. Students enrolled in River Valley Academy and the SAIL program would receive services under this contract. Motion by: Philip Rosendale Second by: Scott Backer 7

8 L. The Board approved an agreement between Hiawatha Valley Education District and Fillmore Central School District for up to 50 hours Physically Impaired and Traumatic Brain Injury services for the school year. Services will be provided by Nancy Engrav, PHD/TBI Consultant. Motion by: Aaron Solum Second by: Chris Loppnow M. The Board approved a service contract with the Winona Area Public Schools for up to.2 FTE Blind/Visually Impaired services for the school year. Services will be provided by Sandra Gorham, HVED Teacher for the Blind/Visually Impaired. Motion by: Philip Rosendale Second by: Spencer Yohe N. The Board approved a child care leave for Tara Klinski, Special Education Paraprofessional for the SPECTRUM Program. The leave will begin on or about August 24, 2017 and end vember 16, Motion by: Rita Young O. The Board approved employment of Blake Budnick, Computer Support Technician I. Mr. Budnick will be employed up to 20 hours per week at an hourly rate of $13.00, effective date June 16, Motion by: Peter Snyder P. The Board approved the following additional Extended School Year teaching assignment for the SAIL EBD Program in Kellogg: June 13 15, SAIL Program Hourly Rate Hours/Day Total Days Total Hours Total Cost Jane Kuchel (Teacher) $ $2, Second by: Aaron Solum 8

9 EXECUTIVE DIRECTOR S COMMENTS Debbra Marcotte s monthly highlights were shared with the board. ADJOURNMENT Second by: Wade Welper Time of Adjournment: 8:28 p.m. Respectfully submitted, Spencer Yohe Clerk /lj 9