WORKSESSION MEETING SEPTEMBER 11, LONG HILL TOWNSHIP BOARD OF EDUCATION WORKSESSION MEETING September 11, 2017

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1 LONG HILL TOWNSHIP BOARD OF EDUCATION WORKSESSION MEETING September 11, 2017 The Long Hill Township Board of Education held a Worksession Meeting on Monday, September 11, 2017 in the Long Hill Township Town Hall. The meeting was called to order by Board President Nicholas Stevens at 7:33 p.m. MEMBERS PRESENT: Mr. Bundonis,,,,, Mr. O Leary,,. MEMBERS ABSENT: OTHERS PRESENT: Miss Nyquist. Dr. Acevedo, Superintendent of Schools Mrs. Franklin, LHEA President Two Township Residents One Reporter for the Echoes-Sentinel PLEDGE OF ALLEGIANCE: led the Pledge of Allegiance. ADEQUATE NOTICE OF MEETING: Adequate notice of this meeting of the Long Hill Township Board of Education was given as required by the Open Public Meetings Act as follows: Notice was sent to the Courier News, Echoes Sentinel and the Daily Record on October 27, Notice was posted on the bulletin board in the first floor entrance hall of the School District Administration Building, Gillette, New Jersey. Notices were filed with the Township Clerk; and notices were mailed to all persons who have requested individual notice pursuant to the Open Public Meetings Act. COMMUNICATIONS: None. BOARD COMMITTEE REPORTS LHSEPAG Mr. O Leary provided an update. He noted that two reps from NJSPAN have already met with the group. This Thursday there will be a meeting at All Saints Church Parish Hall at 7:30 p.m. to develop the organizational structure of LHSEPAG and its bylaws. PTO reminded the public about the PTO BBQ on 9/16 at Millington School from 11:30 a.m. to 3:30 pm. Live music will be provided by and his band. FORCE noted they had a meeting on 9/7.There were two new members and their next meeting is 10/5/17. The Tiger Tracks 5K run is tentatively set for 10/29/17. There are over 200 students signed up for the upcoming FORCE classes. Fall classes start the week of 9/25. 1

2 Policy Committee stated that the Policy Committee is presenting Policy Cell Phone and Electronic Devices to the Board as a first reading. She indicated that the Code of Conduct and cell phone policy should be items 13 and 14 on the Board agenda. She stated that the next Policy meeting will be on 9/18/17 at 5:30 p.m. WHRHS Liaison attended their recent meeting and shared that there is a new statute that gives more voting rights to the sending districts. He stated that 7 out of 9 areas that tested positive for lead have already been remediated. Mr. Collins and performed for the teachers at the WHRHS cookout for teachers. SUPERINTENDENT S REPORT Dr. Acevedo reported on the following: -The district had a very busy opening and he congratulated teachers and administrators on doing a great job of welcoming everyone back. Patriot s Day was celebrated today. Students dressed in patriotic colors, read stories on patriotism, and participated in random acts of kindness. -He stated that he asked the administrators to attend the Board meeting on 9/25 instead of today to give more information about the first couple of weeks of school. Dr. Jones will be presenting a presentation on the new literacy program and Ms. Yavelberg will present on Special Education issues at the next meeting. Ms. Backer will present an HIB presentation in October. -At the 8/21/17 Board meeting, the Board approved the grant to use Title 3 money through a consortium with Chatham. Chatham this year decided to transfer money out of their Title 4 money to meet the $10,000 threshold where a consortium is not required. Many districts did the same thing this year. This agenda contains a revised resolution as well as a separate resolution allocating $10,000 towards Ms. Andersen s ESL teacher salary. -He spoke with the principals and Ms. Andersen, and another ESL teacher may need to be hired to meet the growing needs of the student population. -He reported on the current enrollment numbers and noted that the Codes of Conduct for the elementary and middle schools are in the Board members packets. The Policy Committee made good recommendations and these codes of conduct will be incorporated in each of the school s handbooks. -A new Policy , which deals with cell phones and electronic devices and is referenced in the code of conduct, is on tonight s agenda. -The Board retreat with Charlene Peterson from NJ School Boards will take place at 5:00 p.m. on 10/16/17 at Town Hall. -He thanked the Board for appointing Trevor Paugh on 9/5 as Alex Blinder s replacement. Mr. Paugh started today and met with Mr. Blinder. He thanked the Committee, which consisted of, Mr. Bundonis, Mrs. Dawson, Mr. Viturello, Mrs. Connelly, and Mr. Blinder, for their help. BUSINESS ADMINISTRATOR UPDATE Mr. Esposito was absent so no report was provided. COMMENTS FROM THE PUBLIC At this point, the Board of Education welcomes comments from any member of the public. Please note that as per Board Policy #1130, a total of fifteen (15) minutes is allocated for public comments at any single Board meeting. In order to provide residents the opportunity to comment, individual speakers are limited to three minutes each at any particular Board meeting. The Board may extend these time limits at its discretion. 2

3 Mr. Paugh addressed the Board and thanked the Board for giving him this opportunity. thanked Mr. Paugh and stated that the Board was pleased with his background. Mr. Paris addressed the Board and thanked the Board for supporting FORCE. He stated that if the Board decided to place FORCE on their insurance that the additional cost for a rider on the Board s policy would equal to $3 per student to pay for the insurance. FORCE will have a special meeting on how to reimburse the Board. Mr. Gary Gianakis thanked the Board for volunteering their time and for supporting FORCE so that they can provide the programs to the students. He reminded the Board about equity for everybody. thanked FORCE and stated that he was very proud of what FORCE has done for the district s students. ADMINISTRATIVE RECOMMENDATIONS It was moved by Mr. O Leary and seconded by following recommendations of the Superintendent numbered 1,2,3. 1. RESOLVED that the Long Hill Township Board of Education, APPROVAL OF TRAVEL upon the recommendation of the Superintendent and the Business Administrator, approve the Travel/Conference registration for the staff indicated for professional improvement or development as per the attached listing. 2. RESOLVED that the Long Hill Township Board of Education, APPROVAL OF upon the recommendation of the Superintendent and the Business REVISION TO Administrator, revise and approve the submission of the Fiscal ELEMENTARY & Year 2018 Elementary and Secondary Education Act Grant SECONDARY ED. Application in the following amounts as provided by the New Jersey ACT GRANT APP. Department of Education. Title IA (Basic, Concentration, Targeted and EFIG) $25, Title IIA $14, Title III $10, Title III (Immigrant) $ 1, Title IV $ 3, RESOLVED that the Long Hill Township Board of Education, APPROVAL OF upon the recommendation of the Superintendent and the Business TITLE III FUNDS Administrator recommend the approval of Title III funds of $10,000 ALLOCATION TO to be used to partially fund Helena Laffethern-Andersen s salary SALARY for the school year. 3

4 ROLL CALL VOTE on resolutions #1,2,3: Mr. O Leary Resolutions #1,2,3 carried 8-0. It was moved by Mr. Bundonis and seconded by following recommendation of the Superintendent numbered RESOLVED that the Long Hill Township Board of Education, APPROVAL OF upon the recommendation of the Board s Special Counsel, REIMBURSEMENT TO provides reimbursement to the parents of student # PARENTS in the amount of $ for Audiologic and Central Auditory Processing Evaluations as a settlement agreement. ROLL CALL VOTE on resolution #4: Resolution #4 carried Mr. O Leary abstained. It was moved by and seconded by following recommendations of the Superintendent numbered 5,6,7,8,9, 10,11, RESOLVED that the Long Hill Township Board of Education, REVISION OF upon the recommendation of the Superintendent, revise the B. BORINSKY S appointment of Bonnie Borinsky from Part Time Teacher Assistant (.571 FTE), Central School to Part Time Teacher Assistant (.571 FTE) Millington School, for the school year pending successful criminal history review. 4

5 6. RESOLVED that the Long Hill Township Board of Education, K. MILLER upon the recommendation of the Superintendent, rescind the appointment of Kathryn Miller as Part Time Teacher Assistant, RESCINDED Millington School, for the school year. 7. RESOLVED that the Long Hill Township Board of Education, E. SPINELLI upon the recommendation of the Superintendent, rescind the appointment of Erica Spinelli as Part Time Teacher Assistant, RESCINDED Millington School, for the school year. 8. RESOLVED that the Long Hill Township Board of Education, J. CALABRESE upon recommendation of the Superintendent, rescind the appointment of Jaime Calabrese as Part Time Teacher Assistant, RESCINDED Millington School for the school year. 9. RESOLVED that the Long Hill Township Board of Education, A. NAPOLITANO upon the recommendation of the Superintendent, rescind the appointment of Andrea Napolitano as Part Time Teacher Assistant, RESCINDED Central School for the school year. 10. RESOLVED that the Long Hill Township Board of Education, OF upon the recommendation of the Superintendent, rescind the C. MOTT AS CROSS appointment of Chuck Mott as Cross Country Coach for the COUNTRY COACH school year. RESCINDED 11. RESOLVED that the Long Hill Township Board of Education, REVISION OF upon the recommendation of the Superintendent, revise the STIPEND POSITION May 22, 2017, extra service position appointment for the school year as follows: Activity Advisor Stipend Cross Country Coach Jim Barnum $1,677.50* Josh Manto $1,677.50* *Stipend to be paid from existing activity account balances and/or pay to play/participation fees paid. 12. RESOLVED that the Long Hill Township Board of Education, APPROVAL OF upon the recommendation of the Superintendent, approve STIPEND POSITIONS the following extra service position appointments for the school year: Activity Advisor Stipend Lights/Sound Coordinator** Joelle Varner $630.00* Baseball Coach Josh Manto $3,355.00* Fencing Coach Eric Kirberger $3,355.00* *Stipend to be paid from existing activity account balances and/or pay to play/participation fees. **Not to exceed 2 evening events $ per additional evening event 5

6 ROLL CALL VOTE on resolutions #5,6,7,8,9, 10,11,12: Mr. O Leary Resolutions #5,6,7,8,9, 10,11,12 carried 8-0. It was moved by and seconded by following recommendations of the Superintendent numbered 13, RESOLVED that the Long Hill Township Board of Education, APPROVAL OF CODE upon the recommendation of the Superintendent and the Policy OF CONDUCT FOR Committee approve the Code of Conduct for Gillette, Millington, EACH SCHOOL and Central Middle School effective September 6, RESOLVED that the Long Hill Township Board of Education, FIRST READING OF upon the recommendation of the Superintendent and the Policy POLICY Committee, approve the following policy on a first reading: Cellular Telephones and other Personal Electronic Devices ROLL CALL VOTE on resolutions #13,14: Mr. O Leary Resolutions #13,14 carried 8-0. It was moved by and seconded by following recommendation of the Superintendent numbered A-1. 6

7 A-1. RESOLVED that the Long Hill Township Board of Education, APPROVAL OF approve district after school enrichment programs for the AFTER SCHOOL school year sponsored through FORCE and supervised ENRICHMENT by School Events, LLC, subject to review and approval of all PROGRAMS offerings by the Superintendent. School Events and all outside SPONSORED BY vendors participating in FORCE after school enrichment activities FORCE AND shall provide a Certificate of Insurance showing Liability SUPERVISED BY ($1,000,000/$2,000,000 minimum) and workmen s compensation SCHOOL EVENTS, LLC coverage naming both FORCE and Long Hill Township Board of AND RELATED, Education as additional loss payees. Each vendor shall complete REQUIRED the district s facilities usage forms and will indemnify and hold INSURANCE AND the district harmless from liability incurred through the negligence DISTRICT PROCEDURES and/or intentional wrongdoing of its agents and employees. The Board shall obtain a rider to its insurance policy, including the after school enrichment program, the expense of which shall be borne by FORCE. ROLL CALL VOTE on resolution #A-1: Mr. O Leary Resolution #A-1 carried 8-0. ITEMS FOR DISCUSSION: None. OLD BUSINESS: None. NEW BUSINESS: None. COMMENTS FROM THE PUBLIC: None. It was moved by and seconded by that the Board enter into private session to discuss the evaluation instrument and procedures for a non-unit employee. No action is anticipated following the closed session. Motion carried 8-0. Into private session at 7:55 p.m. The Board returned to public session at 8:10 p.m. It was moved by and seconded by that the meeting adjourn. Motion carried 8-0. Meeting adjourned at 8:10 p.m. PRIVATE SESSION PUBLIC SESSION ADJOURNMENT 7

8 FUTURE MEETING DATES September 25, 2017 Regular Meeting - 7:30 p.m. Township Municipal Building October 16, 2017 Board of Education Retreat 5:00 p.m. Township Muncipal Building October 16, Worksession Meeting - 7:30 p.m. - Township Municipal Building Respectfully submitted, Edwin Acevedo, Ed. D. Superintendent of Schools 8