MONTGOMERY COUNTY BOARD OF DEVELOPMENTAL DISABILITIES SERVICES AGENDA ITEM III APPROVAL OF MINUTES. September 15, 2015

Transcription

1 MONTGOMERY COUNTY BOARD OF DEVELOPMENTAL DISABILITIES SERVICES AGENDA ITEM III APPROVAL OF MINUTES September 15, 2015 WHEREAS, the minutes for the Board Meeting have been prepared and reviewed; I MOVE THAT THE MONTGOMERY COUNTY BOARD OF DD SERVICES APPROVE THE MINUTES OF THE AUGUST 18, 2015 BOARD MEETING. Board Officer Date

2 MINUTES OF THE MONTGOMERY COUNTY BOARD OF DEVELOPMENTAL DISABILITIES SERVICES Southview Center I. CALL TO ORDER/BOARD MEMBER ATTENDANCE Board President, William E. Linesch, called the meeting of the Montgomery County Board of Developmental Disabilities Services to order at 7:00 p.m. Members Present: President, William E. Linesch; Vice President, Bonnie R. Parish; Secretary; Janice D. Allen; Richard Schultze; Dean Heyne; Christine Olinsky; Madeline Iseli Superintendent, Nancy A. Banks ~ Moment of Silence Mr. Linesch asked the Board to observe a moment of silence in memory of several individuals who passed away since the last Board meeting: Harry Robert Shay III, an individual who received services from the Employment Services Department; Malcolm Weakley, brother-in-law of Debra Redd, Program Support Assistant at Jergens; Jose Alvarez, step-father of Rick Hurley, an individual who receives services at Kuntz, and husband of former Board employee, Jane Alvarez; Fay Cox, mother of Adam Cox, an individual who receives services from the Employment Services Department; Valerie Jenkins-Gaines, sister of David Jenkins, Program Support Assistant in the Employment Services Department; Scott Jay, father of Marie Jay, Medicaid Compliance Specialist at Calumet; Connie Boyd, sister-in-law of Marsha Boyd, Administrative Specialist at Northview; Terrance Roundtree, an individual who received SSA services; Johnette Hoff, grandmother of Christine Hoff, Program Support Assistant at Northview; Manfred Schoepper, father of Mark Schoepper, an individual who receives services from the Employment Services Department; Terry Lynn Crawford, an individual who received services from Kuntz; Dorsey Blue, mother of Belinda Jackson, Program Support Assistant at Liberty. II. SPECIAL PRESENTATIONS A. Recognition of Project Search partners Adult Services Director, Linda Cudd, shared a video of Project Search partners and participants featuring highlights of their Project Search journey. Partners include Chris Reid, Manager of Support Services, Miami Valley Hospital South; Teresa Rohrer, Teacher, Miami Valley Career Tech Center; Allison Risk, Counselor, Opportunities for Ohioans with Disabilities; and the following MCBDDS staff:

3 Page 2 Michelle Garrett, Program Services Supervisor; Beth Gill, Job Coach/Job Developer; Detra Thomas, Job Coach; Russsell Johnson, Job Coach. Board President, William Linesch, presented a beautiful framed picture of Project Search s first graduating class to Miami Valley Hospital South, who served as the host business for the student internships. The Superintendent acknowledged and thanked Linda Cudd for her leadership in getting Project Search going, as well as being involved in many other county and statewide initiatives such as Employment First, and Local Leaders. III. REVIEW AND APPROVAL OF THE MINUTES OF THE JUNE 16, 2015 BOARD MEETING. The Board reviewed the minutes of the June 16, 2015 Board Meeting of the Montgomery County Board of Developmental Disabilities Services. Motion: Ms. Olinsky moved that the Montgomery County Board of DD Services approve the minutes of the June 16, 2015 Board Meeting. Ms. Parish seconded the motion. The motion carried unanimously. IV. SUPERINTENDENT S REPORTS 1. Acknowledgment of Transportation Staff for passing Ohio State Patrol Inspection The Superintendent recognized and thanked Transportation Director, Emerson Jeter for his leadership in our bus fleet passing the Ohio State Patrol Inspection on the first round, for the 29 th consecutive year. 2. Focus Groups for updating Strategic Plan The Superintendent introduced guests, Dr. Greg LaForme and Thomas J. Speaks of the Impact Group. The Impact Group is a Public Relations/Marketing Communications consulting company, and they have provided a proposal to assist our Board with the upcoming changes to our service delivery and Strategic Plan. They provided an overview of their services to the Board Members, and answered several questions. Motion: Ms. Parish moved that the Montgomery County Board of DD Services authorize the Superintendent to enter into a contract with the Impact Group in accordance with the attached proposal to aid the Board in addressing the Department of Developmental Disabilities (DODD) and the Center for Medicare and Medicaid Services (CMS) mandates at a cost not to exceed $70, Ms. Iseli seconded the motion. The motion carried unanimously. 3. Briefing on recent Community Review Team meeting

4 Page 3 The Superintendent briefed the Board Members on the CRT meeting/agenda that took place on July 22, Michael Proulx, Kamarr Gage and Linda Cudd presented a PowerPoint highlighting our services, as well as changes and challenges we are facing. In addition we received a Request for Information from the Human Services Planning and Development Department, and our Response/allocation request was submitted on August 7, We are waiting to hear whether the CRT have any further questions, or require a second meeting. We expect to know by the end of September the outcome of our allocation th Anniversary of the Americans with Disabilities Act (ADA) The Superintendent acknowledged this anniversary. Michael Proulx wrote an article to the Dayton Daily News Editor about the ADA, which was published in their Editorial Ideas and Voices section. 5. Major Positive Incidents and Excellent Staff Performances The Superintendent talked about the MPI s and ESP s provided in the Board packet. V. COMMITTEE REPORTS A. Ethics Committee Bonnie R. Parish, Chairperson 1. Ms. Parish stated that the Ethics Council reviewed the following individuals, and found no conflict of interest to exist: Charmian Boles; Nathan Boles; Amy Fitzsimmons; Tyler Francko; Christopher Leis; Debra Redd; Sherry Ruppel; Cindi Weidle; Jared Young. No action was required. B. Finance Committee Janice D. Allen, Chairperson Ms. Allen provided a brief overview on each Finance Committee item below, and Michael Proulx answered questions. 1. Facility Cash Audits These cash audits were listed in the packet. No action was required. 2. Review of Program Vouchers for June and July, 2015 The Program Vouchers include expenditures that are over $1, No action was required. 3. Approval of August Resolutions Calendar Motion: Ms. Allen moved that the Montgomery County Board of DD Services approve the August Resolutions Calendar for Items to -29. Mr. Heyne seconded the motion. The motion carried unanimously.

5 Page 4 4. Financial Reports The Financial Reports for June and July, 2015 were in the Board packets. No action was required. C. Personnel Committee William E. Linesch, Chairperson 1. Executive Session Mr. Linesch stated that Executive Session would take place at the end of the meeting. D. Policy Committee Christine F. Olinsky, Chairperson 1. First Reading of Selected Policies and Procedures Ms. Olinsky gave a first reading of the following policies: III.022 Approval of Manuals, Handbooks and Resource Directories; V.01 Volunteers/Interns/Practicum Students; VII.36 Staff Recognition and Awards; VII.50 Fitness for Duty; VII.501 Physical Ability to Lift, Carry and Move Students/Individuals; VII.61 Outside Employment; VII.76 Workplace Violence, Sexual Harassment and Professional Conduct; VII.77 Reasonable Accommodation; IX.30 Use of Medicaid Funding for Enhanced Choice of Adult Services. No action was required. 2. Second Reading and Approval of Selected Policies and Acknowledgement of Selected Procedures Ms. Olinsky gave a second reading of the following policies: II.012 Non- Discrimination; IV.01 Fiscal Year; IV.02 Budget Guidelines; IV.05 Submission of Expenditures to the County Auditor; VII.02 Equal Employment Opportunities; IX.08 Behavior Support. Motion: Ms. Olinsky moved that the Montgomery County Board of DD Services approve the policies listed above. Ms. Parish seconded the motion. The motion carried unanimously. 3. Request to Rescind Policy It was recommended to rescind Policy IX.27 Mediation and Arbitration Procedure, Dispute Resolution for Providers, because the rule supporting this policy was rescinded (ORC ). The Board can accomplish these practices through Policy IX.111. Motion: Ms. Olinsky moved that the Montgomery County Board of DD Services rescind Policy IX.27 Mediation and Arbitration Procedure, Dispute Resolution for Providers. Ms. Iseli seconded the motion. The motion carried unanimously.

6 Page 5 E. Program Committee Dean Heyne, Chairperson Mr. Heyne and Mr. Proulx provided overviews on each Program Committee item below, and Michael Proulx answered questions. 1. Waiver Enrollment We will now be providing waivers to people on the Waiting List, and not just for emergencies and priority groups. Motion: Mr. Heyne moved that the Montgomery County Board of DD Services authorize future waiver enrollment only for emergencies and adult services refinancing and waiting list for waiver services by date and time, but not receiving waiver or residential services, and not in any priority group. Ms. Parish seconded the motion. The motion carried unanimously. 2. Contracting out for Family Homes Services Many benefits were listed in the memo to the Board regarding this action, and were discussed in the Program Committee. Especially beneficial is the expediting of reimbursement to individuals due to cutting out the county auditor process. The cost related to this contract will be totally offset by a reduction in FHS staff salaries and benefits. Motion: Mr. Heyne moved that the Montgomery County Board of DD Services enter into a contract with the Southwestern Ohio Council of Governments (SWOCOG) to administer the Family Homes Services program. The total cost of the contract shall not exceed $147, and the Superintendent is authorized to take the necessary action to execute the contract. Mr. Schultze seconded the motion. The motion carried unanimously. 3. Changes in Early Intervention Services This action is almost the same as a resolution the Board passed some time ago following a recommendation that each county board specify the type of services and supports they are a willing provider of through their Early Intervention program. Our Vision Specialist has since retired, and after extensive but unsuccessful efforts to replace her, the position was abolished. Vision services had to be removed from the type of services and supports offered, and this action reflects that change/update. Motion: Mr. Heyne moved that the Montgomery County Board of DD Services adopt this resolution on as clarification regarding the type of services and supports offered to eligible children and their families from 0 through 2 years of age, and to supplement the Board s current and future adopted plans and priorities approved pursuant to

7 Page 6 chapter 5126 of the Ohio Revised Code. Ms. Parish seconded the motion. The motion carried unanimously. 4. Contracts previously approved by the Superintendent Mr. Heyne stated these contracts were listed in the Board Packets, and were within the Superintendent s budget authority granted by the Board. No action was required. VI. SPECIAL REPORTS A. Monthly Program Departments/Adult Services Board Updates were in the Board Packets. B. Monthly Board Updates for MONCO Enterprises, Inc., and Miami Valley In- Ovations, Inc., were in the Board packets. C. Action Items There were no Action Items for the month of August VII. ANNOUNCEMENTS A. Selected announcements were listed in the Board Packet. VIII. OTHER BUSINESS There were no Other Business Items for the month of August IX. VISITORS TIME There were no visitors present to speak. V.C.1 Executive Session Motion: Mr. Linesch moved that the Montgomery County Board of DD Service adjourn to Executive Session in accordance with Ohio revised Code, Section (G)(1), to discuss matters pertaining to Personnel, and Section (G)(2), to discuss matters pertaining to Real Property. Mr. Schultze seconded the motion. A roll call vote was taken: Ms. Iseli, yea; Ms. Parish, yea; Mr. Heyne, yea; Mr. Linesch, yea; Ms. Allen, yea; Ms. Olinsky, yea; Mr. Schultze, yea. Executive Session began: 8:25 p.m. After a short discussion, it was decided the subject matter would not be appropriate to discuss in Executive Session. Executive Session closed at 8:30 p.m. X. ADJOURNMENT

8 Page 7 There being no further business to present to the Board, the meeting was adjourned. Time: 8:30 p.m. Board Officer Board Officer Date The next meeting of the Montgomery County Board of DDS will be a joint meeting with MONCO Enterprises, and will be held at the Ritchey Center 5450 Salem Avenue, Dayton, OH on TUESDAY, September 15, 2015 at 7:00 P.M.