BOARD MEETING Tuesday, April 10, 2018

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1 HAMILTON COUNTY DEVELOPMENTAL DISABILITIES SERVICES Our Mission: Promote and support opportunities for people with developmental disabilities to live, work, learn and fully participate in their communities BOARD MEETING Tuesday, April 10, 2018 Board Members Present: Absent: Mr. Nestor Melnyk, President Mr. Andrew Magenheim, Vice President Mr. Ken Wilson Ms. Rene Brinson Dr. Tasha Faruqui Mr. Stephen J. Jones Ms. Deana Taylor Mr. Melnyk called the April 10, 2018 meeting to order at 5:03 p.m. Mr. Melnyk asked for approval of the minutes of the March 13, 2018 meeting. Mr. Wilson moved approval of the minutes of the March 13, 2018 Board meeting as presented. Ms. Brinson seconded the motion and it was unanimously approved. HEARING THE PUBLIC SUPERINTENDENT S REPORT Reported by Ms. Pavey A. Planning, Innovation and Quality Community Relations WVXU recently featured an hour long discussion about Project CARE this collaborative among YWCA of Greater Cincinnati, Hamilton County Developmental Disabilities Services, Women Helping Women, and Greater Cincinnati Behavioral Health provides support to individuals with disabilities who are at risk for or have been impacted by violence due to domestic violence, dating violence, sexual assault, and stalking. Aging and DD Grant The Future is Now series launched for Dawn Freudenberg was asked to present accomplishments and learning thus far for DD Council, the grant funders. Jo Krippenstapel and Jen Becknell presented on waiver myths and The Future is Now tools at the annual Aging Forum. To capture what it takes to do good intersystem work, we filmed a family, an SSA, and a Council on Aging staff member discussing this process. As a follow up, we are inviting people from both systems to a cross walkers focus group in April. We are hosting a faith leader breakfast in April to educate local faith leaders about our agency and invite them to look for people in their congregation who may need support or benefit from the Future is Now work. Kristee Griffith, Latrice Smith, and former board member Robert Harris will be speaking at the event.

2 Board Minutes April 10, 2018 Page 2 B. Integrated Services C. Schools Employment Navigation and Transition is planning an employment event for the business community. Seeing the Future will be held April 26, 2018 from 4-6 p.m. at Raffel s Banquet Center. John Martin, the director of the Ohio Department of Developmental Disabilities will open the event. The event will feature Paul Daugherty, The Cincinnati Enquirer s award-winning columnist and author of An Uncomplicated Life. Paul will discuss the benefits of hiring people with developmental disabilities. Butler, Clermont and Warren Counties have collaborated in the training and more than 400 businesses were been invited. We are hoping for a big turnout. School referral updates We have recently received two student referrals for next school year. There will be three new students starting in the fall. Enrollment Rost enrollment is 37 plus 6 students at Three Rivers satellite and Fairfax is 32 students. Meetings with the school districts continue. D. Ball v. Kasich Chief Judge Edmund A. Sargus Jr. of the Southern District of Ohio ruled the two-year-old court battle between the State of Ohio and legal advocates for Ohioans with DD could proceed as a class-action lawsuit. A discussion of the ramifications of this decision as analyzed by the OACB was held. E. Service Levels F. Staff Hires A discussion was held related to the service levels that the agency was currently providing. Clarity was sought as to the reasons for the recent decrease in individuals served as represented in the dashboard. Future information will be accompanied by an analysis of the reasons for the fluctuations. There was one staff member hired in March G. Future Events 4/20/18 Fairfax Spaghetti Dinner 5-8 p.m. 4/27/18 Rost 26 th Annual Spaghetti Dinner 5-8 p.m. pre-sale tickets only 4/27/18 Think Regional Summit 7:30 a.m. 3:30 p.m. - West Chester 5/18/18 Rost School Graduation 5-7 p.m. 5/22/18 Fairfax School Graduation 5-7 p.m. 5/24/18 Last Day of School 5/28/18 Memorial Day Holiday agency closed

3 Board Minutes April 10, 2018 Page 3 COMMITTEE REPORTS Human Resources/Policy Committee - Ms. Pavey presented to the Board a policy revision that has been approved by the Human Resources/Policy Committee. Ms. Pavey reviewed the approved revisions to General Policy (Major Unusual Incident (MUI) Policy) As the motion came from a committee, no second is required. Mr. Melnyk asked for a vote and the motion passed unanimously. OACB REPRESENTATIVE REPORT Reported by Mr. Melnyk Provider Guide Plus This is a new tool created by the OACB that will be available on May 14, It will allow individuals and their families to post information about their experiences with specific providers. This information will then be available to help individuals who are looking for service providers in the future. DODD Director Director Martin has indicated that he will be retiring as Director of the Ohio Department of Developmental Disabilities this year. OACB intends to begin a search for possible candidates in order to provide input to the new governor when they are making the appointment. FINANCIAL REPORT Reported by Mr. Ratterman Mr. Ratterman reviewed the financial reports for March Year to date expenditures are $36,462,739 and revenues year-to-date are $6,474,815. These results are in line with the monthly plan amounts for March. The largest difference noted was that we received the 2013 cost report settlement in the amount of $1,907,390 this amount was not anticipated until later in the year and was $900,000 in excess of budget. Further, we anticipate receiving the 2014 settlement later in the year. Other noted variances were not noted to be material. Mr. Ratterman reported that we received approximately $37,000,000 as our first half installment of our levy proceeds on April 2, This represents an increase over last years amount. Approval was requested for actual operating expenses of $2,455,164 for the month of March, 2018, with cumulative totals amounting to $36,462,739 as confirmed by the Hamilton County Cash Ms. Brinson moved that the Board approve the actual operating expenses for the month of March, Mr. Wilson seconded the motion and it passed unanimously. Approval was requested for estimated operating expenses of $3,623,634 for the month of April, 2018, subject to final approval by the Board upon confirmation by the Hamilton County Cash Ms. Brinson moved that the Board approve the tentative operating expenses for the month of April, Mr. Wilson seconded the motion and it passed unanimously. Approval was requested for estimated operating expenses of $14,752,988 for the month of May, 2018, subject to final approval by the Board upon confirmation by the Hamilton County Cash Ms. Brinson moved that the Board approve the tentative operating expenses for the month of April, Mr. Wilson seconded the motion and it passed unanimously.

4 Board Minutes April 10, 2018 Page 4 UNFINISHED BUSINESS NEW BUSINESS 1. Ms. Pavey requested approval to enter into a multi-year contract with each of the following: Susan Peters, SSA Supervisor 2 year Contract: 5/4/18-5/3/20 Dave Buchanan, Contract Manager 2 year Contract: 5/5/18 5/4/20 Kevin Maue, Facilities Manager 2 year Contract: 5/15/18 5/14/20 Ms. Faruqui moved approval of the request to enter into the multi-year contract as presented. Mr. Wilson seconded the motion and it was unanimously approved. 2. Board Announcements INSERVICE Ms. Freudenberg provided a summary of the Agency s upcoming accreditation review that will be conducted by the Ohio Department of Developmental Disabilities on May She discussed the process that will be followed by the accreditation team and the scope of the files to be reviewed. In addition she explained the process that we go through on an ongoing basis so as to ensure a successful accreditation. The agency has created an accreditation team that has been working for the last year to prepare for this process to assure that all paperwork is in order.

5 Board Minutes April 10, 2018 Page 5 ADJOURNMENT TO EXECUTIVE SESSION At 5:47 p.m., Mr. Melnyk asked for a motion to adjourn into Executive Session for a conference with our attorney concerning disputes involving Hamilton County Developmental Disabilities Services that are the subject of pending court action. Mr. Wilson moved that the Board move into Executive Session to discuss a pending court action. Ms. Faruqui seconded the motion and it passed unanimously. At 6:13 p.m., Mr. Melnyk moved that the Board adjourn from Executive Session and reconvene the public meeting. Ms. Brinson seconded the motion and it passed unanimously. Finding no further business, Mr. Melnyk declared the meeting adjourned at 6:14 p.m. Respectfully, Mr. Nestor Melnyk President Mr. Ken Wilson Secretary