GLENN COUNTY BOARD OF SUPERVISORS

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1 1. Minutes Approve Minutes of February 4, 2014 Motion/Second: Supervisor Soeth/Supervisor Foltz Order: Approve the Minutes of February 4, 2014 Vote: Unanimous by members present.

2 2. Unscheduled Matters Receive comments from the audience, staff and Board members, and if deemed necessary, refer the subject matter to the appropriate department for follow-up and/or schedule the matter on a subsequent Board agenda. Proceedings: a. Supervisor Murray announced that the Glenn County Child Support Department received a top ten award out of the 58 counties in California; b. The Supervisors gave reports on activities and various meetings they attended.

3 3. Consent Calendar Review and take actions related to the Consent Calendar as follows: a. Workforce Investment Act (WIA) Upon the recommendation of Health & Human Services Agency Director (HHSA) Scott Gruendl, authorize the Human Resource Agency Director, or designee, to execute the Grant Agreement, any subcontracts, budget modifications or other documentation, necessary to operate WIA Programs, contingent upon the review and approval of County Counsel. (No general fund impact) Motion/Second: Supervisor Soeth/Supervisor Viegas Order: Approve the Consent Calendar. Vote: Unanimous by members present.

4 3. Consent Calendar Review and take actions related to the Consent Calendar as follows: b. Ratify Letter J Levee Upon the recommendation of Clerk of the Board of Supervisors Jamie Cannon, ratify letter to the Assistant Secretary of the Army (CW) requesting selection and funding from the U.S. Army Corps. of Engineers for the Hamilton City Flood Damage Reduction and Ecosystem Restoration Project. Motion/Second: Supervisor Soeth/Supervisor Viegas Order: Approve the Consent Calendar. Vote: Unanimous by members present.

5 4. Resolution Honoring Susan Alves Also Present: Susan Alves, Assistant Clerk Recorder/Elections Recommendation of the Assessor/Clerk-Recorder to adopt Resolution Honoring Susan Alves for her years of service to Glenn County. Proceedings: The Chairman read aloud and presented the Resolution to Mrs. Alves Motion/Second: Supervisor Soeth/Supervisor Foltz Order: Adopt Resolution Vote: Unanimous by members present.

6 5. Proclamation - Parent Leadership Month Also Present: Scott Gruendl, Health & Human Services Agency Director Recommendation of Mr. Gruendl to present Proclamation Proclaiming February 2014 as National Parent Leadership Month. Proceedings: a. The Chairman read aloud and presented the Proclamation to Mr. Gruendl; b. Mr. Gruendl introduced Michelle Allen, Glenn County CICC Council Member, Parent Partner Parents Anonymous Group Leader, California State Parent Leadership Team Member, California recipient of the Jolly K Award from Parents Anonymous, and Glenn County Mental Health Advisory Board Member, in which she thanked the Supervisors for their support in parent leadership.

7 6. Underground Storage Tank Grant Also Present: Jim Donnelly, Air Pollution Control Officer/Certified Unified Program Agency Director (CUPA) Eric Scott, Environmental Program Manager - CUPA Recommendation of Mr. Donnelly to authorize the CUPA to apply for an Underground Storage Tank Grant and execute Rural Underground Storage Tank (UST) Leak Prevention Grant Agreement with the California Environmental Protection Agency to improve inspections, training and enforcement of the UST Program, with grant funding up to $75, (No general fund impact) Proceedings: Mr. Donnelly and Mr. Scott reviewed the aforesaid matter. Motion/Second: Supervisor Viegas/Supervisor Foltz Order: Approve the aforesaid matter Vote: Unanimous by members present

8 7. Mid-Year Budget Review Also Present: Edward Lamb, Director of Finance Recommendation of Mr. Lamb to accept the 2013/2014 mid-year budget report. Proceedings: Mr. Lamb reviewed the aforesaid matter and advised of a $625, surplus and recommended no changes to the budget at this time, whereby no action was taken.

9 /2015 Budget Instructions Also Present: Edward Lamb, Director of Finance Request of Mr. Lamb for guidance on issuance of the 2014/2015 budget instructions to Department Heads. Proceedings: a. Supervisor Viegas spoke of the need to resolve issues regarding retiree benefits and vacation time; b. Mr. Lamb reviewed the aforesaid matter and spoke of the importance of base line budgets being submitted separately from wish lists; c. Discussion was held regarding continuing to operate conservatively with a baseline budget; d. Director of Personnel Jamie Cannon recommended that base line budgets and wish lists be submitted at the same time as separate documents to show strategic planning for future expenses; e. On motion of Supervisor Foltz, seconded by Supervisor Viegas it was ordered to approve the aforesaid matter by the following vote: Ayes: Supervisor Foltz, Soeth, Viegas and Murray Absent: Supervisor McDaniel

10 9. County Facilities - A87 Cost Allocation Plan/Internal Service Fund Also Present: Matt Gomes, Planning & Public Works Agency Interim Deputy Director Di Aulabaugh, Planning & Public Works Agency Interim Deputy Director Recommendation of Mr. Gomes and Mrs. Aulabaugh to remove County Facilities from the A87 Cost Allocation Plan in fiscal year 2015 and allow for same services to be charged directly through an Internal Service Fund model. Proceedings: a. Mrs. Aulabaugh reviewed the aforesaid matter; b. Mr. Lamb reviewed how County Facilities/A87 charges would be budgeted for audit purposes; c. Supervisor Murray reviewed the services and departments that would be affected and expressed concerns of the impact on the general fund; d. Supervising Accountant Cathy Ehorn explained the phasing out of A87 and the process of directly charging departments budgets; e. On motion of Supervisor Viegas, seconded by Supervisor Soeth it was ordered to approve the aforesaid matter by the following vote: Ayes: Supervisor Foltz, Soeth, Viegas and Murray Absent: Supervisor McDaniel

11 10. Resolution Affordable Care Act Recommendation of Personnel Director Jamie Cannon to adopt Resolution Regarding the Affordable Care Act Look Back Measurement Periods ( Safe Harbors ), which adopts measurement periods to measure hours worked by an employee to determine their eligibility for health insurance. Motion/Second: Supervisor Viegas/Supervisor Foltz Order: Adopt Resolution Vote: Unanimous by members present

12 California State Fair Contract Recommendation of Planning & Public Works Agency Interim Deputy Directors Matt Gomes and Di Aulabaugh to: a. Authorize participation in the 2014 State Fair; b. Authorize Mrs. Aulabaugh to execute a contract between County of Glenn and Terrie Barr dba Salvagno s Floral Design for design concepts and construction of the 2013 Glenn County State Fair Exhibit; and c. Authorize Department Heads to allow County employee participation as long as that participation does not result in overtime or other compensations that would create a hardship for their department. Motion/Second: Supervisor Foltz/Supervisor Viegas Order: Approve the aforesaid matter Vote: Unanimous by members present

13 12. Budget Changes Approve the following 2013/14 Budget changes, 4/5 vote required, no general fund impact: Trans Dept/Budget Description Amount No Human Resource Agency/ Community Action Division To establish appropriations for new funding from the North Central Counties Consortium for Dislocated Workers $ 36, Department of Finance Annual Audit To appropriate unanticipated revenue in Annual Audit to fund payment of OPEB actuarial needed for $ 5, Health & Human Services Agency completion of Financial Statements To appropriate Intrafund and Inter Department transfers to bring the budget in line with actual expenditures $ 73, Motion/Second: Order: Vote: Supervisor Soeth/Supervisor Viegas Approve the aforesaid matter Unanimous by members present

14 13. Glenn County Mosquito and Vector Control District - Appointment Notice of Unscheduled Vacancy having been posted, on the recommendation of the Glenn County Mosquito & Vector Control District appoint Bradley Mallory to the Glenn County Mosquito & Vector Control District to fill the unexpired term of Richard Ramsey, term to June 30, Motion/Second: Supervisor Viegas/ Supervisor Soeth Order: Approve the aforesaid matter Vote: Unanimous by members present

15 14. Regional County Representatives of California Environmental Services Joint Powers Authority Recommendation of Clerk of the Board Jamie Cannon to appoint a delegate and alternate delegate to the Environmental Services Joint Powers Authority for Regional County Representatives of California for the year Motion/Second: Supervisor Foltz/Supervisor Soeth Order: Supervisor Viegas to continue to be representative of the Environmental Services Joint Powers Authority with Matt Gomes as the alternate. Vote: Unanimous by members present

16 15. Monthly Cash Report Information Monthly Cash Report for the month of January Proceedings: The aforesaid matter was reviewed with no action taken.

17 16. Office of Emergency Services Disaster Designation Information letters from California Office of Emergency Services advising that the U.S. Small Business Administration declared Glenn County a disaster area, and the U.S. Department of Agriculture granted Glenn County a Secretarial disaster designation, due to drought severity levels. Proceedings: The aforesaid matter was reviewed with no action taken.

18 THE CHAIRMAN ADJOURNED TO THE GLENN COUNTY BOARD OF EQUALIZATION 17. Assessment Appeal Applications Application No Recommendation of Assessor Sheryl Thur to postpone hearing date of Assessment Appeal Application No /Lynn Hollenback to September 14, Proceedings: a. Earlier this date, the Chairman put the matter on hold for clarification of the requested appeal assessment date; b. On motion of Supervisor Viegas, seconded by Supervisor Foltz it was unanimously ordered by members present to approve the aforesaid matter with the correction of the appeal date to September 16, THE CHAIRMAN ADJOURNED TO THE GLENN COUNTY

19 18. Glenn County Inmate Welfare Fund Glenn County Sheriff s Department Inmate Welfare Fund 2013 Annual Report, as required by Section 4025 of the California Penal Code. Proceedings: The aforesaid matter was reviewed with no action taken.

20 19. Closed Session Existing Litigation Adjourn to Closed Session pursuant to Government Code Section (a) for Conference with Legal Counsel Existing Litigation - Court of Appeal Third Appellate District Case No: C068750/Superior Court Case No: 09CV00676 County of Glenn v. Foley. Proceedings: a. The Chairman asked if there were any comments on the aforesaid Closed Session matter, whereby no comments were heard; and b. Later this date, the Chairman advised that there was nothing to report under the Brown Act. 20. Closed Session Employee Performance Evaluation Adjourn to Closed Session pursuant to Government Code Section to hold Public Employee Performance Evaluation for Director of Finance Edward Lamb. (Semi-Annual Evaluation) Proceedings: a. The Chairman asked if there were any comments on the aforesaid Closed Session matter, whereby no comments were heard; and b. Later this date, the Chairman advised that there was nothing to report under the Brown Act.

GLENN COUNTY BOARD OF SUPERVISORS

GLENN COUNTY BOARD OF SUPERVISORS 1. Supervisors/Department Heads Informal session with the County Department Heads to receive reports and updates on departmental activities. Proceedings: a. Various reports were given by Department Heads