GLENN COUNTY BOARD OF SUPERVISORS

Transcription

1 1. Supervisors/Department Heads Informal session with the County Department Heads to receive reports and updates on departmental activities. Proceedings: a. Various reports were given by Department Heads and updates received, with no action taken. b. Planning & Public Works Agency Director John Linhart advised that PG&E will be changing their commercial electric rate structure to a time-of-use plan which places 12:00-6:00 p.m. in the highest price category. c. Director of Finance Ted Rozmaryn advised that the County will be receiving an additional $69,000 for Payment-in-Lieu-of-Taxes. d. The Chairman adjourned at 8:35 a.m.

2 1. Minutes Approve Minutes of June 5, Motion/Second: Supervisor Murray/Supervisor McDaniel Order: Approve the Minutes of June 5, 2012 Vote: Unanimous.

3 2. Unscheduled Matters Receive comments from the audience, staff and Board members, and if deemed necessary, refer the subject matter to the appropriate department for follow-up and/or schedule the matter on a subsequent Board agenda. Proceedings: a. Orland resident Byron Denton congratulated Supervisors Viegas, Soeth and McDaniel on their reelection. b. The Supervisors gave reports on activities and various meetings they attended.

4 3. Consent Calendar Review and take actions related to the Consent Calendar as follows: a. Air Pollution Control District Resolution Certified Unified Program Agency (CUPA) Pursuant to Minute Order 14 of June 5, 2012, and on the recommendation of Air Pollution Control Officer Jim Donnelly, adopt Resolution Authorizing Entering Into an Agreement with the CUPA Forum Environmental Protection Trust Fund, A Representative to Sign the Agreement, and any Amendments Thereto for the Purchase of a Four Wheel Drive Vehicle for Inspectors. Proceedings: a. On motion of Supervisor McDaniel, seconded by Supervisor Viegas, it was unanimously ordered to approve Consent Calendar matters (b), (c), (d), (e) and (f) and pull matter (a) due to a family member working in CUPA; b. Supervisor McDaniel left the meeting; c. On motion of Supervisor Murray, seconded by Supervisor Foltz, it was unanimously ordered by members present to adopt Resolution as set forth in matter (a) above; and d. Supervisor McDaniel entered the meeting.

5 3. Consent Calendar Review and take actions related to the Consent Calendar as follows: b. Resolution Used Oil Payment Program Upon the recommendation of Planning & Public Works Agency Director John Linhart, adopt Resolution Authorizing Submittal of Used Oil Payment Program, Cycle 3 Application to CalRecycle. Proceedings: a. On motion of Supervisor McDaniel, seconded by Supervisor Viegas, it was unanimously ordered to approve Consent Calendar matters (b), (c), (d), (e) and (f) and pull matter (a) due to a family member working in CUPA; b. Supervisor McDaniel left the meeting; c. On motion of Supervisor Murray, seconded by Supervisor Foltz, it was unanimously ordered by members present to adopt Resolution as set forth in matter (a) above; and d. Supervisor McDaniel entered the meeting.

6 3. Consent Calendar Review and take actions related to the Consent Calendar as follows: c. Resolution Teeter Plan Upon the recommendation of Director of Finance Ted Rozmaryn, adopt Resolution Approving Issuance of a Note to Fund the Alternative Method of Tax Apportionment (Teeter Plan) for Fiscal Year Proceedings: a. On motion of Supervisor McDaniel, seconded by Supervisor Viegas, it was unanimously ordered to approve Consent Calendar matters (b), (c), (d), (e) and (f) and pull matter (a) due to a family member working in CUPA; b. Supervisor McDaniel left the meeting; c. On motion of Supervisor Murray, seconded by Supervisor Foltz, it was unanimously ordered by members present to adopt Resolution as set forth in matter (a) above; and d. Supervisor McDaniel entered the meeting.

7 3. Consent Calendar Review and take actions related to the Consent Calendar as follows: d. Agreement Glenn County Mosquito and Vector Control District Upon the recommendation of Interim Health Services Agency Director Scott Gruendl, authorize the Chairman of the Board of Supervisors to execute Agreement with the Glenn County Mosquito and Vector Control District for fiscal year 2012/2013. (County Contract 1775) Proceedings: a. On motion of Supervisor McDaniel, seconded by Supervisor Viegas, it was unanimously ordered to approve Consent Calendar matters (b), (c), (d), (e) and (f) and pull matter (a) due to a family member working in CUPA; b. Supervisor McDaniel left the meeting; c. On motion of Supervisor Murray, seconded by Supervisor Foltz, it was unanimously ordered by members present to adopt Resolution as set forth in matter (a) above; and d. Supervisor McDaniel entered the meeting.

8 3. Consent Calendar Review and take actions related to the Consent Calendar as follows: e Agreement UC Davis Upon the recommendation of Human Resource Agency Director Scott Gruendl: a. Approve the Agreement with U.C. Davis for operation of the CWS/CMS training lab at the Orland Human Resource Agency for fiscal year 2012/2013; b. Authorize the Director, or designee, to enter into an Agreement with U.C. Davis, other participating counties and the state, for the operation of, and participation in, the CWS/CMS lab; and c. Authorize the Director, or designee, to modify or amend the Agreement contingent upon the review and approval of County Counsel. (No general fund impact) (County Contract 1852) Proceedings: a. On motion of Supervisor McDaniel, seconded by Supervisor Viegas, it was unanimously ordered to approve Consent Calendar matters (b), (c), (d), (e) and (f) and pull matter (a) due to a family member working in CUPA; b. Supervisor McDaniel left the meeting; c. On motion of Supervisor Murray, seconded by Supervisor Foltz, it was unanimously ordered by members present to adopt Resolution as set forth in matter (a) above; and d. Supervisor McDaniel entered the meeting.

9 3. Consent Calendar Review and take actions related to the Consent Calendar as follows: f. Contract Glenn Medical Center Upon the recommendation of Interim Personnel Director Huston Carlyle, approve Contract with Glenn Medical Center for Preemployment Examination Services, with fees set forth therein, and authorize the Chairman of the Board of Supervisors to execute same. (County Contract 1101) Proceedings: a. On motion of Supervisor McDaniel, seconded by Supervisor Viegas, it was unanimously ordered to approve Consent Calendar matters (b), (c), (d), (e) and (f) and pull matter (a) due to a family member working in CUPA; b. Supervisor McDaniel left the meeting; c. On motion of Supervisor Murray, seconded by Supervisor Foltz, it was unanimously ordered by members present to adopt Resolution as set forth in matter (a) above; and d. Supervisor McDaniel entered the meeting. Proceedings: a. On motion of Supervisor McDaniel, seconded by Supervisor Viegas, it was unanimously ordered to approve Consent Calendar matters (b), (c), (d), (e) and (f) and pull matter (a) due to a family member working in CUPA; b. Supervisor McDaniel left the meeting; c. On motion of Supervisor Murray, seconded by Supervisor Foltz, it was unanimously ordered by members present to adopt Resolution as set forth in matter (a) above; and d. Supervisor McDaniel entered the meeting.

10 4. Cooperative Extension Update Retirement of Bill Krueger Also Present: Bill Krueger, County Director Hear report from Mr. Krueger regarding changes to Glenn County Cooperative Extension and adopt Resolution In Honor of Bill Krueger upon his retirement effective June 30, Proceedings: a. Mr. Krueger reviewed his history, various programs and future plans at Cooperative Extension; b. On motion of Supervisor Murray, seconded by Supervisor McDaniel, it was unanimously ordered to adopt Resolution ; and c. The Chairman read aloud Resolution and presented it to Mr. Krueger.

11 5. County Recognition Service Pin Also Present: Martha Diaz, Screener, Human Resource Agency Present County Service Pin to Martha Diaz for ten years of service with the County of Glenn. Proceedings: The Chairman presented a County Recognition pin to Mrs. Diaz.

12 6. Public Hearing North Willows County Service Area Also Present: John Linhart, Planning & Public Works Agency Director Pursuant to Affidavit of Publication on file in the Office of the County Clerk, hold Public Hearing to consider adopting Resolution Confirming Report on Fees to be Charged in North Willows County Service Area ( ). Proceedings: a. The Chairman opened the aforesaid matter for Public Hearing; b. Mr. Linhart reviewed the aforesaid matter and advised that there are no changes to the fees; c. The Chairman opened the Hearing for public comments, whereupon no comments were heard and the Chairman closed the Hearing to public comments; d. The Chairman called for exhibits, whereby the Clerk advised there were none; and e. On motion of Supervisor Murray, seconded by Supervisor Viegas, it was unanimously ordered to adopt Resolution

13 7. Public Hearing - Pallisades Subdivision Assessment Also Present: John Linhart, Planning & Public Works Agency Director Pursuant to Affidavit of Publication on file in the Office of the County Clerk, hold Public Hearing to consider adopting Resolution Adopting the Engineer s Report and Setting the Pallisades Subdivision Assessment Amount for Maintaining Certain Drainage Improvements. Proceedings: a. The Chairman opened the aforesaid matter for Public Hearing; b. Mr. Linhart reviewed the aforesaid matter and advised that there are no changes to the fees; c. The Chairman opened the Hearing for public comments, whereupon no comments were heard and the Chairman closed the Hearing to public comments; d. The Chairman called for exhibits, whereby the Clerk advised there were none; and e. On motion of Supervisor McDaniel, seconded by Supervisor Foltz, it was unanimously ordered to adopt Resolution

14 8. Public Hearing Glenn County Solid Waste System Also Present: John Linhart, Planning & Public Works Agency Director Pursuant to Affidavit of Publication on file in the Office of the County Clerk, hold Public Hearing to consider adopting Resolution Extending Service Charges Imposed on Improved Real Property Within the County of Glenn for the Use and/or Ability to Use the Glenn County Solid Waste System. Proceedings: a. The Chairman opened the aforesaid matter for Public Hearing; b. Mr. Linhart reviewed the aforesaid matter and advised that there are no changes to the fees; c. The Chairman opened the Hearing for public comments, whereupon no comments were heard and the Chairman closed the Hearing to public comments; d. The Chairman called for exhibits, whereby the Clerk advised there were none; and e. On motion of Supervisor Murray, seconded by Supervisor Viegas, it was unanimously ordered to adopt Resolution

15 9. Public Hearing Solid Waste Collection Services Also Present: John Linhart, Planning & Public Works Agency Director Tim Magill, Waste Management Pursuant to Affidavit of Publication on File in the Office of the County Clerk, hold Public Hearing to consider adopting Resolution Approving a Second Amendment to Contract/Agreement PPW 2226 Between the County of Glenn and USA Waste of California, dba Glenn County Disposal, for Refuse Collection. Proceedings: a. The Chairman opened the aforesaid matter for Public Hearing; b. Mr. Linhart reviewed the aforesaid matter and submitted justifications for the proposed fee increases; c. Supervisor Viegas questioned if the cost increase of a single container will be the same as the senior container, whereby Mr. Magill advised that the spread will be the same as the increases are calculated by percentage, advised they advertised that smaller containers are available, and reviewed past rate adjustments; d. Supervisor Murray questioned if their diesel was purchased locally, whereby it was stated that there is not a rack to purchase fuel in bulk locally; e. The Chairman opened the Hearing for public comments, whereupon Orland resident Byron Denton spoke of Glenn County Disposal providing good service and Willows resident Doug Ross asked if there was a service fee for reducing container size whereby Mr. Magill advised there was no charge; f. The Chairman called for exhibits, whereby the Clerk advised that the following documents submitted by Mr. Linhart were entered into the record as Staff Exhibits: Exhibit A: Glenn County Diesel Index Exhibit B: Glenn County Fuel Cost Adjustment Calculation Exhibit C: Consumer Price Index All Urban Consumers Exhibit D: Exhibit B Glenn County Contract Rates g. On motion of Supervisor Viegas, seconded by Supervisor Murray, it was unanimously ordered to adopt Resolution

16 10. District Attorney Public Service Employee Also Present: Robert Maloney, District Attorney Recommendation of Mr. Maloney to lift the hiring freeze and allow the District Attorney to execute an agreement to underfill a currently vacant, funded Public Service Employee I position at the hourly rate of $ (General Fund Impact) Proceedings: Mr. Maloney reviewed the aforesaid matter Motion/Second: Supervisor Murray/Supervisor Viegas Order: Approve the aforesaid matter Vote: Unanimous.

17 11. Budget Changes Approve the following 2011/12 Budget changes, 4/5 vote required: Trans Dept/Budget Description Amount No Human Resource To appropriate additional ARRA $ 100, Agency/ Community Action Division stimulus revenue to increase services & supplies appropriations in the Community Action 2009 Department of Energy ARRA program 5179 Human Resource Agency/ Community Action Division To appropriate additional revue from contract charge order #7 to increase services & supplies appropriations in the Community Action Energy Partners $ 44, Hospital Preparedness Grant program To recognize revenue from the Hospital Preparedness Program Extension and appropriate funds in the Personnel and Services and Supplies categories $ 21, Motion/Second: Order: Vote: Supervisor Murray/Supervisor McDaniel Approve the aforesaid matter Unanimous.

18 12. Loss Prevention Incentive Program Probation/Juvenile Hall Recommendation of Safety Officer Huston Carlyle to award Loss Prevention Incentive Program Funds to Probation/Juvenile Hall for purchase of various ergonomic office accessories from the Inkwell (lowest of 2 quotes) for a total of $2, Motion/Second: Supervisor Viegas/Supervisor Foltz Order: Approve the aforesaid matter Vote: Unanimous.

19 13. Contract SunGard Public Sector, Inc. Recommendation of Director of Finance Ted Rozmaryn to approve and authorize the Director, or designee, to contract with SunGard Public Sector, Inc. for account software support and maintenance used County Wide. Vendor total exceeds $20,000 annually and requires Board authority. (Total cost is $39, annually) Motion/Second: Supervisor Viegas/Supervisor McDaniel Order: Approve the aforesaid matter Vote: Unanimous.

20 14. Planning & Public Works Agency Corning Ford Recommendation of Planning & Public Works Agency Director John Linhart to authorize payment to Corning Ford in Fiscal Year 2013 for City of Orland law enforcement vehicle ordered in accordance with Minute Order 14 of March 20, (Funded by City of Orland, no general fund impact) Motion/Second: Supervisor Foltz/Supervisor Viegas Order: Approve the aforesaid matter Vote: Unanimous.

21 15. Elections Statement of Votes for June 5, 2012 Presidential Primary Election Recommendation of Assistant Clerk-Recorder Susan Alves to accept and make official the attached Canvass and Statement of Vote for the Presidential Primary Election held on June 5, Motion/Second: Supervisor McDaniel/Supervisor Murray Order: Approve the aforesaid matter Vote: Unanimous.

22 16. Reappointment Glenn County Planning Commission Vacancies having been posted, and on the recommendation of the County Clerk Sheryl Thur, reappoint Maurice Eakes to the Glenn County Planning Commission, representing Supervisorial District 2 and Raymond Keith Corum representing Supervisorial District 4, for a four year term ending June 30, Motion/Second: Supervisor Viegas/Supervisor Murray Order: Approve the aforesaid matter Vote: Unanimous.

23 17. Cemetery Districts Pursuant to Health & Safety Code Section 9024 regarding Public Cemetery Districts, which states that terms of office commence at noon on the first Monday in January, adjust appointee term dates of the Elk Creek Cemetery District, German Cemetery District, Marvin Chapel Cemetery District and Willows Cemetery District as follows: a. Elk Creek Cemetery District: Catherine Hanes 1/6/14, Janice Cannon 1/5/15, and Cathy Whitlock 1/4/16. b. German Cemetery District: Vacant 1/5/09, Jack Cavier Jr. 1/6/14. c. Marvin Chapel Cemetery District: Vacant 1/2/12, Kathleen Ludy 1/7/13, Leroy Beck 1/5/15. d. Willows Cemetery District: Glen Ceccon 1/7/13, Ray Crabtree 1/6/14, Vacant 1/5/15. Motion/Second: Supervisor Murray/Supervisor McDaniel Order: Approve the aforesaid matter Vote: Unanimous.

24 18. Resignation and Appointment Hamilton City Fire Commission Notice of Unscheduled Vacancy having been posted, and on the recommendation of the County Clerk Sheryl Thur on behalf of the Hamilton City Fire Commission, accept the resignation of Nelson Benton and appoint Lupe M. Phillips to serve at the pleasure of the Board of Supervisors. Proceedings: The Chairman advised that the aforesaid matter was pulled from the agenda.

25 19. Proclamation General Election Proclamation from the Governor of California, and requirements in Elections Code 12000, calling the General Election on Tuesday, November 6, Proceedings: a. On motion of Supervisor McDaniel, seconded by Supervisor Murray, it was unanimously ordered to Proclaim that the General Election will occur on Tuesday, November 6, 2012; b. Later this date, the Chairman requested that the aforesaid matter be reconsidered, whereupon on motion of Supervisor McDaniel, seconded by Supervisor Murray, it was unanimously ordered to reconsider the matter listed above; and c. On motion of Supervisor Soeth, seconded by Supervisor Murray, it was unanimously ordered to rescind the vote in (a) above and receive and file the Governor s Proclamation.

26 20. Disaster Declarations a. Letter from the Governor s Office of California Emergency Management Agency advising that the US Small Business Administration declared the primary counties of Alameda, Marin, Tehama, and the contiguous counties of butte, Contra Costa, Glenn, Mendocino, Plumas, San Joaquin, Santa Clara, Shasta, Sonoma, Stanislaus, and Trinity a disaster area as a result of a May 31, 2012, U.S. Department of Agriculture disaster designation due to agricultural losses caused by drought beginning October 1, 2011, and continuing; and b. Letter from the California Emergency Management Agency advising that the US Department of Agriculture granted a Secretarial disaster designation for the primary Counties of Alameda, Marin, Tehama, and the contiguous counties of Butte, Contra Costa, Glenn, Mendocino, Plumas, San Joaquin, Santa Clara, Shasta, Sonoma, Stanislaus and Trinity due to agricultural losses caused by drought beginning October 1, 2011, and continuing. Proceedings: No action was taken on the aforesaid matter. 21. Monthly Cash Report Monthly Cash Report from Director of Finance Ted Rozmaryn for month ending May 31, Proceedings: No action was taken on the aforesaid matter.

27 THE CHAIRMAN ADJOURNED TO THE AIR POLLUTION CONTROL DISTRICT 22. Public Hearing Master Fee Schedule Also Present: Ted Rozmaryn, Director of Finance Pursuant to Affidavit of Publication on file in the Office of the County Clerk, hold a Public Hearing to consider adopting Air Pollution Control Board of Glenn County Resolution Amending Fee Amounts. Proceedings: a. The Chairman opened the aforesaid matter for Public Hearing; b. Mr. Rozmaryn reviewed the aforesaid matter; c. The Chairman opened the Hearing for public comments, whereupon no comments were heard and the Chairman closed the Hearing to public comments; d. The Chairman called for exhibits, whereby the Clerk advised there were none; and e. On motion of Supervisor Murray, seconded by Supervisor Soeth, it was unanimously ordered to adopt Resolution THE CHAIRMAN ADJOURNED TO THE

28 23. Department of Finance Closure of Department Also Present: Ted Rozmaryn, Director of Finance Recommendation of Mr. Rozmaryn for authorization to continue closure of Department of Finance office every Friday at 12 noon for fiscal year 2012/2013 to meet it s anticipated share of the budget shortfall. Proceedings: a. Mr. Rozmaryn reviewed the aforesaid matter; b. Supervisor Murray questioned why the entire building is closed to the public and employees whereby Mr. Rozmaryn stated that it is for the safety of those employees who do not take voluntary leave without pay; c. On motion of Supervisor McDaniel, seconded by Supervisor Viegas, it was ordered to approve the aforesaid matter by the following vote: Ayes: Supervisors McDaniel, Murray and Viegas Noes: Supervisors Foltz and Soeth

29 /2013 Budget Also Present: Ted Rozmaryn, Director of Finance Cathy Ehorn, Supervising Accountant Recommendation of the Ad/Hoc Budget Committee to review the committee s recommended 2012/2013 budget and take any action the Board deems appropriate for the 2012/2013 budget, including approval, modification, and approval, or the scheduling of budget hearings to finalize the 2012/2013 budget on or before June 30, Proceedings: a. Mr. Rozmaryn reviewed the aforesaid matter, advised that the deficit is $3.368 million, and reviewed the following recommendations of the AdHoc committee: (1) Use of one-time funding from Courthouse Consolidation and Sale of Hospital Facility (2) Removing all non-conforming personnel requests (3) Reducing services & supplies to this year s expenditures or lesser requested amount (4) Removing funding for vacant/unfilled positions b. Discussion was held regarding not having final budget figures to work with until mid August; c. Orland resident Byron Denton thanked the Board for their hard work, stated that the governments job is to serve the public, that the demands of the public needs to be paid for and that he supports raising taxes to keep services; d. On motion of Supervisor McDaniel, seconded by Supervisor Viegas, it was unanimously ordered to approve the recommended 2012/2013 budget by the following vote: Ayes: Noe: Supervisors McDaniel, Murray, Viegas and Soeth Supervisor Foltz

30 25. Closed Session Adjourn to Closed Session pursuant to Government Code Section 54957(b)(1) to review employment applications for the position of Personnel Director. Proceedings: a. The Chairman asked for comments on the aforesaid Closed Session, whereby none were heard; and b. Later this date, the Chairman advised that there was nothing to report from Closed Session.

31 26. Closed Session Adjourn to Closed Session pursuant to Government Code Section 54957(b)(1) to review employment applications for the position of Director of Finance. Proceedings: a. The Chairman asked for comments on the aforesaid Closed Session, whereby none were heard; and b. Later this date, the Chairman advised that the Board of Supervisors will be setting up interviews between the Board and certain applicants in the near future in order to fill the position of Director of Finance.

32 27. Closed Session Adjourn to Closed Session pursuant to Government Code Section (a) for conference with Legal Counsel Existing Litigation, 2-11-CV JAM-DAD, USDC Eastern District California Sport- Fishing Protection Alliance v. Glenn County et al. Proceedings: a. The Chairman asked for comments on the aforesaid Closed Session, whereby none were heard; and b. Later this date, the Chairman advised that there was nothing to report from Closed Session.