City of Manassas, Virginia. Personnel Committee Meeting AGENDA. Personnel Committee Meeting

Transcription

1 City of Manassas, Virginia Personnel Committee Meeting AGENDA Personnel Committee Meeting 9027 Center Street Manassas, VA Suite 101 Thursday, January 18, 2018 Roll Call - 6:00 p.m. 1. Approval of Minutes 1.1 Approval of Personnel Committee Minutes: November 16, 2017 Personnel Committee Minutes: November 16, Review of Schedule for Interviews for Terms Ending June 30, Review of Schedule for Interviews for Terms ending June 30, 2018 (Staff: Andrea P. Madden and Rose Spring) BCC Interview Schedule BCC Members with Expiring Terms 3. Review of Amendments to Employee Handbook Section 5.12: Holiday Benefit Policy 3.1 Amendments to Employee Handbook Section 5.12: Holiday Benefit Policy (Staff: Darla Hicks) Holiday Benefit Revised City Manager Update 5. Authorization of a Closed Meeting Section Paragraph A (1) - Appointments to Boards, Committees and Commissions 5.1 Authorize a Closed Meeting Personnel Committee Personnel Committee Meeting January 18, 2018 Page 1 1

2 Agenda Statement - Authorize a Closed Meeting 6. Certification of a Closed Meeting 6.1 Certification of the Closed Meeting Agenda Statement - Certification of a Closed Meeting 7. Motion to Make a Recommendation to City Council in a Closed Meeting Adjournment Personnel Committee Personnel Committee Meeting January 18, 2018 Page 2 2

3 MINUTES OF THE CITY COUNCIL PERSONNEL COMMITTEE THURSDAY, NOVEMBER 16, 2017 MAYOR S OFFICE MANASSAS CITY HALL The Personnel Committee Meeting was held in the Mayor s Office, on the above date, with the following present: Council Members Ken Elston, Ian Lovejoy, and Mark Wolfe, City Manager W. Patrick Pate, and Human Resources Manager Darla J. Hicks. The Chairman of the Committee, Council Member Elston, called the meeting to order at 5:59 p.m. Item 1. Approval of Personnel Committee Minutes 1.1 Personnel Committee Minutes: October 19, 2017 COUNCIL MEMBER LOVEJOY moved that the Minutes of the October 19, 2017 Personnel Committee meeting be approved. Seconded by Council Member Wolfe. Roll call: AYES Elston, Lovejoy, and Wolfe. MOTION CARRIED. Item 2. City Manager Update Mr. Pate provided an update on the search for a City Attorney. Item 3. Authorization of a Closed Meeting 3.1 Authorization of a Closed Meeting to Discuss Appointments to Boards, Committees and Commissions COUNCIL MEMBER LOVEJOY MOVED THAT the Personnel Committee convene in a closed meeting to discuss the following as permitted by Virginia Code Sec Paragraph A (1), for discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of the public body, including Constitutional Officers. Seconded by Council Member Wolfe. Roll call: AYES Elston, Lovejoy and Wolfe. MOTION CARRIED. Chairman Elston stated that he, Mr. Lovejoy, Mr. Wolfe, Mr. Pate, and Ms. Hicks would be included in the closed meeting for the purpose of discussing the salaries for Constitutional Officers and the City Attorney. Mr. Pate and Ms. Hicks departed after this portion of the closed meeting. Chairman Elston, Mr. Lovejoy, and Mr. Wolfe would be included in the closed meeting for the purpose of conducting interviews with applicants for the open positions on the City s Boards, Committees and Commissions. 3 1 November 16, 2017

4 The Personnel Committee went into a closed meeting at 6:20 p.m. Item 4. Certification of a Closed Meeting 4.1 Certification of a Closed Meeting COUNCIL MEMBER LOVEJOY MOVED THAT the Personnel Committee certify in the closed meeting just concluded, nothing was discussed except the matter (1) specifically identified in the motion to convene in a closed meeting and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information Act cited in that motion. Seconded by Council Member Wolfe. Roll call: AYES Elston, Lovejoy and Wolfe. MOTION CARRIED. The Personnel Committee returned from its closed meeting at 7:32 p.m. Appointment Recommendations to City Council The Personnel Committee agreed on the recommendations for appointments to be brought to the full Council in a Closed Meeting at its next Regular Council Meeting on November 27, A motion was duly made, seconded and CARRIED UNANIMOUSLY to adjourn the meeting. Chairman Elston declared the meeting adjourned at 7:33 p.m. Ken D. Elston, Chair City Clerk Date Approved 4 2 November 16, 2017

5 Deadline February 5th Beautification Committee (2 Vacancies) Cemetery Advisory Committee (2 Vacancies) Towing Ordinance Advisory Board (2 Vacancies) Reviewed by Personnel Committee Interviews Scheduled February 15, 2018 March 15, 2018 Deadline February 28th Citizens Advisory Board on Solid Waste (4 Vacancies) Manassas Historic Resources Board (1 Vacancy) Reviewed by Personnel Committee Interviews Scheduled March 15, 2018 April 19, 2018 Deadline March 30th Economic Development Authority (1 Vacancy) Manassas Business Council (4 Vacancies) Manassas Regional Airport Commission (3 Vacancies) Reviewed by Personnel Committee Interviews Scheduled April 19, 2018 May 17, 2018 Deadline April 30th Architectural Review Board (3 Vacancies) City of Manassas Housing Trust Fund (5 Vacancies) Planning Commission (2 Vacancies) Reviewed by Personnel Committee Interviews Scheduled May 17, 2018 June 21, C:\Users\EASYPD~1\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@5C0BC7A3\@BCL@5C0BC7A3.docx

6 Name: Board Name: End date: William Sterling Rush Architectural Review Board 6/30/2018 Fatima Pereia-Shepherd Architectural Review Board 6/30/2018 Debbie Haight Architectural Review Board 6/30/2018 Emily Maroon Beautification Committee 6/30/2018 Jim Lunsford Beautification Committee 6/30/2018 Gayle Sucher Citizens Advisory Committee for Cemeteries 6/30/2018 Rory Caracciolo Citizens Advisory Committee for Cemeteries 6/30/2018 Julia Cochran Citizens Advisory Committee on Solid Waste 6/30/2018 Rose Schwitzer Citizens Advisory Committee on Solid Waste 6/30/2018 Paul V. Dresler Citizens Advisory Committee on Solid Waste 6/30/2018 Ivan Soto Citizens Advisory Committee on Solid Waste 6/30/2018 W. Patrick Pate City of Manassas Housing Trust Fund 6/30/2018 Ian T. Lovejoy City of Manassas Housing Trust Fund 6/30/2018 Elizabeth S Via-Gossman City of Manassas Housing Trust Fund 6/30/2018 Patrick Small City of Manassas Housing Trust Fund 6/30/2018 John M. Weber City of Manassas Housing Trust Fund 6/30/2018 John T. Intihar II Economic Development Authority 6/30/2018 Carmela Patrick Manassas Business Council 6/30/2018 Mike Howard Manassas Business Council 6/30/2018 Miguel Pires Manassas Business Council 6/30/2018 Rebecca Vaughan-King Manassas Business Council 6/30/2018 Joseph Hanlin Manassas Historic Resources Board 6/30/2018 Juan G. (Bill) Cabrera Manassas Regional Airport Commission 6/30/2018 Thomas Flynn Manassas Regional Airport Commission 6/30/2018 Charles T. Lemmon, Jr. Manassas Regional Airport Commission 6/30/2018 Ken Johnson Planning Commission 6/30/2018 Harry J. Clark Planning Commission 6/30/2018 Harlan Wahlert Towing Ordinance Advisory Board 6/30/2018 Nathir Ahmad Towing Ordinance Advisory Board 6/30/2018 6

7 5.12 Holidays All regular full-time and part-time employees are eligible for holiday benefit for the following holidays: 1st of January - New Year s Day Third Monday in January Martin Luther King Jr. Day Third Monday in February Presidents' Day Last Monday in May Memorial Day 4th of July Independence Day First Monday in September Labor Day Second Monday in October Columbus Day 11th day of November Veterans' Day Fourth Thursday in November Thanksgiving Day Friday after Thanksgiving 25th of December Christmas * One Floating Holiday *Floating holiday shall be designated by the City Manager and announced prior to January 1. When one of the foregoing regular holidays falls on a Saturday, the preceding Friday shall be declared the holiday. When one of the foregoing regular holidays falls on a Sunday, the following Monday shall be declared the holiday. A. Pay for Holidays Not Worked Full-time employees will receive holiday benefit equivalent to their basic hourly rate times their normal hours worked in a day. Normal hours worked in a day is calculated as their FLSA work week schedule (not to exceed ten (10) hours fire, rescue and police officers on 28 day work cycle, eight (8) hours all others) provided that: 1. The employee worked his or her complete scheduled workday before and after the holiday, unless the employee was on an approved paid leave. 2. Employees on a 7-day, 40-hour work week schedule who are working an alternate work schedule (i.e. 4-day, 10-hour work days), the supervisor will have the option of reverting those employees back to a 5-day, 8-hour work week during the week in which the holiday falls or approving annual leave in order for the employee to be paid for a full 40- hour week. 3. Holiday benefit hours will be counted towards the calculation of overtime if the holiday falls on an employee s regularly scheduled work day. Holiday benefit hours will not be counted towards the calculation of overtime if the holiday falls on an employee s regularly scheduled day off. 4. The appointment or separation of an employee shall not be effected on a holiday except when the employee works that day. 7

8 B. Work Performed on a Holiday Full-time employees will receive a holiday benefit equivalent to their basic hourly rate times their hours worked on the holiday. In addition to the holiday benefit, full-time hourly employees also receive one and one-half times their basic hourly rate for each hour they are required to work on an observed holiday. These hours will not be counted toward the calculation of overtime, because the employee has already been compensated at overtime rates. C. Holiday Pay - Part Time Part-time employees will receive holiday benefit for all holidays observed by the City per the following regular-assigned schedule: hours per week 2 hours holiday pay hours per week 4 hours holiday pay hours per week 6 hours holiday pay 8

9 City of Manassas Manassas City Council Personnel Committee 9027 Center Street Manassas, VA Meeting Date: January 18, 2018 Time Estimate: Agenda Title: Recommendation: Motion: Date Last Considered by Personnel Committee: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: 60 Minutes Authorization of a Closed Meeting Authorize a Closed Meeting I move that the Personnel Committee convene in a closed meeting to discuss the following as permitted by Virginia Code Sec Paragraph A (1): Appointments to Boards, Committees, and Commissions. If the Personnel Committee votes to hold a closed meeting, the Personnel Committee will be required to certify by motion that the meeting was held in conformance with the amended Virginia Freedom of Information Act. W. Patrick Pate, City Manager ppate@manassasva.gov (703)

10 City of Manassas Manassas City Council Personnel Committee 9027 Center Street Manassas, VA Meeting Date: January 8, 2018 Time Estimate: Agenda Title: Recommendation: Motion: Date Last Considered by Personnel Committee: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: Certification of the Closed Meeting Certify the Closed Meeting I move that the Personnel Committee certify that, in the closed meeting just concluded, nothing was discussed except the matter (1) specifically identified in the motion to convene in a closed meeting and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information Act cited in that motion. If the Personnel Committee votes to hold a closed meeting, the Personnel Committee will be required to certify by motion that the meeting was held in conformance with the amended Virginia Freedom of Information Act. W. Patrick Pate, City Manager ppate@manassasva.gov (703)