City of Manassas, Virginia City Council Meeting AGENDA. City Council Regular Meeting

Transcription

1 City of Manassas, Virginia City Council Meeting AGENDA City Council Regular Meeting Council Chambers 9027 Center Street Manassas, VA Monday, October 16, 2017 Call to Order - 5:30 p.m. Roll Call Invocation and Presentation of Colors by the Manassas City Police Department Honor Guard Community and Staff Presentations Manassas City Police Department Recognition (Staff: Douglas Keen, Chief of Police) Medal of Merit: - Police Officer J.A. Turpin VHIA Homicide Investigator of the Year: - Master Detective A. Barahona May 2017 Employees of the Month: - Lieutenant T. Petty - Sergeant J. Martz - Police Officer J.A. Turpin June 2017 Employees of the Month: - Police Officer Y. Sturman - Master Detective A. Barahona July 2017 Employee of the Month: - Police Officer S. Mello City Council City Council Regular Meeting October 16, 2017 Page 1

2 August 2017 Employee of the Month: - Police Officer L. Armas City Attorney Report City Manager Report Chief of Police Report Council Time Mayor Time Speaker: Cindy Schelhorn - Walk to End Alzheimer's 1. Consent Agenda All matters listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and considered separately. SUGGESTED MOTION: "I move that the Consent Agenda be approved and the readings of the ordinances be dispensed." SUGGESTED MOTION #2: "I move that Items # and # be removed from the Consent Agenda and be added as Items # and #, respectively, and that the remaining Consent Agenda items be approved as it now appears and the readings of the ordinances be dispensed." 1.1 City Council Minutes: September 18, September 25, and October 11, 2017 (Staff: Andrea P. Madden, Assistant to the City Manager - City Clerk) Agenda Statement - City Council Minutes City Council Minutes: September 18, 2017 City Council Minutes: September 25, 2017 City Council Minutes: October 11, Proclamation: Manassas Symphony Orchestra Day (Staff: Andrea P. Madden, Assistant to the City Manager - City Clerk) Agenda Statement - Proclamation: Manassas Symphony Orchestra Day City Council City Council Regular Meeting October 16, 2017 Page 2

3 Proclamation: Manassas Symphony Orchestra Day 1.3 Proclamation: Fire Prevention Month (Staff: James Hartnett, Fire Marshal) Agenda Statement - Proclamation: Fire Prevention Month Proclamation: Fire Prevention Month 1.4 Proclamation: Red Ribbon Week (Staff: Rose V.B. Spring, Deputy City Clerk) Agenda Statement - Red Ribbon Week Proclamation - Red Ribbon Week 2. New Business 2.1 Presentation: NOVA - Northern Virginia Community College Board (Staff: W. Patrick Pate, City Manager) (Presented by: Zuzana Steen, City Representative) Agenda Statement - NOVA College Board Presentation NOVA Presentation to Manassas City Council 2.2 Presentation: Route 28 Update (Staff: Steve Burke, Public Works Director and Michelle Brickner, City Engineer) Agenda Statement - Route 28 Update Presentation: Route 28 Update 2.3 First Amendment to Purchase and Sale Agreement: East End Mobile Home Park (Staff: Patrick J. Small, Economic Development Director) Agenda Statement - First Amendment: East End Mobile Home Park First Amendment: Purchase and Sale Agreement Subordination Agreement: East End Mobile Home Park 3. Awards, Acknowledgments and Presentations - 7:15 p.m. 3.1 Presentation: Manassas Symphony Orchestra Day Proclamation (Staff: Andrea P. Madden, Assistant to the City Manager - City Clerk) 3.2 Presentation: Fire Prevention Month Proclamation (Staff: James Hartnett, Fire Marshal) 3.3 Presentation: Red Ribbon Week Proclamation (Staff: Rose V.B. Spring, Deputy City Clerk) City Council City Council Regular Meeting October 16, 2017 Page 3

4 4. Citizens' Time - 7:30 p.m. The citizens' time portion of the agenda is set aside for those citizens who wish to address the Council for less than three minutes each. Citizens need not give prior notice to the City to speak during the citizens' time portion of the agenda. Citizens may address the Council for longer than three minutes if they ask the City Manager for a place on the agenda at least four working days before the meeting. Adjournment City Council City Council Regular Meeting October 16, 2017 Page 4

5 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: October 16, 2017 Time Estimate: Consent Agenda Agenda Title: City Council Minutes: September 18, September 25, and October 11, 2017 Recommendation: Motion: Approve If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that the Minutes of September 18, September 25, and October 11, 2017 be approved. Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: N/A N/A N/A N/A Andrea P. Madden, Assistant to the City Manager / City Clerk amadden@manassasva.gov (703)

6 September 18, 2017 A Special Meeting of the Council of the City of Manassas, Virginia, for the purpose of conducting a closed meeting, was held in the second floor conference room at City Hall, on the above date with the following present on roll call: Mayor Harry J. Parrish II, Vice Mayor Marc T. Aveni, Council Members Sheryl L. Bass, Ken D. Elston, Ian T. Lovejoy, Pamela J. Sebesky, and Mark D. Wolfe; City Manager W. Patrick Pate and Assistant to the City Manager & City Clerk Andrea P. Madden. Mayor Parrish called the meeting to order at 5:37 p.m. Vice Mayor Aveni was excused from the meeting at 7:06 p.m. The City Clerk reported that the news media had been notified of the meeting in accordance with the Freedom of Information Act. The City Clerk read the Notice of Special Meeting acknowledged by all Council Members stating that the Special Meeting was called for the following purposes: 1. As per the attached agenda dated September 18, 2017; 2. Other pertinent business for the operation of the City. 1) Authorization of a Closed Meeting 1.1 Authorization of a Closed Meeting VICE MAYOR AVENI MOVED that the City Council convene in a closed meeting to discuss the following, as permitted by Virginia Code (A) (1), a personnel matter involving assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of the City, specifically involving the City Manager. Seconded by Council Member Bass. Roll call vote: AYES Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED. Mayor Parrish announced that the Mayor and City Council and the City Manager would be included in the closed meeting discussion. The City Council retired to the closed meeting at 5:38 p.m. 2) Certify the Closed Meeting 2.1 Certification of a Closed Meeting COUNCIL MEMBER SEBESKY MOVED that the Council certify that, in the closed meeting just concluded, nothing was discussed except the matter (1) specifically identified in the motion to convene in a closed meeting and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information act cited in that motion. Seconded by Council Member 1

7 September 18, 2017 Bass. Roll call vote: AYES Bass, Elston, Lovejoy, Sebesky, and Wolfe. ABSENT Aveni. MOTION CARRIED. The City Council returned from the closed meeting at 7:55 p.m. A motion was duly made, seconded and CARRIED UNANIMOUSLY to adjourn the meeting. Mayor Parrish declared the meeting adjourned at 7:56 p.m. Mayor City Clerk Date Approved 2

8 September 25, 2017 A Regular Meeting of the Council of the City of Manassas, Virginia was held in Council Chambers, City Hall, on the above date with the following present on roll call: Mayor Harry J. Parrish II, Vice Mayor Marc T. Aveni, Council Members Ken D. Elston, Ian T. Lovejoy, Pamela J. Sebesky, and Mark D. Wolfe; City Manager W. Patrick Pate, Deputy City Manager Bryan Foster, Assistant to the City Manager/City Clerk Andrea P. Madden, City Attorney Martin R. Crim, Chief of Police Douglas W. Keen, Fire and Rescue Chief Robert L Clemons, Jr., Deputy Fire and Rescue Chief Todd Lupton, Utilities Director Tony Dawood, Public Works Director Steve Burke, Community Development Director Elizabeth S. Via-Gossman, Planning and Zoning Manager Matthew D. Arcieri, Senior Planner Kelly E. Davis, Acting Finance Director Diane Bergeron, Communications Manager Patty Prince, Economic Development Director Patrick J. Small, Deputy City Clerk Rose V.B. Spring, Tina Laguna, Captain on the Manassas City Police Department, and Deputy Coordinator and Emergency Planner Amelia Gagnon. Absent from the meeting was Council Member Sheryl L. Bass. Mayor Parrish called the meeting to order at 5:30 p.m. delivering the invocation. The Manassas City Fire and Rescue Department Honor Guard presented Colors as the Mayor led those present in the Pledge of Allegiance. Community and Staff Presentations Mayor Parrish joined Chief Clemons and Deputy Chief Lupton in recognizing the newly promoted and hired members of the staff, including: Jason Bowers Promoted to Captain Aimes Acres Promoted to Lieutenant Rebecca Wilson Promoted to Master Technician Jason Scott Promoted to Master Technician Matt Ikhorse Promoted to Master Technician Mayor Parrish administered the Oath of Office to the above named persons. Presentation: National Preparedness Month Proclamation Vice Mayor Aveni presented a Proclamation declaring the month of September as National Preparedness Month to Chief Clemons, Fire Marshall James Hartnett, and Deputy Coordinator and Emergency Planner Amelia Gagnon. Annual Report: Fire and Rescue Committee (FRC) Vice Mayor Aveni presented the 2017 Annual Report for the Fire and Rescue Committee. The Fire and Rescue Committee is comprised of City of Manassas Fire and Rescue Chief Robert L. Clemons, Jr., Deputy Fire and Rescue Chief Todd Lupton, Greater Manassas 1

9 September 25, 2017 Volunteer Rescue Squad Chief Nancy Orndoff and Director David Burns, Manassas Volunteer Fire Company Chief Gary Orndorff and President Tripp DeRamus, and Administrative Coordinator Melissa Heiderman. Vice Mayor Aveni discussed the Uniform Rank Structure, which has been successfully implemented in all three departments and all active operational members are now compliant. Vice Mayor Aveni discussed the Fleet Plan, which is managed by the Fire and Rescue Committee and voted upon every year. This Fleet Plan enables the new apparatuses to be replaced on a schedule. Vice Mayor Aveni discussed new Fire Station 21, the new Social Media Policy and Code of Conduct Policy. He also discussed several acknowledgements and awards that were received in the last year. Vice Mayor Aveni briefly touched upon the budget for City Attorney Report Mr. Crim provided an update on and informed the Mayor and City Council that a case filed in the Eastern District of Virginia U.S. District Court, which names the City of Manassas as a Defendant, has been dismissed with prejudice. Mr. Crim provided an update on the Prince William Street Condemnation matters, one case is still outstanding and the property owner is not in agreement. The City Attorney s office is asking for a trial date to be set. Mr. Crim provided an updated on 9512 and 9514 Liberty Street; the zoning and building code violations have been set for a trial in early November. Mr. Crim informed the Mayor and City Council that on September 22, 2017, the Department of Homeland Security alerted Virginia State Elections officials that Virginia was one of the states targeted by Russia in Mr. Crim has been in contact with the Registrar about security measures during the elections. City Manager Report Mr. Pate reminded everyone that absentee in person voting has started for the November 7 th election. There are twelve different reasons which allow you to vote absentee and you can find those at 2

10 September 25, 2017 Mr. Pate announced that the Economic Development Department nominated Hepburn and Sons, LLC, R&K Cyber Solutions, LLC, and Risk and Strategic Management Corporation to participate in the Virginia Economic Gardening Pilot program. Mr. Pate offered his thanks to the Finance Department, Accounting Department, and Treasurer s Office on their work to process the business personal property tax refunds. Mr. Pate stated to the community that Community Development began a Neighborhood and Housing Study in the area south of Prince William Street. Mr. Pate explained that the General Assembly directed the Auditor of Public Accounts to review the CAFERS of all the communities in the Commonwealth to determine if any community was in physical distress. The City of Manassas does not have any physical distress based on the auditor s report. Mr. Pate informed the community that this week a B17 Bomber will land at the Manassas Regional Airport, giving rides and tours to the community. Mr. Pate informed the community of some upcoming events in the City. This weekend, the Rotary Club is hosting Steins, Wines and Spirits in Historic Downtown. On October 6 th, the Manassas Museum opens their new exhibit The Forgotten World War: Its impact at Home all about World War I. Also, October 7 th is the City s annual Fall Jubilee. Mr. Pate urged the public to drop by some of or all of these great events happening in the City. Mr. Pate reported that the Gateway Boulevard Utility work is being completed this week and citizens driving on Gateway Boulevard will notice a shift in the traffic pattern. Work should be completed by Friday. Mr. Pate invited Community Development Director Elizabeth S. Via-Gossman to provide an update on Fire and Rescue Station 21. Ms. Via-Gossman stated that there was a signed Purchase and Sale Agreement for the property located at Dumfries Road and the due diligence period has been completed with no significant issues. Closing on the Dumfries Road property will be no later than Monday, October 30, Ms. Via-Gossman explained that construction would take approximately eighteen months and the dedication date is tentatively set for February, Chief of Police Report Chief Keen provided an update on the September 16, 2017 Police Department Open House, which was a success. Chief Keen congratulated the three young ladies who were the first to dunk him at the event. Chief Keen invited the community to participate in Coffee with a Cop on October 4 th at the VRE Station. 3

11 September 25, 2017 Council Time Council Member Elston encouraged everyone to attend the Profiles of Honor at the Manassas Museum on October 6 th and 7 th. Council Member Sebesky thanked staff for all their work for Car Free Day on September 22 nd. She also commented on the Girls in Aviation Day event and Mental Health Awareness Month. Council Member Wolfe reported on the Community Conversation events that have been held thus far and encouraged citizens to attend. He also commented on a conversation his wife had with the owner of Popcorn Monkey. The owner was ecstatic with the support he has received from the City and informed her that the Manassas location is doing better than their other location. Mayor Time Mayor Parrish reminded the community about the Rotary Club s event, Steins, Wines, & Spirits on September 30 th from 12:00 p.m. to 5:00 p.m. Mayor Parrish shared a letter written to Chairman Corey Stewart of Prince William County with a copy to Delegate Marshall to address Route 28 traffic impacts. Mayor Parrish read the letter into the record. September 19, 2017 The Honorable Corey A. Stewart Chairman at Large Prince William Board of County Supervisors 1 County Complex Court Prince William, VA Re: CPA & REZ Kline Property Dear Chairman Stewart, I am writing to urge the Board of County Supervisors to consider traffic impacts that the proposed development of the Kline Property at Prince William Parkway and Liberia Avenue will have on regional network roads such as Liberia Avenue and Route 28. As we continue to work collaboratively on Route 28 solutions, we should also consider the impact of our land use decisions on the road network. While our staff members have worked with the 4

12 September 25, 2017 development applicant to mitigate immediate impacts on the local road network and specifically the intersection of the Parkway and Liberia Avenue, we should be mindful of the long-term transportation impacts that this development will have on our commuter corridors. We would also request that the County continue to consider that transportation proffers in this area be applied to improve Route 28 for the benefit of both City and County residents. I strongly urge Prince William County to take swift action to support the findings and outcomes of NVTA s Route 28 Corridor Study and create opportunity for that transportation solution to be approved within the County. My hope is that you will give strong consideration to these concerns so we can continue positive growth but also keep traffic concerns in mind as we move forward. Sincerely, Harry J. Parrish II Mayor Mayor Parrish announced upcoming meetings of the City Council, including a work session on October 11 th, a Finance Committee Meeting on October 11 th, and a legislative meeting with State representatives on December 6 th. Mayor Parrish provided an update on the NVTA in which a Transaction Update will be done in October, an update on the six year plan, and the call for projects. Mayor Parrish informed City Council of discussions taking place at the airport in regards to ARFF and Leidos. Lastly, Mayor Parrish wished Vice Mayor Aveni a Happy Birthday! 1) Consent Agenda 1.1 City Council Minutes: September 11, Proclamation: National Preparedness Month 1.3 Resolution R: (A) Consideration of Resolution R Amending the FY 2018 Budget by Budgeting and Appropriating a $57,222 State Grant and $14,306 from Airport Fund Fund Balance for the Airfield Regulators Capital Project (B) Consideration of Resolution R Amending the FY 2018 Budget by Budgeting and Appropriating $39,590 from Water Fund Fund Balance and $49,441 from Electric Fund Fund Balance to Replace Two Aging Vehicles 1.4 Proclamation: Mental Health Awareness Month 1.5 Proclamation: Hispanic Heritage Month 5

13 September 25, 2017 VICE MAYOR AVENI MOVED that Consent Agenda Items 1.1 through 1.5 be approved as presented. Seconded by Council Member Elston. Roll call vote: AYES Aveni, Elston, Lovejoy, Sebesky, and Wolfe. ABSENT Bass. MOTION CARRIED. 2) Ordinances and Resolutions 2.1 Resolution #R : Street Name Assignment to Change a Portion of Tudor Lane to Eagle Way Mr. Pate briefly summarized the purpose of Resolution #R Mr. Pate stated that when the new Baldwin Elementary School was built and new voting precincts were established, there was some confusion because there were two sections of Tudor Lane that did not connect. Mr. Pate explained that after discussions with Public Safety, the best way to resolve the situation would be to rename the portion of Tudor Lane to Eagle Way. The School System voted unanimously to change Tudor Lane to Eagle Way. Mr. Pate recommended that the street name change be approved. COUNCIL MEMBER ELSTON MOVED that Resolution #R : Street Name Assignment to Change a Portion of Tudor Lane to Eagle Way be approved. Seconded by Council Member Sebesky. Roll call vote: AYES Aveni, Elston, Lovejoy, Sebesky, and Wolfe. ABSENT Bass. MOTION CARRIED. 2.2 Resolution #R : American Disposal Services Kelly Davis, Senior Planner, stated that City Council is considering a special use permit request from American Disposal Services, located at and Central Park Drive, to allow a total of 115 compressed natural gas fleet fueling stations as a part of the hazardous material facility, approved under SUP # Ms. Davis stated that a public hearing was held on September 11, 2017 with no speakers in favor of or in opposition to the request. COUNCIL MEMBER WOLFE MOVED that Resolution #R : American Disposal Services be approved. Seconded by Council Member Lovejoy. Roll call vote: AYES Aveni, Lovejoy, Sebesky, and Wolfe. NAYS Elston. ABSENT Bass. MOTION CARRIED. 2.3 Resolution #R : Telecommunication Tower at 9640 Liberia Avenue Kelly Davis, Senior Planner, stated that City Council is considering a special use permit request from Verizon Wireless to allow a Telecommunication Tower at 9640 Liberia Avenue. The proposed telecommunication tower would be located by the car wash at the Sunoco gas station at the intersection of Signal Hill and Liberia Avenue. Ms. Davis stated that a public hearing was held on September 11, 2017 with no speakers in favor of or in opposition to the request. 6

14 September 25, 2017 COUNCIL MEMBER LOVEJOY MOVED that Resolution #R : Telecommunication Tower at 9640 Liberia Avenue be approved. Seconded by Council Member Wolfe. Roll call vote: AYES Aveni, Lovejoy, Sebesky, and Wolfe. NAYS Elston. ABSENT Bass. MOTION CARRIED. 3) New Business 3.1 Agreement: Conditional and Time Limited Transfer of Customer (Micron) Between the City of Manassas and Virginia Electric Power Company Mayor Parrish informed the Council the reason he removed the Conditional and Time Limited Transfer of Customer (Micron) Between the City of Manassas and Virginia Electric Power Company from the Consent Agenda because the concern he had wanted to have the record properly reflect that the Agreement would extend the term of the Agreement to September 24, VICE MAYOR AVENI MOVED that the Conditional and Time Limited Transfer of Customer (Micron) Between the City of Manassas and Virginia Electric Power Company Agreement be extended to September 24, 2024 and the Mayor be given the authorization to execute the Agreement. Seconded by Council Member Lovejoy. Roll call vote: AYES Aveni, Elston, Lovejoy, Sebesky, and Wolfe. ABSENT Bass. MOTION CARRIED. 3.2 Performance Agreement: Agriculture and Forestry Industries Development (AFID) Grant for Heritage Brewing Company Patrick Small, Economic Development Director, stated that this agreement relates to an Incentive Agreement negotiated with Heritage Brewing Company. Mr. Small explained that earlier this year, the City of Manassas made application to the Commonwealth of Virginia for a grant to support the expansion of Heritage Brewing Company. The City was awarded a $250,000 matching grant from the Agriculture and Forestry Industries Development Fund. Mr. Small explained that the attached Performance Agreement between the City of Manassas, its Economic Development Authority, and Heritage Brewing Company spells out the terms and conditions of the award. The grant award will be applied to the purchase price of the real estate Heritage is purchasing in the Landing at Canon Branch development and will be reflected as a credit on the Settlement Statement. The purchase price is approximately $800, and the incentive package the City is providing is approximately $750, and the total incentive package is approximately $1,000, Vice Mayor Aveni clarified with Mr. Small that this agenda item required a $250, match and that there are $1,000, of incentives going to this company Mr. Small 7

15 September 25, 2017 confirmed that was correct. Vice Mayor Aveni expressed his concern of the high level of incentives in this agreement. COUNCIL MEMBER WOLFE MOVED that the Agriculture and Forestry Industries Development (AFID) Grant for Heritage Brewing Company and the Performance Agreement between the City of Manassas, its Economic Development Authority, and Heritage Brewing Company be approved and the Mayor be given the authorization to execute the Agreement. Seconded by Council Member Elston. Roll call vote: AYES Elston, Lovejoy, Sebesky and Wolfe. NAYS Aveni. ABSENT Bass. MOTION CARRIED. 3.3 Performance Agreement: Matching Grant, Development Grant and Incentive Grant for Heritage Brewing dba The Landing Property LLC Patrick Small, Economic Development Director, stated that this agreement relates to a Matching Grant, Development Grant and Incentive Grant for the Heritage Brewing dba The Landing Property, LLC. Mr. Small explained the proposed two additional grants; an Incentive Grant of $250,000 and a Development Grant of $250,000. The proceeds of the AFID Grant, the Matching Grant and the Development Grant will be applied to the purchase price of the real estate Heritage is purchasing in the Landing at Canon Branch and will be reflected as a credit on the Settlement Statement. The Incentive Grant is performance based and is only paid out if the company meets its projected investment and sales. It is directly tied to the City s receipt of revenues and is paid in three annual installments beginning one year after the new brewery opens. Mr. Small explained that the City will receive a return on the investment in three years or less. In addition, he expressed that the City would realize approximately $280, a year conservatively in new tax revenues. Vice Mayor Aveni stated that any Economic Development incentive that takes three different agenda items to accomplish is hopelessly complicated. He also expressed his concern that a public event announcing incentives to this company was held; despite the fact that the Council had note voted on the matter. Council Member Elston agreed with Vice Mayor Aveni that the announcement prior to voting was premature; however, he did feel that the Economic Development Authority had been working on this for some time and the Council had been aware of these matters and he would like to support the Economic Development. COUNCIL MEMBER ELSTON MOVED that that the City Council request the Economic Development Authority approve the Performance Agreement for the Landing Property LLC. Seconded by Council Member Wolfe. Roll call vote: AYES Elston, Lovejoy, Sebesky, and Wolfe. NAYS Aveni. ABSENT Bass. MOTION CARRIED. 8

16 September 25, Cooperation Agreement for the Landing Property LLC Patrick Small, Economic Development Director, stated the City previously entered into an Agreement with the Economic Development Authority stipulating that all sales of property in The Landing at Canon Branch would be undertaken at the specific values set forth in the Purchase and Sale and Development Agreements and that all proceeds of such sales would be remitted to the City. The Cooperation Agreement for the Landing Property LLC allows the Economic Development Authority to grant credits for an AFID Grant, Matching Grant and Development Grant in the sum total of $750,000 against the purchase price of the specific parcel being sold to the company. The Cooperation Agreement further stipulates that for three years, subject to appropriation, City Council will annually remit to EDA an amount not to exceed $83,333 for an Incentive Grant. COUNCIL MEMBER WOLFE MOVED that that Cooperation Agreement for the Landing Property LLC be approved and the Mayor be given the authorization to execute the Agreement. Seconded by Council Member Elston. Roll call vote: AYES Elston, Lovejoy, Sebesky, and Wolfe. NAYS Aveni. ABSENT Bass. MOTION CARRIED. 4) Awards, Acknowledgments and Presentations 4.1 Presentation: Metal Health Awareness Month Proclamation Council Member Ken D. Elston presented to Andrea Richardson a Proclamation declaring the Month of October as Mental Health Awareness Month. 4.2 Presentation: Hispanic Heritage Month Proclamation Mayor Parrish joined by to Kisha Wilson-Sogunro, Parks, Culture and Recreation Manager, presented the Proclamation declaring the September 15, 2017 through October 15, 2017 as Hispanic Heritage Month to Antonio Escamilla, owner of Mariachis Tequileria Restaurant, Alberto Escamilla, owner of Faster Tire Center, Maribel Feliciano, Business Development Manager, of People Inc., and Pastor Juan Hernandez and wife, Erika Hernandez, of the Iglesia VIDA. 5) Citizens Time The following individuals spoke in support of options, including a possible offer to purchase the property from Catholics for Housing, which would allow the East End Mobile Home Park (EEMHP) to remain open: 9

17 September 25, 2017 Charlie Isman, Catholics for Housing Melissa Watson, Manassas Helen Zuita, Manassas Bruce Moore, a resident of the City of Manassas, invited the Mayor, City Council and the community to The Fringe Benefits Bank album release party on Saturday, October 7 th at Uptown Alley. 6) Authorize a Closed Meeting 6.1 Authorization of a Closed Meeting VICE MAYOR AVENI MOVED that Council convene in a closed meeting to discuss the following, as permitted by Virginia Code (A) (1), A (3), A (8), and A (29): appointments to Boards, Committees, and Commissions; a personnel matter involving: assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of the City, specifically involving the City Manager; the acquisition of real property for a public purpose and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, specifically relating to East End Mobile Home Park; and the discussion of a public contract involving the purchase of water by the City of Manassas Park. Seconded by Council Member Elston. Roll call vote: AYES Aveni, Elston, Lovejoy, Sebesky, and Wolfe. ABSENT Bass. MOTION CARRIED. Mayor Parrish announced that the Mayor and City Council, the City Manager, the City Attorney, the Deputy City Manager, the Economic Development Director, and the Utilities Director would be included in the closed meeting discussion. The City Council retired to the closed meeting at 7:45 p.m. 7) Certify the Closed Meeting 7.1 Certification of a Closed Meeting VICE MAYOR AVENI MOVED that the Council certify that, in the closed meeting just concluded, nothing was discussed except the matter (1) specifically identified in the motion to convene in a closed meeting and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information act cited in that motion. Seconded by Council Member Sebesky. Roll call vote: AYES Aveni, Elston, Lovejoy, Sebesky, and Wolfe. ABSENT Bass. MOTION CARRIED. The City Council returned from the closed meeting at 8:57 p.m. 10

18 September 25, ) Post-Closed Meeting Business 8.1 Appointments to Boards, Committees and Commissions COUNCIL MEMBER ELSTON MOVED that the City Council approve the following appointments: Appointments: Robert Hutchinson, to the Beautification Committee, for a four-year term ending June 30, 2021; Patricia Branigan, to the Beautification Committee, for a four-year term ending June 30, 2021; Carmela Patrick, to the Manassas Business Council, to fill an unexpired term ending June 30, 2018; and Jill Pascale, to the Manassas Business Council, to fill an unexpired term ending June 30, The motion made by Council Member Elston was seconded by Council Member Sebesky and was CARRIED UNANIMOUSLY. 8.2 Consideration of City Manager s Salary and Employment Agreement COUNCIL MEMBER ELSTON MOVED that the City Manager be retained and his salary be increased by 3% to $195,044 effective September 30, Seconded by Council Member Sebesky. Roll call vote: AYES Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED. A motion was duly made, seconded and CARRIED UNANIMOUSLY to adjourn the meeting. Mayor Parrish declared the meeting adjourned at 9:00 p.m. MAYOR CITY CLERK DATE APPROVED 11

19 October 11, 2017 A Special Meeting of the Council of the City of Manassas, Virginia, for the purpose of conducting a work session, was held in the second floor conference room at City Hall, on the above date with the following present on roll call: Mayor Harry J. Parrish II, Vice Mayor Marc T. Aveni, Council Members Sheryl L. Bass, Ken D. Elston, Ian T. Lovejoy, Pamela J. Sebesky, and Mark D. Wolfe; City Manager W. Patrick Pate, Deputy City Manager Bryan Foster, Assistant to the City Manager & City Clerk Andrea P. Madden, Community Development Director Elizabeth S. Via-Gossman, Planning and Zoning Manager Matthew Arcieri, Police Chief Doug Keen, Fire and Rescue Chief Rob Clemons, Public Works Director Steve Burke, Airport Director Juan Rivera, and Communications Manager Patty Prince. Mayor Parrish called the meeting to order at 6:03 p.m. The City Clerk reported that the news media had been notified of the meeting in accordance with the Freedom of Information Act. The City Clerk read the Notice of Special Meeting acknowledged by all Council Members stating that the Special Meeting was called for the following purposes: 1. As per the attached agenda dated October 11, 2017; 2. Other pertinent business for the operation of the City. 1) Update: Community Conversations Feedback and Ongoing Efforts Elizabeth S. Via-Gossman, Community Development Director and the consultants with Rhodeside & Harwell provided a brief report on the many community meetings and events that have been held to obtain feedback from citizens. The final report will be presented on November 20, 2017 at the Town Hall meeting at Baldwin Elementary/Intermediate School. 2) Discussion: Parking Districts Steve Burke, Public Works Director, provided background information on the creation of the Parking District Policy and discussed the progress of the program. 3) Discussion: Aircraft Rescue and Fire Fighting (ARFF) Rob Clemons, Fire and Rescue Chief, and Juan Rivera, Airport Director, presented a request from an airport business that the City provide fire services at the airport. The City Council discussed the request and agreed that the City would not financially support equipment and/or the full-time staffing of units at the Manassas Regional Airport. 4) Discussion: Future Work Session Topics The City Council discussed and provided staff with a listing of topics and projects it would like to have on agendas for future work sessions. 1

20 October 11, 2017 A motion was duly made, seconded and CARRIED UNANIMOUSLY to adjourn the meeting. Mayor Parrish declared the meeting adjourned at 7:53 p.m. Mayor City Clerk Date Approved 2

21 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: October 16, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Consent Agenda Proclamation: Manassas Symphony Orchestra Day Approve If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that the Proclamation proclaiming October 28, 2017 as Manassas Symphony Orchestra Day in the City of Manassas be approved. Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: N/A N/A N/A N/A Andrea P. Madden, Assistant to the City Manager / City Clerk amadden@manassasva.gov (703)

22 P R O C L A M A T I O N WHEREAS, the Manassas Symphony Orchestra (MSO) held its first concert in 1992; and WHEREAS, the Manassas Symphony Orchestra performed for many years at Grace Methodist Church; and WHEREAS, the Manassas Symphony Orchestra has become a flagship arts organization of the Manassas community; and WHEREAS, the Manassas Symphony Orchestra has been recognized nationally by The American Prize as one of the premier volunteer orchestras in the United States; and WHEREAS, the Manassas Symphony Orchestra is a community symphony composed of an allvolunteer cast of 80 community musicians; and WHEREAS, the Manassas Symphony Orchestra presents a wide and varied range of high quality and innovative musical programs; and WHEREAS, children and school students receive free admission to performances; and WHEREAS, the Manassas area has a gem of a community orchestra, playing at the Hylton Performing Arts Center, one of the finest concert halls in the country; and WHEREAS, the Manassas Symphony Orchestra is proud to represent such a fine City and to add to the quality of life in the community. NOW THEREFORE, I, Harry J. Parrish II, Mayor of the City of Manassas, Virginia and on behalf of the Manassas City Council, hereby commend and congratulate the Manassas Symphony Orchestra for 25 years of community musical enrichment and proclaim Saturday, October 28, 2017 as Manassas Symphony Orchestra Day in the City of Manassas and encourage all citizens to take the time to appreciate and enjoy the rich talent and music of the Manassas Symphony Orchestra. ATTEST: Harry J. Parrish II Mayor Andrea P. Madden City Clerk On behalf of the City Council of Manassas, Virginia

23 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: October 16, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Consent Agenda Proclamation: Fire Prevention Month Approve If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that the Proclamation proclaiming October 2017 as Fire Prevention Month in the City of Manassas be approved. Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: October 17, 2016 This proclamation heightens awareness of the dangers of fire and encourages the citizens of Manassas to develop and practice escape plans at home and keep our city fire-safe. N/A N/A James Hartnett, Fire Marshal jhartnett@manassasva.gov (703)

24 P R O C L A M A T I O N WHEREAS, the City of Manassas is committed to ensuring the safety and security of all those living in and visiting our City; and WHEREAS, newer homes are built with lightweight materials that burn faster than older home constructions; and WHEREAS, the National Fire Prevention Association reports that home fires cause an average of 2,510 civilian fire deaths, 12,300 civilian fire injuries, and $6.7 billion in direct damage each year; and WHEREAS, a home fire escape plan provides the skill set and know-how to quickly and safely escape a home fire situation; and WHEREAS, a home fire escape plan includes two exits from every room in the home; a path to the outside from each exit; smoke alarms in all required locations; and a meeting place outside where everyone in the home will meet upon exiting; and WHEREAS, practicing a home fire escape plan twice a year ensures that everyone in the household knows what to do in a real fire situation; WHEREAS, City of Manassas first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS, the 2017 Fire Prevention Week theme, Every Second Counts: Plan 2 Ways Out! effectively serves to educate the public about the vital importance of developing a home fire escape plan with all members of the household and practicing it twice a year. NOW THEREFORE, I, Harry J. Parrish II, Mayor of the City of Manassas, Virginia and on behalf of the Manassas City Council, hereby recognize October 8 14, 2017 as Fire Prevention Week and proclaim the month of October 2017 as Fire Prevention Month in the City of Manassas and strongly encourage all citizens to develop a fire escape plan at home with all members of the household and practice it twice a year. ATTEST: Harry J. Parrish II Mayor Andrea P. Madden City Clerk On behalf of the City Council of Manassas, Virginia

25 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: October 16, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Consent Proclamation: Red Ribbon Week Approve If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that the Proclamation designating October 23 through October 31, 2017 as Red Ribbon Week be approved. Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: N/A N/A N/A N/A Rose V.B. Spring, Deputy City Clerk rspring@manassasva.gov (703)

26 P R O C L A M A T I O N WHEREAS, in 1988, the National Family Partnership sponsored the first National Red Ribbon Celebration; and WHEREAS, Red Ribbon Week is a national campaign to spread awareness of the dangers of drugs to youth and families; and WHEREAS, in 1985, the Red Ribbon was founded after the line-of-duty death of Drug Enforcement Agency agent Enrique Camarena; and WHEREAS, the Red Ribbon serves as a reminder of Agent Camarena s death, but also is a catalyst to mobilize communities to educate youth and encourage participation in drug prevention activities; and WHEREAS, the Manassas City Council and school system is committed to addressing the drug epidemic by providing drug prevention education to the City s youth; and WHEREAS, the City of Manassas is devoted to making the City and the schools drug free, allowing the City s youth to live a healthy drug free life. NOW, THEREFORE, I, Harry J. Parrish II, Mayor of the City of Manassas, Virginia and on behalf of the Manassas City Council, hereby proclaim the week of October 23 - October 31, 2017 as RED RIBBON WEEK in the City of Manassas and encourage all citizens, businesses, public and private agencies, media, and religious and educational institutions to wear and display red ribbons and participate in drug-free activities throughout that week, joining with the rest of our Country in promoting the Red Ribbon Celebration and a drug-free America. Harry J. Parrish II On behalf of the City Council of Manassas, Virginia Mayor ATTEST: Andrea P. Madden City Clerk

27 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: October 16, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: Presented By: 15 Minutes Presentation: NOVA - Northern Virginia Community College Board Information Item Only N/A N/A The Northern Virginia Community College Board will provide City Council with an update on the accomplishments, trends, and activities occurring at the Manassas campus. N/A N/A W. Patrick Pate, City Manager ppate@manassasva.gov (703) Ms. Zuzana Steen, Manassas Representative to the NOVA College Board Dr. Molly Lynch, NOVA Manassas Provost Mr. Steve Partridge, NOVA Vice President for Workforce Development Dr. Scott Ralls, NOVA President

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40 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: October 16, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: 15 Minutes Presentation: Route 28 Update Information Item Only N/A N/A The Manassas City Council requested an update from staff on the possible solutions and transportation related developments to mitigate traffic on Route 28. N/A N/A Steve Burke, Public Works Director (703) Michelle Brickner, City Engineer (703)

41 Route 28 Updates October 16, 2017

42 Route 28 Corridor Study Identify alternatives to relieve congestion of the Route 28 Corridor Study evaluated alternatives and identified highest ranked option Environmental Assessment (NEPA) of highest ranked option (18 to 24 months Const 2020 $190M Funding: To be determined

43 Nokesville Road Widening Pennsylvania Avenue to Godwin Drive Widen Nokesville Road from four to six lanes with improved connections to the Prince William Parkway Project is currently acquiring Right-of-Way and coordinating utility relocation Bid for Construction Spring 2018 $11.5M Funding: NVTA

44 Roundabout Sudley Road and Centerville Road Replace signal with two lane roundabout Award of design is ongoing Anticipate initiating design in Winter 2018 Design cost $425,000 Funding: NVTA 30% Funds

45 Liberia Turn Lanes Centerville Road and Liberia Avenue Extend double left turn lanes from southbound Centerville Road to Liberia Avenue Restripe northbound right turn lane to a right/through turn lane Design ongoing Bid for construction Spring 2018 $150,000 Funding: To be determined

46 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: October 16, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Date Last Considered by City Council: Summary and/or Comments: 10 Minutes First Amendment to Purchase and Sale Agreement: East End Mobile Home Park Approve the First Amendment to Purchase and Sale I move that City Council Approve the First Amendment to Purchase and Sale by and between East End Mobile Home Park, LLC and the City of Manassas and authorize the Mayor to sign the Agreement. September 25, 2017 Closed Session The privately owned sewer and water systems in the mobile home park known as East End Mobile Home Park (EEMHP) have been failing for quite some time. The City has cited the owner and demanded that those systems be upgraded to resolve a public health issue. The owner, being unable to remedy the sewer and water issues in any other way, has contracted to close the mobile home park and sell it to the City. The City s only interest is that the public health and safety problem be resolved. City Council has stated it will consider viable alternatives if they are publicly presented. A viable alternative must include the following; a mutually agreed upon contract between a prospective purchaser and the current owner that includes proof of financing; a clear and concise plan for the purchase and repairs with definitive goals and timelines; an irrevocable financial guarantee for the replacement of the private sewer system. Catholics for Housing (CFH) has secured a mutually agreed upon contract with EEMHP and provided proof of financing. CFH has provided the City a clear and concise plan for the purchase and repairs with definitive goals and timelines. CFH has stipulated it will provide an irrevocable financial guarantee for the replacement of the private sewer system. The First Amendment to Purchase and Sale by and between East End Mobile Home Park, LLC and the City of Manassas states that, among other things, the City will subordinate its contract to the contract between CFH

47 and EEMHP. By executing the First Amendment, the City agrees it will terminate its contract provided all the terms and conditions in that Amendment are met. If the terms are not met, the City s original contract will take precedence and EEMHP will be obligated to sell the property to the City. Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: N/A N/A Patrick J. Small, Economic Development Director psmall@manassasva.gov (703)

48 FIRST AMENDMENT TO PURCHASE AND SALE AGREEMENT THIS FIRST AMENDMENT (the First Amendment ) by and between EAST END MOBILE HOME PARK, LLC (the Seller ) and THE CITY OF MANASSAS, VIRGINIA (the City or the Purchaser ) is made this day of, RECITALS: WHEREAS, the Seller and the Purchaser entered into a Purchase and Sale Agreement (the Agreement ) dated April 26, 2016, whereby Seller agreed to sell to Purchaser that property known as the East End Mobile Home Park located at 9021 and 9021-A Centreville Road in Manassas, Virginia (the Property ); and WHEREAS, the parties acknowledge that excessive amounts of water infiltration are entering into the sewer system and that certain sewer discharges are occurring from the existing private sewer lines on the Property and that other infrastructure needs to be repaired or replaced; and WHEREAS, the Agreement provides that the Seller shall deliver the Property at Closing free of all tenants; and WHEREAS, the Seller has advised the City that it is prepared to enter into a contract with Catholics for Housing, Inc. (the Alternate Purchaser ) which includes certain take-back financing and has requested that the City subordinate its contract to a contract with the Alternate Purchaser; and WHEREAS, the City has agreed to do so subject to certain terms and conditions to assure that the existing water and sewer systems are replaced; NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby stipulated, Seller and Purchaser hereby agree as follows: 1. Agreement to Subordinate. At such time as the Seller and the Alternate Purchaser enter into a purchase agreement and the conditions set forth in Section 2 hereof have been satisfied and the conditions set forth in the Subordination Agreement attached hereto as Exhibit A are met, the City shall subordinate the Agreement to a purchase agreement between the Seller and the Alternate Purchaser pursuant to a subordination agreement between the Seller, the Purchaser and the Alternate Purchaser that contains the terms and conditions set forth on the Subordination Agreement. During the period that the subordination is in effect, Seller shall be temporarily relieved of its obligations under the Agreement.

49 2. Conditions Precedent to Agreement to Subordinate. The Purchaser shall not be obligated to enter into the Subordination Agreement unless and until each of the following conditions have been satisfied: (a) The Seller notifies the Purchaser that it has entered into a purchase agreement with the Alternate Purchaser (the Alternate Agreement ), provides a complete and true executed copy of said Agreement to the Purchaser, and requests in writing that the Purchaser subordinate the Agreement to the Alternate Agreement and the City reasonably determines that the Alternate Agreement will result in the timely repair and replacement of the water and sewer systems on the Property and the payment to the City of its costs, all as set forth in the Subordination Agreement. (b) The Seller tenders to the City the proposed Subordination Agreement with original signatures of the Seller and the Alternate Purchaser for execution by the City. (c) The Seller has provided the Purchaser with evidence satisfactory to the Purchaser that the Alternate Purchaser has the financial ability to consummate its purchase of the Property. 3. Back-up Contract. Upon subordination of the Agreement, it shall become a backup contract and shall be reinstated as the primary contract only if the Alternate Agreement is terminated or closing fails to occur under the Alternate Agreement by. At such time as the Purchaser s Purchase and Sale Agreement becomes the primary contract, all of Seller s duties and responsibilities under the Agreement shall be resumed. 4. Reimbursement of Expenses. As part of the consideration for the City s agreement to subordinate its contract, the Seller agrees to pay the City the sum of Sixty Thousand Dollars ($60,000.00). Said sum shall be paid in equal monthly installments of $ for a period of 120 months, commencing thirty (30) days after the date upon which the Seller closes under its contract with the Alternate Purchaser. In order to secure payment of said sum, the Seller hereby, subject to the aforesaid closing, irrevocably assigns the sum of $ per month to the City from the payments the Seller is to receive from the Alternate Purchaser. The provisions of this section shall survive the termination of the Agreement between the Seller and the City. 5. No Waivers. Nothing set forth herein or in the Subordination Agreement or the reinstatement of the Agreement as the primary contract shall constitute a waiver of any of the terms set forth in the Purchaser s Purchase and Sale Agreement, including, but not limited to, its termination rights. Rather, pursuant to this Agreement, Seller s obligations under the Agreement shall be suspended until the Agreement resumes its position as the primary contract. 6. Third Party Beneficiary. The Alternate Purchaser is hereby deemed a third-party beneficiary of this Agreement.