STATE OF ILLINOIS) MACOUPIN COUNTY) January 03, City of Carlinville Council Meeting

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1 STATE OF ILLINOIS) MACOUPIN COUNTY) January 03, 2012 City of Carlinville Council Meeting Present: Alderman Albertine, Best, Mitchell, Ober, Staerk, Steiner, Mayor Robert Schwab, City Attorney Will Hebron, City Treasurer Kay Lott, and Deputy City Clerk Darlene Sarginson Absent: Direso, Campbell, Coonrod Alderman Ober made the motion to approve the previous minutes as presented, seconded by Alderman Staerk Motion passed unanimously! Approval of Previous Minutes- Correspondence- DanO Brien Resignation- A leter from Dan O Brien was submited stating he would be resigning from the Zoning Commision as of January. Alderman Mitchell made a motion to accept the resignation and place it on file, seconded by Alderman Staerk. Motion passed unanimously! * Mayor Schwab suggested asking the Zoning Commitee to come up with a recommendation to replace O Brien. H & H Construction- A letter submitted from H & H announcing new ownership and they will not be closing after all. Alderman Staerk made a motion to place on file, seconded by Alderman Ober. Motion passed unanimously! Old Business- Lake Adhoc Committee Appointments- Mayor Schwab appointed Jerry Eifert, Mike Kelly, Patrick Evans, Fran Goodman, Keith Graham, Lloyd Strohbeck, Les Totsch, Glen Krupica, Jeremy Jackman, (Advisory only), Dan McCandless as Watershed Coordinator, Alderman Direso, Campbell and Steiner as Adhoc Committee members. Alderman Mitchell made a motion to approve the appointments including the Council members, seconded by Alderman Ober. Motion passed unanimously! Burning Ordinance Changes- Alderman Albertine made a motion to leave the Ordinance as is, seconded by Alderman Steiner. Motion failed with Albertine, Loveless, and Steiner voting Aye, Alderman Best, Mitchell, Ober, and Staerk voting nay. Alderman Mitchell made a motion to change the burning Ordinance to allow burning the last 10 days of November excluding Thanksgiving weekend instead of burning the first week in December,

2 seconded by Alderman Ober. Motion passed with Alderman Best, Mitchell, Ober and Staerk voting Aye and Albertine, Loveless and Steiner voting Nay. Purchase of Real Estate- This was discussed in Closed Session Synthetic Drug Ordinance- Alderman Albertine made a motion to suspend the rules to pass the Ordinance, seconded by Alderman Mitchell. Motion passed unanimously! Alderman Albertine made a motion to pass the Ordinance as presented, seconded by Alderman Mitchell. Motion passed unanimously! Temporary Sign Ordinance- Alderman Best asked to defer this for more discussion, seconded by Alderman Ober. Motion passed unanimously! Release of Hotel Study- Alderman Staerk made a motion to make the Hotel Study available to MEDP without disclosure to use at their discretion, seconded by Alderman Steiner. Motion passed unanimously! Employee Compensation- Beth Toon Former Zoning Administrator Toon asked the City Council to reconsider the vote to have her sign a waiver to receive her $ overtime salary she was entitled too. Alderman Ober made a motion to have Toon sign a waiver for release of paid in full past due wages, seconded by Alderman Steiner. Motion passed unanimously! * Attorney Hebron was going to type the waiver. Loveless Park Sidewalks- Bellm asked for approval of a State Grant in the amount of $41, and that the total project cost of $ and the local share will be 13, which will be in the MFT Budget. Bellm stated that the sidewalk will be done in early spring. Alderman Steiner made a motion to authorize the Mayor to sign the paperwork and enter into the agreement, seconded by Alderman Mitchell. Motion passed unanimously! DCEO Water Line Grant Approval of Application- Bellm stated that the Public works recommended applying for this grant in the amount of $360, to replace the water mains on Charles and Mayo Streets. She stated the City s part would be $90, and the grant would be $270, Alderman Loveless made the motion to reapply for the grant, seconded by Alderman Ober. Motion passed unanimously!* Bellm stated she would change the grant

3 application to match$360, as requested and if something comes back different, she would bring it back to the Council. This Grant is due in February. Public Hearing (for new and old DCEO Water line Grant) Alderman Ober made a motion to conduct a Public Hearing concerning former Grant at 5:30 p.m. on January 10 th, seconded by Alderman Staerk. Motion passed unanimously! NEW BUSINESS DCEO Water Line Grant Intergovernmental Agreement- Alderman Steiner made a motion to permit the Mayor to sign the Intergovernmental cooperation agreement, seconded by Alderman Mitchell. Motion passed unanimously! DCEO Water Line Grant Resolution of Support-DCEO Water Line Grant Resolution of Support and Commitment of Funds which includes the $360,000.00, Other Resolutions and Documents Concerning DCEO Water Line Grant which will include minutes from the Public Hearing DCEO Water Line Grant Letters of Support- Alderman Steiner made a motion to consolidate all the Resolutions and pass them, seconded by Alderman Mitchell. Motion passed unanimously! Alderman Mitchell made a motion to allow the Mayor to sign any of the documents necessary to make an application for the Grant for the Water Line on Charles and Mayo, seconded by Alderman Staerk. Motion passed unanimously! Hebron asked Bellm to check on an Ordinance on ADA and Equal Opportunity Housing that may need to pass to allow for the Grant. Hebron stated if they are needed we should pass them at the next City Council Meeting. Pecan Street Sewer Permit- Bellm asked to allow the Mayor to sign the application permit for the Pecan Street Sewer project, Ober made the motion, seconded by Alderman Staerk. Motion passed unanimously! Grinder for Sewer Permit- Alderman Mitchell made a motion to purchase a grinder at a cost of $ for the digester at the Sewer Plant, seconded by Alderman Ober. Motion passed unanimously! Hire Lake Coordinator for 319 Grant- Bellm stated that the 319 Grant included $10, to be paid to a Lake Coordinator and that a job description would follow. Alderman Staerk made a motion to hire Dan McCandless as Lake Coordinator

4 at a rate of $20.00 per hour temporarily for 2 weeks until the job description is in place and hourly rate determined, seconded by Alderman Ober. Motion passed unanimously! Percent Cost to Landowners for Lake Carlinville- Alderman Ober made a motion to recommend that the City pay half of the 40% cost for Landowners on the watershed project, seconded by Alderman Mitchell. Motion passed unanimously! Christmas tree Pick-up- Alderman Ober made a motion to allow the City to pick up trees left on the boulevards through the end of January, seconded by Alderman Albertine. Motion passed unanimously! Public Comments- Jim Suter addressed the City Council concerning the Temporary Sign Ordinance. Suter informed the Council that the State passed a law on allowing temporary signs just recently and that he would not like the City to be sued over this. Alderman Ober made a motion to take a 10 minute break and go into Executive Session to discuss Purchase of Real Estate and Litigation at 8:35 p.m., seconded by Alderman Staerk. Open Session at 8:56 p.m. Alderman Ober made a motion to suspend the rules and pass the Ordinance to Purchase Real Estate West of the City Cemetery, Seconded by AldermanBest. Motion passed unanimously! Alderman Ober made a motion to approve the Ordinance to Purchase Real Estate West of The City Cemetery, seconded by Alderman Best. Motion passed unanimously! Alderman Loveless made a motion to adjourn at 8:58 p.m., seconded by Alderman Albertine. Mayor Robert Schwab Adjournment 8:58 p.m. Deputy Clerk Darlene Sarginson

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