Commissioner White called the meeting to order at 9:00 A.M. and welcomed those present. The following matters were discussed: CONSENT AGENDA

Transcription

1 BOARD OF COUNTY COMMISSIONERS, UTAH COUNTY, UTAH MINUTES OF PUBLIC METING COMMISSION CHAMBERS, ROOM 1400 OF THE UTAH COUNTY ADMINISTRATION BUILDING February 16, :00 A.M. PRESENT: COMMISSIONER STEVE WHITE, CHAIR COMMISSIONER GARY J. ANDERSON, VICE-CHAIR COMMISSIONER LARRY A. ELLERTSON ALSO PRESENT: Bryan Thompson, Utah County Clerk/Auditor Kent Sundberg, Civil Division Chief Attorney Robert Kirk, Utah County Treasurer Kris Poulson, Utah County Assessor Rod Campbell, Utah County Recorder Jeffrey Buhman, Utah County Attorney Andrea Allen, Recorder s Office Mike Forshee, Sheriff s Office Dalene Higgins, Sheriff s Office Richard Nance, Substance Abuse Director Gordon Bruin, Substance Abuse Dr. Joseph Miner, Health Department Director Crystal Forbes, Health Department WIC Misty Kay, Health Department WIC Patricia Noban, Health Department WIC Tierra Jean, Health Department WIC Debbie Eyre, Health Department Debbie Shoemaker, Health Department Lana Jensen, Personnel Director Jane Ivie, Personnel Peggy Kelsey, Community Development Joel Wright, Citizen Linda Strickland, Commission Clerk Commissioner White called the meeting to order at 9:00 A.M. and welcomed those present. The following matters were discussed: CONSENT AGENDA 1. REQUEST APPROVAL OF THE COMPREHENSIVE LIST OF POTENTIAL POLL WORKERS FOR APPOINTMENT IN THE 2010 ELECTION CYCLE. LIST INCLUDES PAST POLL WORKERS FROM 2008 AND POLITICAL PARTIES MAY SUPPLY ADDITIONAL NAMES 2. APPROVE PROPERTY TAX ACTIONS CONTAINED IN RECOMMENDATION LETTER NO APPROVE TAX CREDITS AND REFUNDS RECOMMENDED BY THE COUNTY TREASURER S OFFICE IN CANCELLATION AND CORRECTION LETTER NO APPROVE THE MINUTES OF THE FEBRUARY 9, 2010 COMMISSION MEETING 5. RATIFICATION OF PAYROLL Period 3 4 Checks: $3, ,055 Total Deposits: $1,340, Total: $1,343, Federal Payroll Taxes Total: $ 171, RATIFICATION OF WARRANT REGISTER SUMMARY Register No. 133 Feb 05, 2010 Check Nos Total: $ 2, Register No. 134 Feb 08, 2010 Direct Deposit: Total: $ Register No. 135 Feb 08, 2010 Check Nos Total: $ 35, Register No. 136 Feb 08, 2010 Check Nos Total: $ 28, Register No. 137 Feb 08, 2010 Check Nos Total: $ 18, Register No. 138 Feb 08, 2010 Check Nos Total: $ 12, Register No. 139 Feb 09, 2010 Check Nos Total: $ 16, Register No. 140 Feb 09, 2010 Check Nos Total: $ 4,880.99

2 Page 2 Register No. 141 Feb 09, 2010 Direct Deposit: Total: $ 3, Register No. 142 Feb 09, 2010 Check Nos Total: $ Register No. 143 Feb 09, 2010 Check Nos Total: $ 7, Register No. 144 Feb 09, 2010 Check Nos Total: $ 29, Register No. 145 Feb 10, 2010 Check Nos Total: $ 360, Register No. 146 Feb 10, 2010 Direct Deposit: Total: $ 18, Register No. 147 Feb 10, 2010 Check Nos Total: $ 2, Register No. 148 Feb 11, 2010 Check Nos Total: $ 60, Register No. 149 Feb 11, 2010 Direct Deposit: Total: $ 3, Register No. 150 Feb 11, 2010 Check Nos Total: $ 9, Register No. 151 Feb 11, 2010 Check Nos Total: $ 229, Register No. 152 Feb 11, 2010 Direct Deposit: Total: $ Register No. 153 Feb 11, 2010 Check Nos Total: $ 76, Register No. 154 Feb 11, 2010 Direct Deposit: Total: $ 393, Register No. 155 Feb 11, 2010 Check Nos Total: $ 311, Register No. 156 Feb 12, 2010 Direct Deposit: Total: $ Register No. 157 Feb 12, 2010 Direct Deposit: Total: $ Register No. 158 Feb 12, 2010 Check Nos Total: $ Register No. 159 Feb 12, 2010 Check Nos Total: $ 8, Total: $1,637, Consent Agenda Item Nos. 1-6 were approved. The following Regular Agenda items were moved to Consent: 2. APPROVE PERSONNEL ACTIONS ORIGINATING FEBRUARY 11, APPROVE AND AUTHORIZE THE COMMISSION CHAIR TO SIGN AN AMENDMENT TO AGREEMENT NO WITH UTAH CONTROLS FOR ACCESS CONTROL SYSTEMS SERVICES 4. APPROVE AND AUTHORIZE THE COMMISSION CHAIR TO SIGN AN AGREEMENT WITH GENEVA ROCK PRODUCTS, INC., TO PROVIDE HOT PLANT MIX ASPHALT 5. APPROVE AND AUTHORIZE THE COMMISSION CHAIR TO SIGN AN AGREEMENT WITH STAKER PARSON COMPANIES TO PROVIDE HOT PLANT MIX ASPHALT Commissioner Ellertson noted there was a price difference in the agreements outlined in Regular Agenda Nos. 4 and 5, although the asphalt comes from the same place. Don Nay said they would use the least expensive supplier whenever possible. 6. APPROVE AND AUTHORIZE THE COMMISSION CHAIR TO SIGN THE VENDOR CONTRACTOR ANNUAL CERTIFICATION STATEMENT WITH THE OFFICE OF RECOVERY SERVICES 7. APPROVE AND AUTHORIZE THE COMMISSION CHAIR TO SIGN AMENDMENT NO. 1 TO AGREEMENT NO WITH THE UTAH STATE DEPARTMENT OF HEALTH FOR THE C-8 LOCAL HEALTH DEPARTMENT GENERAL AGREEMENT 8. APPROVE AND AUTHORIZE THE COMMISSION CHAIR TO SIGN THE MEMORANDUM OF AGREEMENT WITH UTAH TELEHEALTH NETWORK, UNIVERSITY OF UTAH AND UTAH COUNTY, FOR AND ON BEHALF OF THE UTAH COUNTY HEALTH DEPARTMENT 9. APPROVE AND AUTHORIZE THE COMMISSION CHAIR TO SIGN AN INFORMATION TECHNOLOGIES SERVICE AGREEMENT WITH SELECT HEALTH WHICH WILL ALLOW THE HEALTH DEPARTMENT TO CHECK ELIGIBILITY AND CLAIMS ON LINE FOR SELECT

3 Page 3 HEALTH CLIENTS OBTAINING SERVICES AT THE HEALTH DEPARTMENT; AND ALSO AUTHORIZE DEBBI SOLEN TO SERVE AS THE DSA FOR THE AGREEMENT AND AUTHORIZE ANY NECESSARY HEALTH DEPARTMENT EMPLOYEES TO ENTER INTO THE THIRD PARTY ACCESS AGREEMENTS IN ORDER TO OBTAIN PASSWORDS AND AUTHORIZE USE OF THE SYSTEM 11. APPROVE AND RATIFY THE COMMISSIONER CHAIR S SIGNATURE ON THE VIOLENCE AGAINST WOMEN ARRA GRANT APPLICATION WITH THE STATE OF UTAH (Continued from the February 9, 2010 meeting) 12. APPROVE AND AUTHORIZE THE COMMISSION CHAIR TO EXECUTE THE NOTICE OF VACANCY ON THE NORTH FORK SPECIAL SERVICE DISTRICT ADMINISTRATIVE CONTROL BOARD 13. ADOPT A RESOLUTION APPOINTING SPENCER BUTTERS AS A UTAH COUNTY BAIL COMMISSIONER 14. ADOPT A RESOLUTION OF APPOINTMENT TO THE UTAH COUNTY BOUNDARY COMMISSION Bryan E. Thompson will be the appointee to the Utah County Boundary Commission. 15. ADOPT A RESOLUTION OF APPOINTMENT TO THE UTAH NATIONAL GUARD S RESTORATION ADVISORY BOARD Lt. William David Bennett will be the appointee to the Utah National Guard s Restoration Advisory Board. ACTIONS TAKEN Consent Agenda item Nos. 1, 2, 3 and 4 were approved; and Nos. 5 and 6 were ratified. Regular Agenda Item Nos. 1, 2, 3, 4, 5, 6, 7, 8, 9 and 12 were approved; No. 11 was ratified; and Nos. 13, 14 and 15 were adopted. AGREEMENT NOS A, , , , , , , , , , , , , and RESOLUTION NOS , and VACANCY NOS REGULAR AGENDA 1. RECOGNITION OF THE UTAH COUNTY EMPLOYEE OF THE MONTH FOR FEBRUARY 2010 Doreen Radford with the WIC division of the Health Department was recognized as the Utah County Employee of the Month for February Dedicated, innovative, efficient and caring are just a few of the many words that describe Doreen L. Radford. She has been the Utah County Women, Infants and Children (WIC) Agency Director since 1989, managing four WIC clinics serving over 14,000 clients. Dedicated: For many years, Doreen has served as champion for WIC on many levels including community, state, and national committees. She is outspoken, well known and respected throughout all organizational levels both state-wide and nationally. Doreen is regularly consulted by other WIC directors for advice and counsel. She works tirelessly as an advocate of services for mothers and children not only in Utah County but throughout the entire state. Innovative: Doreen is a very innovative manager and often utilizes new approaches to improve overall service delivery to WIC Clients. For example, Doreen piloted the Utah Clicks program in efforts to reduce costs and allocate more funds to serving additional families. She is proactive and driven by her vision of improving overall processes and programs to enable staff to better serve clients.

4 Page 4 Doreen s clinic has been selected by the USDA to participate in a breastfeeding study, for Evaluation of the Breastfeeding Changes to the WIC Food Packages. This project specifically looks at the breastfeeding rates prior to the new food package change in July and its impact on rates after implementation. Efficient: Doreen constantly looks for ways to improve client flow and be more efficient with limited resources to serve more needy families in the community. Not an easy task serving the county with nearly the most kids per capita in the U.S.! She designed new clinic floor plans, implementing the exam room concept to more efficiently complete client certification. Doreen runs a very tight ship in the clinics maintaining one of the lowest cost-per-client ratios in the state ($10.49 cost/per client/month for administration). Caring: Doreen is a very warm and caring person dedicated to public service. After noticing difficulties in retrieving Hispanic client information, Doreen initiated discussions with the State to address standardizing how names are entered into the computer system. This will ultimately benefit multiple agencies across the state. She supports maternal and child health by offering herself, staff and facilities as training grounds for students in health professions. She allows students to work on meaningful projects to enhance their learning and prepare them to be better advocates for maternal and child health wherever their career paths lead. Doreen has been recognized by her peers receiving multiple awards of merit, appreciation and excellence. She is Queen of WIC, and it is our honor to nominate her for this Employee of the month for February 2010! 10. APPROVE AND AUTHORIZE THE COMMISSION CHAIR TO EXECUTE THE RECREATIONAL TRAIL AND GREENWAY LICENSE AGREEMENT BETWEEN UTAH COUNTY AND THE UNITED STATES OF AMERICA, AND PROVO RIVER WATER USERS ASSOCIATION, RELATING TO THE CONSTRUCTION AND MAINTENANCE OF A PUBLIC TRAIL FOR RECREATIONAL PURPOSES (Continued from the February 9, 2010 meeting) Commissioner Ellertson noted two slight changes had been made to the final agreement. The statement in Section 6 states at the sole discretion... has been removed. Section 7 stated the trail would be weed-free. It has been changed to state the trail will be free of obtrusive weeds. Commissioner Ellertson made the motion to approve the Recreational trail and Greenway License Agreement between Utah County, the United States Board of Recreation, and Provo Water Users Association, relating to the construction and maintenance of a public trail for recreational purposes, with the understanding that he will research the status of signatures on the interlocal agreement that was approved by the Board during the previous meeting. The motion was seconded by Commissioner Anderson and carried with the following vote: AGREEMENT NO SET A DATE, TIME AND LOCATION FOR A CLOSED MEETING FOR A STRATEGY SESSION TO DISCUSS THE SALE OF REAL PROPERTY 20. SET A DATE, TIME AND LOCATION FOR A CLOSED MEETING TO DISCUSS COMMERCIAL INFORMATION AS DEFINED IN SECTION , U.C.A., AS AMENDED Commissioner Anderson made the motion to strike Agenda Item Nos. 19 and 20 to set closed meetings for a strategy session to discuss the sale of real property, and to discuss commercial information as defined in Section , U.C.A., as amended. The motion was seconded by Commissioner Ellertson and carried with the following vote:

5 Page 5 SET A DATE, TIME AND LOCATION FOR A CLOSED MEETING TO DISCUSS THE CHARACTER, PROFESSIONAL COMPETENCE, OR PHYSICAL OR MENTAL HEALTH OF AN INDIVIDUAL OR INDIVIDUALS Commissioner Anderson made the motion to set a date, time and location for a closed meeting to discuss the character, professional competence, or physical or mental health of an individual or individuals to immediately follow today s public meeting in Room 1400 of the Utah County Administration Building. The motion was seconded by Commissioner Ellertson and carried with the following vote: 16. SET A DATE, TIME AND LOCATION FOR A CLOSED MEETING FOR A STRATEGY SESSION TO DISCUSS PENDING OR REASONABLY IMMINENT LITIGATION Commissioner Anderson made the motion to set a date, time and location for a closed meeting for a strategy session to discuss pending or reasonably imminent litigation to immediately follow the previously scheduled closed meeting in Room 1400 of the Utah County Administration Building. The motion was seconded by Commissioner Ellertson and carried with the following vote: 17. SET A DATE, TIME AND LOCATION FOR A CLOSED MEETING FOR A STRATEGY SESSION TO DISCUSS THE PURCHASE, EXCHANGE, OR LEASE OF REAL PROPERTY Commissioner Anderson made the motion to set a date, time and location for a closed meeting for a strategy session to discuss the purchase, exchange, or lease of real property to immediately follow the previously scheduled closed meetings in Room 1400 of the Utah County Administration Building. The motion was seconded by Commissioner Ellertson and carried with the following vote: WORK SESSION 1. DISCUSS THE TREATMENT OUTCOME MONITORING DATA FOR THE WOMEN S SUBSTANCE ABUSE TREATMENT PROGRAMS Richard Nance said this is the first of two parts of the study that includes information from the House of Hope residence and the North and South Promise Programs. He reported on the numbers of clients treated, the numbers of arrests prior to treatment, the number of arrests during treatment and the numbers of arrests following treatment. He noted a lot of these arrests stemmed from old warrants. Mr. Nance said the retention rate for these Utah County programs are higher than other substance abuse programs across the county and the number of arrests 18 months prior to treatment is 3 times higher than the number of arrests after treatment. Commissioner Anderson noted these ladies are a fragile component of society. Often they have children and no real family support.. Commissioner White stressed the fact that this is the most successful program throughout the country. He said keeping these ladies in prison puts their children in foster care which is a huge expense. Gordon Bruin they ask the ladies how they see their future and to have a daily plan to follow. Many of these individuals have had no boundaries and have not been parented in their life..

6 Page 6 AGREEMENT NO PUBLIC COMMENTS There were no public comments and the meeting recessed at 9:30 A.M. to go into closed meetings. The public meeting reconvened at 10:50 A.M. Commissioner Anderson made the motion to adjourn the February 16, 2010 Commission Meeting of the Utah County Board of Commissioners. The motion was seconded by Commissioner Ellertson and carried with the following vote: There being no further business nor public comment, the meeting adjourned at 10:50 A.M. The minutes of the February 16, 2010 of the Utah County Board of Commissioners meeting were approved as transcribed on March 2, STEVE WHITE, Commission Chair ATTEST: BRYAN E. THOMPSON Utah County Clerk/Auditor Copies Available on the County Web Site at Recorded by Linda Strickland, Commission Clerk