BE IT REMEMBERED THAT

Transcription

1 BE IT REMEMBERED THAT the Crook County Court held a on April 4, 2012 at 9:00 a.m. in the County meeting room located at 320 NE Court Street, Prineville, Oregon. In attendance were: Commissioner Ken Fahlgren; Commissioner Seth Crawford; County Counsel Dave Gordon; Assistant County Counsel Eric Blaine and County Court Secretary Colleen Ferguson. Judge McCabe was unable to attend. Commissioner Fahlgren chaired the meeting. Members of the public signing the attendance log were: Brad Bartlett, Prineville; Larry Smith, Prineville; Don Porfily, Prineville; County Treasurer Kathy Gray; Rebekah Burkhart, Sheriff s Office and County Sheriff Jim Hensley. Commissioner Fahlgren called the meeting to order. Consent Agenda 1. Approve minutes of February 10, 2012, Special Session 2. Approve Order , In the matter of increased appropriations, Landfill, Landfill Liner Fund, Household Hazardous Waste 3. Approve Order , In the matter of increased appropriations, Health Promotion/ MCH/ Health Department 4. Approve Order , In the matter of increased appropriations, School Based Health 5. Approve Order , In the matter of appropriation transfer, Library 6. Approve Order , In the matter of appointment to the Commission on Children and Families Board 7. Approve Order , In the matter of designation of persons authorized to order detainment of persons based on concern for Mental Health 8. Approve Lane County Contract #13984, Contract Amendment #2, On-line Food handlers Training/Testing IGA Program 9. Approve Juniper Canyon Road Right-of-/way Agreement/ Crook County and BOR 10. Approve Memorandum of Understanding (MOU) to provide WIC (Women & Infant Food and Nutrition Service) services to Wheeler County 11. Approve Commercial Lease, Crook County Fair Board/Ochoco Valley Railroad, LLC 12. Approve Preliminary Certification for Oregon Investment Advantage The Court reviewed the Consent Agenda and removed items one for more review, six for more review, and nine, incomplete, from the Consent Agenda and moved item twelve to the Executive Session. Commissioner Crawford moved to approve the Consent Agenda as discussed and amended. Commissioner Fahlgren seconded the motion. The vote was 2-0, motion carried. Proclamation of Public Health Week, April 2-6, 2012/Kris Williams Kris Williams, Health Department Tobacco Program, read the proclamation proclaiming Public Health Week, April 2-6, Ms. Williams thanked the Court for their support of the County Wellness team. Commissioner Fahlgren thanked Ms. Williams for all her work on the Tobacco, Wellness and Trail System programs. Ms. Williams reported on the City of Prineville project repairing the bike path that will probably be a two-year process. Commissioner Crawford and Ms. Williams discussed the funding that Crook County Court Page 1

2 may be used to extend the path and add benches along the way and some exercising equipment. Discussion was held about how long the bike path has been in use and the amount of repair needed. Board of Property Tax Appeals (BOPTA), record of convening and adjournment Commissioner Fahlgren read into the record the date that BOPTA convened and the date adjourned. BOPTA convened on March 5, 2012 and adjourned on March 19, The Court discussed the report attached to the notice listing all the pertinent information that applied to the hearings. Commissioner Crawford moved to make the record reflect that the Court accepted the BOPTA report and read into the record the dates of convening and adjourning. Commissioner Fahlgren seconded the motion. The Court expressed their appreciation of the volunteers and the Assessor s Office team that did such a good job. Both the volunteers and the Assessor s team required a great deal of training. The vote was 2-0, motion carried. Presentation: Crook County Foundation, request for funding/ Kristi Steber, Gail Merritt Kristi Steber presented a review of the Foundation Partnership, it s beginning in the late 1990 s and the people involved with the Foundation at that time. Discussion was held regarding the leadership project: the scholarship programs, and the funding asked of the five partners to support the foundation. The partners are: The City of Prineville; Parks and Recreation; County Schools; Chamber of Commerce and the County. The request for funding was presented, asking for $5,000 to be comparable to the other partners. Discussion was held regarding this being a yearly donation and considered a line item for the County. Information was presented regarding the Arts and Culture portion of the Foundation projects. Picnic in the Park, the concerts that will be presented, and the philanthropy projects such as project Secret Santa and Generosity that have raised $10,000 for elementary kid s basic needs. Gail Merritt presented information regarding the scholarship committee, Aspire program and new funding to provide two new scholarships to help seven more people. The future of the Foundation was presented with the mission to inspire dreams, broaden horizons and provide community enrichment. Discussion was held regarding the 21 scholarships to be available this year and the Rotarian Dollars for Scholars project that recently raised $13,900 for scholarships. The Commissioners will bring the funding request to the Budget Board for consideration. Pacific International Junior Livestock funding request/ Cathy Bartels Cathy Bartels presented a request for the Pacific International Junior Livestock (PI) Show. She provided a history of the event and the funding received from the County since Last year s event brought in 185 exhibitors, most of them under 18 years old, and coming with a family to support them. That magnifies the effects on the Prineville community as the PI is held the same weekend as the Round-up but works out every well to hold the two events together. Ms. Bartels requested $4,200 for the cost of the rental of the Fairgrounds. She believes that this year there will be donations for the shavings for the stalls and the PI will not need $1,200 to cover the shavings costs. The Court discussed that this funding is a line item in the budget of the County and this request is a year ahead. The Commissioners thanked Ms. Bartels for not spending all the money. Crook County Court Page 2

3 Approve Order , sole source software procurement for Sheriff s Office Steve Dougill, GIS, and Brandie Lang and Rebekah Burkhart, Sheriff s Office, presented information regarding the need for new software for the Sheriff s Office for civil documents. The current software is 10 years old and there is no maintenance available for it. The new software is $16,000 but can be purchased for $10,300 if done right away. The software is from EIS and will work with dispatch software and the software in the Sheriff s Office vehicles. It can also be interfaced with the DA s Office. This ties it into the sole-source category. Ms. Burkhart spoke of how the old system has been patched together. Ms. Lange spoke on the time savings with the new software. Discussion was held regarding the problem if the software crashes. The current software program is not in sync with any of the current systems and takes a lot of effort to even print the documents out. Commissioner Crawford moved to approve the findings and approve Order justifying the solesource procurement. Commissioner Fahlgren seconded the motion. Brad Bartlett asked about the possibility that one of the data centers in the area might be willing to help out with new software. Mr. Dougill explained that this software is not available through those data center owners and is specialized for this use with the Sheriff s Office. Mr. Bartlett had questions regarding security. Discussion was held regarding the security of the systems. The Sheriff s Office is not tied into the rest of the County. The extensive security protection protocols were discussed. Conversation was held regarding terrorists and information that could be gathered from the software. Mr. Dougill said the County has a sophisticated system with a high level of support contracted out to provide security and closely monitored. He discussed the need for education at the staff level to maintain security. Mr. Dougill said that EIS is a reputable company, the software is well written and all the Eastern Oregon counties use this software except for Deschutes County. Discussion was held regarding compatibility. Mr. Dougill explained that Apple would not be compatible. It is not in the business of these specialized programs. Apple is in the business of mass production for public businesses. They work a totally different avenue. The vote was 2-0, motion carried. City of Prineville/Crook County Plaza agreement This item was removed. The agreement has at this time not been received back from the City. The Court convened into Executive Session ORS (2)(e) Property ORS (2)(h) Litigation The Court reconvened into Open Session at 11:00 a.m. Commissioner Crawford moved to make a counter offer as discussed and agreed upon in Executive Session. Commissioner Fahlgren seconded the motion. The vote was 2-0, motion carried. Crook County Court Page 3

4 Commissioner Fahlgren adjourned the meeting for today to continue tomorrow, April 5, 2012 in the County meeting room at 9:00 for discussion regarding the Sheriff s budget, personnel issues and an update on the horse and cattle issues from the Powell Butte, Oregon. April 5, 2012 County Court Session continued from April 4, 2012 Judge McCabe was in attendance for today s portion of the meeting Judge McCabe reconvened the County Court into Open Session in the continuation of the meeting of April 4, 2012 Sheriff s Office Budget Sheriff Hensley and Rebekah Burkhart presented information regarding the shortfall in the Sheriff s Office budget. Due to a misunderstanding regarding the Union agreement, the Sheriff has come up $133,335 short and if this is not put back into his budget out of contingency, he will have to lay of eight to ten deputies to come in under the current budget. Judge McCabe commended the Sheriff on his efforts at making the cuts to bring the needed amount for the coverage of the shortfall from $192,000 down to $133,335. Commissioner Fahlgren moved to approve moving $133,335 from contingency to the Sheriff s Office budget. Commissioner Crawford seconded the motion. The vote was 3-0, motion carried. Personnel Issue Sheriff Hensley presented information regarding a two-step increase for an employee that has gone above and beyond for the department and is crucial to the smooth operations of the Sheriff s Office. Sheriff Hensley read a letter written in support of the steps increase and outlining how the employee continuously excels in her position doing the job of two people. There are two employees in the office filling two positions each at this time and both are doing a wonderful job. The Court asked the Sheriff to bring back the request during budget hearings. Since today was a day to discuss backfilling the budget, the need is for this proposal to come to budget hearing time. Powell Butte Livestock John Gautney, Teresa Plinsky and Sheriff Hensley provided an update to the Court on the horses and cattle that the County has been feeding and caring for over the last few months. There are 50 mares, four studs and one mini horse as well as 22 head of cattle. No horses are housed at the Fairgrounds now. They have all been returned to the ranch. Eric Blaine explained the foreclosure process of a lien on the costs of the care of the animals so that when they are purchased, they will be free and clear. At this time, the County is owed approximately $32,000. Discussion was held regarding the contributions and donations. Also discussed was the amount of hours used by the Sheriff s Office to care for all these animals. Different options were discussed regarding the care and feeding of the horses and cows after the foreclosure process. Mr. Gordon has contacted the Oregon Branch of the Humane Society regarding finding placement homes for the horses. The cost and amount of hay remaining to feed the animals was Crook County Court Page 4

5 discussed. The animals are eating two ton of hay per day with hay costing $200 to $240 per ton with the average at $225. Mr. Blaine said the office has not been contacted by any of the owners. The Court spoke with Don Porfily regarding people available for hauling the animals. Mr. Porfily will contact the Judge later today with phone numbers. Judge McCabe asked Mr. Gordon, Mr. Gautney and Sheriff Hensley to meet later today with the District Attorney. Discussion was held about selling the animals as a lot as is now required and breaking them up after they are in the County s ownership. Brad Bartlett asked about the owner of the farm and the workers that are currently living on the ranch. Judge McCabe said the county will go through the sale and if they are not sold, will go on from there. Sheriff Hensley said this has taken a toll on costs and on workers as well. Thanks were expressed to Mr. Gautney and Ms. Plinsky for all their time and work on this project. Mr. Gautney thanked the Search and Rescue Volunteers that have not only donated their time, they have burned up their own gasoline. Sheriff Hensley said some of the cash donations helped to cover a portion of the fuel costs. The Court convened into Executive Session ORS (2)(e) Property 10:02 a.m. County Court reconvened into Open Session Commissioner Fahlgren moved to approve the sending of a letter supporting the application to Oregon Business Investment as was discussed in Executive Session. Commissioner Fahlgren seconded the motion. The vote was 3-0, motion carried. There being no additional business before the Court, the meeting adjourned. Crook County Court Page 5