ASSOCIATION OF APARTMENT OWNERS OF THE PALMS AT WAILEA PHASE II. BOARD OF DIRECTORS MEETING Thursday, October 1, 2015

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1 ROLL CALL/QUORUM: ASSOCIATION OF APARTMENT OWNERS OF THE PALMS AT WAILEA PHASE II dba WAILEA PALMS BOARD OF DIRECTORS MEETING Thursday, October 1, 2015 Directors Present: Carl Newman, Treasurer; Bill Snipes, Director. Via Teleconference: Bob Horner, Vice President; Elna Van Moppes, Harlan Penn, Fred Baxter, Harold Hegland, Larry Mason, Directors. Owners Present: Others Present: Richard Albright. Nancy Price, Kris Baptist, Destination Maui, Inc.; Bob Wood, Site Manager; Terri Marino, Recording Secretary, Aloha Office Services. CALL TO ORDER: Vice President Horner called the Board of Directors Meeting of the Association of Apartment Owners of the, to order on Thursday, October 1, 2015, at 10:32 a.m., Hawaii Standard Time on property, Wailea, Maui, Hawaii. CERTIFICATION OF MEETING NOTICE: Managing Agent Baptist certified that Notice of the Meeting was mailed to all Directors of record and filed in the office of the Managing Agent on September 1, 2015, and posted on property in accordance with the Hawaii Revised Statutes. OWNERS FORUM: No comments. MOTION OF EXCLUSION: To approve that hereafter Homeowners are excluded from participating in meeting discussion. (Penn/Hegland) APPROVAL OF MINUTES: In Favor: Penn, Baxter, Hegland, Mason Opposed: Snipes, Newman, Van Moppes To ratify approval of the Annual Owners Meeting Minutes dated February 2, 2015 and the Board of Directors Organizational Meeting Minutes dated February 2, 2015, as presented. (Penn/Baxter)

2 Page 2 of 5 To ratify approval of the Board of Directors Meeting Minutes dated March 5, 2015, as presented. (Penn/Snipes) To ratify approval of the Board of Directors Meeting Minutes dated April 1, 2015, as presented. (Penn/Baxter) REPORTS OF MANAGERS: MANAGING AGENT S REPORT: Managing Agent Baptist presented his report. SITE MANAGER S REPORT: Site Manager Wood presented his report. He added there have been some challenges with the water system implemented in the spring, which are being addressed with the owner. COMMITTEE REPORTS: a. Finance Treasurer Newman presented his report, noting the following items of significance: Revenue exceeded expenses by approximately $53,000 but major expenditures are anticipated. A preliminary budget meeting will be held on November 2, Committees are welcome to submit ideas. He acknowledged the savings experienced as a result of work being done via inhouse staff. The sidewalk stairs rail project is progressing well. b. Facilities Mr. Baxter presented his report, noting the following items of significance: The light has been received and will be temporary installed for review. A request was received from an owner to install a lanai sunshade, which will be mounted differently from most but still in compliance with current standards. Board members agreed that the installation is appropriate. Three (3) painting quotes were received and the lowest is within budget. Scope of work and timing of summer 2016 will be discussed with the contractor. c. Landscape Mr. Heglund presented his report, noting the following items of significance:

3 Page 3 of 5 The current landscape contract was considerably lower than the other proposals received. Should the need arise, however, the contract can be terminated at the end of February. Additional funds may be needed in the budget in the event the Board desires a contract with a new landscape company. Island Plant was requested to provide a long-term plan but there has been no response despite multiple attempts to follow up. d. Policy Ms. Van Moppes presented her report, recapping an event that occurred late in the spring: The Committee reviewed a request from a homeowner to reduce the fee charged for parking a third vehicle on site. The Committee recommended the Board reduce the fee to $50 per month. The Board accepted this recommendation by vote with the caveat that Mr. Penn would review structuring of the fee and possibly placing conditions on it. (See old and new business below) e. Social No Social Committee Report was presented. OLD BUSINESS: Reduced Fee To ratify the Board's approval in May 2015 of the reduced fee for parking of a third vehicle in the community. (Hegland/Horner) Abstained: Snipes NEW BUSINESS: Parking Policy A revision of the Parking Policy was put forth for consideration. To revise the Parking Policy to read as follows: C. Residents with a third vehicle may park it in the Community, only if the Site Manager determines there are sufficient unreserved parking stalls to accommodate it. The stall location for parking the third vehicle will be designated by the Site Manager. Except as stated below, the Resident must pay $50 per month for the first two months and $200 per month for all succeeding months that the third vehicle is parked in the Community. The

4 Page 4 of 5 exceptions are: (1) there is no charge for one vehicle of a houseguest of the Resident parked in the Community for two weeks or less; (2) the charge continues at $50 per month for a vehicle required by a Resident for work or to attend school on Maui; and (3) the charge continues at $50 per month for a vehicle used by a full time caregiver of a Resident. (Penn/VanMoppes) Abstained: Snipes Purchase of New Treadmill This item was tabled to next meeting in order to be discussed as part of the budget process. RECESS TO EXECUTIVE SESSION: The meeting was recessed to Executive Session at 11:14 a.m. RECONVENE BOARD MEETING: The Board of Directors Meeting was reconvened to open session at 11:29 a.m. RESULTS OF EXECUTIVE SESSION: To deny the violation appeal regarding Unit (Hegland/Mason) OPEN POSITIONS: The Board decided not to fill the open position created by the resignation from the Board of Brenda Albright since under Hawaii law any appointee s term would only extend to the Annual Meeting in February The Board elected a replacement to fill the officer vacancy created by the resignation of Mr. Snipes from the Office of Secretary. Mr. Snipes remains as a Board Member. Mr. Horner nominated Mr. Penn to serve as Secretary until the Annual Meeting and there being no other nominations, Mr. Penn was elected unanimously. DATE OF NEXT MEETING: The next Board of Directors Meeting is scheduled for November 11, ADJOURNMENT:

5 Page 5 of 5 Respectfully submitted, Terri Marino Aloha Office Services Recording Secretary To adjourn the meeting at 11:36 a.m. (Snipes/Newman) Approved for distribution by.