George Hayfield, Planning Director Cathy Shiflett, Planning Secretary CALL TO ORDER

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1 AT A MEETING OF THE MIDDLESEX COUNTY HELD ON THURSDAY, JANUARY 10, 2008 IN THE AUDITORIUM OF THE MIDDLESEX COUNTY HIGH SCHOOL, SALUDA, VIRGINIA: Present: John England, Chairman, Saluda District J. D. Davis, Vice Chairman, Saluda District Melvin Beverley, Secretary, Jamaica District Garrison Hart, Jamaica District Theresa Anderson, Saluda District Gordon Jones, Saluda District Buck Boyd, Pinetop District Marilyn South, Pinetop District Alvin Wake, Pinetop District David Johnson, Pinetop District Jack Miller, Board of Supervisors George Hayfield, Planning Director Cathy Shiflett, Planning Secretary CALL TO ORDER Chairman John England called the January 10, 2008 regular meeting of the Planning Commission to order at 7:30 P.M. Chairman England introduced Commissioner Theresa Anderson, filling the position vacated by Commissioner Davenport. ELECTION OF OFFICERS Chairman On a motion by Commissioner Johnson, seconded by Commissioner Hart, Chairman England was nominated and unanimously elected Chairman for calendar year Vice-Chairman On a motion by Commissioner Beverley, seconded by Commissioner Hart, Commissioner Davis was nominated and unanimously elected Vice-Chairman for calendar year Secretary On a motion by Commissioner Davis, seconded by Commissioner Johnson, Commissioner Beverley was nominated and unanimously elected Secretary for calendar year Establishment of Meeting Time & Date 1

2 Mr. Bob Walker, Deltaville, spoke in favor of the planned community project. 2 On a motion by Commissioner Davis, seconded by Commissioner South, the Planning Commission made unanimous vote to keep the monthly meeting date as the second Thursday of every month at 7:30 p.m., and meet in the historic Courthouse, Saluda, Virginia. APPROVAL OF MINUTES On a motion by Commissioner Davis, seconded by Commissioner South, and carried by unanimous vote, the minutes of the December 13, 2007 meeting were approved as revised. PLANNING DIRECTOR S REPORT Mr. Hayfield commented that the Board of Supervisor s actions were as stated on the Agenda, and additionally stated there were no cases scheduled for the Board of Zoning Appeals in January PUBLIC HEARING A. Major Subdivision Application # Rosegill Subdivision Phase 1 Proposed 95 lot subdivision of a acre parcel. Submitted by Rosegill Development LLC. B. Major Site Plan Application # Rosegill Subdivision Phase I. Proposed 123 unit residential housing development of single-family detached and multi-unit housing. Submitted by Rosegill Development LLC. Chairman England introduced the applications. Mr. Hayfield presented the staff report recommending approval subject to the following conditions: 1) VDH approval and permitting of waste water treatment system and 2) VDH approval and permitting of wells, water treatment plant, and public water system to serve development. VDOT approval of plans to include turn lanes from Route 227 onto Cross Current Road and onto Rosegill Drive West (Review and approval of Final Plat). Commissioner Jones stepped off the Board for this public hearing, as he is employed by Bay Design Group, design consultant for the project. Chairman England stated that the two applications would be discussed simultaneously. Chairman England opened the public hearing. Mr. Andy Condlin, Attorney for Rosegill Development, LLC, explained the progress of the project and commented that prerequisites for approval have been met. Mr. John Coe, Urbanna, expressed concern about the effects on water quality in Urbanna Creek.

3 Mr. Bob Calves, Urbanna, expressed concerns related to increased construction traffic on Route 227 with the proposed project and suggested that highway improvements should be made prior to project initiation. Mr. Clyde Roper, Urbanna Harbour, noted water quality concerns and agreed that Route 227 should be improved prior to construction. Mr. Condlin responded that the project would be required to meet Chesapeake Bay Preservation Act requirements for water quality and erosion and sediment controls. Mr. Condlin noted that stormwater runoff plans would be submitted to the State for approval. Mr. Condlin explained that highway concerns were addressed in the proffers and streets would be developed/improved to VDOT standards. He stated that a traffic impact study had been done and an update would be submitted to VDOT following approval. Mr. Condlin further stated that highway improvements and scheduling fall under VDOT s jurisdiction. Mr. Condlin stated that American Water Systems, a publicly regulated utility, would own and operate the central water and sewer systems, and there would be no surface water discharge and no direct discharge to Urbanna Creek or the Rappahannock River. With there being no further comment from the public Chairman England closed the public hearing. Commissioner Hart asked if there was a reserve for the wastewater treatment system. Mr. Adam Stern, American Water System representative, explained there were several back-up systems, with redundant operations and alarm systems. Commissioner Hart noted erosion problems near the first well site. He also questioned who would be responsible for maintaining the buffer zone between the home sites and Urbanna Creek. Mr. Mark Fields, Project Manager, stated the site would be stabilized during Phase I development. He further noted that a curb and gutter system would divert runoff to stormwater retention ponds. Mr. Fields stated that the Homeowners Association would be responsible to maintain the RPA buffer zones. Commissioner Hart noted a potentially serious problem of powerboats speeding through the area on Urbanna Creek west of the Urbanna Bridge and creating a dangerous situation for kayaks/canoes. Commissioner Hart suggested that a No Wake sign should be applied for through the VMRC process. Commissioner Johnson complimented the barn design for the wastewater treatment plant and asked if something similar was planned for the water treatment system. 3

4 Mr. Condlin stated that a ground mounted 35 storage tank would be installed on a high point in the wooded area, out of sight from the highway. Mr. Fields agreed that a smaller sized barn would be utilized and additional landscaping buffer would be added to the site. Commissioner Johnson suggested that Route 227 repairs and crossover sewer lines be done concurrently. Mr. Condlin stated that the sewer lines would be bored and tunneled under Route 227. Commissioner Davis stated that the applicant had done a remarkable job with the information presented and had answered questions very well. Commissioner Boyd commented that the request was in full compliance with proffers and County Ordinances in a professional manner. Commissioner South commended the applicant for the thoroughness of the archeological studies and suggested that this project serve as a standard in the future. On a motion by Commissioner Davis, seconded by Commissioner Beverley, and carried by 9-0 vote with two (2) abstentions (Commissioners Jones and Miller), Major Subdivision # was granted preliminary plat approval with the following conditions: the following approvals from VDOT and the Virginia Department of Health (VDH) are incorporated prior to the approval of the final plat: 1) VDH approval on waste water treatment plant, 2) VDH approval on wells, water treatment plant, and public water system, and 3) VDOT approval on street design & engineering and required improvements to Route 227 at each intersection and entrance to development. On a motion by Commissioner Davis, seconded by Commissioner South, and carried by a 9-0 vote with two (2) abstentions (Commissioners Jones and Miller), Major Site Plan # was granted preliminary approval with the following conditions: The following approvals from VDOT and the Virginia Department of Health (VDH) are incorporated prior to the approval of the final plat: 1) VDH approval on waste water treatment plant, 2) VDH approval on wells, water treatment plant, and public water system, and 3) VDOT approval on street design & engineering and required improvements on Route 227 at each intersection and entrance to development. Commissioner Jones returned to the Board. OLD BUSINESS A. Comprehensive Plan Update Mr. Hayfield stated that the consultant had not responded to inquiries related to when the first draft may be ready for review. 4

5 B. Planning Commission Sub-Committee Commissioner Boyd stated that the Sub-Committee met and Mr. Hayfield had provided good information and the Sub-Committee would meet again next week. Commissioner Davis stated that the Sub-Committee would present updates to the Planning Commission at the next meeting. NEW BUSINESS ADJOURNMENT With there being no further business, a motion to adjourn was made by Commissioner Davis, seconded by Commissioner Johnson, and carried by unanimous vote. The meeting adjourned at 8:55 p.m. Respectfully submitted, Melvin Beverley, Secretary Date 5