Metropolitan Airports Commission

Transcription

1 Metropolitan Airports Commission Full Commission Regular Monthly Meeting Minutes Monday, 1:00 pm

2 METROPOLITAN AIRPORTS COMMISSION FULL COMMISSION MINUTES SCHEDULED MEETING Monday,, 1:00 p.m. Room 3048A Lindbergh Terminal Wold Chamberlain Field Minneapolis-St. Paul International Airport Call to Order A scheduled meeting of the Full Commission, having been duly called, was held Monday, December 17, 2012, at Room 3048A Lindbergh Terminal, Wold Chamberlain Terminal, Minneapolis-St. Paul International Airport. Chair called the meeting to order at 1:00 p.m. The following were in attendance: Commissioners: Cramer, Crimmins, Deal, Foster, Harris, King, Landy, Madigan, McClung, Monaco, Peilen, Rehkamp and Chair Staff: D. Probst, T. Anderson, J. Hamiel, R. Fuhrmann, S. Douma, J. Felger, M. Kilian, P. Hogan, B. Rineer, J. Prihoda, J. Greer, B. Rief, A. Howell, B. Vorpahl, D. Ruch, M. Willis, D. Nelson, C. Leqve, J. Laurent, B. Peters, R. Biddle, K. Racek, B. Johnson, M. Irvin, K. Allia, Z. Milne, S. Wareham, B. Hunter, G. Schmidt, J. Hams, B. Schauer, J. Kedrowski, M. Krogh, P. Mosites, B. Hoyt, J. Karels, E. Wilson, A. Bolstad, P. Hogan, C. Boyd Others: Steve Chavez, Met Council; Randy Bollinger; Terri Bollinger; Tom and Linda Mills; Jon Mills; Traci Page; Jaxon Page; Jaimi Bengston; Judy Mills; John Weaver, Faith Varwig, Faith Group; Paul Rebholz, Wells Fargo; Hank Moody, Delta; Gordon Hoff, MBAA; Eric Hyland, Messerli & Kramer; E. Dukerson, I.C.; Tanya Pierson; Kris Aaker, City of Edina; Noah Zenzen; Whitney Johnson, BRCD; Jairo Pinilla, Brocade; Sarah Sinderbrand, Mpls. Regional Labor Fed; Andria Stegeman-Horwitz, TSA; Vivian Starr, ACAA; Herve Muller, IER; Nabe Mussell, Lockridge; Jana Vaughn, Airport Foundation; Wade Lindberg, H.E.R.E. OPEN FORUM No one requested to speak. OATH OF OFFICE Chair administered the Oath of Office to Commissioner Steve Cramer. Chair administered the Oath of Office to MAC Police Officer Joshua Mills. CONSENT The following consent items were approved by roll call vote as indicated: COMMISSIONER LANDY MOVED AND COMMISSIONER MCCLUNG SECONDED APPROVAL OF THE CONSENT AND COMMITTEE AGENDA ITEMS AS LISTED BELOW: The Motion passed on the following roll call vote:

3 Full Commission Meeting Page 2 Reports Passenger and Operations Summary Chair pointed out that passengers increased but operations did not. On Page 11 - Future Schedule Outlook it appears there will not be improvements in numbers next year. Lease Actions - Board File No Minneapolis-St. Paul International Airport Approval of a lease agreement with Air General, Inc. for 7,570 square feet of warehouse space at the Air Cargo Center. Approval of an airside service license agreement with Cessna Service Direct, Inc. to support aircraft maintenance. Approval of a limited airside service license agreement with Air General, Inc. to support ground handling for US Mail. Anoka County-Blaine Airport Approval of a lease transfer from George Kalogerson, Lot 54A to Ruby Vivian Mitchel Legacy Trust, St. Paul, MN. Approval of a lease transfer from George Kalogerson, Lot 54B to Ruby Vivian Mitchell Legacy Trust, St. Paul, MN. Approval of a lease transfer from Steven Leguil, Lot 96E to Helaine Collova, Moundsview, MN. Approval of a lease amendment to Michael Claus, Lot 43D to accurately reflect his leased area. Flying Cloud Airport Approval of an aircraft storage lease for Lot 40G at the Flying Cloud Airport for Wolfgang Greiner, Bloomington, MN. Approval of a new aircraft storage lease for Lot 40H at the Flying Cloud Airport for Michael Smith, Mpls, MN. AUTHORIZE THE LEASES, CONSENT OF TRANSFERS, AMENDMENTS, ASSIGNMENTS, CONSENT TO SUBLEASES, LICENSES, AND OTHER ACTIONS AS INDICATED. ALL SUCH APPROVALS ARE SUBJECT TO PAYMENT OF ALL RENT OR MONEY OWED THE COMMISSION, COMPLIANCE WITH THE TERMS OF ALL EXISTING AGREEMENTS AND PAYMENT OF APPLICABLE ADMINISTRATIVE FEES, IF ANY. AUTHORIZE THE EXECUTIVE DIRECTOR OR A DESIGNATED REPRESENTATIVE TO 110CUTE THE NECESSARY DOCUMENTS. Approval of Minutes Approval of the Minutes of the November 19, 2012 Scheduled Commission Meeting Financial Report - Board File No Approval of the amount of $20,072, Finance & Administration Committee - Board File No A1 Reports a. Budget Variance Report - October 2012 b. Accounts Receivable Summary A2 Recommendation Re: 2013 Operating Budget A3 Anoka County Bond Refunding Planning, Development and Environment Committee - Board File No

4 B1 B2 B3 B4 B5 B6 Full Commission Meeting Page 3 Reports a. Change Management Policy and Project Status Report Final Payments - MAC Contracts a Pavement Joint Sealing b. Noise Mitigation Program Asbestos Abatement - Phase 2A c. Noise Mitigation Program Insulation - Phase 2B Part IV d. St. Paul Downtown Airport Pavement Rehabilitation e. St. Paul Downtown Airport Joint & Crack Repair f. St. Paul Downtown Airport Building Maintenance g. Lake Elmo Airport - Runway 14/32 Reconstruction Bids Received - MAC Contracts a. Wireless Network Control Phase 1 b. MACNet Upgrade Phase 1 - Core Switches c. DISCUSSION: Terminal Seating Improvements d. T1 Lindbergh CBIS Integration Phase 3 B.P. #2 Conveyor Equipment e. T1 Lindbergh CBIS Integration Phase 3 B.P. #1 General Construction & Conveyor ROW 2012 Noise Oversight Committee (NOC) Accomplishments and 2013 NOC Work Plan Capital Improvement Program a. Environmental Review b. Adjacent Community Review Process c. Program Funding d. Program Approval Data Center Construction Update Management and Operations Committee - Board File No C1 Department of Homeland Security Presentation C2 Request Authorization to Expand Charitable Gaming Activities for the Airport Foundation MSP to Include Electronic Pull Tabs C3 Recommendation to Award Contract for Electrical Component Maintenance C4 Request to Award a Contract for the MAC Internet Services C5 DISCUSSION - Request to Award a Contract for Flight Information Display Monitors C6 Request Authorization to Issue a Request for Qualifications for Public Relations Marketing and Digital Development Continuing Consultant Services C7 DISCUSSION - Request to Issue an RFP for the Operation of a Micro-Hotel at MSP DISCUSSION - Board File No B3 c. Terminal Seating Improvements Commissioner Rehkamp brought down B3c and stated there were concerns that not enough information was provided to the Committee regarding this RFP process. Commissioners were provided a new B3c which would change the action that was recommended by the Committee and refer it back to the PD&E Committee for further action. Further, since we are moving into a new Fiscal Year, that item will have to be shifted to the 2013 CIP Program. He requested that this item not be considered by the Commission and deferred back to the Committee. COMMISSIONER REHKAMP MOVED AND COMMISSIONER MADIGAN SECONDED APPROVAL TO DEFER THIS ACTION BACK TO THE PD&E COMMITTEE. FURTHER, THAT THE 2013 CIP BE AMENDED TO INCLUDE THE TERMINAL SEATING IMPROVEMENTS PROJECT IN THE AMOUNT OF $1.0 MILLION. The Motion passed on the following roll call vote:

5 Page 4 Special Management & Operations Committee 1. Request Authorization to Issue RFQ for Aviation Liability Services Commissioner Landy provided a review of the issues discussed at the Special meeting. that the specifics were provided by staff and it was passed unanimously by the Committee. He stated COMMISSIONER LANDY MOVED AND COMMISSIONER PEILEN SECONDED APPROVAL THAT STAFF BE DIRECTED TO PROCEED WITH AN RFQ CONSULTANT SELECTION PROCESS FOR AVIATION LIABILITY CLAIMS SERVICES FOR MAC'S LIABILITY INSURANCE PROGRAM; APPROVAL OF THE REVIEW TEAM AS INDICATED; DESIGNATE THE REVIEW TEAM TO CONDUCT THE INTERVIEWS, AND THAT THE EXECUTIVE DIRECTOR/CEO OR HIS DESIGNEE BE AUTHORIZED TO EXECUTE THE NECESSARY DOCUMENTS. The Motion passed on the following roll call vote: C5 Request to Award a Contract for Flight Information Display Monitors Commissioner Landy stated there was a lot of discussion regarding this issue. Staff has provided a memorandum to clarify the issues of purchasing 90 monitors and setting monitor and mounting bracket unit pricing for future, anticipated purchase. Further clarification was provided regarding branded and non-branded alternatives. COMMISSIONER LANDY MOVED AND CHAIR BOIVIN SECONDED APPROVAL OF THE FOLLOWING: 1. A CONTRACT FOR THE PURCHASE OF 90 BRANDED DISPLAY MONITORS AS DESCRIBED BE AWARDED TO CANVYS FOR AN AMOUNT NOT TO EXCEED $135,000 INCLUDING SALES TAX, 2. A CONTRACT FOR THE PURCHASE OF FUTURE BRANDED DISPLAY MONITORS AS NEEDED AT THE UNIT PRICES PROPOSED ABOVE FOR AN AMOUNT NOT TO EXCEED $250,000 PER YEAR BE AWARDED TO CANVY'S FOR THREE YEARS WITH ONE OPTIONAL ONE YEAR RENEWAL, AND 3. THE EXECUTIVE DIRECTOR/CEO OR HIS DESIGNEE BE AUTHORIZED TO EXECUTE THE NECESSARY DOCUMENTS INCLUDING ANY RENEWAL PERIODS. The Motion passed on the following roll call vote: Ayes: Twelve Cramer, Crimmins, Deal, Foster, Harris, Landy, Absent: Three Geisler, King and Mencel

6 Page 5 C7 Request to Issue an RFP for the Operation of a Micro Hotel at MSP Commissioner Monaco brought this item down as he has questions that relate to the nature of this bid and the fact that we have been looking for companies to form a partnership with that have different levels of competencies. He is concerned that a lot of emphasis has been put on the partnerships to be established as part of this RFP process and wondering if there is a way the RFP could be structured so that we could mix and match some of those solutions to give us the maximum amount of flexibility. He suggested that staff come back to the M&O Committee after the pre-bidders conference to see if it makes sense to modify the proposal in terms of responses. He requested that his comments be incorporated in the actual RFP so that the community knows exactly what we are interested in doing and suggested that the Motion be modified to do that. Discussion followed regarding whether the motion should be changed and concerns raised about the 30 year agreement. Wade Lindberg, Secretary Treasurer of Unite H.E.R.E. Local 17, stated Local 17 represents 5,000 workers who work in hotels, restaurants, convention centers, sports facilities, airports, etc. He stated he is excited about the potential for adding a hotel to the mix of services offered by MAC. He requested that any RFP for this kind of venture require appropriate labor language that includes a labor peace agreement for the operations part of this project. These neutrality agreements are important as they assist in avoiding labor disputes during the potential organizing campaign. COMMISSIONER LANDY MOVED AND COMMISSIONER CRIMMINS SECONDED APPROVAL OF AN AMENDMENT THAT STAFF BE AUTHORIZED TO ISSUE AN RFP CONSISTENT WITH THE MEMORANDUM FOR THE DEVELOPMENT, CONSTRUCTION AND OPERATION OF A MICRO- HOTEL AND TO REPORT BACK TO THE MANAGEMENT AND OPERATIONS COMMITTEE PRIOR TO THE ACCEPTANCE OF PROPOSALS, AND THAT THE EXECUTIVE DIRECTOR/CEO OR HIS DESIGNEE BE AUTHORIZED TO EXECUTE THE NECESSARY DOCUMENTS. The Motion passed on the following roll call vote: NEW BUSINESS - Board File No Strategic Plan Update Jeff Hamiel, Executive Director/CEO, provided an overview of the 2013 Strategic Plan and pointed out changes in the Plan. Chair pointed out to Commissioners that the District Map will be changed in the near future during the 2013 Legislative Session. Questions and comments from Commissioners were as follows: Is there anything in the Key Initiatives where we might be working on some way to increase our visibility with people through social media? Under Mission - understand that part of our mission or statutory obligation is to promote aviation generally and not just promote the use of aviation facilities. Suggested that language be changed a little to incorporate the concept that our mission is to promote aviation generally as well as maintaining a financial model.

7 Page 6 With regard to the Reliever Airports and the problem of finding tenants, provide some incentives that would attract tenants. Page 17 - Environmental Stewardship Index - it increases every year and how do we know when we are at the optimum level? In 2012 we were not the only ones suggesting that this is the best airport experience in North America. Those mindsets are probably more effective than anything we can say to anyone. That may be something Pat Hogan should look into such as traveler magazines and other publications. We have an extremely wonderful product and we should try to keep that product efficient and at somewhat lower cost than some of the competitors. We should continue to partner with the Mall of America and other organizations as we benefit from those travelers directly. This is well done. An idea for the 2014 Plan as opposed to the 2013 Plan has to do with the definition of customer. The definition in this Plan is intentionally designed, very broad and appropriately so. The equivalent of a customer at one of the Reliever Airports may in fact be considered a transient or potential tenant or someone such as that. What knowledge do we have about those customer experiences, the travelling General Aviation flying public or people that are considering whether they should base their plane at one of the Reliever Airports? What should be we doing to try and recruit additional commercial operators at given airports where the level of service isn't what it should be? Is there anything we should be doing to try and manage that customer experience? The community engagement piece needs to be more profound in this document. Our business needs the relationships of the communities around us such as a performance measure as to how we reach out to the communities and how our relationships are in the community. Page 16 should have something about community engagement or relations. Mr. Hamiel stated that in January 2013 staff begins the process for the 2014 Strategic Plan. COMMISSIONER REHKAMP MOVED AND COMMISSIONER FOSTER SECONDED APPROVAL OF THE (2013 Update) STRATEGIC PLAN. The Motion passed on the following roll call vote: Executive Director/Chief Executive Officer Compensation Chair stated that according to state law, the MAC Executive Director/CEO's position has a salary cap limit in 2012 of $190,609. Mr. Hamiel's salary continues to be significantly below the market and the increases granted to the position have lagged behind the rest of MAC. Also, Mr. Hamiel's performance has been exemplary and he continues to demonstrate outstanding leadership, knowledge and commitment to MAC. Chair stated he recommends that an immediately salary adjustment to $186,320 be granted in 2012 and that this salary adjustment be effective retroactively to the first full payroll period of He further recommended that on January 1, 2013 Mr. Hamiel's salary be increased to $ These adjustments are in accordance with the Minnesota Management and Budget Department guidelines.

8 Page 7 Commissioner Monaco questioned what can be done to raise the cap to make this position more attractive? Will that be something the Commission will be undertaking in the near term? COMMISSIONER REHKAMP MOVED AND COMMISSIONER PEILEN SECONDED APPROVAL OF A SALARY OF $ FOR THE EXECUTIVE DIRECTOR/CEO TO BE EFFECTIVE RETROACTIVELY TO THE FIRST PAYROLL PERIOD OF 2012 AND APPROVAL THAT ON JANUARY 1, 2013 THE EXECUTIVE DIRECTOR/CEO'S ANNUAL SALARY BE INCREASED TO $ The Motion passed on the following roll call vote: Ayes: Twelve Cramer, Crimmins, Deal, Foster, Harris, Landy, Absent: Three Geisler, King and Mencel OLD BUSINESS - Board File No Request to Negotiate a Contract for Common Use Self Service Kiosks Commissioner Landy stated this item was before the Commission at its November 19, 2012 meeting. A losing bidder challenged whether the winning bid met the minimum bid requirements. The item was tabled until the December Commission meeting to provide staff with the opportunity to further investigate the challenge on the minimum requirements. After further investigation, staff has determined that there is confusion regarding the minimum requirements of this bid. Because of the confusion regarding the minimum requirements and the need to strengthen other requirements, staff recommends that the Commission reject all bids and reissue the bid solicitation for Common Use Self Service Kiosks. Herve Mueller, IER, stated he was notified of the Motion to reject all bids. He reiterated that IER's position is that they met the requirements and IER is a qualified provider for this contract. He questioned the fairness of the process and argued why they should be awarded the bid. Commissioner Rehkamp suggested that in fairness, the review team should have some new members in order to have a more objective look at the bids so there isn't any feeling that there is prior prejudice involved. COMMISSIONER LANDY MOVED AND COMMISSIONER REHKAMP SECONDED APPROVAL TO REJECT ALL BIDS RECEIVED FOR THE COMMON USE SELF SERVICE KIOSKS AND AUTHORIZE STAFF TO RE-ISSUE A CLARIFIED SOLICITATION REQUESTING BIDS FOR COMMON USE SELF SERVICE KIOSKS. The Motion passed by voice vote. ANNOUNCEMENTS Chair announced there will be a Data Center Tour following the Commission meeting. Eric Johnson announced that OTG opened the Market Space and Pod 1 is complete and is a very unique and interesting looking space. Chair adjourned the meeting at 2:53 p.m.

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