Metropolitan Airports Commission

Transcription

1 Metropolitan Airports Commission Full Commission Regular Monthly Meeting Minutes Monday, 1:00 pm

2 METROPOLITAN AIRPORTS COMMISSION FULL COMMISSION MINUTES REGULAR SCHEDULED MEETING Monday,, 1:00 p.m. Room 3048A Lindbergh Terminal Wold Chamberlain Field Minneapolis-St. Paul International Airport Call to Order A Regular meeting of the Full Commission, having been duly called, was held Monday, October 24, 2011, at Room 3048A Lindbergh Terminal, Wold Chamberlain Terminal, Minneapolis-St. Paul International Airport. Chair Boivin called the meeting to order at 1:00 p.m. The following were in attendance: Commissioners: Crimmins, Deal, Foster, Geisler, Harris, Landy, Madigan, McClung, Mencel, Monaco, Peilen, Rehkamp, Williams, and Chair Boivin Staff: J. Hamiel, D. Probst, T. Anderson, T. Anderson, S. Douma, J. Felger, B. Hunter, J. Kosta, J. Kedrowski, B. Schauer, D. Johnson, B. Rief, S. Wareham, J. Greer, E. Johnson, B. Rineer, C. Boyd, C. Leqve, R. Furhmann Others: Steven Chavez, Met Council; Guy Heide; Vivian Starr, ACAA; Michael Lawrence, Key Air; Bob Friskney, SMAAC; Bill Lentsch, Delta; Sarah Podenski, Mpls. Regional Labor Fed; Paul Rebholz, Wells Fargo OPEN FORUM Guy Heide, Mendota Heights, Minnesota, addressed the Commission concerning the adequacy of a notice provided by Chair Boivin for public comment concerning amendments to the Passenger Facility Charge Applications No. 6, 8, and 10 and applications titled PFC Application No. 11 and 12. He made the following statements regarding these: On September 16, 2011 notice and opportunity for comment was posted on MAC's website with an end date of October 15, a date 29 days from the date MAC posted it. Page 1 of the notice stated an end date of October 12, a date 26 days from its posting. Three of the purported MAC resolutions in said notice appear to be invalid for the reason they do not have a recorded vote. They are PFC6, PFC8 and PFC10. MAC Resolution 2156 one of the three without a recorded vote, stated the approved amount that is being amended is $779, That the previous date was December 1, the final agency decision for that PFC 6 was for $1,161,478,610. He believes Mr. Schauer stated at the August 1, 2011 Committee meeting that the FAA approved an amendment to decrease PFC6 to $779.1 million on July 23, He questions the accuracy of that statement as he couldn't find it in the Federal Register for June through August of 2009, a published rule to that effect. He is going to submit a DPA request to confirm this. Notice for PFC 6, 8 and 10 does not provide project descriptions or brief project justifications. Due to that, it is not possible for interested persons to be informed. The law requires 30 days for comment on project descriptions and brief project justifications. MAC was required to allow the public to file comments for at least 30 days - not for only 29 or 26 days. PFC 6, 8, and 10 do not have project descriptions, which are required. MAC was required to provide a brief justification for each project and PFC's 6, 8 and 10 do not include detailed justifications as required.

3 Page 2 MAC has provided notice on 5 PFC applications in one intertwined notice which violates the law that requires 30 days on one application. My request to Mr. Hamiel has been ignored. Mr. Heide asked the Chair for a decision to stay that notice. Chair Boivin thanked Mr. Heide for his comments and stated that he is unable to give him an answer at this time. He will consult with staff and get back to Mr. Heide with an appropriate response. He requested that Mr. Heide make copies of his presentation so that Commissioners can review his comments and bring them to MAC's General Office and give them to Sallye Douma, Commission Secretary. CONSENT ITEMS The following Consent items were approved by roll call vote as indicated. COMMISSIONER GEISLER MOVED AND COMMISSIONER LANDY SECONDED APPROVAL OF THE CONSENT AND COMMITTEE AGENDA ITEMS AS LISTED BELOW. The Motion carried on the following roll call vote: Ayes: Fourteen: Crimmins, Deal, Foster, Geisler, Harris, Landy, Madigan, McClung, Mencel, Monaco, Peilen, Rehkamp, Williams and Chairman Boivin Nays: None Abstain: None Absent: One: Commissioner King Reports 1. Passenger and Operations Summary Lease Actions - Board File No Minneapolis/St. Paul International Airport Approval of a lease agreement with General Services Administration (GSA) for two rooms on E&F concourses. Approval of an office space lease agreement with LSG SkyChefs, Inc., for a break room space in Terminal 1. Approval of a vehicle storage lease agreement in the SW Cargo Building with Northland Septic for 1,800 feet of warehouse space. Approval of a lease amendment to Lindbergh Terminal Commercial Service License and Lease Agreement with MAC and Airport Delivery Service to remove room LT Approval of a first amendment to Terminal 2 Humphrey Space Lease Agreement with MAC and Jett Pro Line Maintenance to remove room HT Approval of an onsale liquor license with HMS Host, Inc. for PeiWei Asian Diner on C Concourse. Flying Cloud Airport Approval of a consent to leasehold mortgage and subordination agreement from Equity Leasing Corporation and/or its affiliates Thunderbird Aviation, Inc. or Redash, LLC, Bloomington, MN for Lots 34,36A36B36C,38D and 42B to Venture Bank, Bloomington, MN. and a subordination agreement between Borrower Parties, Venture Bank and MAC for Lots 34, 36A,36B,36C,36D and 42B. Anoka County-Blaine Airport Approval of a lease transfer from John Ysker, Lot 25B to David Rybak, Columbus, MN. Lake Elmo Airport Approval of a lease transfer from Thomas Melbye, Lot 11B to Michael Raykowski, Lake Elmo, MN. Approval of a lease transfer from Thomas Melbye, Lot 13B to Ronald Nechodom, Oakdale, MN.

4 Page 3 Airlake Airport Approval of a lease transfer from Charles Phillips and Judy Phillips, Lot 38C to Andrew Klauser, New Market, MN. AUTHORIZE THE LEASES, CONSENT OF TRANSFERS, AMENDMENTS, ASSIGNMENTS, CONSENT TO SUBLEASES, LICENSES, AND OTHER ACTIONS AS INDICATED. ALL SUCH APPROVALS ARE SUBJECT TO PAYMENT OF ALL RENT OR MONEY OWED THE COMMISSION, COMPLIANCE WITH THE TERMS OF ALL EXISTING AGREEMENTS AND PAYMENT OF APPLICABLE ADMINISTRATIVE FEES, IF ANY. AUTHORIZE THE EXECUTIVE DIRECTOR OR A DESIGNATED REPRESENTATIVE TO EXECUTE THE NECESSARY DOCUMENTS. Approval of Minutes Approval of the Minutes for the Regular Scheduled September 19, 2011Meeting Financial Report - Board File No Approval of the total amount of $17,584, Finance and Administration Committee - Board File No A1 Reports a. Budget Variance Report - August 2011 b. Accounts Receivable Summary c. Professional Service Authorization (PSA) Quarterly Report A2 Short Term Borrowing Program - Direct Loan Documents and Adoption of Resolution No A Employee Insurance Renewals A4 Draft 2012 Operating Budget Planning, Development and Environment Committee - Board File No B1 Reports a. Change Management Policy and Project Status Report b. Professional Service Authorizations Quarterly Report B2 Final Payments - MAC Contracts a. L.T. Carpet Replacement Asbestos Abatement b. Noise Mitigation Program Insulation - Phase 2A B3 Bids Received - MAC Contracts a. Terminal 2-Humphrey Security Checkpoint B4 Right of Entry/Permanent Easement Agreement with Anoka County for CSAH52 B5 Status of Federal and State Grants B6 Runways 30L and 30R Northbound Departure Operations and Community Concerns Management and Operations Committee - Board File No C1 Professional Service Authorization (PSA) Quarterly Report C2 Request Authorization to Issue Request for Proposals for Elevator/Escalator/Moving Walk Maintenance C3 Recommendation to Renew Uninterruptible Power Supply Maintenance Agreement with Master Electric Company C4 Request Authorization to Amend Ordinance 86 on Electric Carts

5 Page 4 C5 Recommendation for Professional Legal Services Continuing Consultant - Non Felony Prosecution C6 Recommendation: Selection of a Mystery Shopping Continuing Consultant C7 Status Update on Activities Relating to OTG Plans for G Concourse Non-Agenda C8 Request to Re-Concept A&W and Godfather's Pizza to a Chick Fil-A DISCUSSION ITEMS - Board File No Special Finance and Administration Committee 1. Recommendation Re: Execution of Escrow Agreement(s) - Metropolitan Airports Commission Taxable General Obligation Refunding Bonds, Series 15 and Adoption of Resolution #2166 Commissioner Geisler stated Commissioners have been provided the minutes of the meeting. There is one correction on the minutes and that is the time the meeting was called to order. It should have been 12:30 pm. instead of 9:30 a.m. Commissioner Geisler stated that Delta Air Lines has indicated their intention of paying 100% of their General Obligation Refunding Bond, Series 15. In order for MAC to move forward, approval of Resolution No is needed to authorize staff to execute an Escrow Agreement with Wells Fargo to deposit the funds. COMMISSION GEISLER MOVED AND COMMISSIONER LANDY SECONDED ADOPTION OF RESOLUTION NO AUTHORIZING STAFF TO EXECUTE AN ESCROW AGREEMENT WITH WELLS FARGO (ESCROW AGENT). The Motion passed on the following roll call vote: Ayes: Fourteen: Crimmins, Deal, Foster, Geisler, Harris, Landy, Madigan, McClung, Mencel, Monaco, Peilen, Rehkamp, Williams and Chairman Boivin Nays: None Abstain: None Absent: One: Commissioner King 2. Amendment to Professional Services Authorization - Dennis Dahlman Consulting Commissioner Geisler stated this amendment is to extend Dennis Dahlman Consulting, LLC contract to include executive search services for the Human Resources Deputy Executive Director position. Commissioners asked the following questions: Provide background information regarding Dennis Dahlman Consulting. Is this firm an executive search firm? Would they be working with another firm or would MAC be engaging another firm at a later date that does focus exclusively on executive recruiting or would they be fulfilling all the functions. Chair Boivin stated this consultant knows the staff in the Human Resources Department and has been intimately involved with the department over the last several months. It makes sense that the Commission continue with this firm since they understand the culture of the department and they are also a local company. Jeff Hamiel, Executive Director, will provide some documentation from Dennis Dahlman regarding the company's ability to do the search.

6 Page 5 COMMISSIONER GEISLER MOVED AND COMMISSIONER LANDY SECONDED APPROVAL OF DENNIS DAHLMAN CONSULTING, LLC TO CONDUCT ADDITIONAL WORK AS OUTLINED ABOVE. The Motion passed on the following roll call vote: Ayes: Fourteen: Crimmins, Deal, Foster, Geisler, Harris, Landy, Madigan, McClung, Mencel, Monaco, Peilen, Rehkamp, Williams and Chairman Boivin Nays: None Abstain: None Absent: One: Commissioner King NEW BUSINESS - Board File No Appointment of Commissioner Representative to the Anoka County-Blaine Airport NW Building Area Joint Powers Board Tim Anderson, Deputy Executive Director Operations, stated it was his obligation to ask Commissioner Deal to be the representative. This stems out of the agreement MAC has with the Northwest Building area up in Anoka County Airport. MAC's past Joint Board members were Commissioners Westerberg and Stenerson. COMMISSIONER PEILEN MOVED AND COMMISSIONER MADIGAN SECONDED THAT COMMISSIONER DEAL BE APPOINTED TO REPRESENT THE COMMISSION TO THE ANOKA COUNTY-BLAINE AIRPORT NW BUILDING AREA JOINT POWERS BOARD. The Motion passed on the following roll call vote: Ayes: Thirteen: Crimmins, Foster, Geisler, Harris, Landy, Madigan, McClung, Mencel, Monaco, Peilen, Rehkamp, Williams and Chairman Boivin Nays: None Abstain: One Commissioner Deal Absent: One: Commissioner King OLD BUSINESS - Board File No Strategic Planning Update Jeff Hamiel, Executive Director, reported on the Revised Organizational Results Indicators for inclusion in MAC's Strategic Plan and provided the following: Reasons for revising results indicators Plan of action Process used to develop new Performance Indicators - Directors Role in the process - Benchmarking teams - Criteria for results indicators Director's recommendation Key areas of performance Measures by key area of performance Questions and comments from Commissioners and staff were as follows: Is the economic impact of the airport a performance indicator? Is there a strategy that MSP can do to build the economy of the Metropolitan area and Minnesota in general? MSP ranks as the second airport in the nation as far as direct/non-stop flights per capita population.

7 Page 6 The seventeen measures staff has selected give Commissioners, as policy makers, the information they need to determine the direction and success of the organization in pursuing its mission. When reportable crimes per enplaned passenger are being reported they tend to be in the negative when that is being rated. It doesn't reduce the amount of the incidences, it just reduces the number that is being reported and that bothers me. The Chief of Police will provide a report in the future regarding the types and numbers of crimes that take place at MSP. Reducing the measures from 51 to 17 makes sense. As far as tracking compliments/complaints, the reality is that people support what you are doing but they don't say anything. Compliments and complaints are actually tracked. MSP does get a lot of compliments. MSP currently has a.43 ratio which means for every complaint that MSP had, there were four compliments. That is unusual. It would be good to maintain some kind of a performance measure that would keep us focused on promoting competition. Staff will look at air fare competition and see if a measure can be developed. Airlines care about operational performance and on time departures. We should be measuring what our customers care about. It would be helpful if next year there were a series of discussion items at the committee/commission levels that talk in more depth about those other 34 measures. It would be helpful to see what the data is that may lead to particular actions or making those metrics in the future. In the reports section of the Commission package, add some additional information possibly once a quarter to focus on something that is different from what we have been focusing on. There are no metrics related to Reliever Airports. At the committee or commission meeting there could be a discussion as to what is the tenant satisfaction and possibly what is happening from an operations standpoint at our three large Relievers compared to MSP. Is there any way after getting these measurements that they can be weighed against other airports? Would be helpful to have some sort of regular data points in the monthly packet that would be helpful in making decisions. The more information in the monthly reports at the Committee level is a good idea. Mr. Hamiel stated that he and staff will discuss how Commissioner's suggestions can be presented in a concise manner, both in an operational we well as management standpoint. This was an information item. No Commission action was requested. ANNOUNCEMENTS Bill Lentsch, Delta Air Lines, announced that Mary Loeffelholz has been promoted into a Director level roll in the facilities and corporate real estate organization of Delta which will require her to move to Atlanta, GA. In the meantime, Delta is searching for someone who will replace her at MSP to manage the operation here from a facilities and airport affairs perspective. Mr. Lentsch further talked about the repayment of the GO 15 Bonds and Delta's commitment to this region. He stated the early repayment of these bonds should be no indication that Delta is anything but fully committed. Delta will be announcing its third quarter earnings tomorrow and Minneapolis-St. Paul will play a key part in the financial performance of the third quarter.

8 Page 7 Commissioner Peilen reported on the reception at MSP for the King and Queen of Norway. She stated that Jana Vaughn, Director of the Airport Foundation MSP, did an excellent job. Commissioner McClung stated it was very well attended and received some nice press from the Star Tribune. Chair Boivin adjourned the meeting at 2:20 p.m. Materials for this meeting are available at the following website: