CITY OF BEVERLY HILLS Public Works Department 345 Foothill Road Beverly Hills, CA 90210

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1 BEVERLY HILL CITY OF BEVERLY HILLS Public Works Department 345 Foothill Road Beverly Hills, CA PUBLIC WORKS COMMISSION SPECIAL MEETING SYNOPSIS September 13, :00 am. G- 1 MEETING CALLED TO ORDER Date/Time: September 13, 2017/7:08 a.m. ROLL CALL Commissioners Present: Commissioners Absent: Staff Present: Commissioner Greer, Vice Chair Felsenthal, Chair Wolfe Commissioners Aronberg & Shalowitz James Burnley, Shana Epstein, Ilene Knebel Assistant City Manager George Chavez met at the facility location. COMM UNICATIONS FROM THE AUDIENCE Speakers: APPROVAL OF THE AGENDA By order of the Chair, the Agenda was approved. CONSENT CALENDAR No items. REPORTS FROM PRIOIRTY AGENCIES No items. CONTINUED BUSINESS No items. 1. SHUTTLE TOUR The Commission traveled via shuttle to the Athens Services Material Recovery Facility located at Pendleton Street, Sun Valley, California, PROJECT ITEMS & STATUS UPDATE No items. COMMUNICATIONS FOR THE COMMISSION No comments. COMMUNICATIONS FROM STAFF No comments. 2. ADJOURNMENT Date/Time: September 13,2017/11:45 am. There was no recording of this meeting. For past meetings, go to to access those recordings.

2 BEVERLY C HILL4 CITY OF BEVERLY HILLS Room 280A 455 North Rexford Drive Beverly Hills, CA CHARITABLE SOLICITATIONS COMMISSION REGULAR MEETING SYNOPSIS Wednesday, September 13, :00AM MEETING CALLED TO ORDER Date/Time: September 13, 2017/9:O6AM PLEDGE OF ALLEGIANCE ROLL CALL Commissioners Present: Commissioners Fischer, Safier, Platt, Chair Schreiber, Vice-Chair Kraushaar Commissioners Absent:. Staff Present: M. Rosen, E. Nica COMMUNICATIONS FROM THE AUDIENCE. APPROVAL OF AGENDA - TAB I By Order of the Chair, the agenda was approved as presented. CONSENT CALENDAR Consideration of Minutes of the special meeting of July 12, 2017 TAB 2 Motion: MOVED by Commissioner Fischer, SECONDED by Commissioner Platt to adopt the minutes as amended (5-0). AYES: Commissioners Safier, Platt, Fischer, Vice-Chair Kraushaar, Chair Schreiber NOES: CARRIED REPORTS FROM PRIORITY AGENCIES. NEW BUSINESS 2017 Conflict of Interest Code TAB 3 Recordings of the Charitable Solicitations Commission s meetings are available online within three business days of the meeting. Visit www. beverlyhills. org to access those recordings.

3 Charitable Solicitations Commission Regular Meeting Synopsis September 13, 2017 The 2017 Conflict of Interest Code was reviewed and it was found satisfactory. Motion: MOVED by Commissioner Fischer, SECONDED by Commissioner Safier to adopt the Code as presented (5-0). AYES: Commissioners Safier, Platt, Fischer, Vice-Chair Kraushaar, Chair Schreiber NOES: CARRI ED CONTINUED BUSINESS 20l7AnnualReport o Memo from Chair Schreiber Regarding 2016 Annual Report TAB 4 Chair Schreiber felt that the draft Annual Report was missing a discussion of what the Commission did during the year: ie. Review events, working with the HRC for grant approval, improving performance by submitting changes to the BHMC. Commissioner Fischer believed that this additional information was important to include. Some other minor comments were made on the wording of the memo and how the numbers correlated to the tables. o 2017 Annual Report, second draft TAB 5 Chair Platt expressed the fact that she felt that the Annual Report should not be overtly negative in tone, but should still hold organizations accountable. A third draft will be made and brought to the next Commission meeting. ACTION ITEMS Due to the 15-day Filing Period, the Following Permit Requests were approved: Items are 501 (c)(3) organizations TAB 6 Motion: MOVED by Commissioner Fischer, SECONDED by Commissioner Safier to approve the permits as presented, with Commissioner Platt recusing herself from voting on Permit (5-0). AYES: Commissioners Safier, Platt, Fischer, Vice-Chair Kraushaar, Chair Schreiber NOES: CARRIED STATUS REPORTS TAB 8 Financial Statements (FS) of Completed Permits for Review Generosity.org Peninsula Committee Children s Hospital CLARE Foundation Associates for Breast & Prostate Cancer Studies Patient Care Foundation

4 Charitable Solicitations Commission Regular Meeting Synopsis September 13, GLSEN Inc Friendly Hand Foundation Crohn s & Colitis Foundation Venice Family Clinic Breast Cancer Research Foundation, Inc Partners in Care Foundation The Jeffrey Foundation Los Angeles Chamber Orchestra Society, Inc Friends of Robinson Gardens Constitutional Rights Foundation Family Equality Council Otis College of Art and Design The Colleagues Girl Scouts of Greater Los Angeles 20, Colleague Helper in Philanthropic Service West Angeles Community Development Corporation Concern Foundation Cedars-Sinai Medical Center Sports Spectacular Alliance for Children s Rights Children s Defense Fund Professional Dancers Society Tower Cancer Research Foundation Tower Cancer Research Foundation Race to Erase MS International Medical Corps International Medical Corps Hamburger Home dba Aviva Family and Children s Services JDRF Extraordinary Families Mar Vista Family Center Women s Guild Independent School Alliance Jewish Family Service of Los Angeles Simon Wiesenthal Center, Inc SHARE, Inc Regents of the University of California Los Angeles Harmony Project, Inc Los Angeles Ballet Ballet Theatre Foundation The Sarcoidosis Network Foundation Inc Center for the Study of Young People in Groups Teen Line Bel Air Presbyterian Church Beverly Hills Theatre Guild Israel Cancer Research Fund University Kidney Research Organization

5 Charitable Solicitations Commission Regular Meeting Synopsis September 13, New Directions for Veterans Tower Cancer Research Foundation Los Angeles Sports Council Foundation BeitT Shuvah Citizens Commission on Human Rights Magbit Foundation Magbit Foundation Los Angeles Sports Council Foundation COMMUNICATIONS FROM THE COMMISSION Chair s Report a) July 17, 2017 Mayor s Cabinet Meeting The format of the meetings had somewhat returned to its previous format; Commissioners can comment and discuss after each statement. b) August 21, 2017 Mayor s Cabinet Meeting Mayor Bosse was excited about the BOLD initiative and the events that were a part of it. c) September 5, 2017 City Council Study Session The CSC s proposed changes to the Municipal Code were well received by Council. Everything proposed was accepted. Comments from Commissioners. Other items, brief announcements, request for information, and brief reports on activities.. COMMUNICATIONS FROM STAFF Staff Report Capt. Rosen introduced the Commission to the new vehicle burglary prevention campaign by BHPD called, Hide It. Take It. Lock It. This is a reminder to residents and visitors to be aware of what is being left in plain view in their vehicles, which could attract a burglar to break into their vehicle. Reference Documents List of Organizations That Have Net Proceeds Less Than 50% of Total Receipts from Their Charitable Events TAB A Organizations Publicizing Fundraising Events in Beverly Hills Without a Permit TAB B 2016 Overdue Financial Statements - TAB C 2017 Overdue Financial Statements - TAB 0 Financial Statement Log for 2016, numerical order TAB E Financial Statement Log for 2016, alphabetical order TAB F

6 Charitable Solicitations Commission Regular Meeting Synopsis September 13, 2017 Financial Statement Log for 2017, numerical order TAB G Financial Statement Log for 2017, alphabetical order TAB H ADJOURNMENT Date/Time: September 13, 2017!10:34AM If there are any questions about this synopsis please contact Emma Nica Commission Secretaiy , solicitationpermitsbeverlyhills.org

7 CITY OF BEVERLY HILLS Room 280A 455 North Rexford Drive Beverly Hills, CA PUBLIC WORKS COMMISSION REGULAR MEETING SYNOPSIS September 14, :00 am, MEETING CALLED TO ORDER Date/Time: September 14, 2017 /8:00 am. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners Present: Commissioners Absent: Staff Present: Commissioners Greer, Shalowitz, Vice Chair Felsenthal, Chair Wolfe Commissioner Aronberg Vincent Chee, Mark Cuneo, Vince Damasse, Josette Descaizo, Shana Epstein, llene Knebel, Erick Lee, Trish Rhay, Caitlin Sims COMMUNICATIONS FROM THE AUDIENCE Members of the public may address the Commission regarding any items not on the Agenda that are within the subject matter jurisdiction of the Commission. By State law, the Commission may not discuss or vote on items not on the Agenda. Speakers: APPROVAL OF AGENDA By Order of the Chair, the agenda was approved as presented. CONSENT CALENDAR 1. Consideration of the Minutes of the regular meeting of August 10, Motion: AYES: MOVED by Commissioner Shalowitz, SECONDED by Commissioner Greer to approve the minutes as presented (4-0). Commissioners Greer, Shalowitz, Vice Chair Felsenthal, Chair Wolfe NOES: CARRIED 2. Consideration of the Minutes of the special meeting of August 30, By verbal confirmation, the Commission approved the minutes for the special meeting of August 30, Recordings of the Public Works Commissions meetings are available online within three business days of the meeting. Visit to access those recordings.

8 Public Works Commission Regular Meeting Synopsis September 14, 2017 REPORTS FROM PRIORITY AGENCIES Operations Reports from City Departments, Consultants and Outside Agencies Metropolitan Water District (MWD) Director o Dr. Wunderlich reported on the Bay Delta Tunnel Project. Metropolitan Water District will be voting in October whether or not to participate. Dr. Wunderlich described the sources of water for Southern California and the current environmental distress of the Delta. The tunnels will provide an alternate means of conveyance; the water would go under the Delta, not through it. The river flows would not be distorted by the tunnels. o Southern California imports about half its water from the State Water Project and the Colorado River. Dr. Wunderlich presented both pros and cons for the overall venture. o Dr. Wunderlich commented briefly on recent allegations of misappropriation of funds by some agricultural agencies. o The timeline for the project can be up to twenty years. o Dr. Wunderlich also commented about climate change impacts on our water supply, the cost of water per acre foot and suggested the city diversify its water supply. o This item will be presented at City Council on September 19, CONTINUED BUSINESS 3. Capital Improvement & Major Projects City Engineer Mark Cuneo update the Commission on the following items in the Commission packet; the Maple Wells, Cabrillo Reservoir Project, La Brea Subarea Central Basin Development, RO Water Treatment Plant Rehabilitation, Pump Station No. 8 Rehabilitation, North Santa Monica Boulevard Reconstruction, Purple Line Subway Extension Metro, Citywide Street Resurfacing, and Traffic Signal Modification and Curb Ramp Replacement W. Olympic Blvd. /Beveiwil Drive/Beverly Drive. Commissioner comments: Commission commented about the capacity of the Cabrillo Reservoir. Mr. Cuneo relayed that this will be addressed in the technical memo currently being prepared. The sidewalk maintenance project is no longer listed due to the next phase of this project will be completed by the street maintenance crew. It is no longer a Capital Project. The Commission will be apprised if there is further information to be updated. The Commission gave positive comments about the progression of the Santa Monica Boulevard Reconstruction and Metro Projects. 4. Grant Update Planning and Research Analyst Michelle Tse gave an overview of grants that were applied for and their outcomes and future grant opportunities. In addition, she reviewed specific grant allocations, their criteria and eligibility requirements. A consultant will be hired to assist with securing grants Page 2 of 5

9 Public Works Commission Regular Meeting Synopsis September 14, 2017 Commissioner comments: The Commission inquired if there were available grants for the current bike lane project. Ms. Tse will report back to the Commission on its feasibility. The Commission requested a follow-up on what areas that the Department would have the greatest chance to obtain grants and how this will be accomplished. The Commission took a break at 9:37 am. The Commission reconvened at 9:50 a.m. 5. Hollywood Basin Wells Scale Pre-Treatment Testing Update Water Resources Manager Vince Damasse provided a brief overview of the testing process and the next steps. Commissioner comments: The Commission inquired about water quality. Staff responded that monthly samples are being taken to be analyzed and levels are acceptable. 6. Water Enterprise Plan (WEP) Re-evaluation Water Resources Manager Vince Damasse reported on the re-evaluation of the WEP and the best options moving forward. Mr. Damasse projected having a technical memo generated by Psomas by the October Commission Meeting. Commissioner comments: As the WEP is re-evaluated, the Commission requested to see specific action items that relate to our community included as well as check the projects already identified and continue to re-check the assumptions. 7. Sustainability Plan Update Report Environmental Compliance and Sustainability Program Manager Josette Descalzo provided an update on projects that have been implemented. For the future, he suggested evaluating all programs and policies and to develop a reporting program, possibly focused on Public Works. Commissioner comments: The Commission commented that many items contained in the plan is the norm today and questioned if there is a need to continue updating. Speaker: Steven Weinglass The Commission agreed that any formal management of this plan should be done with City Council direction. 8. Community Choice Aggregation Senior Management Analyst Caitlin Sims gave an update about the program, the risks and benefits. Ms. Sims also addressed concerns City Council had after an overview was presented. Anticipated rates were reviewed as well as bill comparisons with Sonoma Clean Power and Mann Clean Energy. Page 3 of 5

10 Public Works Commission Regular Meeting Synopsis September 14, 2017 Speakers: Interim Executive Director Bill Carnahan of Los Angeles Community Clean Energy (LACCE), Bob Wunderlich; Gary Gero, Chief Sustainability Officer for Los Angeles County. Motion: AYES: NOES: MOVED by Chair Wolfe that the Public Works Commission recommend to the City Council that the City of Beverly Hills joins the LACCE at this time (2-2). Commissioners Greer, Chair Wolfe Commissioner Shalowitz, Vice Chair Felsenthal FAILED 9. Matrix Report Implementation Assistant Director Trish Rhay provided an update for the implementation of the plan since being presented to City Council. Commissioner comments: The Commission commented about various line items in the Matrix Report. NEW BUSINESS 10. Energy Leader Partnership Programiwestside Energy Partnership Information only. No discussion. PROJECT UPDATES & STATUS ITEMS 11. Water Conservation Update Information only. No discussion. 12. Moody s Bond Rating Information only. Commission commented about one item being a lower rating due to being a smaller system 13. Specific Information and Department Update This report transmits answers to questions that have been raised at previous Public Works Commission meetings, information regarding upcoming items for the City Council meeting, an update on the Department s Master Plans, an update on the collection of water capacity fees and water supply fees, and a financial statement for the Water Enterprise Fund for fiscal year Information only. Commission requested an update on the tax credits received from the local CNG production on site and commented on the financial statement included in this item. COMMUNICATIONS FROM THE COMMISSION 14. Chair s Report Comments from the Commissioners Ad Hoc Subcommittee Updates o No discussion. Page 4 of 5

11 Public Works Commission Regular Meeting Synopsis September 14, 2017 COMMUNICATIONS FROM STAFF 15. Report from Director Public Works Director Shana Epstein reported that outreach for the proposed water rate increase consists of a flyer being mailed, two Town Hall Meetings, other community group meetings and attendance at every Commission Meeting to answer any questions. o Upcoming Events Hazardous Waste Roundup will be held on Saturday, September 16. o Meeting Dates ADJOURNMENT Date/Time: September 14, 2017 / 12:20 p.m. Page 5 of 5

12 CITY OF BEVERLY HILLS Room 280A 455 North Rexford Drive Beverly Hills, CA FINE ART COMMISSION SPECIAL MEETING SYNOPSIS Monday, September 18, :00pm OPEN MEETING Date/Time: September 18, 2017 /2:02pm PLEDGE OF ALLEGIANCE Commissioner Hiller led the Pledge of Allegiance CIVILITY STATEMENT ROLL CALL Commissioners Present: Commissioners Absent: Staff Present: Chair Smooke read the Civility Statement. Commissioner Kaye, Commissioner Hiller, Commissioner Vahn, Vice Chair Rubins, Chair Smooke Nancy Hunt-Coffey, Gisele Grable, Patty Acuña, Aida Thau COMMUNICATIONS FROM THE AUDIENCE Members of the public may address the Commission regarding any items not on the Agenda that are within the subject matter jurisdiction of the Commission. By State law, the Commission may not discuss or vote on items not on the Agenda.. APPROVAL OF AGENDA With the concurrence of the Commission, the Chair may choose to amend the order of the items on the agenda. By order of the Chair, the agenda was approved with the amended changes. Item 11. A. Introduction of Kristin Buhagiar, Recreation Services Manager, was moved ahead to Item I and Item 3, Bove moved ahead to Item 2. CONSENT CALENDAR I. Consideration of Minutes of the regular meeting of August 17, MOTION by Hiller, SECONDED by Kaye to approve the Meeting Minutes. (5/0) AYES: NOES: ABSENT: PASSED: Kaye, Hiller, Vahn, Rubins, Smooke REPORTS FROM PRIORITY AGENCIES. Recordings of the Fine Art Commission s meetings are available online at

13 Fine Art Commission Special Meeting Synopsis September 18, 2017 CONTINUED BUSINESS 2. Kusama Update Staff continues to be in contact with Ota Studios in Japan regarding the piece and is exploring options for refabricating or restoring the art. Staff is looking into the cost of shipment from Japan as well as recreating the sculpture. A painted piece would need mote regular maintenance, which would include cleaning and waxing every six months. lithe infrastructure is changed to stainless steel, that would prevent rusting. The cost of both options have been requested from Ota Studio. 3. Bove Update Staff reported on the Liaison Meeting that was held on August 28, There was discussion on the disposition of the Bove piece but with the item now being a legal issue, it was brought to Closed Session with the City Council. The letters of support were read to the Liaison staff. The item is on the City Council agenda for September 19, The Commission also discussed alternate locations for placement, which included a proposal for an area west of the elevator lobby of the City Hall side of the Crescent Drive Parking Structure. MOTION by Smooke, SECONDED by Rubins that the Fine Art Commission adopt a resolution to inform City Council at the Tuesday, September 19, 2017 Council Meeting that the Commission is in favor of the City completing the contract to purchase the Bove and piece and then proceed with proper consideration to locate an alternate location on City property. (0/5) AYES: NOES: ABSENT: FAI LED: Kaye, Hiller, Vahn, Rubins, Smooke MOTION by Kaye, SECONDED by Rubins move that the Fine Art Commission makes the following statement to the City Council at their Tuesday, September 19, 2017 Council Meeting: The Fine Art Commission values the Carol Bove 10 sculpture as an important part of the City s collection and urges the City Council to complete the purchase of the art. The Fine Art Commission is aware of maintenance costs of this piece and will endeavor to find a suitable alternative location for its placement. (5/0) AYES: NOES: ABSENT: PASSED: Kaye, Hiller, Vahn, Rubins, Smooke 4. Developers Brochure Update The Commission reviewed the draft; editing suggestions will be forwarded to staff. 5. Fine Art Ordinance Review The Commission reviewed the Fine Art Ordinance: Page 2 of 5

14 Fine Art Commission Special Meeting Synopsis September 18, Fine - It - Is - A Art shall not be art objects that are mass-produced. is required to fulfill and satisfy all of the following criteria that are noted: o That the established artist is a professional artist who derives his or her income primarily from his or her work as an artists and is accepted and recognized in the field of fine art. o The appraisal needs to be completed by an independent qualified fine art appraiser or other evidence as noted. o Documentation must be provided showing at least one piece of the same or comparable medium size and condition that has been sold in the last five years. the Donor willing to cover all the costs or the installation as well as transportation? complete application must be submitted prior to consideration. 6. Process for Handling Donations/Loans The Commission agreed to an Ad Hoc Committee to make sure that the criteria is met for submitted donations. Commissioners Vahn and Hiller agreed to be on the Ad Hoc. A check-list to be submitted to donors will be created by staff. 7. Proposal of Art Donation by Ringo Starr The Commission thanks Mr. Starr for his generous offer but unfortunately the donation did not meet the Fine Art criteria. MOTION by Hiller, SECONDED by Rubins move that the Fine Art Commission does not accept the art piece by Mr. Starr. (5/0) AYES: NOES: ABSENT: PASSED: Kaye, Hiller, Vahn, Rubins, Smooke 8. Proposal of Art Donation by Mr. Brainwash Chair Smooke recused himself. MOTION by Rubins, SECONDED by Hiller move that the Fine Art Commission pass on this particular donation and send a wonderful letter of appreciation. (4/0) AYES: NOES: ABSTAIN: PASSED: Kaye, Hiller, Vahn, Rubins Smooke NEW BUSINESS IPUBLIC HEARINGS 9. Proposal of Art Donation by Fletcher Benton Page 3 of 5

15 Fine Art Commission Special Meeting Synopsis September 18, 2017 The Commission reviewed the donation and requested information on the maintenance, if the piece needs restoration, costs and if the donor is interesting in paying for the installation. MOTION by Hiller, SECONDED by Vahn move that the Fine Art Commission move ahead with the Fletcher Benton piece subject to finding out about restoration, location and installation costs. (5/0) AYES: NOES: ABSENT: PASSED: Kaye, Hiller, Vahn, Rubins, Smooke 10. Proposal of Art Donation by Prince Lorenzo de Medici This donation is assigned to the ad hoc committee for further research and will be reviewed at the next meeting. PROJECT UPDATES, STATUS REPORTS, STAFF REPORTS 11. Director s Report Information only items: A. Introduction of Kristin Buhagiar, Recreation Services Manager B. Fine Art Fund Report C. Tom Friedman Commission A letter was sent to the Gallery listing points not agreed upon. D. Lighting Update (Sisphus & WOHL) Schedule being set. E. Cultural Arts Details being reviewed. F. Marlene Louchheim Art Donation Reviewed at the City Council Liaison meeting. The Liaisons felt that if the Commission could not support the donation for inclusion in the City s fine art collection then an offer of donation will not be extended. COMMUNICATIONS FROM THE COMMISSION 12. Chair s Report A. Mayor s Cabinet Meeting The Mayor s Cabinet meetings are now recorded and can be viewed in the City s website. B. Ad Hoc Committees - Education Liaison (Rubins, Vahn) Commissioner Vahn reported she and Commissioner Ru bins are working with the newspapers to educate the public about the City s art collection and will coordinate this effort with the City s Art Show being held October 21 and 22, Recreation and Parks Commission Liaisons (Hiller, Kaye) Page 4of5

16 Fine Art Commission Special Meeting Synopsis September 18, Fine - Donations - Big - Web - Burton Art Program Development (Hiller, Smooke) and Loaned Art (Smooke, Vahn) Picture Project (Kaye, Smooke) Submission for Priority Exercise (Hiller, Rubins) Way Median (Rubins, Hiller) - Currently on hold C. Other items brief announcements, request for information, and brief reports on activities. - Commissioner Kaye shared an article written about less than 8% of public statues are female; 9 out of 411 National Parks are dedicated to Women s history and there s an international campaign going on to place statues of woman in public places - Commissioner Kaye shared with the Commission images from sculpture Kevin Francis Grey who is represented by the Pace Gallery. - Commissioner Vahn informed the Commission about an artist that is part of the Pacific Standard Time Exhibition that she plans to propose. - Chair Smooke encouraged the public to participate in LA/LA s Pacific Standard Time Exhibit and pointed out there are works on the primary market that can be purchased as opposed to commissioning work. 13. Priority Setting Information available in the packet. COMMUNICATIONS FROM STAFF 14. FAC Upcoming Meetings Commission dates available in the packet and on the City s website. ADJOURNMENT Date I Time: September 18, 2017 I 3:42pm Page 5 of 5

17 CITY OF BEVERLY HILLS Room 280A 455 North Rexford Drive Beverly Hills, CA HEALTH AND SAFETY COMMISSION REGULAR MEETING SYNOPSIS Monday, September 25, :00 p.m. OPEN MEETING Date/Time: September25, 2017 /4:02 p.m. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners Present: Staff Present: Commissioner Schwartz, Vice Chair Demeter, Chair Nazarian, Commissioners Lurie and Ross Pamela Mottice Muller, Logan Phillippo, Lisa Karson COMMUNICATIONS FROM THE AUDIENCE Members of the public may address the Commission regarding any items not on the Agenda that are within the subject matter jurisdiction of the Commission. By State law, the Commission may not discuss or vote on items not on the Agenda. Speakers:. APPROVAL OF AGENDA The agenda was approved with no changes. CONSENT CALENDAR Consideration of minutes from the Health and Safety Commission meeting on June 26, Consideration of minutes from the Health and Safety Commission meeting on July 24, Commissioner Lurie requested spelling corrections to the Minutes of the June 26, 2017 meeting under Reports from Priority Agencies. The Minutes for both meetings were approved with the corrections. Recordings of the Health and Safety Commission s meetings are available online within three business days of the meeting. Visit to access those recordings.

18 Health and Safety Commission Regular Meeting Synopsis September 25, 2017 REPORTS FROM PRIORITY AGENCIES Beverly Hills School District Board Member, Noah Matgo Noah Margo updated the Commission on an audit of student immunization records, which determined that all transitional Kindergarten (TK) and returning 7th grade students are fully immunized. The next task is to complete an audit of all the students in all other grades. The audit should be completed within a week. Beverly Hills Police Department Lieutenant Elisabeth Albanese Lt. Albanese presented crime prevention topics advertised on social media including an issue with break-ins to vehicles; common themes are vehicles left unlocked with valuables left in plain sight. Also highlighted was a reminder to diners to not leave purses unattended; purses are often hung over the back of chairs leaving them vulnerable to theft. CONTINUED BUSINESS 1. Health and Safety Recognition Program USC Hillel Bailey London, Executive Director of USC Hillel Center, along with members of the Board of Directors for the Wellness Center, Deborah Kallick and Sharona Nazarian, were presented with a certificate of recognition in honor of their work to engage and support all Jewish students at USC who are away from home for the first time in their lives making independent decisions. 2. Smoke-Free Multi-Unit Housing Ordinance Update An update of the Smoke-Free Multi-Unit Housing Ordinance, including a summary of planned outreach efforts over the next few months before key provisions take effect was provided. 3. Disaster Ready Partner There was no Disaster Ready Partner this month. 4. Hepatitis A Pamela Mottice Muller, Director of Office of Resilience, provided information from the Los Angeles County Department of Public Health on the outbreak of Hepatitis A (HAV) in Los Angeles County. 5. Cybersecurity Christopher Balassanian, Systems Integrator, and Andrew Fernando, Systems Integrator, of the Information Technology Department provided a cybersecurity presentation specifically related to safeguarding information and disaster preparedness from a technology standpoint in light of recent national disasters. NEW BUSINESS Conflict of Interest Code The 2017 Conflict of Interest Code was provided to the Commissioners for their review and approval by Chair Nazarian. 7. Proposed Water Rate Increases Information was provided on the proposed 5 years of water rate increases. Town Hall meetings will be held on September 28 and October 2 to provide detailed information to residents and the community and a public hearing is scheduled for November 7th

19 Health and Safety Commission Regular Meeting Synopsis September25, Metro Purple Line Extension Lane Closures An update was provided on the seventeen weeks of lane closures related to the Metro Purple Line Extension. 9. National Preparedness Month A presentation was provided on the City s activities and programs planned during National Preparedness Month in September. 10. Great ShakeOut Meena Janmohamed, Management Analyst, updated the Commission on the Great ShakeOut taking place nationally on October 19th at 10:19 am. PROJECT UPDATES COMMUNICATIONS FROM THE COMMISSION Chair s Report Health and Safety Commission Liaison Report Pamela Mottice Muller, Director of Office of Resilience reminded the Commission that it is West Nile Virus season and precautions should be taken in regards to mosquitos. Other items Commissioner Lurie commended the City on the recent Hazardous Waste Roundup on the efficiency and ease of participating. She stated she would like to see the City hold the event more frequently. COMMUNICATIONS FROM STAFF Director s Report Upcoming events Information only items a) Commission Calendar b) Back-to-School: Brush Up Your Cybersecurity c) It s Time to Talk About Sepsis d) Methicillin Resistant Staphylococcus Aureus (MRSA) e) West Nile Virus (WNV) f) Gonorrhea and STDs ADJOURNMENT Date / Time: September 25, 2017 /6:10 p.m.

20 CITY OF BEVERLY HILLS Room 280A 455 North Rexford Drive Beverly Hills, CA RECREATION AND PARKS COMMISSION REGULAR MEETING SYNOPSIS Tuesday, September 26, :00 p.m. MEETING CALLED TO ORDER Date/Time: September 26, 2017 / 2:04 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Bilak. CIVILITY STATEMENT The Civility Statement was read by Chair Rosoff. ROLL CALL Commissioners Present: Javor, Roston, Bilak, Chair Rosoff Commissioners Absent: Friedman Staff Present: Nancy Hunt-Coffey, Pam Shinault, Stephanie Harris, Susan Vice Chair Friedman arrived at 2:35 p.m. Wineland, Linda Kyriazi COMMUNICATIONS FROM THE AUDIENCE Members of the public may address the Commission regarding any items not on the Agenda that are within the subject matter jurisdiction of the Commission. By State law, the Commission may not discuss or vote on items not on the Agenda.. APPROVAL OF AGENDA Chair Rosoff approved the agenda as is. 1. CONSENT CALENDAR Consideration of Minutes of the Regular Meeting from 7/25/2017. MOTION by BILAK, SECONDED by ROSTON to approve the Meeting Minutes as presented. (4/0) AYES: Javor, Roston, Bilak, Rosoff NOES: ABSENT: Friedman ABSTAIN: CARRI ED REPORTS FROM PRIORITY AGENCIES Recordings of the Recreation and Parks Commissions meetings are available online at org

21 Recreation and Parks Commission Regular Meeting Synopsis September26, 2017 CONTINUED BUSINESS 2. Beverly Hills Community Dog Park Community Outreach On September 18, 2017, Chair Rosoff and Vice Chair Friedman met with City Council Liaisons Mayor Bosse and Councilmember Mitisch to review the progress of the Beverly Hills Community Dog Park following the completion of a full year of operation. Management Analyst Stephanie Harris provided an overview of the Dog Park statistics and the most recent survey results as of September 12, The total number of registered dogs has reached 1,475 and there has been over 27,255 recorded dog visits according to the Ranger s daily tracking sheets. The following recommendations will meeting: be present to City Council during their October - Hours - Restricting - Permit - Ranger of Operation: to remain 8:00 a.m. 8:00 p.m. seven days a week. Park Access: Currently the park is open to Beverly Hills residents, individuals who work in the City, both Beverly Hills hotel guests and residents guests. A recommendation for a 6-month trial period which would allow approximately 200- non-residents access to the park. Process: Keep the registration process in place to insure dogs have current shots. A key card entry is being researched. Presence: Currently a Ranger is present during all operation hours. It is recommend to have a Ranger present during peak hours, High Holy Days and weekends. 3. Coldwater Canyon Park Playground Renovation Capital Improvement Project Presentation on Proposed Conceptual Design City Architect Mandana Motahari and representatives from the architectural firm March Studios and playground equipment company Landscape Structure presented information on the proposed conceptual design for Coldwater Canyon Park Playground. Chair Rosoff thanked the representatives for the time and effort they put into the project in addition to their responsiveness to the requirements that the Commission and the Community requested for this project. MOTION by ROSOFF, SECONDED by JAVOR I move that the Commission recommend to City Council that it adopt the plan that has been presented to us today. (5/0) AYES: NOES: ABSENT: ABSTAIN: CARRI ED Javor, Roston, Bilak, Friedman, Rosoff The Coldwater Canyon Park playground renovation project will Council at an October meeting. be presented to City Page 2of5

22 Recreation and Parks Commission Regular Meeting Synopsis September26, 2017 NEW BUSINESS 4. Conflict of Interest Code State Law requires that each local agency review its Conflict of Interest Code ever year Conflict of Interest Code. Exhibits A & B Moved by ROSOFF, seconded by FRIEDMAN to adopt the 2017 Conflict of Interest Code, Exhibits A & B for the City of Beverly Hills Recreation and Parks Commission as presented: Ayes: Javor, Roston, Friedman, Rosoff Noes: Absent: Bilak Carried STATUS REPORTS 5. Greystone Demonstration Garden Presentation Ms. Barbara Linder, Beverly Hills resident and creator of the Greystone Demonstration Garden, provided to the Commission an overview of the Garden and the service it provides to the community. The Commission thanked Ms.Linder for all the work she had done for the City with the Garden, congratulated her on her sold out Master Gardener classes and agreed to her request of planning a field trip to the Greystone Demonstration Garden. Chair Rosoff requested Ms.Linder provide staff with a wish-list of immediately priority so the Commission has direction on what to review for this project. 6. Capital Improvement Projects Update Director of Community Services Nancy Hunt-Coffey update the Commission on the following: - Greystone: - Beverly - Coldwater - La - La Project repairs continue on at Greystone; the major project is restoring the library room on the main floor and have it function as a museum. Proposals have been requested. Woodworking is ongoing. Gardens Restoration: Blocks 18, 19 & 20 have been completed, plants are established and those blocks are open to the public. Blocks 22 and 23 are near completion. Park and Playground Renovation presentation was provide Tab. #3 Cienega Community Center: HVAC improvements are completed. Fire Alarm system upgrade being worked on. Cienega Tennis Center Court Resurfacing Project: Eight of the sixteen courts have been completed and the additional ones are underway. 7. Introduction of Teen Advisory Committee Members Page 3 of 5

23 Recreation and Parks Commission Regular Meeting Synopsis September26, 2017 Recreation Supervisor Jennifer Leuning informed the Commission that this year marks the j0th year of the Beverly Hills Teen Advisory Committee (TAO). The TAC was created to engage Beverly Hills youth in decisions about recreation programs. The TAO is comprised of 6th 10th graders from Beverly Hills Unified School District (BHUSD) or Beverly Hills residents attending private schools. This school year s Teen Advisory Committee members were in attendance to introduce themselves to the Commission. Chair Rosoff thanked the students for their participation in the Teen Advisory Committee and requested their return when they had an event to report to the Commission. COMMUNICATIONS FROM THE COMMISSION 8. Ad Hoc Committee Reports a. City Council Liaison/Mayor s Cabinet (Rosoff/Friedman) b. Fine Arts (Bilak/Rosoff) - Commissioner Bilak attended a Fine Art Liaison Meeting and provided an update on the Bove piece. Staff provided additional information on the maintenance of the Bove in addition to the Friedman piece. c. Greystone Park (Friedman/Rosoff) - no additional report d. La Cienega Master Plan (Bilak/Friedman) - no additional report e. Street Tree Master Plan/Maintenance - (Bilak/Roston) Commissioner Roston reported that both she and Commissioner Bilak met with the City Arborist Ken Pfalzgraf to walk the South Robertson streets. The discussion will be held at the October meeting. f. Beverly Gardens Restoration (Rosoff/Javor) - no additional report g. Off Leash Dog Area (Bilak/Friedman) - no additional report h. Joint Powers Agreement (Bilak/Roston) - Staff provided an update. i. Public Works Services Liaisons (Javor/Roston) - no additional report j. Coldwater Canyon Park (Javor/Rosoff) - no additional report k. Bicycle Riding (Roston/Friedman) - I. Crescent Mini Park (Rosoff/Javor) - no no additional report additional report m. The Peace Tree (Rosoff/Roston) Chair Rosoff informed the Commission that it was decided not go forward with The Peace Tree what was presented to the Commission as the City has their own Arbor Day event. COMMUNICATIONS FROM STAFF 9. Director s Report Page 4of5

24 - Meeting Recreation and Parks Commission Regular Meeting Synopsis September26, Commissioner - A - The Javor provide an update on being a judge for PickleFest that was held at the Farmers Market on Sunday, August 6, Commission Recruitment is open for the Recreation and Parks Commission. Event Calendar was reviewed. Woofstock is scheduled for Sunday, November 5, 2017 from llam 4pm. Dates: The Commission agreed to reschedule the Regular December 26, 2017 meeting to December 12, 2017 as a Special Meeting. PREPARATION OF NEXT MONTH S AGENDA 10. Priority Setting The following updates were discussed: - Remove The Peace Tree Planting - Add the Greystone Demonstration Garden - Beverly Gardens Park budget - General Recreation and Parks budget ADJOURNMENT Date I Time: September 26, 2017 I 5:02 p.m. Page 5 of 5

25 BEVERLY HILLS CITY OF BEVERLY HILLS Room 280A 455 North Rexford Drive Beverly Hills, CA HUMAN RELATIONS COMMISSION SPECIAL MEETING SYNOPSIS September28, :00 a.m. MEETING CALLED TO ORDER Date/Time: September 28, 2017/9:02 am. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by BHUSD Vice President Lisa Korbatov. ROLL CALL Commissioners Present: Commissioners Absent: Staff Present: Saleh, Popovich Levyn, Blumenfeld, Vice Chair Berman, Chair Friedman James R. Latta, Rachel L. Evans, Linda Kyriazi COMMUNICATIONS FROM THE AUDIENCE Members of the public may address the Commission regarding any items not on the Agenda that are within the subject matter jurisdiction of the Commission. By State law, the Commission may not discuss or vote on items not on the Agenda.. APPROVAL OF AGENDA Chair Friedman approved the agenda as presented. CONSENT CALENDAR 1. Consideration of Minutes of the Regular Meeting of August 17, MOTION by Saleh, SECONDED by Popovich Levyn to approve the Meeting Minutes with noted corrections. (5/0) AYES: NOES: ABSENT: ABSTAIN: PASSED Saleh, Popovich Levyn, Blumenfeld, Berman, Friedman REPORTS FROM PRIORITY AGENCIES Beverly Hills Unified School District Recordings of the Human Relations Commission s meetings are available online at

26 Human Relations Commission Special Meeting Synopsis September28, 2017 BHUSD Vice President Lisa Korbatov provided an update. - The schools had successful openings. - The Ambassador program has done good work. - The schools are reviewing bullying prevention programs and will work with the Commission on future projects. Beverly Hills Police Department No representative was able to attend. CONTINUED BUSINESS 2. Tenant Landlord Forum Human Services Administrator James R. Latta updated the Commission: * One complaint was submitted to Human Services and was resolved by Code Enforcement. - Calls still come into Human Services and are either answered or routed to Community Development for additional details. 3. Rent Stabilization Update Director of Community Development Susan Healy Keene updated the Commission on the status of the Rent Stabilization Program. On June 13, 2017, City Council approved the contents and format of the online rental registry form. At that time, the 30-day registration period was scheduled to begin on July 24, 2017 and end on August 23, At the same meeting, Council approved Pepperdine law professor Sukhsimranjit Singh of the Strauss Institute for Dispute Resolution to lead facilitated dialogue sessions with housing providers and tenants. The purpose of the sessions was to improve the communication between landlords and tenants, identify areas of consensus, and to provide recommendations on potential amendments for the implementation of the Rent Stabilization Program. On August 8, 2017, Community Development provided a progress update to City Council on the Rent Stabilization Program. The report included a proposed staffing plan, program costs, and an implementation action plan for the Rent Stabilization Program. Council decided at this meeting to allow Dr. Singh to complete his work with the community before they vote on the full Rent Stabilization Ordinance. The decision to wait for Dr. Singh s report resulted in Council extending the registration period from August 23, 2017 to September 23, Beverly Hills resident David Finkelstein spoke to the Commission on this subject. 4. Embrace Civility Award The Commission reviewed and discussed the submitted nominations. MOTION by Berman, SECONDED by Saleh move that #4 nomination be awarded the 2017 Civility Award and nomination #2 be the second. (5/0) Page 2 of 4

27 Human Relations Commission Special Meeting Synopsis September 28, 2017 AYES: Saleh, Popovich Levyn, Blumenfeld, Berman, Friedman NOES: ABSENT: ABSTAIN: PASSED The congratulatory letters were reviewed and recommended changes will be made. 5. Bulling Prevention Video Contest The Commission discussed if Prevention Video Contest. the deadline date should be extended for the Bullying MOTION by Berman, SECONDED by Blumenfeld move that we close the Bullying Prevention Video Contest as was advertised and we present our award in October as originally planned. (5/0) AYES: Saleh, Popovich Levyn, Blumenfeld, Berman, Friedman NOES: ABSENT: ABSTAIN: PASSED Staff will the submitted videos to the Commissioners and the cash prize will be discussed. Commissioners Berman and Saleh volunteered to be the ad hoc to the School District if the Video Contest is relaunched. 6. Random Acts of Kindness Commissioners Saleh and Popovich Levyn presented some ideas they had researched to the Commission. It was agreed to keep Random Acts of Kindness agenized. NEW BUSINESS Conflict of Interest Code 2017 Conflict of Interest Code, Exhibits A & B MOTION by Berman, SECONDED by Blumenfeld to adopt the 2017 Conflict of Interest Code, Exhibits A & B for the City of Beverly Hills Human Relations Commission as presented: Ayes: Saleh, Popovich Levyn, Blumenfeld, Berman, Friedman Noes: Absent: Carried Page 3 of 4

28 September Beverly Rodeo September September September September September Hepatitis The Human Relations Commission Special Meeting Synopsis September28, 2017 STATUS REPORTS 8. Beverly Hills Ambassador Program During the month of August, the Ambassador Team was busy with tourism and many unknown transients moving through the community. Another challenge proved to be the extra deployment of resources for the City s BOLD program, which was extended through January 15, The BOLD program led to increasing the Ambassador staff from 21 hours a day to 24 hours a day. Public Works asked the Ambassador team for a quote on the cost of an additional Ambassador for Rodeo Drive from 1:00 pm to 9:00 pm nightly. COMMUNICATIONS FROM STAFF 9. Administrator s Report Calendar for Regular Meetings Human Services Administrator James R. Latta updated the Commission on the following items: 5, 2017, Professor Singh presented findings before City Council who will consider funding of the rent stabilization program. Hills Open Later Days (BOLD) events finished August 31, Drive Bistro, component of BOLD, extended through January 15, , 2017, Barks and Breakfast - a Celebration of Beverly Hills Dog Park s First Anniversary. 11, Senior Health Fair at Roxbury Community Senior Center. 18, Beverly Hills Ambassador Team Recognition and Training. 23, Next Night: A Night Block Party on South Beverly Drive. 27, 2017 Evening with the Mayor October 3, City Council Meeting 7:00 pm, the Human Relations Commissioners will introduce October as Civility month. A update 12 cases in Los Angeles confirmed Commission meeting calendar was reviewed. 10 Overview of Current and Pending Agenda Items Reviewed. ADJOURNMENT September 28, 2017 at 11:51 am. Page 4 of 4

29 BLY HI us CITY OF BEVERLY HILLS Council Chamber 455 North Rexford Drive Beverly Hills, CA PLANNING COMMISSION SPECIAL MEETING SYNOPSIS October 2, :00 PM MEETING CALLED TO ORDER Date/Time: October 2, 2017/7:02 PM A moment of silence was held to pay respects to the victims of the horrific mass shooting in Las Vegas, Nevada. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners Present: Commissioners Absent: Staff Present: Commissioners Corman, Shooshani, Block, Vice Chair Licht, Chair Gordon Ryan Gohlich, Masa Alkire, Andre Sahakian, Karen Myron, David Snow COMMUNICATIONS FROM THE AUDIENCE Members of the public may address the Commission regarding any items not on the Agenda that are within the subject matter jurisdiction of the Commission. By State law, the Commission may not discuss or vote on items not on the Agenda. Speakers: Marc-Antoine Micaelli comments were determined to be related to the project at 9200 Wilshire Boulevard; the speaker was asked to provide his comments during the public input portion of the project s hearing. APPROVAL OF AGENDA By Order of the Chair, the agenda was approved as presented. CONSENT CALENDAR No items Recordings of the Planning Commission s meetings are available online at

30 Planning Commission Special Meeting Synopsis October 2, 2017 REPORTS FROM PRIORITY AGENCIES CONTINUED BUSINESS WILSHIRE BOULEVARD Six Story Mixed Use Project (PLI ) Request for modifications to a previously approved Planned Development and Vesting Tentative Tract Map to allow a 6-story mixed-use project with 6,119 square feet of groundfloor retail and 54 residential condominium units with two levels of subterranean parking. Pursuant to the provisions set forth in the California Environmental Quality Act (CEQA), the Planning Commission will also consider finding the revised project within the scope of a previously certified Environmental Impact Report, such that no further environmental review is required. Continued item from the September 14, 2077 Planning Commission Heating. Ex Pade Communications: Commissioner Corman disclosed a convetsation with Susan Mischler and Allyson Wittnet tegatding some of the correspondence included in the agenda packet; Chair Gordon disclosed speaking with former Planning Commissioner and current City Treasurer Howard Fisher regarding potential economic impacts of the project. Both Commissioners advised they have not yet made any decisions on the project, and remain open-minded. Project Planner: Project Applicant: Public Input: Andre Sahakian, AICP, Senior Planner Dawson, Tilem & Gole, on behalf of New Pacific LLC Marc-Antoine Micaelli, DMC Technology; Philip Katz, Ph.D.; Ann Markowitz; Magali Bergher; Manuel Bergher; Allyson Wittner; Ilona Sherman; Jason Lewis; Simon Aftalion; Julia Joseph The Commission took a recess at 8:12 PM. The Commission reconvened at 8:77 PM. The Commission took a recess at 8.52 PM. The Commission reconvened at 9:02 PM. Motion: AYES: NOES: MOVED by Commissioner Block, SECONDED by Vice Chair Licht to direct staff to prepare a resolution approving the project based on the parameters discussed at the hearing, and relying on both the original 2007 Environmental Impact Report and the recently prepared addendum (4-1). Commissioners Shooshani, Block, Vice Chair Licht, Chair Gordon Commissioner Corman CARRIED The public hearing on this item remained open; the item will return to the Planning Commission at the October 12, 2017 regular meeting. Page2of3