Pennsylvania One Call System, Inc.

Transcription

1 BOARD OF DIRECTORS MEETING January 31, 2018 Sheraton Harrisburg Hershey Hotel Harrisburg, PA Minutes OFFICERS Attendance: Chair - Joseph Murphy North Wales Water Authority PRESENT Vice Chair - Jerry McInaw Williams Gas Pipeline - Transco PRESENT Secretary - Ray Geesey Columbia Gas of Pennsylvania PRESENT Treasurer - Michael Kyle PA Municipal Authorities Association PRESENT Asst. Secretary - Kevin German Lehigh County Authority PRESENT Asst. Treasurer - Steve Schafer FirstEnergy PRESENT General Counsel - William P. Boswell William P. Boswell, LLD, LLC PRESENT Asst. General Counsel - Dwight A. Howes Reed Smith LLP PRESENT President/CEO - William G. Kiger PA One Call System PRESENT BOARD OF DIRECTORS Industry - Company: Representative: Attendance: Associate - Pennsylvania Builders Association Doug Meshaw Present Cable Television - Comcast Cablevision Rick Moslen Present Contractor - NUCA Pennsylvania Armando Ferri Present Design - Larson Design Group William Berger Present Electric - Adams Electric Cooperative David Bolton Present Electric - Duquesne Light Shane Thieret Present Electric - FirstEnergy Steve Schafer See Officers Electric - PPL Electric Utilities Corporation Mark Santayana Present Gas - Columbia Gas of Pennsylvania Ray Geesey See Officers Gas - Peoples Natural Gas Don Zombek Present Gas - National Fuel Jacob Specht Present Gas - PECO Energy Dave Haverstick Present Municipal Principal - Butler Township Edward Kirkwood Present Municipal Principal - North Wales Water Authority Joseph Murphy See Officers Municipal Principal - PA Municipal Authorities Assn. Michael Kyle See Officers Municipal Principal - Philadelphia Gas Works Joseph Leva Present Municipal General - PA State Assn. of Boroughs Thomas Gramling Absent Municipal General - PA State Assn. of Twp. Supervisors Holly Fishel Present Pipeline - Texas Eastern Robert Johnson Present Pipeline - Sunoco Pipe Line Company Tracy L. Hoffman Present Pipeline - Eric Swartley Present Pipeline - Williams Gas Pipeline - Transco Jerry McInaw See Officers Telecommunications - RCN Telecom Services Inc. Tyrone Cokley Present Telecommunications - Verizon Business Ken Montanari Present Telephone - CenturyLink Leo Hilbert Present Telephone - Verizon North, LLC Michael Geary Present Telephone - Verizon Pennsylvania LLC Adrian Ridgley Present Telephone - Windstream Communications Ronald Coots Absent 1

2 Water - Pennsylvania American Water Vacant Water - Pittsburgh Water and Sewer Authority John McCarthy Present Water - Lehigh County Authority Kevin German See Officers Water - Municipal Authority of Westmoreland County Mark Shaffer Present Pennsylvania Dept. of Transportation David Parise Absent Pennsylvania Public Utility Commission Paul Metro Present Pennsylvania Dept. of Labor & Industry Vacant Pennsylvania Emergency Management Agency Vacant MEMBERS in Attendance: Mark Heavener Rick Burke Betty Espenshade Paul Hackenbrack Kathleen McVeigh Milissa Bauer Jason Peters Joe Sullivan Rob Bedics Charles Brazier Debbie Ross Gerry Barnett Douglas Haupt Allen Fowler Ryan Geisinger Marshall Harrington Vincent Macaluso Jordan Partlow Janet Stochla Beth Baldwin GUESTS in Attendance: Dave Dryden Glen Esenwein Richard Muza Debra Kitner Bob Pliszka Bob Godshall Tom Werner Jeremy Wyatt Mary Gaiski Dougla Kirk Terry Peck Bryan Smolock Kasha Zedonis Joe Steighner Aaron Dierdorff Rick Peragallo George Welch Aqua Pennsylvania Columbia Gas of Pennsylvania Columbia Gas of Pennsylvania Interstate Energy Company Interstate Energy Company Kriebel Minerals Inc. Lehigh County Authority PA Municipal Authorities Association PECO Energy Peoples Gas Company Peoples Gas Company PPL Electric Utilities Corporation PPL Electric Utilities Corporation Verizon Pennsylvania LLC Bloodhound Celerity Integrated Services Inc. Central Penn Directional Drilling Inc. Energy Association of Pennsylvania JMT Technology Group Miller Pipeline Corporation Miller Pipeline Corporation Miller Pipeline Corporation PA Manufactured Housing Association Pennsylvania Dept. of Labor & Industry Pennsylvania Dept. of Labor & Industry Pennsylvania Dept. of Labor & Industry Pennsylvania Public Utility Commission Joseph A. Steighner & Associates USIC USIC USIC STAFF in Attendance: Ellen M. Kiger Vice President/COO 2

3 Sherry Harim Director - Member Services & Accounting Daniel Lucarelli Director - Marketing & Education Jon DeMoss Director - Technology Linda Covelli Manager - Operations Kelly Pearl Manager - Member Services & Accounting S. Robin Johnson Compliance Coordinator Donna Williams Business Analyst Debra Schwartzmiller Program Coordinator Marcos Bernal Kevin Goldblum Kirk Kirkpatrick Greg Krawchuk James Larkin Mark Lipka Norman Parrish Allison Strouse Maria White Penny L. Modrick Executive Secretary Mr. Murphy called the meeting to order at 9:05am with the Pledge of Allegiance, reviewed the emergency exits, mobile phone protocol, and asked for a round of introductions. CHAIR REPORT Mr. Murphy Mr. Geary made a motion to follow the agenda as presented, seconded by Mr. Zombek. Mr. Murphy reviewed the Board Member Company Representative change letters: Enbridge Mr. Lumbatis replaces Mr. Johnson, who is retiring. Duquesne Light Mr. Thieret replaces Mr. Andzelik, whose responsibilities changed. Verizon Pennsylvania LLC Mr. Ridgley replaces Mr. Dennisseur, who transitioned to a different role. Larson Design Group Mr. Berger replaces Mr. Barton, who is no longer with the company. SECRETARY REPORT Mr. Geesey Mr. Geesey reviewed the upcoming meeting dates and venues. April 24-25, 2018 POCS office - West Mifflin July 23-25, 2018 Bedford Springs Resort - Bedford October 23-24, 2018 DoubleTree by Hilton - Lancaster Ms. Hofffman made a motion to approve the 10/25/17 Board meeting minutes as written, seconded by Mr. Bolton. TREASURER REPORT Mr. Kyle Mr. Kyle reviewed the preliminary financial reports: the Statement of Financial Position as of 12/31/17, the Changes in Net Assets Summary for the twelve months ending 12/31/17, the Expense Variance Analysis report, and the Capital Expense Budget vs. Actual as of 12/31/17. 3

4 Mr. Geesey made a motion to accept the Treasurer s report as submitted, seconded by Mr. Geary. VICE CHAIR REPORT Mr. McInaw The Vice Chair report would be that of the committees. Finance Committee Mr. Kyle Mr. Kyle reported the committee met 1/18/18 by conference call to review the allowable cost per call, noting the municipal activity fee would be reduced to $.78 for He reported on the status of Vision Goal 3.1, stating the Treasurer and Vice Treasurer spoke by phone with the auditing firm Love, Scherle & Bauer and agreed to changes in the audit team. Additionally, consistent with nonprofit audit procedures and as recommended by the Executive Committee, the auditors would create a procedure report. Mr. Kyle asked for a motion to accept both recommendations. Mr. Geary made a motion to appoint Love, Scherle & Bauer as auditor and that the finance committee is authorized, in conjunction with the auditor, to identify one or two agreed upon procedures to test specific items of internal control, seconded by Mr. Swartley. Mr. Kyle reviewed the investment portfolio performance. Board Development Committee Mr. Santayana Mr. Santayana reported the committee did not meet, referred to the written materials in the Board booklet and noted that at the conclusion of the elections, mentors would be needed and asked for volunteers. Compliance Committee Mr. Haverstick Mr. Haverstick reported the committee met on 1/11/18 via conference call. He asked Mr. Smolock to give the Department report. Mr. Smolock reviewed the written materials in the Board booklet and updated the Board on fines collected. He noted that L&I continues to share information with the PUC. Education & Membership Committee Ms. Hoffman Ms. Hoffman reported the committee met 1/10/18 via conference call. She updated the Board on the progress of the Vision goals and reported membership stands at 3,578. Ms. Hoffman reported on the dates and venues for Safety Days: Tuesday 5/15/18 Oaks Greater Philadelphia Expo Center Thursday 5/17/18 Wilkes Barre Mohegan Sun Arena Tuesday 6/26/18 Altoona Blair Convention Center Thursday 6/28/18 York York Fair Grounds Thursday 9/20/18 Moon Twp. Pittsburgh Airport Maintenance Grounds Excavation Safety Guides were distributed to those in attendance. It included a section on the new law and an article on Coordinate PA. 4

5 Local Government Committee Ms. Fishel No meeting, no report. Mapping & Technology Committee Mr. Shaffer Mr. Shafer reported the committee met 1/11/18 via conference call and had 14 participants. He reviewed the written materials in the meeting booklet, noting that in light of the hurricanes this past fall, the Disaster Response Plan was being reviewed. Mr. Shafer reported on the new ticket types and was looking for a way to determine if a damage occurred when a no one call was placed. Parliamentary Committee Mr. Boswell Mr. Boswell reported the committee met 11/7/17 via conference call as it was asked to review the existing bylaws for any changes needed due to the new legislation and to do cleanup for consistency. The committee concluded the bylaws always allowed for conventional and unconventional producers but decided to clarify the bylaw provision. Mr. Boswell read the proposed new language under Article V. Additionally, the PUC offered its opinion that the proposed amendments were compliant with Act 50 of Ms. Hoffman made a motion to adopt the Bylaws amendments as presented, with the Article V changes going into effect when the law goes into effect at the end of April 2018, seconded by Mr. Ferri. Discussion. o The motion carried. Columbia Gas, Peoples Gas, First Energy, and Philadelphia Gas Works were opposed. Cross Bore Task Force Mr. Swartley Mr. Swartley reported the task force met yesterday 1/30/18 in person. He updated the Board on the activities of the task force; reviewed the history of potential cross bore tickets received by the call center; and updated the Board on the status of the Vision goals. Mr. Kiger provided an update on the CGA proposed Best Practice TR, noting he had asked the Plumbers Association for a letter of support. Mr. Swartley thanked Ms. Kitner from the Energy Association for providing the opportunity for displays regarding cross bores. User s Guide Task Force Mr. McInaw Mr. McInaw reported the task force met 12/12/17 via conference call and 1/17/18 in person. He thanked the staff, specifically Ms. Johnson, for helping out. A complex projects subcommittee was created to develop a process matrix for times when a facility owner declared an excavation ticket complex. Members of the subcommittee are Mr. Swartley, Mr. Ferri, and Mr. Kiger. Discussion. 5

6 Compensation & Benefits Mr. Kyle Mr. Kyle reported the committee did not meet, however, the Treasurer and Assistant Treasurer spoke by phone with the salary consultant to review the process used during the 2016 study. Construction Industry Committee Mr. Ferri No meeting, no report. Design Industry Committee Mr. Berger No meeting, no report. Underground Damage Prevention Programs Task Force Mr. Schafer Mr. Shafer reported the document, Elements of a Damage Prevention Program, was completed and posted to the POCS website. He thanked Ms. McVeigh, Mr. Burke, Mr. Johnson, Mr. Swartley, and the POCS staff, Ms Schwartzmiller, Mr. Lucarelli, and Mr. Kiger for their contributions and assistance. He recommended the UDPP task force be dissolved. The UDPP task force is dissolved. This concluded the Vice Chair report. Mr. Murphy reported that the rate study would be conducted, but with the new law, costs are uncertain and the timing is unknown. Mr. Murphy thanked L&I for everything they ve done in the past. PRESIDENT REPORT Mr. Kiger Mr. Pliszka made a PowerPoint presentation showing the progress made in Coordinate PA. Mr. Kiger reviewed the written materials in the booklet: Highlights: 9% increase in call volume activity More notifications were created in December via Web Ticket Entry than taken by Customer Service Reps Working on damage reporting and XML data transfer between POCS and the PUC Membership = 3,578 Member Mapping = 1,073 Working on a schedule for converting remaining members to mapping as required by the statute Landbase update completed in early January Mr. Kiger thanked the counties and municipalities that donated data to the landbase. Association members = 21 Coordinating Committees/CGA regional partners = 11 Homeland Security/IED awareness video still available A ceremonial signing of Act 50 was held 1/23/18 Mr. Kiger, Mr. Boswell, Mr. Steighner, Ms. Kiger, Ms. Harim, Mr. Murphy, and Mr. Meshaw attended HB 798 was introduced and proposes oversight on water and waste water agencies by the PUC 6

7 PA was rated adequate on enforcement by PHMSA making it once again eligible for grants The CGA Conference is 3/5/18-3/8/18 in Phoenix, AZ Statistical reports were reviewed Complex project list was reviewed Article from the Reading Eagle 1/21/18 was included Mr. Kiger reported that the Executive Committee discussed the private locate ticket complaint issue, and the matter was referred to the Compliance Committee. Mr. Murphy concurred. Mr. Kiger asked Ms. Gaiski to assist the Mapping & Technology Committee with the review of the Disaster Recovery Plan. VICE PRESIDENT REPORT Ms. Kiger Ms. Kiger reviewed the written materials in the Board booklet. Highlights: Personnel counts and status Turnover statistics Training Staff Activities by department o Healthcare open enrollment completed o Collection rate for members and for excavators o Web Single Address rolled out for homeowners to create notifications via the website o Member Database Verification started 1/22/18 with a 42% return rate as of 1/30/18 o 539 member changes were completed in the fourth quarter o A successful landbase migration was completed 1/7/18 o The average speed of answer target was met for 2017 o A geographical chart of the new ticket types o National committee meeting updates RECOGNITION Plaque presentations in appreciation of contributions and service as Board members were made to: Mr. Johnson, Enbridge (formerly Spectra) Mr. Andzelik, Duquesne Light (accepted by Mr. Thieret) Mr. Dennisseur, Verizon Pennsylvania LLC (accepted by Mr. Ridgley) Mr. Kiger also presented a plaque to Mr. Murphy for his contributions and service as Board Chair. OPEN DISCUSSION Ms. Bauer thanked the committee for moving ahead with the rate study. She asked for status on her previous request that an interim rate be considered. Mr. Murphy reported the Executive Committee considered the request and decided it was not possible to offer an interim rate to one industry without negatively impacting the other members. Ms. Bauer requested the response in writing and that it be reflected in the minutes. 7

8 ADJOURNMENT Mr. Geary made a motion to adjourn the Board meeting, seconded by Mr. Zombek. ANNUAL MEETING Mr. Murphy called the Annual meeting to order at 11:05am. COLLECTION OF BALLOTS NOT PREVIOUSLY MAILED Mr. Geesey Mr. Geesey collected ballots from the floor and the Board Development Committee adjourned to another room to tally the votes. ANNOUNCEMENTS OF THE RESULT OF THE ELECTION OF BOARD MEMBERS Mr. Geesey Mr. Geesey read the election results for the Board of Directors: BOARD OF DIRECTORS Contractor Industry Designer Industry Electric Industry Gas Industry Municipal - Principal Pipeline Industry Telephone Water Industry NUCA Pennsylvania, Armando Ferri Larson Design Group, Inc., William Berger PPL Electric Utilities Corp., Mark Santayana Peoples Natural Gas, Don Zombek Butler Township, Edward Kirkwood Sunoco Pipeline Company, Tracy L. Hoffman Windstream Communications, Ronald Coots Municipal Authority of Westmoreland County, Mark Shaffer He congratulated everyone. ANNOUNCEMENTS OF THE RESULT OF THE ELECTION OF OFFICERS Mr. Geesey Mr. Geesey read the election results for the Officers: OFFICERS Chair Vice Chair Secretary Assistant Secretary Treasurer Assistant Treasurer President/CEO Jerry McInaw, Williams Gas Pipeline - Transco Ray Geesey, Columbia Gas of Pennsylvania Kevin German, Lehigh County Authority Eric S. Swartley, Michael Kyle, PA Municipal Authorities Association Stephen Schafer, FirstEnergy William G. Kiger, MEETING SURVEY Mr. Geesey requested Board members complete the meeting survey. ADJOURNMENT Mr. Kyle made a motion to adjourn, seconded by Mr. German. 8

9 ο The motion carried unanimously. The meeting ended at 11:33am. Respectfully submitted, Ray Geesey Corporate Secretary /emk/plm Minutes Approved: April 25,