Pennsylvania One Call System, Inc.

Transcription

1 BOARD OF DIRECTORS MEETING January 30, 2019 Sheraton Harrisburg Hershey Hotel Harrisburg, PA Minutes OFFICERS Attendance: Chair - Jerry McInaw Williams Gas Pipeline - Transco PRESENT Vice Chair - Ray Geesey Columbia Gas of Pennsylvania ABSENT Secretary - Kevin German Lehigh County Authority PRESENT Treasurer - Michael Kyle PA Municipal Authorities Association PRESENT Asst. Secretary Eric Swartley UGI Utilities, Inc. PRESENT Asst. Treasurer - Steve Schafer FirstEnergy PRESENT Immediate Past Chair - Joseph Murphy North Wales Water Authority PRESENT General Counsel - William P. Boswell William P. Boswell, LLD, LLC PRESENT Asst. General Counsel - Dwight A. Howes Reed Smith LLP PRESENT President/CEO - William G. Kiger PA One Call System PRESENT BOARD OF DIRECTORS Industry - Company: Representative: Attendance: Associate - Pennsylvania Builders Association Doug Meshaw Present Cable Television - Comcast Cablevision Rick Moslen Present Contractor - NUCA Pennsylvania Armando Ferri Present Design - Larson Design Group William Berger Present Electric - Adams Electric Cooperative David Bolton Present Electric - Duquesne Light David Moran Present Electric - FirstEnergy Steve Schafer See Officers Electric - PPL Electric Utilities Corporation Mark Santayana Present Gas - Columbia Gas of Pennsylvania Rick Burke Present Gas - Peoples Natural Gas Debbie Ross Present Gas - National Fuel Nathaniel Ehrman Present Gas - PECO Energy Dave Haverstick Present Municipal Principal - Butler Township Thomas Knights Present Municipal Principal - North Wales Water Authority Joseph Murphy See Officers Municipal Principal - PA Municipal Authorities Assn. Michael Kyle See Officers Municipal Principal - Philadelphia Gas Works Matt Crosby Present Municipal General - PA State Assn. of Boroughs Ronald Grutza Present Municipal General - PA State Assn. of Twp. Supervisors Holly Fishel Present Pipeline - Texas Eastern/Spectra Ryan Lumbatis Present Pipeline - Energy Transfer Molly Carriere Absent Pipeline - UGI Utilities, Inc. Eric Swartley See Officers Pipeline - Williams Gas Pipeline - Transco Jerry McInaw See Officers Telecommunications - RCN Telecom Services Inc. Eric Beers Present Telecommunications - Verizon Business Ken Montanari Present Telephone - CenturyLink Leo Hilbert Absent Telephone - Verizon North, LLC James Hagle Present Telephone - Verizon Pennsylvania LLC Adrian Ridgley Present 1

2 Telephone - Windstream Communications Jeffrey Sauder Present Water - Pennsylvania American Water Joseph Woodward Absent Water - Pittsburgh Water and Sewer Authority John McCarthy Present Water - Lehigh County Authority Kevin German See Officers Water - Municipal Authority of Westmoreland County Mark Shaffer Present Pennsylvania Dept. of Transportation Jon Fleming Absent Pennsylvania Public Utility Commission Kasha Zedonis Present Pennsylvania Emergency Management Agency Philip Barker Absent MEMBERS in Attendance: Russell Profaizer Audrey Waldock Mike Zimmerman Rich Ross Jason Peters Thomas Ceraso Jacob Specht Rob Bedics Charles Brazier Gerald Barnett Douglas Haupt Stephen Krause Allen Fowler Marshall Harrington Jordan Partlow Jeff Geist GUESTS in Attendance: Richard Muza Debra Kitner Monica Rakoczy Bob Pliszka Brenda Reigle Sarah Miller Mary Gaiski Kevin Morgan Joe Steighner Aaron Dierdorff Rick Peragallo George Welch Dan Flannery William Spivak Duquesne Light Company Duquesne Light Company Duquesne Light Company Eastern Shore Natural Gas Company Lehigh County Authority Municipal Authority of Westmoreland County National Fuel PECO Energy Peoples Gas Company PPL Electric Utilities Corporation PPL Electric Utilities Corporation PPL Electric Utilities Corporation UGI Utilities, Inc. UGI Utilities, Inc. UGI Utilities, Inc. Windstream Communications Central Penn Directional Drilling Inc. Energy Association of Pennsylvania EnterTRAINING Solutions LLC JMT Technology Group NUCA Pennsylvania PA Builders Association PA Manufactured Housing Association PA PUC Joseph A. Steighner & Associates USIC USIC USIC Utiliquest Utiliquest STAFF in Attendance: Ellen M. Kiger Vice President/COO Sherry Harim Director - Member Services & Accounting Daniel Lucarelli Director - Marketing & Education Jon DeMoss Director - Technology Kelly Pearl Manager - Member Services & Accounting S. Robin Johnson Compliance Coordinator Donna Williams Business Analyst Debra Schwartzmiller Program Coordinator 2

3 Marcos Bernal Allison Evanitz Kevin Goldblum Kirk Kirkpatrick Greg Krawchuk James Larkin Mark Lipka Norman Parrish Maria White Penny L. Modrick Executive Secretary Mr. McInaw called the meeting to order at 9:32am with the Pledge of Allegiance, reviewed the emergency exits, mobile phone protocol, and asked for a round of introductions. CHAIR REPORT Mr. McInaw Mr. Meshaw made a motion to follow the agenda as presented, seconded by Mr. German. SECRETARY REPORT Mr. German Mr. German reviewed the upcoming meeting dates and venues. April 23-24, 2019 POCS office - West Mifflin July 29-31, 2019 Bedford Springs Resort - Bedford October 29-30, 2019 DoubleTree by Hilton - Lancaster Having received no additions or corrections, Mr. German made a motion to approve the 10/24/18 Board meeting minutes as written, seconded by Mr. Meshaw. TREASURER REPORT Mr. Kyle Mr. Kyle reviewed the preliminary financial reports: the Statement of Financial Position as of 12/31/18, the Changes in Net Assets Summary for the twelve months ending 12/31/18, the Expense Variance report, and the Capital Expense Budget vs. Actual as of 12/31/18. Mr. Murphy made a motion to accept the Treasurer s report as submitted, seconded by Mr. Meshaw. VICE CHAIR REPORT Mr. German in Mr. Geesey s absence The Vice Chair report would be that of the committees. Finance Committee Mr. Kyle Mr. Kyle reported the committee met to discuss the rate study 10/23/18 in Lancaster and 12/14/18 in Bedford Springs. They met 1/14/19 by conference call to review the allowable cost per call, investments, and the rate study. He thanked Mr. Schafer, Ms. Hoffman, Mr. Ridgley, Mr. Lumbatis, Mr. Bedics, and the POCS staff for their work thus far on the rate study. 3

4 Mr. Kyle reviewed the investment portfolio performance, and he reported on delinquent accounts, noting three companies up for termination. Mr. Meshaw made a motion to initiate termination for DQE Communications, AT&T, and Medina Resource Development, seconded by Mr. Swartley. Board Development Committee Mr. Santayana Mr. Santayana reported the committee did not meet. He referred to the written materials in the Board booklet, noting the election would take place at the annual meeting, and reported he received volunteers to serve on committees. Compensation & Benefits Mr. Murphy Mr. Murphy reported the committee met 1/9/19 via conference call to discuss the salary and benefits study request for proposal and quote, noting the target for completing the study is 2020 for implementation in Compliance Committee Mr. Haverstick Mr. Haverstick reported the committee met on 1/9/19 via conference call. He reviewed the written materials in the meeting booklet. Education & Membership Committee Mr. Bolton Mr. Bolton reported the committee met 12/6/18 via conference call. He updated the Board on the progress of the Vision goals, reported on the Firehouse Campaign, and social media growth. He reported the total membership number as 3,611. Mr. Kiger provided an update on the DPC hearing held 12/11/18. DPC meetings are live streamed but not recorded. 4,383 AVRs have been submitted via the POCS website. DPC mandated training has been scheduled to be held monthly and be given by the Liaisons. Mr. Bolton thanked Ms. Hoffman for her service to PA One Call. There was a round of applause. Mr. Kiger reported Ms. Hoffman had been presented her plaque earlier in the month. Local Government Committee Ms. Fishel Ms. Fishel report the committee met 12/6/18 via conference call. She reviewed the written material in the Board booklet. Mapping & Technology Committee Mr. Shaffer Mr. Shaffer reported the committee met 1/10/19 via conference call. He reviewed the written materials in the meeting booklet and provided updates to the Vision goals. Mr. Schafer reported release 2 of Coordinate PA (CPA) was released on 12/30/18 and Mr. Pliszka from JMT Technologies Group gave a demonstration of the new features. Mr. Kiger reported that modification of the ticket format was required to accommodate certain data fields within CPA, and those changes were being rolled out 1/31/19 at 5:00pm. 4

5 Parliamentary Committee Mr. Boswell Mr. Boswell summarized the work the committee had undertaken on the proposed By-Laws amendment, presented to the Board at the October 2018 meeting: WHEREAS, The Parliamentary Committee has proposed that the Board amend Article V, Section 2(a) of the By-Laws by deleting the first two sentences and replacing them with the following language, The Directors will be elected by the facility owner members by such means as the Board from time-to-time determines. NOW, THEREFORE, IT IS RESOLVED, that the members of the Board approve the adoption of the Amendment as proposed. Mr. Boswell made a motion to adopt the resolution amending the By-Laws, seconded by Mr. Meshaw. The Parliamentary Committee will create a proposed resolution on the election process to be adopted at the April 2019 Board meeting. Mr. Boswell reported the committee also met 12/17/18 via conference call to discuss the process for amending the bylaws. After review of the PA Nonprofit Corporation Law of 1988 by the law firm Reed Smith LLP, the committee recommended no change be made to the current process. Cross Bore Task Force Mr. Swartley Mr. Swartley stated he had stepped down as the task force chair, noting that Mr. Specht agreed to lead the group. The task force did not meeting during the fourth quarter and had no report. Secretary s Note: The Chair reclassified the Cross Bore Task Force to the Cross Bore Subcommittee of the Education & Membership Committee, chaired by Mr. Bolton. Users Guide Task Force Mr. McInaw Mr. McInaw reported the Users Guide is printed and available to order. The Excavator handbook is being redone. Construction Industry Committee Mr. Ferri No meeting. No report. Design Industry Committee Mr. Berger No meeting. No report Act 50 Implementation Task Force Mr. Murphy in Mr. Geesey s absence No meeting. No report. This concluded the Vice Chair report. 5

6 PRESIDENT REPORT Mr. Kiger Mr. Kiger reviewed the written materials in the booklet: Highlights: Ticket Call Volume o Inbound notifications increased 9.8% with a total of 975,838 11% were emergency notices; 4.6% were design notices,.9% were Insufficient Notices, and.7% were damage notices 47.5% of inbound notifications were via Web Ticket Entry. He reviewed the rules for members on use of the ticket data o Outbound transmissions totaled 6,442,911 In 2018, 93% of tickets received a response through the one call center Membership: 3,611 members Coordinate PA (CPA) o 1,059 projects were created o Specifications for Release 3 underway AVRs: 4,383 submitted, an average of 40 per day PUC mandated training underway and scheduled to be held monthly at three locations across the state in Allentown, Harrisburg, and Monaca. He thanked PPL and Columbia Gas for the use of their training facilities. The annual PHMSA characterization review for 2018 was held via conference call with Mr. Appelbaum of PHMSA, Mr. Smolock of L&I, Ms. Zedonis from the PAPUC, and Mr. Kiger. Pennsylvania Legislation: Mr. Steighner gave a brief overview of the bills introduced in Harrisburg. CGA conference being held 3/26/19-3/28/19 in Tampa, FL Mr. Kiger thanked Commissioner Coleman for arranging an information exchange meeting, scheduled to be held at the Pittsburgh Water & Sewer Authority, with attendance to include key facility owners interested in enhanced utility construction coordination. VICE PRESIDENT REPORT Ms. Kiger Ms. Kiger reviewed the written materials in the Board booklet. Highlights: The 2018 employee turnover rate was 8% The return rate of the annual member database verification was 57% as of 1/30/19 55 new members were activated in POCS staff members have been certified by the PUC and are qualified to train Locators and Excavators on the One Call Law o Two courses have been developed o Three locations have been secured to hold monthly training sessions The Liaison team completed 3,607 member contacts in 2018 The Average Speed of Answer for inbound telephones in 2018 was 18 seconds A summary of national committee activities was included in the written materials OPEN DISCUSSION Mr. Boswell explained that members of the Executive Committee asked him to write a resolution to encourage the PA PUC to pursue facility owners who were not members of the One Call System. 6

7 Mr. German read the resolution: PENNSYLVANIA ONE CALL SYSTEM, INC. CORPORATE RESOLUTION WHEREAS, the UULPA requires certain covered parties to become members of PA 811, and WHEREAS, not all covered parties have done so, thus comprising the safety of the residents of the Commonwealth, NOW, THEREFORE, the Board of Directors of PA 811 herewith requests the PA PUC, in its enforcement capacity under the UULPA, to communicate with such non-member covered parties regarding their obligations under the UULPA, and to file AVRs in appropriate cases. By: Kevin German, Corporate Secretary January 29, 2019 Mr. German made a motion to approve the resolution, seconded by Mr. Schafer. Mr. Santayana reminded everyone that the 811 golf outing was scheduled to be held 6/17/19. ADJOURN THE BOARD MEETING AND CONVENE THE ANNUAL MEETING Mr. Swartley made a motion to adjourn the Board meeting and convene the Annual meeting, seconded by Mr. Kyle. 7

8 ANNUAL MEETING January 30, 2019 SHERATON HARRISBURG HERSHEY HOTEL HARRISBURG, PA CALL TO ORDER Mr. McInaw Mr. McInaw called the Annual meeting to order at 11:26am. COLLECTION OF BALLOTS NOT PREVIOUSLY MAILED Mr. German Mr. German collected ballots from the floor and members of the Board Development committee, not running for office, adjourned to another room to tally the votes. ANNOUNCEMENTS OF THE RESULT OF THE ELECTION Mr. German Mr. German read the election results for Board of Directors: Electric Industry PECO Energy Gas Industry National Fuel Municipal-Principal North Wales Water Authority Municipal-General PA State Association of Boroughs Pipe Line Industry Texas Eastern/Enbridge Telecom Industry Verizon Business Telephone Industry Verizon North LLC Water Industry PA American Water Mr. German thanked everyone that ran for office. Mr. German read the election results for Officers: Chair G.J. McInaw Vice Chair Ray Geesey Secretary Kevin German Assistant Secretary Eric Swartley Treasurer Michael Kyle Assistant Treasurer Stephen Schafer President/CEO William Kiger Mr. German thanked the officers. ADJOURNMENT Mr. Murphy made a motion to adjourn, seconded by Mr. Schafer. The meeting ended at 12:00pm. 8

9 Respectfully submitted, Kevin German Corporate Secretary /emk/plm Minutes Approved: 9