Committee Meeting Agenda

Transcription

1 Committee Meeting Agenda May 18, 2016 DeBary, FL 12:00 Lunch served for Committee Meeting Attendees and Employees 1:00 Operations Committee Patrick Thompson, Chair/Bud Joiner, Vice-Chair Consent agenda items (call center statistics, up-time statistics, attrition report, staff report) information Mapping Update - information 2:00 Damage Prevention Committee Michelle Johnson, Chair/Louise Hom, Vice-Chair 3:00 Break MGH Marketing Services Agreement & Advertising Campaign - Chris McMurry, Vice President, MGH, Inc. review progress Consent agenda items (noncompliance report, staff report) information May 20, 2016 Sunshine 811 Golf Tournament information 3:15 Legislative Ad-Hoc Committee Bruce Kershner, Chair/Janice Davis, Vice-Chair Proposed 2017 Damage Reporting Legislation review/board motion FEPA Damage Prevention Summit II - information 4:00 Finance Committee Mike Borg, Chair/Sandra Panos, Vice-Chair Consent agenda items (FY 2015/16 YTD financials, delinquent accounts, contracts approved, staff report) information FY Member Assessment Billing Notification review progress Request for Approval of Sole Source Capital Asset Purchase review/board motion Update of Wage and Salary range adjustments review progress Open discussion 5:00 Committees Reconvene to Conduct Any Unfinished Business / Adjourn Please be advised that committee meetings run sequentially on the date noticed. The stated beginning time for each committee meeting is approximate. If a particular committee meeting ends early or runs late, the starting time for the next committee meeting will be adjusted accordingly. Do not expect a committee meeting to start at exactly the starting time noticed. The meeting may start earlier or later than stated in the notice. Committee, Annual Meeting and Board of Directors Meeting Agenda May 18-19, 2016 Page 1 of 5

2 Annual Meeting Agenda May 19, 2016 DeBary, FL 8:00 Primary Member Registration for Annual Meeting 8:30 Annual Meeting Lorenzo Jones, Board Chair Announcements and opening of Annual Meeting Secretary s Report Dino Farruggio, Board Secretary Roll call Primary Membership List (reading will stop after 12 members present) Self-introductions Approval of May 19, 2016 Annual Meeting Agenda Welcome Address Lorenzo Jones, Board Chair Fiscal Year Highlights Mark Sweet, Executive Director Break Annual Election of Directors Wayne Flowers, General Counsel; Mark Sweet, Executive Director & Nick Steshik, C.P.A., Controller Confirm Director candidate nominations Confirm Director candidate election ballot Director candidate self-introductions Review voting instructions Confirm primary member voting representatives Distribute election ballot to primary member voting representatives Primary member representatives vote on Director candidates Collection of election ballots & tabulation of election results - Wayne Flowers, General Counsel & Nick Steshik, C.P.A., Controller Announcement of election results Wayne Flowers, General Counsel & Nick Steshik, C.P.A., Controller Welcome New & Re-elected Directors to the Board Lorenzo Jones, Board Chair Review New Director Orientation Policy Mark Sweet, Executive Director & Wayne Flowers, General Counsel Open Discussion Annual Meeting Adjournment Committee Meetings will reconvene and conclude any unfinished business as necessary. The Board of Director s meeting will convene immediately afterward. Committee, Annual and Board of Directors Meeting Agendas May 18-19, 2016 Page 2 of 5

3 Committee Meeting Agenda Committees will reconvene following the annual meeting to conduct any unfinished business. Operations Committee Patrick Thompson, Chair/Bud Joiner, Vice-Chair Damage Prevention Committee Michelle Johnson, Chair/Louise Hom, Vice-Chair Legislative Ad-Hoc Committee Bruce Kershner, Chair/Janice Davis, Vice- Chair Finance Committee Mike Borg, Chair/Sandra Panos, Vice-Chair Committee, Annual and Board of Directors Meeting Agendas May 18-19, 2016 Page 3 of 5

4 Board Meeting Agenda Board Meeting Call to Order Lorenzo Jones, Board Chair Secretary s Report Dino Farruggio Roll call and self- introductions Audience participation request Approval of February 11-12, 2016 Committee & Board Meeting Minutes Approval of April 14, 2016 Executive Committee Meeting Minutes Approval of May 19, 2016 Board Meeting Agenda Approval of May 19, 2016 Board Meeting Consent Agenda Presentation of Sunshine 811 Director Service Recognition Plaque to Bryan Lantz Lorenzo Jones, Board Chair Committee Reports and Presentation of Motions to the Board: Operations Committee Patrick Thompson, Chair/Bud Joiner, Vice- Chair Damage Prevention Committee - Michelle Johnson, Chair/Louise Hom, Vice-Chair Legislative Ad-Hoc Committee Bruce Kershner, Chair/Janice Davis, Vice-Chair Finance Committee Mike Borg, Chair/Sandra Panos, Vice-Chair Lunch Served at 12 noon for Board Meeting Attendees and Employees Election of Officers Board Chair Welcome to new and re-elected Board Members Election of Board Officers (Chair, Vice-Chair, Secretary, Treasurer, Assistant Secretary, Assistant Treasurer) Dissolve Standing and Ad-Hoc Committees Appointment and Confirmation of Standing Committee Members Board Chair Operations Damage Prevention Finance Nomination and Election of Standing Committee Chairs Board Chair Operations Damage Prevention Finance (The Treasurer automatically serves as Finance Committee Chair) Note: Standing Committee Vice-Chairs to be elected by the Committee members at their next meeting Committee, Annual and Board of Directors Meeting Agendas May 18-19, 2016 Page 4 of 5

5 Board Meeting Agenda Appointment and Confirmation of Ad-Hoc Committees and Members Board Chair Legislative Other(s) Election of Ad-Hoc Committee Chairs Board Chair Legislative Other(s) Note: Ad-Hoc Committee Vice-Chairs to be elected by the Committee members at their next meeting Executive Director s Report Mark Sweet General Counsel s Report Wayne Flowers of Lewis, Longman & Walker, P.A. Trip Reports Break SOCS Spring Meeting February 16-18, 2016 New Orleans, LA CGA One Call Systems International; Stakeholder Advisory; Educational Programs & Marketing; Best Practices Committee Meetings March 8-9, 2016 Las Vegas, NV CGA 2016 Excavation Safety Conference & Expo March 9-11, 2016 Las Vegas, NV FEPA Damage Prevention Summit II March 30, 2016 Orlando, FL USIC Corporate Office Tour & Dig Check App Demo April 5, 2016 Tampa, FL FUCC 2016 Spring Meeting April 7-8, 2016 Ocala, FL FY Executive Director Annual Performance Review Results Wayne Flowers, General Counsel Sunshine 811 August 10, 11 & 12, 2016 Strategic Planning, Committee & Board Meeting Overview Mark Sweet, Executive Director Sunshine 811 May 20, 2016 Golf Tournament Overview Cheryl Ritter, Damage Prevention Manager & Brad Martin, Damage Prevention Liaison and 2016 Golf Tournament Coordinator Open Discussion Problem Resolution Adjournment at 5 pm Committee, Annual and Board of Directors Meeting Agendas May 18-19, 2016 Page 5 of 5