Pennsylvania One Call System, Inc.

Transcription

1 EXECUTIVE COMMITTEE MEETING October 24, 2017 Doubletree Resort Lancaster, PA Minutes 2 Attachments EXECUTIVE COMMITTEE: Joseph Murphy, Chair Jerry McInaw, Vice Chair Ray Geesey, Secretary Kevin German, Assistant Secretary Michael Kyle, Treasurer Stephen Schafer, Assistant Treasurer William P. Boswell, General Counsel Dwight A. Howes, Assistant General Counsel William G. Kiger, President/Chief Executive Officer Present Absent Present Present Present Present Present Present Present GUESTS: David Bolton Edward Kirkwood Rich Muza Leo Hilbert Rick Moslen John Andzelik Vita Moore William Berger Mark Shaffer Jacob Specht Armando Ferri Nsungwe Shamatutu Paul Metro Thomas Gramling Holly Fishel Robert Bedics Dave Haverstick Douglas Meshaw Don Zombek Justin DiLalla John McCarthy Gerry Barnett Doug Haupt Mark Santayana Eric Beers Joe Steighner Tracy L. Hoffman Adams Electric Cooperative Butler Township Central Penn Directional Drilling CenturyLink Comcast Cablevision Duquesne Light Company FirstEnergy Larson Design Municipal Authority of Westmoreland County National Fuel NUCA Pennsylvania PA Department of Labor & Industry PA Public Utility Commission PA State Association of Boroughs PA State Association of Township Supervisors PECO Energy PECO Energy Pennsylvania Builders Association Peoples Natural Gas Company Philadelphia Gas Works Pittsburgh Water and Sewer Authority PPL Electric Utilities, Inc. PPL Electric Utilities, Inc. PPL Electric Utilities, Inc. RCN Telecom Services Joseph Steighner & Associates Sunoco Pipeline Company 1

2 Allen Fowler Eric Swartley Michael Geary Beth Baldwin Jeff Ewing UGI Utilities, Inc. UGI Utilities, Inc. Verizon North, LLC Verizon Pennsylvania LLC Williams Gas Pipeline - Transco STAFF: Ellen Kiger Vice President/COO Sherry Harim Director Accounting and Member Services Dan Lucarelli Director Marketing & Education Jon DeMoss Director Technology Kelly Pearl Manager Accounting and Member Services Linda Covelli Manager Operations S. Robin Johnson Compliance Coordinator Eric Johnson Workstation Technician Penny Modrick Executive Secretary Mr. Murphy called the meeting to order at 1:30pm with the Pledge of Allegiance and asked for a round of introductions. He welcomed everyone to the meeting and reviewed the emergency exits and evacuation gathering spot. Mr. Kyle made a motion to follow the agenda as modified, seconded by Mr. German. o The motion carried unanimously. CYBERCRIME TRAINING Mr. DeMoss and Mr. Johnson Mr. DeMoss and Mr. Johnson gave a PowerPoint on internet safety. Discussion. Highlights: They defined the Internet of Things (IoT), cybercrime, the increase in end point connections; explained antivirus software and virus types such as file virus, worms and Trojan horses used by hackers. They defined phishing, Bitly and TinyURL links, advanced persistent threats (APTs), ransomware encryption and bitcoin payments. The best defense against these threats was to keep operating system software current, use strong and different passwords and 2- method authentication, use antivirus auto updates and auto scan features, disable macros in MS Office, control USB connections, limit Administrator user account, implement backups on a schedule, replace/upgrade Windows XP. They explained that employees were the first line of defense against cyber-attacks and companies should train their employees and have their employees train their family members. attachments were the number one cause of devices being infected. REVIEW OF ACTION ITEMS FROM AUGUST 1, 2017 EXECUTIVE COMMITTEE MEETING The Board Chair will contact the existing committee chairs who aren t meeting regularly, to determine if the committee has work to do and determine ether the committee should be disbanded. Mr. Murphy reported that contact was made. All committee chairs felt the committees should not be disbanded, but were looking for direction from the Board. 2

3 The Parliamentary Committee will discuss the Data Release Policy and consider whether a formal statement or resolution was needed and will report back to the Executive Committee. Mr. Boswell reported that the committee did not meet. He reminded everyone how this item was first created, reviewed the current policies that are in place, and stated the committee will work on wording to clarify the existing processes. The Finance Committee will meet with the audit firm to discuss the audit process. Mr. Kyle reported he and Mr. Schafer met 10/11/17 by phone with the auditing firm and will have recommendations. FINANCE COMMITTEE UPDATE Mr. Kyle Mr. Kyle reported the committee met on 10/16/17 with The Monteverde Group to review investments. He summarized the performance statistics of both investment portfolios and reviewed the benchmark tracking. Mr. Kyle reported the committee received a report on the 401(k) investments, noting they are 100% employee self-directed accounts, however, there is a fiduciary responsibility to oversee the performance of these funds. He explained that a risk tolerance survey was ed by The Monteverde Group to all Board members, and he reviewed the results of the 23 survey responses received. He noted the Board s risk tolerance is moderate and the portfolios are moderately conservative. Mr. Kyle reported the committee delayed the target date for Vision Goal 3.4 from July 2018 to July 2019, to fall after completion and implementation of the rate study. Mr. Kyle made a motion for the Executive Committee to approve, with the purpose of moving these to the Board, that our auditor, Love, Scherle & Bauer, conduct the 2017 financial audit; and that our auditor also be requested to do a performance audit of internal financial controls; and that our auditor be requested to assign some new personnel to the financial audit staff to increase awareness of POCS operations and objectivity, seconded by Mr. Schafer. o The motion carried unanimously. BUDGET Mr. Kyle Mr. Kyle reported the proposed budget was ed to the Board and Alternates on 10/9/17. He reported that the Finance Committee recommended adoption, and made a motion to recommend approval of the 2018 Capital budget and the 2018 Operating budget, seconded by Mr. Schafer. o The motion carried unanimously. VISION GOAL Goal 5.6: By July 2018, we will review and update the existing POCS Staff Succession Plan. Responsible Committee: Executive Committee Status: Not started 3

4 Mr. Murphy reported the Executive Committee met in closed session this morning to discuss personnel policy matters and potential legal matters. No recommendations came out of the meeting. LAWSUITS PENDING AGAINST PENNSYLVANIA ONE CALL SYSTEM, INC. Mr. Boswell Pennsylvania Electric Company v. Shirley Heating & Air Conditioning, Inc. Court of Common Pleas of Indiana County, No CD 2016 On August 22, 2016, we received a notification that POCS was being joined by the Defendant Shirley Heating and Air Conditioning, Inc. Mr. Boswell reported there has been no change. LEGISLATION UPDATE Mr. Murphy Mr. Murphy reported that Mr. Reynolds had retired and asked Mr. Steighner to provide an update. Mr. Steighner reported the bill passed 188 to 1 in the House of Representatives on 10/18/17, and passed in the Senate 50 to 0 on 10/23/17. It left the Senate 10/23/17 and went to House for the Speaker to sign. The legislation is on the desk of the Governor for a real signing and/or a ceremonial signing. Mr. Steighner thanked Senator Baker, Representative Baker, the PUC, POCS Board and staff, and everyone that worked on the bill for slightly over six years. He especially thanked Ms. Harim for her assistance with tracking proposed changes, compiling and responding to information requests, and for being available at all times. Ms. Harim received applause and a standing ovation. Mr. Steighner reported that the Legislative Budget and Finance Committee (LBFC) report was issued 10/18/17 in Harrisburg. Strong approval was made by an independent legislative entity (LBFC) of the POCS operation, and the Board should take great pride in that. Discussion. There was a round of applause for Mr. Steighner. Mr. Murphy thanked Mr. Steighner for all his efforts in getting the legislation passed. GOLD SHOVEL STANDARD PRESENTATION Mr. Galyean Mr. Swartley introduced Mr. Galyean. Mr. Galyean explained the Gold Shovel Standard organization was an 18 month old non-profit company born from the need to standardize on how we measure damage prevention performance, and from general dissatisfaction of the status quo of operators and the need for continuous improvement. Their Mission Statement is Gold Shovel Standard (GSS) is a nonprofit organization committed to improving workforce and public safety, and the integrity of vital buried infrastructure. GSS believes that greater transparency in all aspects of damage prevention among buried-asset operators, locators and contractors is essential to drive continuous improvement, and vital to ensure increasingly safe working conditions and communities. He gave a PowerPoint presentation about the program. (Attached) 4

5 Mr. Galyean asked everyone to complete a survey and share their opinions on the website: metricsfordamageprevention.org Discussion. (Additional information attached.) Mr. Murphy thanked Mr. Galyean for his presentation. OPEN DISCUSSION Mr. Murphy wished Mr. Boswell a Happy Birthday. There was discussion regarding contractors excavating within the tolerance zone using powered equipment. ADJOURNMENT Mr. Geesey made a motion to adjourn, seconded by Mr. German. o The motion carried unanimously. The meeting ended at 3:25pm. Respectfully submitted, Ray Geesey Corporate Secretary /emk/plm Minutes Approved: January 30,

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