DISCUSSION Welcome New RR Jason Espedal he is a current board member with the North Metro

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1 Executive Committee Phone Conference Meeting September 11th, 2018 Minutes are abbreviated. X - Indicates in attendance X President, Jim Ashton Immediate Past President, Carl Phillips X VP Finance/Treasurer, John Hintze X VP Communications/Marketing, Gary Quedenfeld X VP Fisheries & Research, Jim Moore X VP Internal Affairs, Jeff Micholic X VP Membership, Jim Evers VP Youth Activities, Lila Warren X Corporate Secretary, Jim Fritz Non-Voting Support Personnel: X Administrative Secretary, Robert Petzke Parliamentarian, Frank Walter Executive Accountant, Kathy Goon Webmaster, Randy Loewecke Editor, Amy Penza Assistant Editor, Sean Landsman Region 1 Senior RR, Curt Ellestad X Region 2 Senior RR, Jeff Miller Region 3 Senior RR, Bob Sisson Region 4 Senior RR, Earle Hammond RR in attendance but without Vote: Region 1 Representative, Jon Meyer Region 1 Representative, Jason Espedal Region 2 Representative, Rick Petzke Region 2 Representative, Tyler Kennedy X Region 3 Representative, Todd Cook voting as SRR Region 3 Representative, Dave Johnson X Region 4 Representative, Frank Walter voting as SRR X Region 4 Representative, Walter Krause Non-Voting Guests: Cathy Adams, Finance Assistant 09/11/2018 at 7:00 PM CST waiting on all parties to join in the conference, final connections and arrivals 07:01 p.m. President, Jim Ashton called the meeting to order. Tonight s agenda: Roll call was taken and documented by Robert Petzke and noted above. A quorum was present at start of meeting (10 of 13 EC voting members including the President). Note Majority = 8 of 13 for approved motions. Agenda: TOPIC President, James Ashton DISCUSSION Welcome New RR Jason Espedal he is a current board member with the North Metro chapter. Jason is very active with his chapter, North Metro Chapter. 501 C3 update 990 filed for Muskies Inc Attended the Chapter Challenge along with 94 other members. Spoke with a Chicago area MI Chapter Representative interested in working with the Board to plan a banquet for the ABM next April and gain the support of other area chapters. Sent a letter of thanks to Doug Reuter who retired from the Chicago/Milwaukee Muskie Expos as owner. Committee budget items need to be send John Hintze

2 VP Finance/Treasurer, John Hintze Presented by Kathy Goon, Executive Accountant Please see attachements for the report EC meeting attachments\financial Dashboard xlsx EC meeting attachments\january to August 2018 Balance Sheet.xls EC meeting attachments\january to August 2018 PL.XLS Discussions on the report The finance committee will possible look into requesting a Bylaw regarding the Gill Hamm Fund. Request for the finance committee to make the payment to the Gill Hamm fund that was passed during the 2018 ABM VP Youth Activities, Lila Warren VP Communications/Marketing, Gary Quedenfeld No Report. I have access as admin for the MI Facebook site now and can comment or post things on the MI Facebook site. The calendar details are coming together quickly. I sent s out to all chapter presidents and tourney directors and all regional and senior regional reps looking to get needed chapter event details and dates for the calendar. Have read approx. 10 different chapters details for 2019 events thus far. Will send out one more to all of the same people above to see if we can get some more before the deadline. If Rex s after the deadline their info will not be in the calendar Working with Amy Keyes very well she seems to be a great asset to MI as a whole and had been a great help to me with the calendar thus far. We need to figure out what she should be compensated for her help with the calendar. She has gotten the software program from Sean Landsman to help with the basic design of the calendar she stated Will continue to focus on all calendar issues and design aspects in this month to get this payed out and ready for printer. Discussion and update on status of calendar. Rex s three different bids on the calendar and will decide soon who I will be choosing for the printing of this. We are going through the same printer as previous years. Corporate Secretary, Jim Fritz Review of files and records received: The EC Meeting Minutes were sent out to the Executive Committee. They were reviewed and sent to be posted on the Website. The Minutes will need to be approved by the EC.

3 Frank Walter motion to approve minutes John Hintz seconded motion Vote was unanimous Motion passed Independent Contractors Contracts A template for the Individual Contractors Contracts has been formulated; however I am converting this to a different format. The only additions to the Contracts would be adding the Description of Duties and Responsibilities and the Compensation for their services. Upcoming Presidential Election One nomination was received by Robert Petzke nominating Jim Ashton for President. The E/TC shall be comprised of the President, a person selected by the President, and the Corporate Secretary with the latter serving as Chair. Since Jim Ashton is running for re- election, his/her position in the E/TC will be occupied by the Immediate Past President. In the event that there is a vacancy in either position, the EC shall appoint a substitute from among the Senior Regional Representatives. I have personally sent a request to the Immediate Past President Carl Phillips to request his participation as a member of the E/TC. The President bylaws reads as follows: Bylaws 3.06 (1) (1) PRESIDENT. The Board Members and Chapter Representatives shall elect the President-Elect in the fall prior to the expiration of the current President's term and following the four (4) Regional Meetings. Presidential nomination and election procedure. The nominating period for M.I. President is from the Annual Board Meeting through September in the year of election. The vote shall occur prior to December 15 th following the last Regional meeting. If the Region does not comply with required fall meeting dates of October or November they will forfeit the right to vote in the election. Election / Tellers Committee (E/TC). The E/TC shall be comprised of the President, a person selected by the President, and the Corporate Secretary with the latter serving as Chair. In the event that the President is running for re- election, his/her position in the E/TC will be occupied by the Immediate Past President. In the event that there is a vacancy in either position, the EC shall appoint a substitute from among the Senior Regional Representatives. The E/TC shall notify all Board Members and all the Senior Regional Representatives immediately after September 30 th the candidate(s) for the office of President. Regions may then discuss the candidates during their Regional meeting. The E/TC shall prepare a ballot suitable for the election. The ballots are to be ed or electronically distributed to the qualified voters by the Administrative Secretary but returned to the Corporate Secretary within ten working days. The Corporate Secretary shall provide copies of all returned ballots to the E/TC. The E/TC shall count all ballots and certify the result. The E/TC shall notify the Board of their certified results. Ballots shall be retained for ninety (90) days in the event of a challenge. The President-Elect shall have advisory status only and shall assume the Presidency at the conclusion of the Annual Board Meeting of the following year for a term of two (2) years.

4 Eligibility for Office, Bylaw 3.05 (2) (2) PRESIDENT. Any member in good standing shall be eligible for election as President, provided: (a) He/she has been a member of the Corporation for a period of at least five years at the date of the election, and (b) He/she has previously served as a member of the Board for a period of at least twelve consecutive months. Duties of the President Bylaw 3.07 (1) (1) PRESIDENT. The President shall be the chief executive officer and shall preside and conduct all meetings of the Board and the Executive Committee. The President has no vote unless such vote would impact the vote on any issue or matter moved for adoption and shall neither make nor second any motion. The President shall have general and active management of the business of the Corporation, subject to the supervision and direction of the Board and shall see all such orders and resolutions shall be reported on by the President at the next following Board meeting or as stipulated in the motion. The President shall be responsible for preparing the Annual Board Meeting Agenda. The Agenda to be posted thirty (30) days prior to the Annual Board Meeting on the Muskies, Inc. Website. In the absence of the President or inability to act in his/her office, the Vice President Finance/Treasurer shall be next in line to fulfill the President s duties, then the next successor in line shall be the immediate Past President. If needed, a third successor shall be chosen by the remaining members of the Executive Committee to serve until the next annual meeting. The President shall appoint a qualified Parliamentarian for Muskies, Inc., who shall serve at the pleasure of the President and the Board without pecuniary compensation except for reimbursement of necessary and reasonable expenses within the policy limitations of Muskies, Inc. VP Membership, Jim Evers 1. Sent 20 baits and 1 Free Youth membership to PA high school student that started a high school fishing club. They currently have 57 members that fish for multiple species and are being overseen and supported by the school administration. Contact was made with Chapter 16 to reach out to this group. 2. Figured out how to change Editor status over to Gary Quedenfeld for MI Facebook page. 3. Contacted Aaron at Musky Tackle Online for purpose of donating gift cards for MUSKIE magazine photo contest winners. Exchanged info with Mike, Amy and Kevin to get the MTO ad placed in the magazine. The award and ad are in the current issue of the magazine. 4. Exchanged info with Curt Ellestad on Liberty Mutual sponsorship of Youth event for winning chapter at Gil Hamm. Winning chapter to get $500. for documented youth event. 5. Worked with Randy on the renewals, expanded test program to 60, 30 and 0 days. Summary and further recommendations to be made at next EC meeting. 6. Contacted NRA for discount on membership and need to get EC authorization to proceed with discount and commission plan sent under prior , if so approved.

5 VP Internal Affairs, Jeff Micholic August 9- Completed contract for Kevin Richard and shared with Jim Fritz. August 20- ed Michael Winther regarding the Photo Guidelines/Lip Grip policy revision. Inquired about policy update. August 21- ed Jim Ashton asking for suggestions about help on the calendar. Sent a draft of President-to-President survey and Chapter events list for calendar. August 26-September 1-Fished the Gil Hamm Classic. September 5-Spoke with Lila Warren about Youth calendar dates that might be sent to Gary Quedenfeld. September 5-Spoke with Mike Moschell Region 3 about the 2019 Chapter Challenge on Cave Run. September 6- ed SRRs from Region 1,3, 4 about information concerning their Regional Meetings. September 6- ed Jim Ashton and Jim Evers a draft of Perry A. Smith President-to President Award survey and asked questions about proceeding with the award. VP Fisheries & Research, Jim Moore The Fisheries and Research Committee is currently reviewing the Gil Hamm Fund Grant Requests submitted by Chapters for the 2019 Season. Grants will be awarded during the fourth quarter, Attended a teleconference with Edward Jones Representative to discuss our new account for the Gil Hamm Fund. Requested and received updated stocking, fingerling costs and other information for the 2019 Calendar Committee from Kevin Richards. No other activities since the last report. Senior Regional Representatives Reports Region 1 Curt Ellestad No Report Region 2 Jeff Miller No Report Region 3 Bob Sisson Region 3 took a break from meeting in the months of July and August. First committee meeting of the R3 Chapter Challenge was held Decisions were made concerning Date, Fee, Team Structure, and Venue. R3 Chapter Rep Meeting is scheduled for Monday Sept 10th. Region 4 Frank Walter

6 Old Business Discussion on Membership Growth New Business Regional Representative Comments none No comments Adjournment NEXT MEETING DATES PLANNED SUBMISSION BY and CC to: Motion made to adjourn by Frank Walter Seconded by Jim Moore Adjourned at 9:11 pm Next Executive Committee Conference scheduled for October 2nd Corporate Secretary, Cc: Corporate Secretary, Administrative Secretary and Webmaster