AGENDA CITY COMMISSION MEETING Thursday, July 1, :00 a.m. Lunch Break Noon to 1:30 p.m.

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1 Thursday, July 1, :00 a.m. Lunch Break Noon to 1:30 p.m. INVOCATION Pastor Emilio Chaviano, First United Methodist Church of Miami PRESENTATION OF THE COLORS / PLEDGE OF ALLEGIANCE The Miami Chapter, Sons of the American Revolution GOD BLESS AMERICA Jim Bowling, Kiwanis Club A. PRESENTATIONS AND PROCLAMATIONS 1. Presentation of a $5, check from Martin Lynch, of John Martin s Restaurant, to the Parknership Program 2. Proclamation naming July 2004 as Parks and Recreation Month in Coral Gables 3. Presentation of Certificate of Appreciation to Sally Buxton for service on the Cultural Development Board as Board appointee and Vice-Chair 4. Presentation of Certificate of Appreciation to Jan Bekkevold for service to the City as Chairperson of the Parks and Recreation Advisory Board Items A-5 and C-5 are related 5. Recognition of Lazaro Cabrera, of Police Service Dogs, Inc., Hilda Bacardi and Louis Vasquez in appreciation of their contribution to the Coral Gables Police Department to purchase a K-9 dog

2 A. PRESENTATIONS AND PROCLAMATIONS (Continued) 6. Presentation of a framed poster of the Trolley Ad to the City by the Business Improvement District of Coral Gables 7. Commendation to the University of Miami administrators and faculty, namely Vice President of Business/Finance David Leiberman, Vice President for Real Estate Development, and University of Miami Associate Professor of Management Science, Howard Gitlow, Executive Director of the Institute of Quality in Manufacturing and Service for collaborating with the City of Coral Gables, City Clerk s Office, on the Dashboard Intelligent Information System Project 8. Presentation of Plaque and Award to Lizbeth Mohamed, Parking Department, July 2004 Employee of the Month B. APPROVAL OF MINUTES 1. Regular City Commission meeting of June 8, 2004 C. CONSENT All items listed within this section entitled Consent Agenda are considered to be self-explanatory and are not expected to require additional review or discussion, unless the Mayor, the Vice Mayor, a Commissioner or a citizen so requests, in which case, the item will be removed from the Consent Agenda and considered along with the regular order of business. Hearing no objections to the items listed under the Consent Agenda, a vote on the adoption of the Consent Agenda will be taken. 1. Resolution accepting the recommendation and authorizing the City Manager, in accordance with the City s Procurement Code Section R , to sell one (1) used Crown Victoria police vehicle from the City s surplus to Glades County, Florida in the amount of $ Resolution accepting the Scope of Work and Fee Schedule of Milian Swain & Associates for the preparation of engineering plans for the dredging of the Coral Gables Waterway, in an amount not to exceed $167,707.00, pursuant to Resolution No , passed and adopted December 17, 2002, authorizing the City Manager to execute a Professional Services Agreement with Milian Swain & Associates. 2

3 C. CONSENT (Continued) 3. Resolution accepting the Scope of Work and Fee Schedule of Weidener Surveying & Mapping, Inc. for surveying and aerial photography service in an amount not to exceed $150,000.00, pursuant to Resolution No , passed and adopted on December 17, 2002, authorizing the City Manager to execute a Professional Services Agreement with Widener Surveying & Mapping, P. A. 4. Resolution setting forth conditions of approval for encroachments into the right-of-way, adjacent to 100 Andalusia Avenue. Items C-5 and A-5 are related 5. Resolution accepting $3,500 from Police Service Dogs, Inc., $2,000 from Ms. Hilda Bacardi and $2,000 from Mr. Luis Vasquez for a total of $7,500 as donations for the purchase of a new K-9 named Anatool for the Coral Gables Police Department. 6. Resolution authorizing the return $55, of encumbered monies for matching funds for the U. S. Department of Justice Interoperable Communications Equipment Grant FY to the Coral Gables State (Coral Gables Police Department S.I.S. Unit and the South Florida Money Laundering Strike Force) Forfeited Asset Fund (FAF). 7. Resolution authorizing the Finance Director to transfer $380, from the Coral Gables State (Coral Gables Police Department S.I.S. Unit and the South Florida Money Laundering Strike Force) Forfeited Asset Fund (FAF) to the City of Coral Gables General Fund for repayment of costs of the Public Safety Communications Project. 8. Resolution authorizing the amount of $45, from the Coral Gables State (Coral Gables Police Department S.I.S. Unit and the South Florida Money Laundering Strike Force) Forfeited Asset Fund (FAF) is encumbered for future expenditure under the Florida Contraband Forfeiture Act. 9. Resolution authorizing the expenditure in the amount of $40, from the Coral Gables State (Coral Gables Police Department S.I.S. Unit and the South Florida Money Laundering Strike Force) Forfeited Asset Fund (FAF) monies for the purchase of non-budgeted DataDots under the Florida Contraband Forfeiture Act. 3

4 C. CONSENT (Continued) 10. Resolution authorizing the expenditure in the amount of $10, from the Coral Gables State (Coral Gables Police Department S.I.S. Unit and the South Florida Money Laundering Strike Force) Forfeited Asset Fund (FAF) monies for the purchase of non-budgeted equipment for the Coral Gables Police Athletic League (PAL) program under the Florida Contraband Forfeiture Act. 11. Resolution authorizing the expenditure in the amount of $2, from the Coral Gables State (Coral Gables Police Department S.I.S. Unit and the South Florida Money Laundering Strike Force) Forfeited Asset Fund (FAF) monies for the purchase of non-budgeted equipment for the Coral Gables Police Rape Aggression Defense (RAD) program under the Florida Contraband Forfeiture Act. 12. Resolution authorizing the expenditure in the amount of $42, from the Coral Gables State (Coral Gables Police Department S.I.S. Unit and the South Florida Money Laundering Strike Force) Forfeited Asset Fund (FAF) monies for the purchase of a non-budgeted Crisis Management Team/Hostage Negotiator vehicle for the Coral Gables Police Department. 13. Resolution authorizing the expenditure in the amount of $50, from the Coral Gables State (Coral Gables Police Department S.I.S. Unit and the South Florida Money Laundering Strike Force) Forfeited Asset Fund (FAF) monies for the purchase of non-budgeted Positron Simon Computer Integrated Console under the Florida Contraband Forfeiture Act. 14. Resolution authorizing the expenditure in the amount of $ from the Federal (U.S. Departments of Justice, Treasury, and/or Homeland Security) Forfeited Asset Fund (FAF) monies for the donation to the Florida Missing Children s Ceremonies being held in Tallahassee, Florida on September 13, Resolution authorizing the expenditure in the amount of $42, from the Federal (U.S. Departments of Justice, monies for the purchase of a non-budgeted, first time item, Evidence Collection Vehicle. 16. Resolution authorizing the expenditure in the amount of $8, from the Federal (U.S. Departments of Justice, monies for the purchase of eight, first time non-budgeted, Coral Gables Police Honor Guard Rifles. 4

5 C. CONSENT (Continued) 17. Resolution authorizing the expenditure in the amount of $2, from the Federal (U.S. Departments of Justice, monies for the purchase of first time non-budgeted, Adobe Acrobat 6.0 Professional computer software programs for the Coral Gables Police Department Professional Standards Division. 18. Resolution authorizing the expenditure in the amount of $19, from the Federal (U.S. Departments of Justice, monies for the purchase of first time non-budgeted, On Target Performance Systems management evaluation software program for the Coral Gables Police Department. 19. Resolution authorizing the expenditure in the amount of $10, from the Federal (U.S. Departments of Justice, monies for the purchase of first time non-budgeted, Virtual Private Network (VPN) system for the Coral Gables Police Telecommunications Section. 20. Resolution authorizing the expenditure in the amount of $8, from the Federal (U.S. Departments of Justice, monies for the purchase of first-time, non-budgeted software to upgrade Coral Gables Police Telecommunications Section s Direct Connect alarm system. 21. Resolution authorizing the expenditure in the amount of $10, from the Federal (U.S. Departments of Justice, monies for the purchase of first time non-budgeted, OSSI RMS Notification Module case management software system for the Coral Gables Police Department, Technical Services Division. 22. Resolution authorizing the expenditure in the amount of $1, from the Federal (U.S. Departments of Justice, monies for the purchase of first time non-budgeted, Adobe Photo Shop CS, Adobe Premier Plus Digital Editing and Adobe Cool Edit software programs to upgrade the Criminal Investigations Division Forensic Video Analysis System. 5

6 C. CONSENT (Continued) 23. Resolution authorizing the expenditure in the amount of $3, from the Federal (U.S. Departments of Justice, monies for the purchase of twenty-five, first time non-budgeted, battery-operated, hand-held metal detectors for the Coral Gables Police Department. 24. Resolution authorizing the expenditure in the amount of $2, from the Federal (U.S. Departments of Justice, monies for the purchase of one hundred seventy-five hazardous material containers for the Coral Gables Police Department vehicles. 25. Acceptance of Boards and/or Committees minutes not requesting action of the City Commission: a. Advisory Board on Disability Affairs meeting of April 7, 2004 b. Budget/Audit Advisory Board meetings of April 8 and May 18, 2004 c. City-Wide Anti-Crime Committee meeting of May 4, 2004 d. Communications Committee meeting of May 20, 2004 e. Economic Development Board meeting of May 7, 2004 f. International Affairs Coordinating Council meeting of April 29, 2004 g. Historic Preservation Advisory Board meeting of May 20, 2004 h. Landscape Beautification Advisory Board meeting of May 5, 2004 i. Property Advisory Board meeting of May 14, 2004 j. Retirement Board meetings of April 8 and May 13, 2004 k. Traffic Advisory Board meeting of May 18,

7 C. CONSENT (Continued) 26. Board/Committee Member Appointment and/or confirmation: a. Library Advisory Board Vice Mayor Rafael Ralph Cabrera Jr. b. Parking Advisory Board Vice Mayor Rafael Ralph Cabrera Jr. Kendell Turner Jorge Álvarez D. PERSONAL APPEARANCES 1. Jose Gelabert-Navia, Principal, Perkins & Will, on behalf of Trelcom Merrick Park, Ltd., for permission to encroach into the right-of-way with a Siamese fire connection at the Village of Merrick Park Housing Project, located at 4250 Salzedo Street, Coral Gables, Florida. 2. Jose Gelabert-Navia, Principal, Perkins & Will, on behalf of Trelcom Merrick Park, Ltd., for permission to encroach into the right-of-way with a Siamese fire connection at the Village of Merrick Park Housing Project, located at 4251 Salzedo Street, Coral Gables, Florida. 3. Laura L. Russo, Esq., on behalf of Gables Estates Club, Inc. for permission to encroach into the right-of-way to erect a flagpole in an area of Gables Estates, Club, Inc. 4. Laura L. Russo, Esq. on behalf of Gables Crescent LLC requesting approval for exchange of real properties with the City for the purpose of creating public access located along the 200 block of Minorca Avenue. 7

8 E. PUBLIC HEARINGS All Individuals desiring to give testimony shall be sworn in Time Certain 11:00 a.m. Items E-1 and E-2 are related 1. Ordinance on Second Reading. Establishment and extension of moratorium enacted via Ordinance No An Ordinance of the City Commission of Coral Gables establishing and extending the 120-day temporary moratorium adopted via Ordinance Number O to August 2, 2004, pursuant to the provisions of Article 10 of the Zoning Code, on the issuance of building permits for new buildings with a proposed height, or to increase the height of existing buildings, in excess of three-and-onehalf (3-1/2) stories or forty-five (45) feet in height for that area bounded on the north by Biltmore Way, on the east by LeJeune Road, on the south by Bird Road and on the west by Granada Boulevard; providing procedures for waivers, vested rights and judicial review for the specific matters addressed herein; providing for conflicts; providing for a term; and providing for an effective date. 2. Ordinance on First Reading. Zoning Code Text Amendment Article 3, Use Districts and Regulations. An Ordinance of the City Commission of Coral Gables amending the provisions contained in Article 3, Use and Districts and Regulations establishing a new Section 3-13, A-District/Special Area which regulations shall be applicable only to the area bounded by Biltmore Way to the north, Bird Road to the south, Granada Boulevard to the west and LeJeune Road to the east and other changes to the provisions within the Zoning Code as necessary to implement changes to Article 3, to provide for revised regulations as a result of the 120-day temporary moratorium adopted by Ordinance No. O , as amended; providing for a repealer provision, a savings clause, and a severability clause, and providing for an effective date. a. Resolution providing for a hearing on the establishment of new section 3-13, A- District/Special Area as a result of Ordinance No at 11:30 a.m. on July 13, 2004, pursuant to the requirements of Florida Statutes (3)(c)2. (Planning and Zoning Board meeting date June 2, 2004 no recommendation) (Passed on First Reading June 9, 2004) (Planning and Zoning Board meeting date June 8, 2004 Vote: Ayes: 4/Nays: 2) 8

9 E. PUBLIC HEARINGS (Continued) 3. Ordinance on First Reading for Case File LHD An Ordinance amending and re-establishing review requirements for the Country Club of Coral Gables Historic District by providing for the non-contributing properties within the district to be subject to the requirements of the Historic Preservation Ordinance known as Article 31 of the Coral Gables Zoning Code. The Historic District consists the Granada Golf Course and the following properties: Lot 18 less the easterly thru Lot 34, Block 22; Lots 19 thru 36, Block 23; Lots 1 thru 9, Block 32; Lots 23 thru 39, Block 32; Lots 1 thru 3, Block 33; the east 35 of Lot 8 and Lot 9, Block 34, Lots 1 thru 4, Block 36 and Lots 6 thru 15, Block 36 in Country Club Section B. Lots 13 thru 21, Block 4; Lots 1 thru 14, Block 7; Lots 1 thru 11A, Block 12; and Lots 13 thru 24, Block 15 in Country Club Section C. Lots 17 thru 32, Block 4; Lots 1 thru 16, Block 5; Lots 1 thru 12, Block 12; Lots 1 thru 3, Block 13; Lots 8 thru 14, Block 14; and Lots 12 thru 22, Block 15 in Country Club Section E. 4. Ordinance on First Reading. An Ordinance of the City Commission of Coral Gables creating Article IV of Chapter 6 Buildings and Building Regulations to be entitled Disclosure Report, Section Disclosure Report Required; Section Purpose; Section Representation or Warranty; Section Notice; Section Content of the Disclosure Report; Section Fee to be Paid for the Disclosure Report; providing for a repealer provision; providing for severability; providing for codification therefore; providing for an effective date; and repealing all Ordinances inconsistent herein. 5. Ordinance on First Reading. An Ordinance amending Code of the City of Coral Gables, Chapter 6 entitled Buildings and Building Regulations, and in particular Article IV, by amending Section 6-71 Building Permit Fees; Section 6-72 Electrical Permit Fees; Section 6-73 Plumbing Permit Fees; Section 6-74 Mechanical Permit Fees, and Section 6-75 Miscellaneous Fees; and repealing all Ordinances inconsistent herewith. (The Historic Preservation Board unanimously recommended approval) 9

10 E. PUBLIC HEARINGS (Continued) 6. Ordinance on First Reading. An Ordinance amending Chapter 19 of the City Code entitled "Pensions," Article III, "Retirement System for Police Officers," Section , "Board of Trustees-Created, Composition, Terms of Office," to clarify that a member of the Deferred Retirement Option Plan may seek election to and may hold the position of Trustee of the Coral Gables Police Officers' Retirement Trust Fund, providing a repealer provision, a savings clause, and a severability clause, and providing for an effective date. F. CITY COMMISSION DISCUSSION ITEMS 1. Consideration of merit increase for Appointed Officials Commission-as-a-Whole G. BOARDS/COMMITTEES ITEMS 1. Presentation of the Cultural Development Board meeting of June 2, 2004, requesting the following action: a. That the Commission consider for approval the attached FY cultural grant documents: (a) Cultural Development Grant application, (b) Festivals and Special Events Grant application, (c) Community Grant application, (d) Grant Guidelines, (e) Grant Application Evaluation Forms for applications received for (i) Cultural Development Grants, (ii) Festivals and Special Events Grants, and (iii) Community Grants. b. That the Commission approve the reallocation of $ in FY grant funds, available after the withdrawal of a grant recipient, to Creative Camps/Miami Children s Theater, which is one of the FY grant recipients. 2. Presentation of the Historic Preservation Board excerpts of minutes of the meeting of May 20, 2004 requesting the following action: a. The Historic Preservation Board recommends approval of wording for a plaque honoring Ruth Bryan Owen to be placed at the Ruth Bryan Owen Waterway Park located at 3940 Granada Boulevard. (The Historic Preservation Board unanimously recommended approval) 10

11 G. BOARDS/COMMITTEES ITEMS (Continued) 3. Presentation of excerpts from the Landscape Beautification Advisory Board minutes of the meeting of May 5, 2004, requesting the following action: a. That the City Commission accept the Turnberry Bank landscape plan as drawn substituting yellow tabebuia trees for the palms on the median. (The Landscape Beautification Advisory Board voted: Ayes: 4/Nays: 2) H. CITY MANAGER ITEMS 1. Resolution accepting the recommendation of the City Manager pursuant to the Invitation for Bid (IFB) to select AMH Government Division to provide a 29 Police Boat in the amount of $116, Resolution accepting the recommendation of the City Manager pursuant to the Invitation for Bid (IFB) to select Aramark Uniform Services to provide citywide uniform rental and laundry services and further authorizing the City Manager to sign and execute a contract for an initial period of two (2) years with an option to renew for three (3) additional one (1) year periods in the amount of $45, per year. 3. Resolution accepting the recommendation of the City Manager to renew the existing maintenance contract for the E911 Primary Safety Answering Position (PSAP) located at Central Police and Fire, 2801 Salzedo Street and further authorizing the renewal of the Secondary Safety Answering Position (SSAP) located the Biltmore Hotel, 1210 Anastasia Avenue with BellSouth Telecommunications Inc. for an additional period of five (5) years at a rate of $134,400 per year. 4. Resolution awarding two-year construction contract for general painting of miscellaneous projects throughout the City of Coral Gables, DPW-C#04-04, not to exceed $150, per year. 5. Resolution authorizing the City of Coral Gables to grant two easements to Bell South Telecommunications, Inc. at 1200 Anastasia Avenue, Coral Gables, Florida. 6. Resolution complying with South Florida Regional Planning Council recommended actions and providing assurances of the City of Coral Gables intent to address affordable housing. 11

12 H. CITY MANAGER ITEMS (Continued) 7. Presentation of the Code Enforcement Process I. CITY ATTORNEY ITEMS 1. Pending Litigation Report. 2. Resolution approving a Settlement Agreement between the United States Department of Justice and the City resolving claims under the Americans with Disabilities Act. J. CITY CLERK ITEMS 1. An Ordinance of the City Commission of the City of Coral Gables, exempting itself from the provisions of Section of the Florida Statutes, specifically related to early voting; repealing all Ordinances or parts of Ordinances in conflict herewith; providing a repealer provision, a severability clause and providing for an effective date. 12

13 K. DISCUSSION ITEMS This time is for informal discussion among the City Commissioners, the City Manager and the City Attorney. NOTE Any person who acts as a lobbyist pursuant to the Miami-Dade County Conflict of Interest and Code of Ethics, must register with the City Clerk, prior to engaging in lobbying activities before city staff, boards, committees and/or the City Commission. A copy of the Ordinance is available in the Office of the City Clerk, City Hall. Any person, or persons, wishing to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, will require a verbatim record of the proceeding upon which the appeal is based. Interested persons should, therefore, take the necessary steps to ensure that a verbatim record of the proceedings is made which contains the testimony and evidence upon which the appeal is based. Any person making impertinent or slanderous remarks or who become boisterous while addressing the Commission, shall be barred from further audience before the Commission by the Chair, unless permission to continue or again address the Commission is granted by the majority vote of the Commission Members present. Clapping, applauding, heckling or verbal outbursts or any remarks in support or opposition to a speaker shall be prohibited. Signs or placards shall not be permitted in Commission Chambers. Any person requiring special accommodations for participation in the meeting should contact Maria Alberro Jimenez, Assistant City Manager, at , with requests for auxiliary aids or services at least one business day before the meeting. David L. Brown City Manager 13

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