Women s Army Corps Veterans Association Army Women United 67 th Annual Convention (2013) Theme: ARMY WOMEN - PIONEERS

Transcription

1 Women s Army Corps Veterans Association Army Women United 67 th Annual Convention (2013) Theme: ARMY WOMEN - PIONEERS Wednesday 21 Aug Executive Board Meeting Thursday 22 Aug Board of Directors Meeting Friday 23 Aug Sunday 25 Aug General Meeting Location: Norfolk Plaza Hotel 700 Monticello Ave., Norfolk, VA The Norfolk Plaza Hotel is located in the heart of downtown Norfolk in close proximity to great restaurants, the historic & entertainment districts, shopping and much more! The 2010 renovation created a positive stir with the new decor described as eclectic and edgy! The hotel staff is 100% committed to providing the best guest experience in Norfolk! Reservations: (757) when making your reservation, please refer to Women s Army Corps Veteran s Association Convention to secure the special group rate. Standard Room Rate: 1 to 4 persons: $95.00 (with tax: $109.35) Hotel Reservations Online: You may also make your reservations online. Go to >reservations tab >enter arrival & departure dates >enter VETERAN in the Group Code field >select room type and reserve Please note that the handicapped rooms will not be an option under room types, contact the hotel directly at , or Donna at Please note, there are a limited number of handicap rooms. Reservations must be canceled up to 48 hours prior to arrival to avoid 1 night room and tax charge. Check-in time is 4:00 PM. Check-out time is 11:00 AM. Group rates are effective three (3) days before and three (3) days after contracted dates, subject to availability. Complimentary signature amenities include a hot breakfast buffet, and waived $7.00 parking fee (free valet parking offered during certain hours). Each room offers hair dryer, iron/ironing board, remote controlled TV with HBO, microwave oven, refrigerator, voice messaging, complimentary high-speed Internet access, and coffee makers. The Norfolk Plaza hotel offers the largest hotel pool in town, on site Masseuse (by appointment) and allows pets (Pet Policy - $50 non-refundable fee per pet - maximum 2 pets per room - pet weight or combined total weight, if more than one pet, not to exceed 80 lbs.) Onsite services include a 24-hour business center, laundry, valet (certain hours), and room service (certain hours). Enterprise Car Rental across street from hotel, and Greyhound Bus Station less than a block from hotel. There will be a table set up in the lobby with What to Do in Norfolk information. Black Tuna Grill offers breakfast and dinner cuisine in the onsite restaurant, but will be open 11:30 am to 1:30 pm Thursday and Friday with a limited lunch menu just for us. Nearest Airport is Norfolk International Airport (ORF). There is no hotel airport shuttle service, so you will have to take a cab. Cost is around $25 one way, but that is per cab, so you may want to share with someone. Downtown Area Transportation Link - will provide information to get around Norfolk. SEE YOU AT THE CONVENTION

2 PRE-CONVENTION TRIP: Wednesday - 21 August a.m. 6 p.m. Visit the Army Women s Museum (formerly WAC Museum) at Fort Lee, VA as a VIP! Enjoy a scenic/relaxing bus ride to the Museum where you will enjoy a private reception and tour of the exhibits tracing the WAAC/WAC and Army women s history. Some of you may have trained at Fort Lee and it will be a homecoming for you. (Travel time approx 2 hours each way). The museum is the ONLY museum in the world dedicated solely to Army women. Want to learn more about the Army Women s Museum, check out their website: and follow them on their Facebook page, which has many posts related to the era of the WAC. The generosity of the museum makes this trip available to you for only $10.00! Pre-registration and payment is required NLT 7 July Sign up for the trip on your Social Registration Form. If there is not sufficient interest, this trip will be cancelled & monies refunded. Sign up TODAY!!! HELP SIGN UP NEW MEMBERS: Do you know of any Women that have served or are serving, and are not members of WACVA Army Women United, but they would like to attend the Convention. Get them to join! We would love to have many new members at the convention. Or, you could bring them as your guest. Have them check out our website: and contact us, so our 2 nd Vice President, who handles membership, can contact them. WACVA 2013 Convention Committees Staff: Chairperson: Robin Benkart Credentials: Joe Ann Gaytan Registration: Suzanne LaRocca Committees: *Convention Book: Eldora Engebretson (Advertisements, Agenda, Rules of Convention, etc.) Emergency Aid: Hospitality: Chapter 62 Raffle: Lizette Rhone Chapter 1 Resolution Chairperson: Anne Dryden, Chapter 33 Dinners: Company Party: Pallas Athene Luncheon: Phyllis Mckee MALs President s Luncheon: Laura Wages Chapter 33 *Convention Book: Send advertisement and check to Suzanne LaRocca. If possible submit an electronic copy(msword & jpg files) of the advertisement to Eldora at wacva@cox.net

3 Women s Army Corps Veterans Association Inter Organizational Memorandum FROM: TO: CC: Chapter (Name & No.) Date: WACVA 2013 Convention Registration Chair & National Treasurer 2013 Convention Credentials Chairperson Joe Ann Gaytan Marion St Northglenn CO National Corresponding Secretary Sheila Smith 824 Potter Road Gaffney, SC SUBJECT: Chapter Delegates to Annual Convention Delegates to Annual Convention Name of Chapter President (for current year ending 30 June): Chapter President WILL: WILL NOT: attend in her capacity as a National Officer or Standing Committee Chairperson. If the Chapter President will not attend the convention, or will be attending in her capacity as a National Officer or Standing Committee Chairperson, the following Chapter member is named as Chapter President Representative: CHAPTER DELEGATES CHAPTER ALTERNATES *Note: INDICATE IF THE DELEGATE OR ALTERNATE IS TO HAVE A PROXY VOTE. Remember the cost of each proxy vote is $10.00 Signed Chapter President or Secretary (specify which):

4 Women s Army Corps Veterans Association Inter Organizational Memorandum FROM: TO: CC: Name of Delegate: Date: Chapter Name: Number: WACVA 2013 Convention Registration Chair & National Treasurer 2013 Convention Credentials Chairperson Joe Ann Gaytan Marion St Northglenn CO National Corresponding Secretary Sheila Smith 824 Potter Road Gaffney, SC SUBJECT: Proxy Authorization Proxy Please be advised that: Delegate (Name of person NOT attending convention) From Chapter Name: Number: In City: State At the Annual Convention of the Women s Army Corps Veterans Association scheduled to be held at the Norfolk Plaza Hotel in: Norfolk, VA hereby appoint the following as my Proxy, to vote and act in my name at all meetings and on all matters where authorized by the National Bylaws, with the same effect as if I were personally present. Appointed member holding Proxy: (Name of person attending convention) Proxy Holder will be attending the convention as a: Chapter Delegate: Chapter President or her Representative: National Officer or National Standing Committee Chairperson from my Chapter: I hereby revoke any Proxy or Proxies heretofore given by me to any person. Signed: Date: Send $10.00 Proxy payment with registration to: WACVA 2013 Convention Registration Chair & National Treasurer

5 WACVA 2013 Convention Registration Form Name: Name in Service: address: Phone No. Provide Chapter # : or specify MAL: I will be participating as a member of the Honor Guard Check only ONE of the following: I am attending the 2013 Convention as a: National Officer:. Title: Past National President:... Immediate Past National President: Natl. Standing Committee Chair:. Committee Name: Captain of the Honor Guard:... Chapter President: If Chapter President s Representative check here: Chapter Delegate:... If this is a PROXY VOTE check here: Chapter Alternate:... Chapter Member: Member-at-Large Delegate: If Chairperson of MAL delegation check here: NOTES: If you hold two offices, i.e., Chapter President and National Standing Committee Chairperson, you are entitled to ONLY ONE VOTE and should check ONLY the box for the position in which you will be voting. Temporary Chapter President & Delegates do vote. Fifteen dollars ($15.00) Registration fee must accompany this form. Please write only one check for the registration fee and social events. A Late fee of $7.00 must accompany this form for Registrations post marked after 7 July Total registration with late fee is $22.00 Ten dollars ($10.00) Fee for PROXY VOTE must accompany this form and be included with the registration fee and cost of social events. Proxies can be held by National Officers, Standing Committee Chairperson, Chapter President, or Chapter Delegate. Make checks for total amount payable to: WACVA 2013 CONVENTION FUND Mail check with Registration Form, Social Events Reservation Form, and Emergency Information Form to WACVA 2013 Convention Registration Chair & National Treasurer REGISTRATION FORMS WILL NOT BE PROCESSED WITHOUT REGISTRATION FEE. DEADLINE FOR RECEIPT OF REGISTRATION & SOCIAL EVENT RESERVATIONS IS: 7 JULY 2013 Cancellation policy: Deadline for cancellation to obtain full refund is 20 July Please mail your Registration and Social Events Reservations as early as possible. Don t forget to complete and en-close your Emergency Information Form. Registrations submitted after 7 July shall include a late fee of $7.00 Delegate information from Chapter President or 2nd Vice President Number of authorized Delegates based on Chapter Membership: Number of delegates attending: Number of proxy votes carried by delegates: Signature of Chapter President or 2nd Vice President If you are entitled to reimbursement from National as a National Officer; Standing Committee Chair; or participating Honor Guard member submit request through proper Channels to the National treasurer. If you are Chapter member entitled to reimbursement by your Chapter, submit your request to your Chapter.

6 WACVA 2013 Convention Guest Registration Form Honorary Member if Attending Guest s - Mother of Member if Attending Guest s - Daughter of Member if Attending Guest s - Guest of Member Attending Guest s - Guest of Member Attending Guest s - Be sure to include meal selections and payment for your guests with your registration. There is no registration fee for Affiliate & Honorary Members, or Guests.

7 Member s Name: IN CASE OF EMERGENCY NOTIFY: Primary contact Name: WACVA 2013 Emergency Information Form Relationship: Chapter Number or MAL: Phone Number If unable to contact person above, please give name, phone number, address and relationship of an alternate contact. Alternate contact Name: Relationship: Phone Number Are you allergic to any medications? YES: NO: If yes please specify: If you have any medical problems that we should be aware of in case of emergency, please indicate here: Asthmatic: Allergies including food: Diabetic: Other: WACVA Guest Emergency Information Form (please make additional copies if necessary) Guest s Name: IN CASE OF EMERGENCY NOTIFY: Primary contact Name: Guest of: Relationship: Phone Number If unable to contact person above, please give name, phone number, address and relationship of an alternate contact. Alternate contact Name: Relationship: Phone Number Are you allergic to any medications? YES: NO: If yes please specify: If you have any medical problems that we should be aware of in case of emergency, please indicate here: Asthmatic: Allergies including food: Diabetic: Other:

8 Name: WACVA 2013 Convention Social Reservations Form Check only one plus visitor: Chapter #: MAL: Visitor: Visitors name(s): Company Party Friday Evening 23 Aug Grilled Rib Eye w/cabernet Balsamic Reduction and Sautéed Mushrooms ($34.00) $ Qty. Total Broiled Flounder w/lemon Butter White Wine Caper Sauce ($32.00) $ Vegetable Lasagna (Vegetarian) ($32.00) $ Pallas Athene Luncheon Saturday 24 Aug Roast Pork Loin w/fruit Chutney, Potatoes and Vegetables ($26.00) $ Penne Pasta Chicken Alfredo with Sautéed Vegetables ($26.00) $ Penne Pasta Alfredo with Sautéed Vegetables (Vegetarian) ($26.00) $ President s Luncheon Sunday 25 Aug Cold Salad Plates Served with Bread Basket of Croissants, Muffins and Fruit and Nut Breads Cobb Chicken Salad, Tuna Salad, Cottage Cheese w/fresh Fruit and Berries ($25.00) $ Pasta Salad, Cottage Cheese, Cole Slaw w/fresh Fruit and Berries ($25.00) $ Registration Fee must be paid by all members attending $15.00 $ Army Women Museum Trip (Wednesday 21 Aug) $10.00 Qty. $ Late Fee if registering after 7 July 13 $7.00 $ PROXY vote for Chapter member (if you carry a proxy) each at $10.00 $ \ Date forwarded: Total Enclosed: $ Make checks for total amount payable to: WACVA 2013 CONVENTION FUND Mail check with Registration Form, Social Events Reservation Form and Emergency Information Form to: WACVA 2013 Convention Registration Chairperson & National Treasurer Registration Checklist Have you prepared and included: Registration Form Social Reservation Form (including guests if applicable) Proxy Authorization Memorandum (if applicable) Emergency Information Form (including forms for guests if applicable) Check for total due

9 WACVA 2013 Convention Advertising Order Form Please make SEPARATE check for your black and white ad payable to WACVA 2013 CONVENTION FUND. Send to: WACVA 2013 Convention Registration Chair & National Treasurer Deadline is 30 Jun 2013 Check in space provided for desired size of advertisement. A. Large Ads for chapters, business, or individuals: Full Page ($100) Half Page ($50) [4 7/8 W X 8 H] [4 7/8 W X 3 7/8 H] B. For chapters, business: Quarter Page Vertical ($25) Quarter Page Horizontal ($25) C. For individuals only: Address ($5) Personal Business Card ($15) Copy to read (or attach separate sheet containing text or artwork) Submitting Chapter s Number or name of individual Address of Chapter or individual submitting: