Certification by Treasurer of Compliance with Meeting Requirements Rules

Transcription

1 Geneva Area City Board of Education December 21, 2016 The Board of Education of the Geneva Area City School District met in regular session at 7:00 p.m., December 21, 2016, in the High School Auditorium. The meeting was called to order by President Wilt. Roll Call: Present: Mr. Arndt, Mr. Brashear, Ms. Fisher, Mrs. Wilt, Superintendent Kujala, and Treasurer Lillie Absent: Visitors & Guests: Mr. Dana Administrative Assistant Horvath; Principals Burzanko, Doherty, Penzenik, and Wetherholt; Acting Principal Anderson; Assistant Principal Markijohn; GATA representatives and other citizens Certification by Treasurer of Compliance with Meeting Requirements Rules Pledge of Allegiance Correspondence Agenda Modification Hearing of Public Mrs. Wilt led the Pledge of Allegiance Mr. Kujala shared a card from the Geneva High School Choir thanking the Board for their continued support. Several agenda modifications were made. There was none Approval of Minutes Mr. Arndt moved, seconded by Mr. Brashear, to approve the minutes of the regular session on November 16, 2016, as presented by the Treasurer. Roll Call: YES: Arndt, Brashear, Fisher, and Wilt. Motion Financial Report Mr. Arndt moved, seconded by Ms. Fisher, to approve the November, 2016 financial report as presented by the Treasurer. Roll Call: YES: Brashear, Fisher, Wilt, and Arndt. Motion Approval of Invoices Mr. Brashear moved, seconded by Mr. Arndt, to approve the November, 2016 invoices as paid and listed by the Treasurer Roll Call: YES: Fisher, Wilt, Arndt, and Brashear. Motion Informational Items Current Investments (see addendum file) 1

2 Legislative Report A-Tech Report Mr. Dana was absent, so there was no report. Mr. Brashear reported that the Welding and Culinary Arts programs gave presentations at the last A-tech Board meeting. A Welding student placed third in state competition. A-tech keeps updating equipment to best serve their students. The Culinary Arts presentation focused on some successful students who have made great strides in the culinary world. A-tech students built a very nice float that was seen in many of the Christmas parades around the county. The float took 1 st place in all parades and 1 st place overall in 3 parades. The Holiday Dinner had a low turnout this year because of the weather. Mr. Arndt asked about the increased need for technicians and whether any programs were being introduced to meet that need. Mr. Brashear answered that A-tech works with the business and industrial community and constantly evaluates programs, cutting programs that are no longer needed and adding programs with more demand. Report of the Superintendent Geneva s Image Geneva Pride Positives Members of the Geneva s Image show choir under the direction of Michelle Mather gave a short holiday performance. Mr. Kujala will gave a brief overview of Geneva Pride Positives. He congratulated the Principals and Teachers at GMS, Austinburg, Cork and Geneva Platt R. Spencer for receiving awards through the Eastern Ohio Education Partnership. GMS, Austinburg and GPS received awards for Progress component and Overall Value Added Growth. Cork received an award for Progress Component and Overall Value Added/Growth in the lowest 20% of their student population. The Geneva Preschool Disabled Program at Austinburg Elementary was recognized as a Quality Learning and Development Program with a 5-Star Step Up to Quality Rating from the Ohio Department of Education. This is a five-tiered quality rating and improvement system created to recognize and promote early learning and development over and above any health and safety licensing requirements. The rating is good through December The Austinburg Student Council collected $160 through a Penny Drive for the Community Christmas Card. At Cork Elementary, the Student Council collected $ for Dimes for Diabetes. Cork 5 th grade classes, along with other District classes coordinated by Mrs. Doherty, took a career field trip to UH Hospital in Geneva. This is part of the career connection process. Cork has Jumpstart Jams for Positive Behavior Supports, a morning dance and activity session to get minds working and promote a positive start of the day. 2

3 Geneva Platt R. Spencer showed their school and community spirit by decorating a tree at the Rotary Pavilion for the holiday season (Cork and Austinburg were also involved). GPS marched in the Annual Downtown Christmas Parade with Gingerbread Daddy (Principal Mike Penzenik) leading the way. GPS also collected for Toys for Tots and completed a We Care- We Share food drive yielding 650 food items for local families. At GMS, three students were recognized as VFW s Patriots Pen Contest Winners: 1st place - Isabella Cordova, 2 nd place - Alex Krieg, and 3 rd place Edward Goff. During the first grading period, 142 students were recognized for earning straight A s in grades 6-8. Middle School Guidance Counselor Jessica George started a pilot program (in cooperation with the City Church) to assist families in need of laundry services for their children. GHS received a first set of results for 24 eleventh grade students taking the PSAT and National Merit Scholarship Qualifying Test. Geneva students fared very well when comparing their benchmark scores in relation to State and National percentages. GHS had 79% of their students meet both benchmarks of Evidence-Based Reading/Writing and Math, while the state percentage was 56% and the National percentage was 46%. Meeting the benchmark provides an indicator of being on track and ready for first year college courses. The VFW Voice of Democracy winner at the district level was 12 th grader Elena Campbell. She has been invited to Columbus for an awards reception and dinner. Last week, Geneva High School was recognized as the Fox 8 Cool School. Fox 8 came and filmed a video segment highlighting the many ways GHS shows their school and Geneva Pride! In addition, Mr. Wetherholt accompanied Asia Dudik and Max Sanzo to the Fox 8 studios where they were part of the Fox 8 Morning Coffee Quiz, with both students representing GHS well! School Safety Mr. Kujala gave a School Safety Update. During the Update 2016 school year, Mr. Kujala met with Chief Arkenburg, Chief Dudik and Mr. Starkey to discuss camera access at all schools in the District. At that time, the city had not finalized their project and the District was looking at possibly changing our camera software and provider. A full Table-top exercise was conducted on May 24, 2016 at GHS of an active shooter scenario with additional issues. This drill included the EMA, all local safety forces, all District administrators, teacher representatives, our Ohio Homeland Security representatives, county officials and other county safety forces. During the summer of 2016, Mr. Kujala and Mr. Markijohn finalized and received approval through the Ohio Department of Education for necessary District Safety Plans for all buildings including the Board of Education office. 3

4 During the current school year, Mr. Kujala met with chief Arkenburg to look at a possible location for a lock-box installation to provide a meeting location for GHS in case of an evacuation related to a crisis. That installation has been completed. Camera access in the District was discussed with Chief Arkenburg and City Manager Starkey. A purchase of $65,000 worth of new cameras and software was coordinated with Building Systems Manager Jarrod Burgard, and that system is nearly completed at GHS. Chief Arkenburg is setting up a meeting with other area safety groups to further discuss exit strategies during an evacuation and coordination of responsibilities for various safety forces. Mr. Kujala also prepared some information for some devices and materials for review and potential purchase to upgrade the safety of our current buildings. This included the Anchorman Active Crisis Tool Anchor at a total District cost of $37,500 not including installation and TruArmor Security Glass Laminate at a District cost of $47,125 for 1,885 square feet of window treatment. Mr. Kujala also distributed a draft of a policy covering random drug testing for student participants at the High School level. He would seek input from the Board and staff at GHS and GMS. Mr. Brashear suggested we get the perspective of the elementary schools, as the drug problem has worked its way down to the younger population. NEOLA seconded by Mr. Arndt, to accept the following new/revised/ replacement policies for Board adoption. Policy numbers are: Roll Call: YES: Fisher, Wilt, Arndt, and Brashear. Motion Resolution State Co-op Purchasing seconded by Ms. Fisher, the following resolution. Program RESOLUTION AUTHORIZING GENEVA AREA CITY SCHOOLS TO PARTICIPATE IN THE STATE OF OHIO COOPERATIVE PURCHASING PROGRAM WHEREAS, Ohio s Cooperative Purchasing Act. (AM. Sub. H.B. No. 100), as signed into law on December 4, 1985; and 4

5 WHEREAS, effective March 6, 1986, Ohio s Cooperative Purchasing Act provides the opportunity for counties, townships, municipal corporations, regional transit authorities, regional airport authorities or port authorities and school districts, conservancy districts, township park districts and park districts and other authorities, to participate in contracts distributed by the state of Ohio, Department of Administrative Services, Office of Cooperative Purchasing for the purchase of supplies, services, equipment and certain materials; now therefore, NOW, THEREFORE BE IT RESOLVED THAT: Section 1. The Treasurer hereby requests authority in the name of the Geneva Area City School District to participate in state contracts which the Department of Administrative Services, Office of State Purchasing has entered into and the Office of Cooperative Purchasing has distributed for the purchase of supplies, services, equipment and certain other materials pursuant to Revised Code Section Section 2. That the Treasurer is hereby authorized to agree in the name of the Geneva Area City School District to be bound by all contract terms and conditions as the Department of Administrative Services, Office of Cooperative Purchasing prescribes. Such terms and conditions may include a reasonable annual membership fee to cover the administrative costs which the Department of Administrative Services incurs as a result of Geneva Area City School District s participation in the contract. Further, that the Treasurer does hereby agree to be bound by all such terms and conditions and to not cause or assist in any way the misuse of such contracts or make contract disclosures to non-members of the Coop for the purpose of avoiding the requirements established by ORC Section 3. That the Treasurer is hereby authorized to agree in the name of the Geneva Area City School District to directly pay the vendor, under each such state contract in which it participates for items it receives pursuant to the contract, and the Treasurer does hereby agree to directly pay the vendor. Roll Call: YES: Wilt, Arndt, Brashear, and Fisher. Motion Aquatic Center Usage Agreement seconded by Ms. Fisher, approval of the attached Revised Aquatic Center Usage Agreement with SPIRE for the season Mr. Arndt asked what other districts pay to use the SPIRE Aquatics Center. Mr. Lillie explained that SPIRE charges for the number of lanes and the time of use, so he believed that the same rates were applied to all districts. (see addendum file) Roll Call: YES: Arndt, Brashear, Fisher, and Wilt. Motion 5

6 Technology Services Agreement seconded by Ms. Fisher, approval of the attached Agreement for Technology Services, retroactive to December 1, 2016, with the Madison Local School District. (see addendum file) Mr. Arndt asked what we get for the $60,000 we would pay. Mr. Kujala pointed to Addendum A which outlined the services to be provided and services that were not included, such as the need for an Erate consultant and regular classroom technology support that will continue to be provided by building tech reps, the district technology assistant, and Mr. Burgard. Mr. Lillie pointed out that the District saves $35,000 by not hiring a Technology Director, with salary and fringes of $95,000. There would be additional savings on trainings that can be provided instead of outsourcing. Mr. Arndt asked how do we rate their performance? Mr. Kujala stated that we will have to monitor and see the level of service they provide as we progress with this shared service. Mr. Brashear noted that we will probably see more shared services in the future. Mr. Arndt asked where do we fit in the pecking order, or how do we know we re going to get service when we need it? Mr. Kujala stated that if there is a major issue (a server or part of the infrastructure fails), we would contact them and get immediate service from one of the members of their team. If it's a minor issue, we would have our building tech representatives or Jarrod Burgard try and solve the issue, but if we need assistance, we would be able to contact them for consultation. Roll Call: YES: Brashear, Fisher, Wilt, and Arndt. Motion Bus Bids Bus bids for two (2) 72 passenger conventional style buses were opened on Thursday, December 15, 2016 at 11:00 a.m. at the Board of Education office. Upon Mr. Kujala s recommendation, Mr. Arndt moved, seconded by Mr. Brashear, approval to purchase two (2) 72 passenger complete units from Rush Bus Centers of Akron, Ohio at a cost of $161,844, and that the permanent improvement fund be used to make the purchase. (see addendum file) Roll Call: YES: Fisher, Wilt, Arndt, and Brashear. Motion Amended Appropriations seconded by Mr. Arndt, adoption of the amended appropriations, as presented, for fiscal year , to be considered permanent appropriations upon receipt of the certificate of the county Auditor (That the Total Appropriations from Each Fund Do Not Exceed the Official Estimate of Resources). General Fund appropriations are considered approved by the 2nd digit of function and the 1st digit of object. All other appropriations are approved by fund. (see addendum file) Roll Call: YES: Fisher, Wilt, Arndt, and Brashear. Motion Personnel seconded by Ms. Fisher, the following personnel actions for the contract year: 6

7 a. FMLA Susan K. Conrad, Secretary, leave of absence from 11/28/16 through 12/05/16. This leave will be designated under the Family Medical Leave Act. Jennifer J. Nappi, Teacher, intermittent leave of absence from 11/23/16 through 01/18/17. This leave will be designated under the Family Medical Leave Act. Cheryl S. Ramsey, Teacher, leave of absence from 12/19/16 through 01/13/17. This leave will be designated under the Family Medical Leave Act. Drew A. Rapose, Teacher, leave of absence from 01/03/17 through 02/14/17. This leave will be designated under the Family Medical Leave Act. b. Resignation Diane M. Bruening, Substitute Custodian II/III and Substitute Housekeeper, eff. 12/08/16 c. Change of Contract Katherine S. Cooper, from Housekeeper, Austinburg, 7.0 hrs./day, 12 mos./year to Bus Driver, Bus Garage, 5.0 hrs./day, 9 mos./year, effective 12/05/16 Rachel N. Wilson, Bus Driver, 9 mos./year, from 4.50 hrs./day to 4.75 hrs./day, effective 11/29/16, and from 4.75 hrs./day, to 5.0 hrs./day, effective 01/03/17 d. The hiring of the following personnel on a one-year contract, to be paid according to the adopted wage guidelines, subject to meeting certification requirements of the State of Ohio, as well as a satisfactory physical examination, background check and/or other training, if applicable. 1) Extra-Curricular Jeffrey C. Kohli - Freshman Boys Basketball, eff. 11/4/16 Tyler K. Richmond - Assistant Baseball 2) Homebound Tutor Ray A. Doce, effective 11/08/16 Amanda M. Gibson, effective 11/08/16 Ashley A. Jaeck, effective 12/12/16 Robert A. McQuoid, effective 11/08/16 7

8 3) Special Needs Assistant Sara K. Hyde, Austinburg, hours-to-be-assigned, 5 days/wk., 9 mos./year, effective 11/21/16 4) Housekeeper David C. Wright, Austinburg, 7.0 hrs./day, 12 mos./year, effective 12/05/16 5) Bus Driver Gregory J. Santiago, 4.5 hrs./day, 9 mos./year, eff. 01/03/17 6) Substitute Teacher Roberta L. Duncan Paulette C. Sheeley, effective 11/23/16 7) Cafeteria Substitute Charolette L. Davis, effective 11/21/16 8) Adult Substitute Secretary and Educational Assistant Jill A. Chapek Shannon R. Litwiler, effective 12/06/16 9) Substitute Housekeeper Jill A. Chapek 10) Activity Worker Brandon Dragon, effective 11/29/16 Kiara Rice, effective 11/29/16 Gabrielle Kirk, effective 11/29/16 Jon Stoltz, effective 12/01/16 Roll Call: YES: Wilt, Arndt, Brashear, and Fisher. Motion Volunteers seconded by Mr. Arndt, approval of the following volunteer coaches for the school year: Robert Bennett - Wrestling Tyler Richmond - Basketball Roll Call: YES: Arndt, Brashear, Fisher, and Wilt. Motion 8

9 Organizational Mr. Brashear moved, seconded by Mr. Arndt, that Meeting Wednesday, January 4, 2017, at 5:30 p.m. be established for the 2017 Organizational meeting at the Board of Education office, and that Mr. Brashear be appointed as President Pro-Tempore for this meeting. Roll Call: YES: Brashear, Fisher, Wilt, and Arndt. Motion Other Mr. Kujala Mr. Kujala wished Mrs. Mather, the GHS Choir students attending the trip and the chaperone safe travel wishes to Italy. He mentioned that they would be in our thoughts and prayers. He also wished everyone a Happy and Safe Holiday Season and a Happy New Year! Executive Session Upon Mr. Kujala s recommendation, Mr. Arndt moved, seconded by Mr. Brashear, that the Board hold an executive session for the purpose of considering the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, or the investigation of charges or complaints against a public employee or official. Went into executive session at 8:06 p.m. Returned from executive session at 9:25 p.m. Roll Call: YES: Brashear, Fisher, Wilt, and Arndt. Motion Adjournment Ms. Fisher moved, seconded by Mr. Brashear, to adjourn the regular session at 9:26 p.m. Roll Call: YES: Fisher, Wilt, Arndt, and Brashear. Motion The foregoing is a true and accurate record of the minutes and proceedings of the regular session held by the Board of Education of the Geneva Area City School District on December 21,