CITY COMMISSION REGULAR MEETING AGENDA Monday, September 22, 2014 at 7:00 pm. Parkland City Hall

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3 CITY COMMISSION REGULAR MEETING AGENDA Monday, September 22, 2014 at 7:00 pm Parkland City Hall I CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL II PURPOSE: BUDGET 1. ORDINANCE NO : ADOPTING FY MILLAGE RATE COMMENTS: SECOND READING OF AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA, ADOPTING THE MILLAGE RATE TO BE LEVIED FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER 30, 2015; AND STATING THE PERCENTAGE CHANGE IN PROPERTY TAXES AS SUCH CHANGE IS DEFINED IN FLORIDA STATUTES, SECTION ; PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING 9/12/2014) ACTION: MOTION ON THE DECISION OF THE COMMISSION 2. ORDINANCE NO : ADOPTING FY BUDGET COMMENTS: SECOND READING OF AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER 30, 2015; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING 9/12/2014) ACTION: MOTION ON THE DECISION OF THE COMMISSION

4 REGULAR CITY COMMISSION AGENDA SEPTEMBER 22, 2014 PAGE 2 III APPROVAL OF MINUTES JULY 16, 2014 REGULAR MEETING MINUTES AUGUST 13, 2014 WORKSHOP MEETING MINUTES AUGUST 13, 2014 REGULAR MEETING MINUTES IV PUBLIC INPUT V COMMENTS BY MAYOR AND COMMISSION VI PROCLAMATIONS AND SPECIAL RECOGNITIONS 1. NONE VII APPROVAL OF AGENDA 1. NONE CONSENT AGENDA REGULAR AGENDA 1. RESOLUTION NO : AWARD FOR AUDITING SERVICES (RFP # ) COMMENTS: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA, TO AWARD AN AUDITING SERVICES CONTRACT TO THE HIGHEST RANKED QUALIFIED AUDITING SERVICES FIRM AND TO AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH THE TOP RANKED QUALIFIED FIRM; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. ACTION: MOTION ON THE DECISION OF THE COMMISSION

5 REGULAR CITY COMMISSION AGENDA SEPTEMBER 22, 2014 PAGE 3 2. RESOLUTION NO : BID AWARD FOR PINE TRAILS PARK PHASE IV CONSTRUCTION SERVICES COMMENTS: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA, TO AWARD THE BID FOR PINE TRAILS PARK PHASE IV CONSTRUCTION SERVICES (ITB # ) TO WEST CONSTRUCTION INC., AND TO AUTHORIZE THE APPROPRIATE CITY OFFICIAL TO EXECUTE A CONTRACT; PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE. ACTION: MOTION ON THE DECISION OF THE COMMISSION 3. RESOLUTION NO : CONTRACT AWARD FOR PINE TRAILS PARK SPORTS FIELD LIGHTING COMMENTS: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA, TO AUTHORIZE THE APPROPRIATE CITY OFFICIAL TO PIGGYBACK CLAY COUNTY BID # 13/14-8 WITH MUSCO SPORTS LIGHTING, LLC FOR THE PINE TRAILS PARK EXPANSION PHASE IV IN AN AMOUNT NOT TO EXCEED $1,268, AND PROVIDING AN EFFECTIVE DATE. ACTION: MOTION ON THE DECISION OF THE COMMISSION VIII COMMENTS BY THE CITY MANAGER IX X COMMENTS BY THE CITY ATTORNEY ADJOURNMENT NOTICE PLEASE BE ADVISED THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTERS CONSIDERED AT SUCH HEARING OR MEETING HE WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE HE WILL NEED TO ENSURE THAT A VERBATIM RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (FLORIDA STATUTE ) IN ACCORDANCE WITH THE AMERICANS WITH DISABILITY ACT AND FLORIDA STATUTE , PERSONS WITH DISABILITIES NEEDING SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHOULD CONTACT THE CITY CLERK NO LATER THAN THREE (3) DAYS PRIOR TO THE MEETING AT (954) FOR ASSISTANCE.

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24 MINUTES CITY COMMISSION REGULAR MEETING Wednesday, July 16, 2014 at 7:00 pm I CALL TO ORDER 7:00 pm PLEDGE OF ALLEGIANCE Led by resident James Weiss ROLL CALL Commissioner Rosenof Vice Mayor Hunschofsky Commissioner Kagan Commissioner Weissman Mayor Udine Also Present: Caryn Gardner-Young, City Manager Andrew Maurodis, City Attorney Lanelda Gaskins, City Clerk II APPROVAL OF MINUTES NONE III PUBLIC INPUT Mayor Udine opened the floor for Public Input. There were no comments from the public. IV COMMENTS BY MAYOR AND COMMISSION Commissioner Kagan had no comments. Commissioner Rosenof stated he attended the Broward League of Cities Executive session last week and the League spoke with Broward County Mayor Barbara Sharief. He mentioned Ms. Sharief would be hosting the United Way of Broward County Mayor s Gala on October 25, 2014, and the theme this year was Broward County First. He explained Ms. Sharief was asking each City to come up with at least three names of people within the City that shows exemplary first. Discussion ensued among the

25 PARKLAND CITY COMMISSION REGULAR MINUTES JULY 16, 2014 PAGE 2 Commission regarding several people with Parkland community. Commissioner Rosenof asked the City Commission to come up with three to five names of people within the community. He explained the list of names will be forwarded to Broward County for an invite to the Mayor s Gala. Vice Mayor Hunschofsky had no comments. Commissioner Weissman had no comments. Mayor Udine had no comments. V PROCLAMATIONS AND SPECIAL RECOGNITIONS 1. PROCLAMATION: NONE 2. PROCLAMATION: NONE VI APPROVAL OF AGENDA MOTION: Vice Mayor Hunschofsky made a motion to agenda, as presented, seconded by Commissioner Kagan. The motion passed unanimously (5-0). CONSENT AGENDA 1. APPROVAL: 2014/2015 FISCAL YEAR CITY COMMISSION MEETING SCHEDULE 2. RESOLUTION NO : SOD REPLACEMENT FOR SPORTS FIELDS A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA AUTHORIZING THE PARTICIPATION IN THE SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE GROUP CONTRACT ( /DJL) FOR REMOVAL AND INSTALLATION OF SOD ON SPORTS FIELDS AT PINE TRAILS PARK AND TERRAMAR PARK FOR A TOTAL NOT TO EXCEED $28, TO MULLINGS ENGINEERING FOR THESE SERVICES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. MOTION: Vice Mayor Hunschofsky made a motion to approve the consent agenda, as presented, seconded Commissioner Weissman. The motion passed unanimously (5-0).

26 PARKLAND CITY COMMISSION REGULAR MINUTES JULY 16, 2014 PAGE 3 1. BUDGET REGULAR AGENDA 1.A. RESOLUTION NO : PROPOSED MILLAGE RATE FOR PROPERTY APPRAISER (TRIM) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA, AUTHORIZING THE CITY MANAGER TO SEND A PROPOSED MILLAGE RATE OF MILLS TO THE PROPERTY APPRAISER FOR FISCAL YEAR 2015 AND SETTING SEPTEMBER 12, 2014 AT 6:00 P.M. AT THE PARKLAND COMMISSION CHAMBERS, 6600 UNIVERSITY DRIVE, PARKLAND, FLORIDA AS THE DATE, TIME AND PLACE FOR THE FIRST PUBLIC BUDGET HEARING; SETTING SEPTEMBER 22, 2014 AT 7:00 P.M. AT PARKLAND COMMISSION CHAMBERS, 6600 UNIVERSITY DRIVE, PARKLAND, FLORIDA AS THE DATE, TIME, AND PLACE FOR THE SECOND PUBLIC HEARING; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Caryn Gardner-Young, City Manager stated Nancy Morando, Finance Director would be giving a presentation. Ms. Morando noted the Proposed Annual Budget for FY 201/2015 was on the dais. She stated the budget was balanced. She discussed the budget process as follows: the Resident Workshops on August 6, 2014 and August 7, 2014; the City Commission Workshop and Regular meetings on August 13, 2014; and public hearing meetings on Friday, September 12, 2014 at 6:00 pm and Monday, September 22, 2014 at 7:00 pm. Ms. Morando presented a PowerPoint presentation that would encompass the millage rate, the fire rescue assessment and the solid waste assessment. In addition, she discussed the General Fund Highlights, the Capital Projects Fund Overview, FY 2015 Capital Projects, the Fleet and Computer Replacements, and Resident s Comments/Input. During the General Fund Highlights, Mayor Udine asked about budgeting for lobbyist. Ms. Morando continued with her presentation. Vice Mayor Hunschofsky asked about a schedule plan for maintenance and construction. She asked if the plan was included in budget. Ms. Morando replied, yes and explained that the analysis was included in the Capital Improvement section of the proposed Annual Budget documents. Commissioner Kagan asked if a fire truck was included in the budget. Ms. Morando explained the City is planning in the next budget (2015/2016) year to purchase a fire engine. Commissioner Kagan asked if there would be enough funds budgeted over the next five years for future fire apparatus. Mayor Udine spoke about long term planning. Brief discussion ensued between City Commission and staff regarding long term planning for future purchases, etc. Ms. Morando continued with her presentation. She discussed the decrease in the Capital Project Funds and the FY 2015 Capital Projects. In addition, she explained that the City was not requesting

27 PARKLAND CITY COMMISSION REGULAR MINUTES JULY 16, 2014 PAGE 4 any debt and that all the capital projects would be funded by cash. She expound on the following Capital Projects for FY 2015: Pine Trails Park, City Hall Air Conditioning, Traffic Signal, Street Lighting and Trails End One Acre Site. Commissioner Rosenof asked about a roof replacement plan. Ms. Morando explicated that was part of the replacement plan. She proceeded to talk about the following Capital Projects: Information Services, Pine Trails Park Wetland Mitigation, Doris Forman Boardwalk Replacement, Quigley Park Fence and Backstop, Western Fire Station FF&E, Field Renovations-Pine Trails, Administrative Vehicles and Additional Fleet, Public Property Beautification, Goals-Soccer/Lacrosse, Library Furniture-FF&E (Quiet Study Rooms), Scoreboard Controllers-Basketball, Split Rail Fence Repair, Covered Bridge Repairs and Fleet and Computer Replacements. Mayor Udine explained the budget process to the public. Vice Mayor Hunschofsky asked about the online resident link related budget questions. Caryn Gardner-Young mentioned that the budget was presented to City Commission tonight to show the millage rate reflect that the budget can be implemented. She explained on the First Reading of the budget, notices must be sent to the resident through the TRIM process, which is done by the Broward County Property Appraiser Office. She noted that this was the preliminary rate and Commission could not go higher than what would be adopted tonight but could go lower at the Second/Final adoption in September. Commissioner Weissman asked about the Part-Time Employee Pension. He also asked Family Central and Council for Aging He asked about the family center and area aging. Ms. Morando explained both are a part of the budget process. Mayor Udine briefly spoke about Family Center and Council for Aging and the funding for both agencies. Ms. Gardner-Young read the title of Resolution No into the record. Mayor opened to the public for comments. There were no comments from the public. MOTION: Vice Mayor Hunschofsky made a motion to approve Resolution No , as presented, seconded by Commissioner Kagan. Commissioner Weissman stated he would like to make an amendment to the millage rate due to an increase of 7.2% in property values and he was not comfortable billing the residents at the fill He would like to amend the number for the TRIM notice to Discussion ensued between Commission and staff regarding the millage rate, roll back rate, property values and the taxable values. Vice Mayor Hunschofsky suggest keeping the millage rate at 3.99, look at the budget very closely and meeting with staff. Commissioner Kagan noted she tend to concur with Vice Mayor Hunschofsky for now, but would really like to look

28 PARKLAND CITY COMMISSION REGULAR MINUTES JULY 16, 2014 PAGE 5 at the budget. Commissioner Rosenof declared he was not prepared to make any changes to the millage rate until he reviews the budget. Mayor Udine pointed out that he has no problem with the millage rate being 3.99 or He explained whether the millage goes down it would still read as an increase. Commissioner Weissman discussed the history of the millage rate. Discussion proceeded among Commission regarding the millage rate. Mayor Udine passed the gavel to Vice Mayor Hunschofsky. MOTON TO AMEND: Commissioner Weissman made a motion to amend the proposed millage rate to 3.989, seconded by Mayor Udine. ROLL CALL VOTE: Commissioner Rosenof Vice Mayor Hunschofsky Commissioner Kagan Commissioner Weissman Mayor Udine Yes Yes Yes Yes Yes The motion passed unanimously (5-0). MOTION: Commissioner Weissman made a motion to accept the amended motion for the proposed millage rate of 3.989, seconded by Commissioner Rosenof. ROLL CALL VOTE: Commissioner Rosenof Vice Mayor Hunschofsky Commissioner Kagan Commissioner Weissman Mayor Udine Yes Yes Yes Yes Yes The motion passed unanimously (5-0). 1.B. RESOLUTION NO : PRELIMINARY RATE FOR SOLID WASTE SERVICES A RESOLUTION OF THE CITY OF PARKLAND, FLORIDA, RELATING TO THE COLLECTION AND DISPOSAL OF SOLID WASTE AND RECYCLABLE MATERIALS IN THE INCORPORATED AREA OF THE CITY OF PARKLAND, FLORIDA; DESCRIBING THE METHOD OF ASSESSING SOLID WASTE COLLECTION AND DISPOSAL COSTS AGAINST RESIDENTIAL PROPERTY LOCATED WITHIN THE CITY; DIRECTING THE PREPARATION OF A SOLID WASTE ASSESSMENT ROLL; AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE THEREOF; AND PROVIDING AN EFFECTIVE DATE.

29 PARKLAND CITY COMMISSION REGULAR MINUTES JULY 16, 2014 PAGE 6 Caryn Gardner-Young, City Manager read the title of Resolution No into the record. She explained the City is requesting an increase that equates to the cost of living which is authorized under the contract with Waste Management at 1.9% for this year. Mayor opened to the public for comments. There were no comments from the public. MOTION: Commissioner Rosenof made a motion to approve Resolution No , as presented, seconded by Commissioner Kagan. ROLL CALL VOTE: Commissioner Rosenof Vice Mayor Hunschofsky Commissioner Kagan Commissioner Weissman Mayor Udine Yes Yes Yes Yes Yes The motion passed unanimously (5-0). 1.C. RESOLUTION NO : PRELIMINARY RATE FOR FIRE RESCUE A RESOLUTION OF THE CITY OF PARKLAND, FLORIDA, RELATING TO THE PROVISION OF FIRE RESCUE SERVICES, FACILITIES AND PROGRAMS IN THE CITY OF PARKLAND, FLORIDA; DESCRIBING THE METHOD OF ASSESSING FIRE RESCUE ASSESSED COSTS AGAINST ASSESSED PROPERTY LOCATED WITHIN THE CITY OF PARKLAND; DIRECTING THE PREPARATION OF AN ASSESSMENT ROLL; AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE THEREOF; AND PROVIDING AN EFFECTIVE DATE. Caryn Gardner-Young, City Manager read the title of Resolution No into the record. Mayor opened to the public for comments. There were no comments from the public. MOTION: Motion made by Commissioner Weissman to Resolution No , as presented, seconded by Commissioner Kagan. ROLL CALL VOTE: Commissioner Rosenof Vice Mayor Hunschofsky Commissioner Kagan Commissioner Weissman Mayor Udine Yes Yes Yes Yes Yes The motion passed unanimously (5-0).

30 PARKLAND CITY COMMISSION REGULAR MINUTES JULY 16, 2014 PAGE 7 2. RESOLUTION NO : MODULAR CLASSROOM CONTRIBUTION AGREEMENT WITH RICHMOND AMERICAN HOMES OF FLORIDA, L.P. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA, APPROVING A MODULAR CLASSROOM CONTRIBUTION AGREEMENT FOR PARKLAND VILLAGE REPLAT TWO BETWEEN RICHMOND AMERICAN HOMES OF FLORIDA, L.P. AND THE CITY OF PARKLAND. Caryn Gardner-Young, City Manager read the title of Resolution No into the record. She explained this item was a revisit. The City came forward regarding issues with crowding in Parkland schools. The City entered into an agreement with the School Board of Broward County and the City would make contributions for modular classrooms within Parkland schools. She mentioned at the time of the initial agreement Richmond American Homes of Florida, LP was unable to close on the contract. Richmond American Homes of Florida, LP have not closed on their contract and the City needs go back and review all the paperwork to ensure all of the contributions to the City get to the School Board of Broward County. Mayor Udine explained initially the City was going to contribute two million dollars, Richmond American Homes of Florida, LP was delayed with their closing and the City did not want to commit to the two million dollars unless the City was assured the money was in the bank. Mayor Udine continued talking about the progress of the modular classroom contributions. Commissioner Weissman asked if the City will receive the check prior to first certificate of occupancy (CO). Discussion ensued between Commission regarding the additional funds and the possible school bonds. Mayor opened to the public for comments. There were no comments from the public. MOTION: Commissioner Kagan made a motion to approve Resolution No as presented, seconded by Vice Mayor Hunschofsky. ROLL CALL VOTE: Commissioner Rosenof Vice Mayor Hunschofsky Commissioner Kagan Commissioner Weissman Mayor Udine Yes Yes Yes Yes Yes The motion passed unanimously (5-0).

31 PARKLAND CITY COMMISSION REGULAR MINUTES JULY 16, 2014 PAGE 8 3. CONSIDERATION: TRANSFER CAPITAL PROJECT FUNDS WITHIN THE CAPITAL PROJECTS BUDGET Caryn Gardner-Young, City Manager presented this item. She explained according to the provision of the Florida Statute a motion is required for approval. She stated monies that are already in the Capital Project Funds are being transferred from one project to another due to a cost saving related to the Bathroom Renovations Project. MOTION: Commissioner Kagan to approve the Transfer Capital Project Funds with the Capital Projects Budget, seconded by Vice Mayor Hunschofsky. ROLL CALL VOTE: Commissioner Rosenof Vice Mayor Hunschofsky Commissioner Kagan Commissioner Weissman Mayor Udine Yes Yes Yes Yes Yes The motion passed unanimously (5-0). 4. RESOLUTION NO : BROWARD COUNTY LAND STEWARDSHIP PARKS FOR PEOPLE GRANT PROGRAM AGREEMENT A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA, APPROVING THE BROWARD COUNTY LAND STEWARDSHIP PARKS FOR PEOPLE GRANT PROGRAM AGREEMENT BETWEEN THE CITY OF PARKLAND AND BROWARD COUNTY TO FUND THE ECOLOGICAL RESTORATION OF THE PARKSIDE DRIVE TRAIL HEAD; AND TO AUTHORIZE THE APPROPRIATE CITY OFFICIALS TO EXECUTE THE GRANT AGREEMENT; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Caryn Gardner-Young, City Manager read the title of Resolution No into the record. Brian Archer, Director of Public Works presented this item. He explained the resolution was to approve an agreement between Broward County and the City of Parkland Park Side Trails Head for funding under the Grant Program. The City would be awarded a non-matching $75,000 Broward County Land Stewardship Program Grant for the construction of a recycled plastic boardwalk adjacent to the conservation area at the Parkside Drive Trail Head ( Preserve ). He mentioned he met with Avi Argade, Cypress Trails HOA Board Member about the project. Mr. Argade took the project back to the Cypress Trail HOA Board and the Board actually liked the project. Vice Mayor Hunschofsky asked about a resident being exactly behind the project. Mr. Archer explained that there is one resident in the extreme south west corner of Cypress Trail and the HOA

32 PARKLAND CITY COMMISSION REGULAR MINUTES JULY 16, 2014 PAGE 9 was going to speak with that resident. In addition, he noted that there was another property which is wetland property, and then there is the tennis court. Mayor opened to the public for comments. There were no comments from the public. MOTION: Vice Mayor Hunschofsky to approve Resolution No , as presented. Seconded by Commissioner Kagan. ROLL CALL VOTE: Commissioner Rosenof Vice Mayor Hunschofsky Commissioner Kagan Commissioner Weissman Mayor Udine Yes Yes Yes Yes Yes The motion passed unanimously (5-0). 5. PRESENTATION: RESIDENT RECOGNITION PLAN Scott Davidoff, Public Information Officer presented this item and gave a PowerPoint presentation on the Resident Recognition Plan. He discussed the vision, mission and strategy of the Resident Recognition Plan. In addition, he discussed several program with the plan such as the Volunteer Recognition Program, Commission Meeting Recognitions and Proclamations, and Existing Recognition Program. He mentioned the City Commission has never previously discussed a guideline for the recognitions and staff has instituted an informal policy. Staff is seeking direction from the Commission regarding the recognitions, time spent on the recognitions during the City Commission meetings and the qualifications for the recommendations. Vice Mayor Hunschofsky noted she liked the recognition plan. She stated she has received positive feedback and does not mind spending the time at the Commission meetings. Commissioner Weissman really does not see setting major limits on who is recognized. It is good for the City and the residents. He noted many people do not come out to the City Commission meetings and the more get people involved it is good for the City. The time of the meeting Commissioner Kagan concurred with both Commissioner Weissman and Vice Mayor Hunschofsky. She stated she asked the City Manager to pull how many people received recognitions and proclamations. She stated she feel it makes people feel special and she has received telephone calls from residents and students about how great they feel. In addition, she expressed strong feels about the recognitions and proclamations. She noted the VIP event was a wonder event for the Volunteer Program and she received a lot of good feedback. Commissioner Rosenof asked what brought this up. He noted he does not see the need for a policy change. Scott Davidoff explained the recognition plan was brought up during Strategic Planning session.

33 PARKLAND CITY COMMISSION REGULAR MINUTES JULY 16, 2014 PAGE 10 Mayor Udine stated he is okay with keeping it the way it is. It was the Consensus of the Commission to keep the recognitions and proclamations as is. VII COMMENTS BY THE CITY MANAGER None. VIII COMMENTS BY THE CITY ATTORNEY None. IX ADJOURNMENT The meeting stood adjourned at 8:03 p.m. ATTEST: Lanelda Gaskins, CMC City Clerk The above signed is the City Clerk of the City of Parkland, Florida, and the information provided herein is the Minutes of the Regular City Commission Meeting held on July 16, 2014, which were formally approved and adopted by City Commission on September 22, NOTE TO READER: If the Minutes you have received are not completed as indicated above, this means they are not the official Minutes of the City Commission. They will become official Minutes only after review and approval which may involve some amendments, additions or deletions as set forth above.

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38 MINUTES CITY COMMISSION REGULAR MEETING Wednesday, August 13, 2014 at 7:00 pm I CALL TO ORDER 7:00 pm PLEDGE OF ALLEGIANCE - Led by: Former Mayor Bob Marks ROLL CALL Vice Mayor Hunschofsky Commissioner Kagan Commissioner Weissman Commissioner Rosenof Mayor Udine Also Present: Caryn Gardner-Young, City Manager Jeffrey Siniawsky, City Attorney Lanelda Gaskins, City Clerk II APPROVAL OF MINUTES JUNE 18, 2014 REGULAR MEETING MINUTES MOTION: Vice Mayor Hunschofsky made a motion to approve the Minutes of the Regular Meeting of June 18, 2014, seconded by Commissioner Kagan. The motion passed unanimously, (4-0). III PUBLIC INPUT Mayor Udine opened the floor for Public Input. There were no comments from the public. IV COMMENTS BY MAYOR AND COMMISSION

39 REGULAR CITY COMMISSION MINUTES AUGUST 13, 2014 PAGE 2 Commissioner Weissman noted the summer was over. He encouraged everyone to be safe this upcoming school year. Vice Mayor Hunschofsky, explained she hope everyone had a great summer. She asked everyone to be safe this upcoming school year. She stated Flag Football registration is ongoing and closes August 18 th. Commissioner Rosenof, July 22, 2014 had a Pine Tree Group Residential Group meeting. Stated there was some discussion regarding road improvement. He asked City Manager to do a little bit more research on street dedication for the roads project. Extend condolence to the Resnick and Stoneman Family, Douglas High School March Band. Every year around Budget time the YMCA comes in. He wished his wife a happy 26 th Anniversary. Commissioner Kagan welcomed everyone and wished everyone a great start to the upcoming school year. She spoke about traffic signals at Heron Bay Blvd and Nob Hill Road in anticipation for a traffic light to be installed in December Mayor Udine explained that the law enforcement officer will be at the school zoning during the upcoming school year. He asked the parents to arrive to the schools early. In addition, he mentioned the upcoming Arts Eats and Beats event at Pine Trails Park. He noted that this event is during the off season to the Farmers Marker. He encouraged the resident to attend. He mentioned August 14, 2014 is the back to school breakfast for the different organizations and schools. He also spoke about the Student Memorial for Mr. Resnick that he attended last week. Mayor Udine expressed condolences from the City Commission to the Resnick family. V PROCLAMATIONS AND SPECIAL RECOGNITIONS 1. RECOGNITION: PARKLAND PREDATORS Mayor Udine and City Commission invited the Parkland Predators Boys (soccer) to come forward to receive the Certificate of Recognition. He thanked the parents and volunteers for their time and support. 2. PROCLAMATION: CHILDREN S SERVICES COUNCIL OF BROWARD COUNTY Mayor Udine and City Commission presented Cindy Arenberg, President/CEO with the Children s Services Council of Broward County Proclamation. Ms. Arenberg gave brief comments. Ms. Arenberg thanked the City Commission for their support. 3. RECOGNITION: RIVERGLADES ELEMENTARY SCHOOL MATHFAX WINNERS Mayor Udine and City Commission invited teachers Mrs. Kertes, Mrs. Eby and Mrs. Stevic and Riverglades Elementary School Mathfax Winners to come forward to receive the Certificate of Recognition. Mayor Udine and City Commission acknowledged all the winners. VI APPROVAL OF AGENDA

40 REGULAR CITY COMMISSION MINUTES AUGUST 13, 2014 PAGE 3 Mayor Udine noted there are some items that will be removed and added to the Agenda. Caryn Gardner-Young, City Manager asked the City Commission to remove Resolution No , Human Resources Rules And Regulations Amendment from the Consent Agenda, and add Resolution No Trafficway Illumination Agreement/Loxahatchee Road to the Consent Agenda. MOTION: Commissioner Weissman made a motion to approve the Agenda as amended, seconded by Vice Mayor Hunschofsky. The motion passed unanimously, (5-0). CONSENT AGENDA 1. THIS ITEM WAS REMOVED FROM THE AGENDA. RESOLUTION NO : HUMAN RESOURCES RULES AND REGULATIONS AMENDMENT A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA, APPROVING AMENDMENTS TO THE CITY OF PARKLAND S HUMAN RESOURCES RULES AND REGULATIONS INCLUDING ADDING THE DEFINITION FOR PUBLIC RECORDS, MODIFYING THE DEFINITION OF RELATIVES TO INCLUDE ANY DIRECT FAMILY RELATION, MODIFYING THE PROBATIONARY PERIODS FOR EXEMPT EMPLOYEES TO NINE (9) MONTHS, MODIFYING THE DEMOTION POLICY TO INCLUDE THE REQUIREMENT OF A SIGNED ACKNOWLEDGEMENT, MODIFYING THE SALARY INCREASE POLICY TO REQUIRE A JOINT RECOMMENDATION BY THE DEPARTMENT HEAD AND HUMAN RESOURCES, MODIFYING THE TRAVEL POLICY TO ALLOW TRAVEL/MILEAGE REIMBURSEMENT ONLY FOR TRAVEL OUTSIDE THE TRI-COUNTY AREA, REQUIRING THAT ANY ADDITIONAL DRIVING TIME NEEDED FOR TRAVEL BE AUTHORIZED BY THE CITY MANAGER, DELETING THE MEAL RECEIPTS FOR PER DIEM MEALS, AND MODIFYING THE APPROVED LEAVE POLICY TO NO LONGER ALLOW A VACATION LEAVE PAYMENT FOR ANY EMPLOYEE WHOSE TERMINATION IS INVOLUNTARY OR WHOSE RESIGNATION IS ACCEPTED WITH PREJUDICE. 2. RESOLUTION NO : FEE SCHEDULE AMENDMENT A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA TO AMEND THE ADMINISTRATIVE AND USER FEE AND CHARGE SCHEDULES FOR SERVICES, ACTIVITIES AND USE OF FACILITIES PROVIDED BY THE CITY OF PARKLAND AS PRESENTLY SET FORTH IN RESOLUTION ; PROVIDING FOR AN EFFECTIVE DATE. 3. ORDINANCE NO : FEMA FLOOD REGULATIONS

41 REGULAR CITY COMMISSION MINUTES AUGUST 13, 2014 PAGE 4 FIRST READING OF AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA, AMENDING THE CITY OF PARKLAND CODE OF ORDINANCES TO REPEAL EXISTING SECTIONS THROUGH ; TO ADOPT A NEW SECTION THROUGH ; TO ADOPT FLOOD HAZARD MAPS, TO DESIGNATE A FLOODPLAIN ADMINISTRATOR, TO ADOPT PROCEDURES AND CRITERIA FOR DEVELOPMENT IN FLOOD HAZARD AREAS, AND FOR OTHER PURPOSES; TO ADOPT LOCAL ADMINISTRATIVE AMENDMENTS TO THE FLORIDA BUILDING CODE; PROVIDING FOR APPLICABILITY; REPEALER; SEVERABILITY; AND AN EFFECTIVE DATE. 4. RESOLUTOIN NO : TRAFFICWAY ILLUMINATION AGREEMENT- LOXAHATCHEE ROAD A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA REPEALING RESOLUTION NO FOR THE BROWARD COUNTY TRAFFICWAY ILLUMINATION AGREEEMTN FOR LOXAHATCHEE ROAD AND REPLACING WITH A REVISED AGREEMENT BETWEEN BROWARD COUNTY AND THE CITY OF PARKLAND TO PROVIDE INSTALLATION AND MAINTENANCE OF TRAFFICWAY ILLUMINATION FOR LOXAHATCHEE ROAD WITHIN TOWNSHIP 47 SOUTH, RANGE 41 EAST. (ADDENDUM THIS ITEM ADDED TO THE CONSENT AGENDA) MOTION: Commissioner Weissman made a motion to approve the Consent Agenda as presented, seconded by Vice Mayor Hunschofsky. The motion passed unanimously (5-0). REGULAR AGENDA 1. PRESENTATION: PHASE 1 LIBRARY MASTER PLAN REPORT Caryn Gardner-Young noted this was a multiple phase process. Joe Green, Library Manager presented this item. He spoke about phase one noting that it required a needs assessment and the requirement of the consultant regarding a bench mark study. He noted PGAL under took the study on behalf of the City. Mr. Green introduced the Consultants Sam Ferreri and Ann Fils of PGAL of Boca Raton, Florida. Mr. Ferreri presented a PowerPoint presentation regarding surveys and the findings related to Phase 1 Library Master Plan. Mayor Udine asked about the next step. Mr. Ferreri explained the next step. Mayor Udine noted the Library is a gem and state he like the tutor concept. He suggested that there must be a better way to manage the tutor concept. He spoke about the slide regarding the e-book programs and like to expand on them. He suggested need to pay attend to the senior community moving forward. Vice Mayor Hunschofsky noted the Library is a core part of Parkland. She spoke about her experience with the Library. She liked the bench mark. She asked about the areas used in the bench mark. Mr. Ferrari explained. Vice Mayor Hunschofsky continue with her discussion regarding access and flexible space. She noted research does not seem to be used a lot at the library and asked if that was because

42 REGULAR CITY COMMISSION MINUTES AUGUST 13, 2014 PAGE 5 people do not know about it. Mr. Ferreri explained. The social economic is available at home and at the county library. Discussion ensued between City Commission and Mr. Ferreri regarding the next step and the flexible space. Joe Green, Library Director briefly discussed research produce and citizen using the Library service. Mayor Udine thanked the consultant for their presentation. 2. PRESENTATION: TERRAMAR PARK MASTER PLAN Phil Biscorner, Parks and Recreation Director presented this item. He explained there were several meetings, and the City contracted with EDSA. He stated two plans were discussed at the Parks and Recreation Advisory Board., and during the meeting the board members voted in favor of option 1. The approval was also seconded by wanting to gain more information from Jeb Niwood. Mr. Biscorner discussed option 1. Commissioner Rosenof asked if the lakes were necessary for water retention. He explained it was for looks. Vice Mayor Hunschofsky asked when looking at Terramar are they looking at what they are doing at all the other parks. Mr. Biscorner explained the idea is to move the Tennis courts to Quigley Park and make it the tennis center. He explained that all three parks are being looked at as well. She asked if more parking can be added to the area to the right of the field/event area. Mr. Biscorner explained, more parking can be added north of the field. Commissioner Kagan explained she prefer the first option1. Asked about the parking and the bathrooms, and staff explained. She does not feel comfortable with the parking underneath the power lines as far as safety. She suggest more parking and she likes the lay out. Commissioner Rosenof explained he like the idea of utilizing the land. Mayor Udine asked about the power lines. Kagan asked how wide the power lines are. Mr. Biscorner explained roughly 200 feet wide and runs more than the length of the property. Commissioner Weissman agreed that the parking needs to be to the east. Purchasing the land underneath the power line area will not make no sense and will not be used. Vice Mayor Hunschofsky asked if the existing parking is moved where the event area is, it would force the baseball people to park in the East Marsh property Mayor Udine discussed option 1. He noted he concurs with Vice Mayor Hunschofsky regarding parking. Discussion ensued between City Commission and staff regarding the parking options.

43 REGULAR CITY COMMISSION MINUTES AUGUST 13, 2014 PAGE 6 Phil Biscorner explained can work with EDSA about the parking option and bring it back to City Commission at the October 14, 2014 Commission Meeting. Public Comments: Jeff Niway, 7577 NW 70 th Way, Parkland resident expressed his concerns with option 1 regarding the parking and multi-use fields. He spoke about Tomorrow Dreams Today. He noted he is very happy about what he was hearing tonight. He asked the City Commission to brand it as Friendship at Terramar Park. He noted this is the footprint. He discussed option one and noticed the park was dominated by the baseball wheel and the parking seem to be in support of that area of the park. He noted he was concern that most of the parking supported the baseball wheel. He spoke about the parking for the multi-use fields; he said that there wasn t sufficient parking for that area. He spoke about the playground and want to see areas for bicycles and people with special needs like wheelchairs. 3. RESOLUTION NO : YMCA WAIVER AND GRANT REQUESTS A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA, AUTHORIZING A WAIVER OF $100,000 PLUS FIVE (5%) PERCENT OF EARNED GROSS REVENUE FOR THE EIGHTH YEAR LEASE FEE TO BE PAID BY THE YOUNG MENS CHRISTIAN ASSOCIATION OF BROWARD, INC. TO THE CITY OF PARKLAND ACCORDING TO ITS LEASE AND FACILITY OPERATING AGREEMENT WITH THE CITY OF PARKLAND AND FOR USE OF THE YMCA FOR PRIMARY AND GENERAL ELECTION DAY. Caryn Gardner-Young read the caption of Resolution No in the records. Scott Davidoff, Public Information Officer presented this item. He explained the YMCA is request a waiver and grant request to waive their lease fees. Brent Ask, a Parkland resident and Board Member Chairman of the YMCA. He thanked the City Commission for their support and he thanked the volunteer members. Sarah Nunez, Parkland YMCA Director thanked everyone. She presented a PowerPoint presentation. She briefly highlighted the Community Garden, Adventure Guides and Princesses program, Community Partners, Community Events, Expanded Program Opportunity, Youth Development, Healthy Living, Social Responsibility, Media Coverage and Key priorities for is to grow membership. As well as increasing volunteers and program participation. Vice Mayor Hunschofsky noted the YCMA does a great job with increase membership why has nothing changed in the numbers. Sarah Nunez explained staff is putting a lot of time and effort to their program to cover the cost. Mayor Udine asked how many staff is at the YMCA. Ms. Nunez explained the cost, expenses and staffing at the YMCA. She noted there have been some improvements and upgrades to the YMCA facility. Vice Mayor Hunschofsky asked about the YMCA program and the Parks and Recreation programs. Commissioner Weissman asked about the $100,000 the City give if it is included in the YMCA revenue. Ms. Nunez explained it is not reported in the revenue and Commissioner Weissman asked if the YMCA would have the same amount of revenue, she replied yes.

44 REGULAR CITY COMMISSION MINUTES AUGUST 13, 2014 PAGE 7 Vice Mayor Hunschofsky asked how available is the meeting spaces for the residents. Ms. Nunez explained it depends upon the day and time, as the YMCA is really trying to accommodate so the space does not sit empty. Marie Gossier, Parkland resident, Pine Tree Estate and have lived in Parkland for more than 20 years. She explained when there was the ground opening of the property for Parkland. She explained the YMCA should pay rent and the City should not give it away for free. The YMCA is unclean, smelly and the equipment is broken and torn. She noted the residents resent the City giving the building to the YMCA for free. The YMCA should pay rent and keep the property clean and maintained. Bill Scan, Parkland resident for 12 years, noted he is a charter member and has been a member of the YMCA from the beginning. He noted visits the YMCA a lot and participate in some of the programs. He noted the thing that sets the YMCA apart from health clubs, is it is a community center. He noted the YMCA is an excellent organization and they deserve all the support they can get as they provide something special to the community. Jeff Niway, Parkland resident, explained his experience at the YMCA has been great. He noted the YMCA made room for his program and they welcomed his program with open arms. The staff was very accommodating and nice. Mayor Udine discussed the point that Ms. Gossier made. He noted the YMCA runs a good ship. He explained the YMCA does the community a good service. He noted the YCMA also have some challenges due to the fitness centers. He noted the YMCA is very important in the community. The YMCA provides service to low income families and AA programs. Vice Mayor Hunschofsky asked if the funds were linked to something. Mayor Udine said the money is used for the building for maintenance. MOTION: Commissioner Weissman made a motion to approve the Resolution No as amended, seconded by Commissioner Rosenof. The motion passed unanimously (5-0). Vice Mayor Hunschofsky Commissioner Kagan Commissioner Weissman Commissioner Rosenof Mayor Udine Yes Yes Yes Yes Yes 4. DISCUSSION: PURCHASING VACANT LAND Nancy Morando, Finance Director presented a PowerPoint presentation. The City is seeking direction on purchasing 2 vacant parcels land adjacent to city property. The first one is 12 acre parcel located at 9255 Ranch Rd. Mayor Udine explained how this item came about and mentioned that the property was across from the Barkland Dog Park. He stated he cannot support the purchase at their appraiser amount only at the City s appraiser amount.

45 REGULAR CITY COMMISSION MINUTES AUGUST 13, 2014 PAGE 8 Mrs. Morando also discussed the 28.5 acre site located at 7070 Hillsboro Blvd (East March). She noted has been speaking with the property owner. She stated staff is looking for direction from the City Commission. Commissioner Weissman stated there is no alternate use for the land other than a nursery. He suggested to continue to wait and see if the price drop on the property. He also suggested to staff speak with the surrounding residents. Mayor Udine noted he is not in favor of purchasing this property. 5. PRESENTATION: INFRASTRUCTURE AND FACILITIES CAPITAL PLAN Brian Archer, Public Works Director presented a PowerPoint presentation. He discussed General Maintenance and Repair, 20 year Infrastructure and Facilities Replacement plan, Capital Construction, Maintenance and Repair and summary. Vice Mayor Hunschofsky explained the infrastructure and facilities capital plan is great. Commissioner Rosenof liked the plan and asked if carpeting is included in the plan. Mr. Archer stated that carpeting is not in this plan but he will look into it so it can be in the plan next year. 6. RESOLUTION NO : CAR PURCHASES A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA, AUTHORIZING THE PIGGYBACK OF THE FLORIDA SHERIFF S ASSOCIATION CONTRACT FOR THE PURCHASE OF FLEET VEHICLES AND APPROVE THE ALLOWABLE FUNDING IN AN AMOUNT NOT TO EXCEED $240,930 TO DON REID FORD FOR THIS PURCHASE; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Caryn Gardner-Young read the caption of Resolution No in the records. Brian Archer, Public Works Director presented this item. He stated that staff is requesting approval to piggyback The Florida Sherriff Association contract to purchase nine 2014 For Fusion hybrid vehicle and one 2014 Ford Focus electrical car. He stated staff did some research on other contracts and determine to piggyback this contract is by far was the best price on these vehicle. Mayor Udine stated is something that we are already paying for in the budget. Caryn Garden- Young stated that is correct. MOTION: Vice Mayor Hunschosky made a motion to approve the Resolution No as amended, seconded by Commissioner Kagan. The motion passed unanimously (5-0). Vice Mayor Hunschofsky Yes

46 REGULAR CITY COMMISSION MINUTES AUGUST 13, 2014 PAGE 9 Commissioner Kagan Commissioner Weissman Commissioner Rosenof Mayor Udine Yes Yes Yes Yes 7. PRESENTATION: CITY WIDE WI-FI PROGRAM Ned Franklin, IT Manager presented a PowerPoint presentation. Pedro Don, a Parkland resident (Heron Bay) from Digital Downtown provided brief overview of his company. He explained his business model and noted the company create and maintain the Wi-Fi. He explained the Digital Downtown funnel information that is relevant to the resident/community. Commissioner Weissman asked if the Wi-Fi is funded to advertisement and will it include local businesses. Mr. Don answered yes. Commissioner Rosenof explained Commission made a decision not put advertisement on the bus top. He noted Commission need to be consistent. Vice Mayor asked what is the price to install Wi-Fi in the hot spots. She noted she concurred with Commissioner Rosenof. Mayor Udine asked if there was a cost to the City. Mr. Franklin explained there would be a monthly maintenance cost to the City. Commissioner Kagan asked about the average cost the users are paying. Mayor Udine noted he was in favor. Commissioner Weissman noted he was in favor. Commissioner Rosenof noted he would like to explore more option. Vice Mayor Hunschofsky note she had mixed feelings about the Wi-Fi. Discussion ensued between City Commission and Pedro Don regarding the Wi-Fi service and the business model. Jeffrey Siniawsky, City Attorney suggested the way to gather the information is to go through the RFP process. He explained the RFP does not commit the City to doing anything; the City could always reject every proposal so long that there was a rational bases for that rejection or you can select one of the proposals. Mrs. Gardner-Young suggests bringing the proposal back through the RFP process.

47 REGULAR CITY COMMISSION MINUTES AUGUST 13, 2014 PAGE 10 VII COMMENTS BY THE CITY MANAGER None VIII COMMENTS BY THE CITY ATTORNEY None. IX ADJOURNMENT MOTION: Commissioner Rosenof made a motion to adjourn the meeting, seconded by Vice Mayor Hunschofsky. The motion to adjourn was approved unanimously (5-0) The meeting stood adjourned at 9:44 p.m. ATTEST: Lanelda Gaskins, CMC City Clerk The above signed is the City Clerk of the City of Parkland, Florida, and the information provided herein is the Minutes of the Regular City Commission Meeting held on August 13, 2014, which were formally approved and adopted by City Commission on September 22, NOTE TO READER: If the Minutes you have received are not completed as indicated above, this means they are not the official Minutes of the City Commission. They will become official Minutes only after review and approval which may involve some amendments, additions or deletions as set forth above.

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