TRANSPORTATION COMMITTEE MEETING

Transcription

1 TRANSPORTATION COMMITTEE MEETING The Meeting of the East Ascension Transportation Committee Meeting held on Monday, November 6, 2017 at 6:30 P. M. in the Council Meeting Room, Courthouse Annex, Gonzales, Louisiana. Chairman Aaron Lawler called the meeting to order. The invocation was given by Ken Dawson and the Pledge of Allegiance recited by all present. Members Present: Bill Dawson, and John Cagnolatti. Members Absent: Randy Clouatre, Teri Casso, and Todd Lambert Agenda Item #3 - Public Comments Period / Addition to Agenda No Comments Agenda Item #4 - Chairman s Report Chairman had no report at this time. Agenda Item #5 - Acceptance of minutes of October 9, 2017 meeting Dawson to accept the minutes of October 9, 2017 as written. Agenda Item #6 Asphaltic Concrete Reconstruction & Overlay Improvements 2018 (Bid) Project No.: ENG (Darilyn Berthelot, Purchasing Supervisor) A motion was made by Bill Dawson and seconded by John Cagnolatti to the Asphaltic Concrete Reconstruction & Overlay Improvements 2018 (Bid) Project No.: ENG

2 Page 2 Agenda Item #7 Roads to be considered for acceptance into the Parish Maintenance System as follows: (Rickey DeArmond, Inspections) Brown Road 2,162 ft. Hidden Farm Dawson to accept Brown Road in the parish maintenance Cotton Creek Avenue 1,047 ft. A motion was made by Bill Dawson and seconded by John Cagnolatti to accept Cotton Creek Avenue in the parish maintenance Sunset Park Drive 937 ft. Dawson to accept Sunset Park Avenue in the parish maintenance Crow s Nest Drive 666 ft. A motion was made by Bill Dawson and seconded by John Cagnolatti to accept Crow s Nest Drive in the parish maintenance

3 Page 3 Dove Hollow Drive 516 ft. Dawson to accept Dove Hollow Drive in the parish maintenance Cypress Hollow Avenue 862 ft. Hollows of Dutchtown, Phase II Dawson to accept Cypress Hollow Avenue in the parish maintenance Whitetail Bend Drive 688 ft. Dawson to accept Whitetail Bend Drive in the parish maintenance Whispering Hollow Avenue 905 ft. Dawson to accept Whispering Hollow Avenue in the parish maintenance

4 Page 4 Talonwood Drive 2,398 ft. Hidden Cove Dawson to accept Talonwood Drive in the parish maintenance Westin Lake Court 172 ft. Dawson to accept Westin Lake Court in the parish maintenance Agenda Item #8 - Department Report (Mike Enlow, Assistant DPW Director) Mike Enlow gave a status on the Transportation Project updates. HNTB gave an update on Move Ascension During the discussion, the committee made a motion directing the Transportation Department to issue a task order for the LA1/LA3089 Signal Timing and Synchronization. Agenda Item #9 Approval to transfer #3 million dollars from the Road Construction Fund to the Move Ascension Fund for Phase 2 Pre- Construction activities and to amend the 2017 budget for this item prior to adoption on November 30 th (Mike Enlow, Assistant DPW Director) Dawson to approve a transfer of $3 million dollars from the Road Construction Fund to the Move Ascension Fund for Phase 2 Pre-Construction activities and to amend the 2017 budget for this item prior to adoption on November 30 th

5 2017. Page 5 Agenda Item #10 Approval of Amendment #1 to the Master Contract for Professional Services, Professional Engineering Design and Related Services Move Ascension, retainer contract between BKI, Buchart Horn, Evans Graves, GSA, Hartman, Meyer Engineers, Neel Schaffer, SKA, SJB, T. Baker Smith and Volkert to increase the compensation by $3,000,000 from a maximum of $4,000,000 to $7,000,000 for all preconstruction activities related to the Move Ascension Initiative. (Mike Enlow, Assistant DPW Director) Dawson to approve Amendment #1 to the Master Contract for Professional Services, Professional Engineering Design and Related Services Move Ascension, retainer contract between BKI, Buchart Horn, Evans Graves, GSA, Hartman, Meyer Engineers, Neel Schaffer, SKA, SJB, T. Baker Smith and Volkert to increase the compensation by $3,000,000 from a maximum of $4,000,000 to $7,000,000 for all pre-construction activities related to the Move Ascension Initiative. Agenda Item #11 Approval of Task Order #5 under the Master Contract for General Engineering Consulting Services Transportation Master Plan Development and Implementation for Right of Way (R/W) acquisition services for the six (6) Immediate Action Projects under the Move Ascension Initiative for a Not to Exceed amount of $3,920,400. (Mike Enlow, Assistant DPW Director) A motion was made by Bill Dawson and seconded by John Cagnolatti to approve Task Order #5 under the Master Contract for General Engineering Consulting Services Transportation Master Plan Development and Implementation for Right of Way (R/W) acquisition services for the six (6) Immediate Action Projects under the Move Ascension Initiative for a Not to Exceed amount of $3,920,400.

6 Page 6 Agenda Item #12 Approval of contract Amendment #4 to the General Engineering Consulting Services Transportation Master Plan Development and Implementation to include Task Order #5 Right of Way Acquisition Services for the Move Ascension Immediate Action Projects resulting in an increase of $3,920,400 for a total Not to Exceed amount of $6,321,275. (Mike Enlow, Assistant DPW Director) A motion was made by Bill Dawson and seconded by John Cagnolatti to approve the contract Amendment #4 to the General Engineering Consulting Services Transportation Master Plan Development and Implementation to include Task Order #5 Right of Way Acquisition Services for the Move Ascension Immediate Action Projects resulting in an increase of $3,920,400 for a total Not to Exceed amount of $6,321,275. Agenda Item #13 Review and Approval of Ascension Parish Employee GPS Policy. A motion was made by Bill Dawson and seconded by John Cagnolatti to approve to go to full council with corrections to the executive staff/director descriptions. There being no further business to come before this Commission, a motion was made by John Cagnolatti to adjourn and seconded by Bill Dawson. The meeting adjourned at 7:53 PM.