FOREST PRESERVE DISTRICT OF KANE COUNTY COMMISSION MEETING March 13, 2012

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1 FOREST PRESERVE DISTRICT OF KANE COUNTY COMMISSION MEETING March 13, 2012 The Forest Preserve Commission meeting was called to order by President Hoscheit at 9:05 a.m. on Tuesday, March 13, 2012, in the County Board Room at the Kane County Government Center, Building A, 719 Batavia Avenue, Geneva, Illinois. The Pledge of Allegiance was led by Commissioner Castro Present: Monica Meyers, Executive Director Ken J. Stanish, Director of Finance Drew Ullberg, Director of Natural Resources Jerry Culp, Director of Planning and Development Mike Holan, Director of Operations Laurie Metanchuk, Director of Community Affairs Mike Gilloffo, Police Chief Jerry Hodge, Attorney Patricia Hestekin, Recording Secretary The roll call of Commissioners present included: Allan, Auger, Castro, Collins, Davoust, Frasz, Ford, Haley, Hurlbut, (late), Kenyon, Kunkel, Lewis, Lindgren, Mihalec, Mitchell, Molina, Reyna, Smith, Taylor, Tredup, Van Cleave, Vazquez and Wojnicki. Commissioners absent: Donahue, McConnaughay and Silva President Hoscheit welcomed the 4H students to the meeting MINUTES: President Hoscheit called for approval of the February 14, 2012 minutes. -Motion by Commissioner Reyna, seconded by Commissioner Davoust, to approve the minutes of February 14, 2012: motion carried. PUBLIC COMMENT. None. BILLS: President Hoscheit called for approval of the bills. -Motion by Commissioner Ford, seconded Commissioner Frasz, to pay the bills as presented. TREASURER S PAYMENT General Corporate Fund $ 295, IMRF Fund $ 12, Construction and Development Fund $ 120, Land Acquisition Fund $ Social Security Fund $ 10, GRAND TOTAL $ 438,920.57

2 COMMITTEE PAYMENT General Corporate Fund $ 66, Construction & Development Fund $ 33, Land Acquisition Fund $ 5, Insurance Liability Fund $ 1, GRAND TOTAL $ 107, UTILITY DISBURSEMENT General Fund $ 15, GRAND TOTAL $ 15, COMMISSIONERS PER DIEM Auger, Maggie $ Lewis, Philip $ Davoust, Mark $ Mitchell, James $ Donahue, Michael $ Silva, Monica $ Ford, Ron $ Smith, Thomas $ Frasz, Drew $ Taylor, Melisa $ Haley, Timothy $ Tredup, Jackie $ Kenyon, Michael $ Vazquez, Jesse $ Kunkel, Bonnie Lee $ Wojnicki, Barbara $ Total $ Commissioners voting in the affirmative: Allan, Auger, Castro, Collins, Davoust, Frasz, Ford, Haley, Kenyon, Kunkel, Lewis, Lindgren, Mihalec, Mitchell, Molina, Reyna, Smith, Taylor, Tredup, Van Cleave, Vazquez and Wojnicki; motion carried BIDS AND PROPOSALS President Hoscheit called for a motion to bring to the floor Resolution FP-R a Resolution Authorizing Change Orders on the Bid for Creek Bend Nature Center Renovations. -Motion by Commissioner Frasz, seconded by Commissioner Vazquez, to bring to the floor Resolution FP-R a Resolution Authorizing Change Orders on the Bid for Creek Bend Nature Center Renovations. STATE OF ILLINOIS ) COUNTY OF K A N E ) ) ss. RESOLUTION NO. FP-R A RESOLUTION AUTHORIZING CHANGE ORDERS ON THE BID FOR THE CREEK BEND NATURE CENTER RENOVATIONS WHEREAS, bids were solicited and received for the renovations and improvements for the Creek Bend Nature Center at LeRoy Oakes Forest Preserve; and

3 WHEREAS, the qualified low bidder with respect thereto was approved as Foxfield Construction of Bartlett, Illinois for the amount of $1,511,722.00; and WHEREAS, it is now the desire of the District to change this approved amount, to allow for excavation and concrete work for the garage foundation to support the load of the new building in the amount of $3,850.00; Demo, insulate and drywall ceilings to meet the existing ceiling height in the amount of $1,485.00; and the relocation of two (2) radiator heating lines in the amount of $1, for a total of $6, NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Forest Preserve District of Kane County, Illinois that the approved bid amount awarded to Foxfield Construction of Bartlett, Illinois to be changed and increased to $6,352.50, for a total contract price not to exceed $1,518, APPROVED AND PASSED this 14th day of February 2012 APPROVED: ATTEST: President, Board of Commissioners Forest Preserve District of Kane County Secretary, Board of Commissioners Forest Preserve District of Kane County Commissioners voting in the affirmative: Allan, Auger, Castro, Donahue, Frasz, Ford, Haley, Kenyon, Kunkel, Lewis, Lindgren, Mihalec, Mitchell, Molina, Reyna, Silva, Smith, Taylor, Tredup, Van Cleave and Wojnicki. President Hoscheit responded stating there needs to be some clarification as there appears to be 2 sets of HOA rules, one stated the HOA Board can decide on items and on that states there needs to be a vote by the residents. This is an ongoing discussion and will take some time to resolve. This will come back to committee at a later date. BILLS: Chairman Hoscheit called for a motion to approve the bills for payment. -Motion by Davoust, seconded by Wojnicki, to approve the bills for payment; motion carried. General Fund $ 69, Construction & Development Fund $ 44, Land Acquisition Fund $ 5, Insurance Liability Fund $ TOTAL ALL BILLS $120,598.21

4 Utility Disbursements $ 14, $ 14, TOTAL ALL TD'S $21,967, $21,967, Commissioners voting in the affirmative: Davoust, Kenyon, Lewis, Mitchell, Tredup, Van Cleave and Wojnicki; motion carried. COMMUNITY AFFAIRS COMMITTEE REPORT: Director Metanchuk announced that the Maple Sugaring will be held March 10 and 11. More information will be forthcoming. FINANCE COMMITTEE MEETING: PRESENTATION OF A RESOLUTION AUTHORIZING THE REDUCTION OF EXTENDED PROPERTY TAXES BY FUND: Director Stanish presented the Resolution authorizing the reduction of extended property taxes by fund. This is an annual request to reduce the extended property taxes from either the General fund, Construction and Development or the Insurance Liability Fund. -Motion by Mitchell, seconded by Lewis, to approve the request for the reduction of extended property taxes by fund; motion carried. PRESENTATION OF TRUST FOR THE ILLINOIS METROPOLITAN INVESTMENT FUND AND A RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF A SECOND AMENDED AND RESTATED DECLARATION OF TRUST: Director Stanish presented the Trust for the Illinois Metropolitan Investment Fund and a Resolution Approving and Authorizing Execution of a Second Amended and Restated Declaration of Trust for the District investments. Presently the District s investments are only making.08% interest while the IMIF Funds are making.24%. A resolution is required by the District to participate in this program only governmental entities are permitted to participate in this program and there is no risk involved. -Motion by Mitchell, seconded by Lewis, to approve the request to participate in the Trust for the Illinois Metropolitan Investment Fund and a Resolution approving the authorizing execution of a second amended and restated Declaration of Trust; motion carried. PRESENTATION OF THE 2011 AUDIT FROM SIKICH: Director Stanish presented the 2011 Audit from Sikich. The General Fund increased by $471, to $4.2 million dollars. The increase in the General Fund gives the District a strong financial base and an improved bond rating to AA+. The Management Letter states that the District has good internal controls covering its spending and investments. PRESENTATION OF AN AGREEMENT WITH SIKICH TO PERFORM THE 2012 AUDIT: Director Stanish presented an agreement with Sikich to perform the 2012 Audit. Finance Director Stanish is requesting the District participate in CAFR for fiscal year A CAFR includes a statistical portion giving the Citizens and others more information on the District. This can also help with bonding capabilities as S & P looks at these favorably. The additional costs would be $1,200-1,500 the first year and then $ per year for the annual audit. The GFOA gives for a CAFR that meets their high standards. The total for the 2012 audit would be $24, plus $ for GASB Statement No. 45 and $1, for the CAFR for an amount not to exceed $26, Motion by Wojnicki, seconded by Tredup, to approve the agreement with Sikich for the 2012 Audit and CAFR in an amount not to exceed $26,025.00; motion carried

5 LAND ACQUISITION COMMITTEE REPORT PRESENTATION OF THE FIRST AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT FOR BRIDGE CONTRIBUTION TO THE CITY OF AURORA RIVER EDGE PARK: Executive Director Meyers presented the First Amendment to the Intergovernmental Agreement for Bridge Contribution to the City of Aurora River Edge Park for approval. In 2010 the District donated $2 million for the construction of a bridge across the Fox River for the River Edge Park. The City of Aurora has asked for $350, of the monies for the design and engineering for the bridge. The agreement stated the bridge must be built within 5 years and payments will be made as construction benchmarks are reached, at which time the City of Aurora will be reimbursed by the District. -Motion by Kenyon, seconded by Tredup, to approve the First Amendment to the Intergovernmental Agreement for Bridge Contribution to the City of Aurora River Edge Park in the amount of $350, for design and engineering; motion carried. PLANNING AND UTILIZATION COMMITTEE REPORT PRESENTATION OF BIDS FOR DEMOLITION OF APPROVED STRUCTURES: Director Stanish presented the bids for the demolition of approved structures at six sites. The Muirhead residence was eliminated from the bid as the Pingree Grove Fire Department will be burning down the structure this spring after conducting training in the residence. This bid was sent out to 20 contractors with 14 responding. The low qualified bidders are as follows: o Site 1 and Site 2 A-1 Fowler of South Elgin in the amount of $106, o Site 6 Anthem Excavating of Itasca in the amount of $48, o Sites 3 and 4 Schultz Enterprises of Burlington in the amount of $200, $150, was budgeted in the 2011/2012 fiscal year for this project. The additional monies amounting to $50, are available in the contingency fund to cover the additional cost for a total of $200, Motion by Mitchell, seconded by Frasz, to approve the demolition bids from A-1 Fowler, Anthem Excavating and Schultz Enterprises in the amount of $200,900.00; motion carried. PRESENTATION OF A REQUEST BY THE ILLINOIS NATURAL HISTORY SURVEY FOR SUPPORT OF BIRD NESTING SUCCESS STUDY AT SEVERAL PRESERVES: Director Ullberg presented a request by the Illinois Natural History Survey for support of Bird Nesting success at several preserves in the amount of $30, over two years. The District is unique as it borders large metropolitan areas. The request is to survey birds in 5-6 preserves by placing special camera to monitor the nests to see if the eggs are left untouched or eaten by predators. -Motion by Mitchell, seconded by Wojnicki; approve the request by the Illinois Natural History for the survey of bird nesting in 5-6 preserves in the amount of $30, for two years; motion carried. PRESENTATION OF CHANGE ORDERS 4 & 5 FROM FOXFIELD CONSTRUCTION FOR CREEK BEND NATURE CENTER RENOVATIONS PROJECT: Director Culp presented Change Orders 4 and 5 for the Nature Center Renovations. Change Order 4 is to relocate the existing 4 sanitary main for the elevator pit in the amount of $4, and Change Order 5 is for dry walling the ceiling in the catering kitchen in the amount of $ for a total of $5, Motion by Mitchell, seconded by Van Cleave to approve Change Orders 4 & 5 from Foxfield Construction in the amount of $5,125.25; motion carried. PRESENTATION OF PROPOSED RTP GRANT SUBMITTAL FOR DICK YOUNG FOREST PRESERVE:

6 Director Culp presented the proposed RTP Grant for the Dick Young Forest Preserve Trail connection. This will be a screenings trail similar to the Lake Run Trail. -Motion by Mitchell, seconded by Frasz, to approve the RTP Grant submittal for the Dick Young Forest Preserve Trail; motion carried. NEW OR UNFINISHED BUSINESS: None PRESIDENT S COMMENTS: President Hoscheit stated there was a periodic meeting with the Conservation Foundation volunteers to discuss long term plans. The Conservation Foundation is expanding giving multi city assistance and each city will have a designated staff member in charge of their area. The feedback on the District s progress is good, 750 acres have been closed on and another 750 are under contract with a balance of $6.2 million left in uncommitted funds. Director Ullberg announced the District has received $30, from the Council of Mayors to support tree planting from trees damaged from EAB. EXECUTIVE SESSION: President Hoscheit called for a motion to enter into Executive Session to discuss contracts. -Motion by Kenyon, seconded by Lewis, to enter into Executive Session to discuss contracts. Commissioners voting in the affirmative: Davoust, Frasz, Hurlbut, Kenyon, Lewis, Mitchell, Tredup, Van Cleave and Wojnicki; motion carried. President Hoscheit called for a motion to exit Executive Session. -Motion by Frasz, seconded by Wojnicki, to exit Executive Session; motion carried. ADJOURNMENT There being no further business to come before the Committee, the meeting was duly adjourned on a motion by Kenyon, seconded by Wojnicki to 8:30 a.m. on Thursday, April 5, 2012, at the administrative offices of the Forest Preserve, 1996 S. Kirk Road, Suite 320, Geneva, Illinois. Motion carried. Respectfully Submitted Patricia Hestekin Patricia Hestekin Recording Secretary