COMMISSIONERS PER DIEM

Transcription

1 FOREST PRESERVE DISTRICT OF KANE COUNTY COMMISSION MEETING May 14, 2013 The Forest Preserve Commission meeting was called to order by President Hoscheit at 9:00 a.m. on Tuesday, April 9, 2013, in the County Board Room at the Kane County Government Center, Building A, 719 Batavia Avenue, Geneva, Illinois. The Pledge of Allegiance was led by Commissioner Vazquez Present: Monica Meyers, Executive Director Ken J. Stanish, Director of Finance Drew Ullberg, Director of Natural Resources Jerry Culp, Director of Planning and Development Laurie Metanchuk, Director of Community Affairs Tracey Smith, Director of Human Resources Mike Gilloffo, Police Chief Jerry Hodge, Attorney Patricia Hestekin, Recording Secretary The roll call of Commissioners present included: Allan, Auger, Castro, Davoust, Donahue, Ford, Frasz, Gillam, Haimann, Kenyon, Kojzarek, Laesch, Pollock, Scheflow, Silva (late), Smith, Taylor, Vazquez and Wojnicki. Commissioners absent: Barreiro, Lewis and Starrett. MINUTES: President Hoscheit called for approval of the April 9, 2013 minutes. -Motion by Commissioner Laesch, seconded by Commissioner Ford, to approve the minutes April 9, 2013: motion carried. PUBLIC COMMENT: None BILLS: President Hoscheit called for approval of the bills. -Motion by Commissioner Wojnicki, seconded Commissioner Allan, to pay the bills as presented. COMMISSIONERS PER DIEM Allan, Deborah $ Haimann, Joseph $ Auger, Maggie $ Kenyon, Michael $ Barreiro, Theresa $ Kojzarek, Kurt $ Castro, Cristina $ Lewis, Phil $ Davoust, Mark $ Pollack, Brian $ Donahue, Michael $ Scheflow, Douglas $ Ford, Ron $ Smith, Thomas $ Frasz, Drew $ Taylor, Melisa $ Gillam, Rebecca $ Vazquez, Jesse $ Wojnicki, Barbara $ Total $ Commissioners voting in the affirmative: Allan, Auger, Castro, Davoust, Donahue, Ford, Frasz, Gillam, Haimann, Kenyon, Kojzarek, Laesch, Pollock, Scheflow, Smith, Taylor, Vazquez and Wojnicki; motion carried. Commissioner Silva enters at this time.

2 BIDS AND PROPOSALS: President Hoscheit called for a motion to bring to the floor Resolution FP-R a Resolution Accepting a Bid for New Fire Rings at the Big Rock Campground; Resolution FP-R a Resolution Accepting Bids for Brush Mowing at Hampshire and Schweitzer Woods Forest Preserve; Resolution FP-R a Resolution Accepting a Bid for the Water Control Improvements for the Japanese and Centennial Gardens at the Fabyan Forest Preserve; Resolution FP-R a Resolution Accepting a Change Order for the ADA Consulting Services for the Big rock Campground Onsite Audit, and Resolution FP-R a Resolution Authorizing the Sale of Forest Preserve Surplus Equipment. -Motion by Commissioner Frasz, seconded by Commissioner Haimann, to bring to the floor Resolution FP-R a Resolution Accepting a Bid for New Fire Rings at the Big Rock Campground; Resolution FP-R a Resolution Accepting Bids for Brush Mowing at Hampshire and Schweitzer Woods Forest Preserve; Resolution FP-R a Resolution Accepting a Bid for the Water Control Improvements for the Japanese and Centennial Gardens at the Fabyan Forest Preserve; Resolution FP-R a Resolution Accepting a Change Order for the ADA Consulting Services for the Big rock Campground Onsite Audit, and Resolution FP-R a Resolution Authorizing the Sale of Forest Preserve Surplus Equipment. STATE OF ILLINOIS ) COUNTY OF K A N E ) ) ss. RESOLUTION NO. FP-R A RESOLUTION ACCEPTING A BID FOR THE MANUFACTURE AND DELIVERY OF FIRE RINGS FOR BIG ROCK CAMPGROUND FOREST PRESERVE WHEREAS, bids have been solicited and received for the manufacture and delivery of fire rings for the Big Rock Campground Forest Preserve; and WHEREAS, the apparent low qualified bidder for the manufacture and delivery of fire rings for the Big Rock Campground Forest Preserve is R. J. Thomas Manufacturing Company, Inc. of Cherokee, Iowa, for the following: 103 standard fire rings in the amount of $11, accessible fire rings in the amount of $1, And an additional 7 accessible fire rings in the amount of $1, for the Paul Wolff Campground for a total cost of $14, NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Forest Preserve District of Kane County, Illinois that the low qualified bid by R. J. Thomas Manufacturing Company, Inc. of Cherokee, Iowa in the amount of $14, be, and hereby is accepted and approved. APPROVED AND PASSED this 14th day of May, 2013 APPROVED: ATTEST: President, Board of Commissioners Secretary, Board of Commissioners STATE OF ILLINOIS )

3 COUNTY OF K A N E ) ) ss. RESOLUTION NO. FP-R A RESOLUTION ACCEPTING A BID FOR THE BRUSH MOWING AT HAMPSHIRE AND SCHWEITZER WOODS FOREST PRESERVES WHEREAS, bids have been solicited and received for the brush mowing at Hampshire and Schweitzer Woods Forest Preserves; and WHEREAS, the apparent low qualified bidders for the brush mowing at Hampshire and Schweitzer Woods Forest Preserves are as follows: Hampshire Forest Preserve, Central Forestree, Hoffman Estates, IL $4,694 Schweitzer Woods Forest Preserve, EC3, Madison, WI $7,810 for a total amount of $12,50. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Forest Preserve District of Kane County, Illinois that the low qualified bid by Central Forestree of Hoffman Estates, IL., in the amount of $4,694 and EC3 of Madison, WI., in the amount of $7,810 for a total cost of $12,504 be, and hereby is accepted and approved. APPROVED AND PASSED this 14th day of May, 2013 APPROVED: ATTEST: President, Board of Commissioners Secretary, Board of Commissioners

4 STATE OF ILLINOIS ) COUNTY OF K A N E ) ) ss. RESOLUTION NO. FP-R A RESOLUTION ACCEPTING A BID FOR JAPANESE AND CENTENNIAL GARDENS WATER CONTROL RUN OFF IMPROVEMENTS WHEREAS, bids have been solicited and received for the Japanese and Centennial Gardens water control run off improvements; and WHEREAS, the apparent low qualified bidder for the Japanese and Centennial Gardens water control run off improvements is J & L Excavating of Maple Park, Illinois in the amount of $52,300 NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Forest Preserve District of Kane County, Illinois that the low qualified bid by J & L Excavating of Maple Park, Illinois in the amount of $52,300 be, and hereby is accepted and approved. APPROVED AND PASSED this 14th day of May, 2013 APPROVED: ATTEST: President, Board of Commissioners Secretary, Board of Commissioners

5 STATE OF ILLINOIS ) COUNTY OF K A N E ) ) ss. RESOLUTION NO. FP-R A RESOLUTION AUTHORIZING A CHANGE ORDER FOR THE PHASE II AMERICANS WITH DISABILITIES ACT MANDATORY FACILITY ACCESS AUDIT AND TRANSITION PLAN WHEREAS, the, in accordance with the 2010 ADA Standards for Accessible Design, is required to conduct, evaluate and create a transition plan for its current facilities; and WHEREAS, the requested change order in the amount of $2, includes the cost of an ADA site audit for the Big Rock Campground Forest Preserve not included in the original audit conducted by Recreation Accessibility Consultants (RAC); and NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Forest Preserve District of Kane County, Illinois that the approved bid amount awarded to Recreational Accessibility Consultants (RAC) to be changed and increased to $2,540.00, for a total contract price not to exceed $109, APPROVED AND PASSED this 14th day of May, 2013 APPROVED: ATTEST: President, Board of Commissioners Secretary, Board of Commissioners

6 STATE OF ILLINOIS ) COUNTY OF K A N E ) ) ss. RESOLUTION NO. FP-R A RESOLUTION AUTHORIZING SALE OF FOREST PRESERVE DISTRICT SURPLUS EQUIPMENT WHEREAS, the, from time to time has certain property, fleet and equipment assets that have reached the limit of useful life; and WHEREAS, it has been determined that the has certain property, fleet and equipment assets that are not needed for municipal purposes and /or are obsolete or unfit for use for which it was acquired; and WHEREAS, disposal of these assets through auction maximizes the District s return on investment in such personal property, fleet and equipment assets; and WHEREAS, it has been determined that internet auction is a method through which the District may wish to dispose of these assets see Exhibit A ; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Forest Preserve District of Kane County, Illinois authorize the disposal of said fleet and equipment assets that have been declared surplus through the use of internet auction. APPROVED AND PASSED this 14th day of May, 2013 APPROVED: ATTEST: President, Board of Commissioners Secretary, Board of Commissioners

7 KANE COUNTY FOREST PRESERVE DISTRICT PROPOSED EQUIPMENT SALE 2013 ITEM TYPE YEAR VIN 1. CHEVROLET S-10 PICK UP GCCS14X (Cylinder is bad in motor. Motor needs to be replaced. Mileage 149,629) 2. CHEVROLET S-10 PICK UP GCCS14X (Ignition switch sticks sometimes. Mileage 135,828) 3. CHEVROLET S-10PICK UP GCCS14X (Rear differential bad. Mileage 136,000) 4. CHEVROLET BLAZER GNDT13W21K FORD EXPLORER FMEU73E17UA88212 (Transmission bad) 6. FORD EXPLORER FMEU73E280A76913 (Transmission bad) 7. CHEVROLET 1 TON GBJK34U1F (Transfer case slips out of 4x4. Gas gauge is inaccurate, gas does not flow evenly from front tank to back tank or vice versa. Miles 65,178) 8. CHEVROLET 1 TON GDJK34R8YF (Bad transmission and brakes need replacing) 9. CHEVROLET 1 TON GDJK34U43E (Brake issues. Miles 57,956) 10. CHEVROLET 1 TON Duelly GBJC34U12F (Rear brakes are bad and smokes a little) 11. CRONKHITE TRAILER Y (Metal on trailer deteriorating, lights in poor condition, wood deck and brakes need replacing) 12. DYNAWELD TRAILER K71AAEX1N1X22662 (Metal on trailer deteriorating, leaking wheel seal, brakes are bad and loading ramps need spring assist replaced) 13. FORD 445D TRACTOR 1997 A (Bad PTO brake and PTO housing leaking fluid) 14. BDFCO 6 DECK FINISH MOWER (Bent or warped deck, deck spindles in need of replacement) 15. WOODS R 105 BUSH HOG WOODS R 105 BUSH HOG TORO Z500 ZERO TURN MOWER (1,200 HOURS) 2007 M# S# EXMARK ZERO TURN MOWER (1,050 HOURS) 2008 M# LAS28KA604 S# EXMARK ZERO TURN MOWER (1,000 HOURS) 20. EXMARK ZERO TURN MOWER (1,100 hours) 21. FERRIS H2223K MOWER (Throttle cable slips. Hours 541) 2008 M# LAS28KA604 S# M# LAS28KA604 S# S# SCAG TIGER MOWER STT61V-27CH S# B (Engine overheats and stalls. Bad rear tire. Hours 1,269) 23. TORO Z-MASTER MODEL (Hours 1,159) 24. CAST IRON WOOD BURNING STOVE S#

8 Commissioners voting in the affirmative: Allan, Auger, Castro, Davoust, Donahue, Ford, Frasz, Gillam, Haimann, Kenyon, Kojzarek, Laesch, Pollock, Scheflow, Silva, Smith, Taylor, Vazquez and Wojnicki; motion carried. President Hoscheit called for a motion to bring to the floor Resolution FP-R a Resolution Authorizing a Change Order from Martin Design for the Phase I and II Construction Implementation Services for the Settler s Hill Golf Course. -Motion by Commissioner Davoust, seconded by Commissioner Castro, to bring to the floor Resolution FP-R a Resolution Authorizing a Change Order from Martin Design for the Phase I and II Construction Implementation Services for the Settler s Hill Golf Course. STATE OF ILLINOIS ) COUNTY OF K A N E ) ) ss. RESOLUTION NO. FP-R A RESOLUTION AUTHORIZING A CHANGE ORDER FROM MARTIN DESIGN FOR THE PHASE I & II CONSTRUCTION IMPLEMENTATION SERVICES FOR SETTER S HILL GOLF COURSE PROJECT WHEREAS, it is deemed necessary and desirable to amend the contract between the Forest Preserve District of Kane County and Martin Design for the additional work associated with the construction implementation services for Phases I and II of the Settler s Hill Golf Course Project; and WHEREAS, it is now the desire of the District to change this approved amount for an additional $39,540 for the Master Plan refinement and Implementation of Phases I and II work for Settler s Hill Golf Course. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Forest Preserve District of Kane County, Illinois, that Martin Design of Batavia, Illinois, (see Exhibit A), be retained to provide the Phase II design work for Settler s Hill Golf Course, for a cost not to exceed $39,540, for a total contract price not to exceed $46,550.. APPROVED AND PASSED this 14th day of May 2013 APPROVED: ATTEST: President, Board of Commissioners Secretary, Board of Commissioners Commissioners voting in the affirmative: Allan, Auger, Castro, Davoust, Donahue, Ford, Frasz, Gillam, Haimann, Kenyon, Kojzarek, Laesch, Pollock, Scheflow, Silva, Smith, Taylor, Vazquez and Wojnicki; motion carried. President Hoscheit called for a motion to bring to the floor Resolution FP-R a Resolution Authorizing the Execution of an Intergovernmental Agreement with the Fox Valley Park District. -Motion by Commissioner Vazquez, seconded by Commissioner Allan, to bring to the floor Resolution FP-R a Resolution Authorizing the Execution of an Intergovernmental Agreement with the Fox Valley Park District.

9 STATE OF ILLINOIS ) COUNTY OF K A N E ) ) ss. RESOLUTION NO. FP-R A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE FOX VALLEY PARK DISTRICT WHEREAS, the, and the Fox Valley Park District desire to enter into an Intergovernmental Agreement, which said agreement is attached hereto and made a part hereof as Exhibit A; and WHEREAS, said Intergovernmental Agreement allows the Districts to assist in policing their respective property located within both parties geographical boundaries which are owned by the Districts. The purpose of this agreement is to permit and utilize the FVDP and the FPDKC police department personnel, equipment, expertise and other resources to aid each other in the enforcement of the FPDKC and the FVPD rules, regulations and ordinances as well as criminal statutes of the State of Illinois. This agreement gives the Districts the authority to enforce the Districts ordinances and gives any revenue from fines paid to and will become the property of the responding agency. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Forest Preserve District of Kane County that the President and Secretary of the District be, and hereby are, authorized to execute and deliver on behalf of the District, said Intergovernmental Agreement attached hereto and made a part hereof as Exhibit A. APPROVED AND PASSED this 14th day of May APPROVED: ATTEST: President, Board of Commissioners Secretary, Board of Commissioners Commissioners voting in the affirmative: Allan, Auger, Castro, Davoust, Donahue, Ford, Frasz, Gillam, Haimann, Kenyon, Kojzarek, Laesch, Pollock, Scheflow, Silva, Smith, Taylor, Vazquez and Wojnicki; motion carried. Commissioners voting in the affirmative: Allan, Auger, Castro, Davoust, Donahue, Ford, Frasz, Gillam, Haimann, Kenyon, Kojzarek, Laesch, Pollock, Scheflow, Silva, Smith, Taylor, Vazquez and Wojnicki; motion carried. President Hoscheit called for a motion to bring to the floor Ordinance FP-O an Ordinance Amending an Ordinance Authorizing the Capitalization and Depreciation of the Assets of the Forest District of Kane County, Illinois. -Motion by Commissioner Vazquez, seconded by Commissioner Ford, to bring to the floor Ordinance FP-O an Ordinance Amending an Ordinance Authorizing the Capitalization and Depreciation of the Assets of the Forest District of Kane County, Illinois.

10 STATE OF ILLINOIS ) COUNTY OF K A N E ) ) ss. ORDINANCE NO. FP-R AN ORDINANCE AMENDING AN ORDINANCE AUTHORIZING THE CAPITALIZATION AND DEPRECIATION OF THE ASSETS OF THE FOREST PRESERVE DISTRICT OF KANE COUNTY, ILLINOIS WHEREAS, the Commissioners of the established and adopted a policy for the Capitalization and Deprecation of the Assets of the, Illinois on July 11, 2006; and WHEREAS, said policy has remained in effect to this date; and WHEREAS, it is deemed necessary to amend this policy to keep it current to meet the District s and GASB standards (see Exhibit A) NOW,THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Forest Preserve District of Kane County, Illinois that the Capital Assets Policy for the as attached and identified as Exhibit A, be, and hereby is adopted and approved. APPROVED AND PASSED this 14th day of May, APPROVED: ATTEST: President, Board of Commissioners Secretary, Board of Commissioners

11 CAPITAL ASSETS POLICY I. PURPOSE The (the District ) developed this Capital Assets Policy to explain the District s process for capital asset accounting. The District acquires and constructs capital assets. Governmental Accounting Standards Board (GASB) Statement 34 requires municipal governments to capitalize assets (i.e. land, roads, bridges, drainage systems, water systems, vehicles, equipment, etc.) and include the financial impact of these capitalized assets in the government wide financial statements. Upon the capitalization of these assets, they are depreciated over their useful lives. The policy will set the useful lives for the individual asset classes of the District. Also, a threshold will be put into place that will state the value of the assets that are neither added to the capital asset accounts nor are they depreciated; rather they are fully expensed at the time of acquisition. The intent of this document is to provide an overview of the implementation of GASB Statement #34 for the District and to establish those policies and procedures necessary to ensure continued compliance with Statement #34. II. CLASSES AND CAPITALIZATION THRESHOLDS Capital assets are typically defined as all tangible assets including but not limited to land, improvements to land, rights of way, buildings, vehicles, equipment, and infrastructure (including streets, intersections, sidewalks, storm sewers, street lighting, etc.) that are used in operations and have initial useful lives extending beyond a fiscal year. In addition, capital assets typically require substantial financial resources to acquire. Based on this definition of a capital asset, the District has established classifications and financial thresholds for the tangible assets owned by the District. By utilizing these classifications and thresholds, the District has been and will continue to be able to distinguish between those tangible assets that should be reported in the Government Wide Financial Statements in conjunction with Statement 34 and those assets that do not need to be reported. Individual items with costs below these thresholds will be expensed. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized. Improvements are capitalized and depreciated over the remaining useful lives of the related capital assets. The classifications and thresholds for all of the capital assets of the District are detailed in Exhibit A to this document according to the columns entitled Class of Asset and Type of Activity Capitalized. III. DETERMINING THE ACQUISTION COST/ VALUE OF CAPITAL ASSETS GASB Statement 34 requires governments to report the historic or estimated historic cost of acquiring or constructing a capital asset. Purchased assets are valued for accounting purposes at the total of their purchase price and any related costs for transportation, installation, or other direct, identifiable expense involved in procuring the asset and readying it for its intended use. Costs for training and maintenance and warranty agreements are not considered part of the asset cost and should be expensed. Constructed assets are valued at the total amount paid for acquiring or improving the asset including land; labor; materials; engineering, design and inspection fees; construction management fees; charges by brokers or others; appraisal fees; site preparation fees; and legal, title, and filing fees. This also includes the interest incurred during the construction phase of capital assets of business-type activities. Interest is capitalized on proprietary fund assets acquired with tax-exempt debt. The amount of interest to be capitalized is calculated by offsetting interest expense incurred from the date of the borrowing until completion of the project with interest earned on invested proceeds over the same period. The Finance Department will maintain a file that documents the capitalized amounts. IV. DEPRECIATION The District will depreciate all items on a straight line basis. In the year of acquisition and the final year of the assets useful year, the asset will be depreciated using the half year assumption. This means that there will be half year

12 depreciation in each of these years, no matter the date the asset is acquired or disposed. The useful life is dependent on the type of asset and is detailed by the Class of Assets on Exhibit A to this document. For unique assets, (examples are items such as: fountains, amphitheater, and pedestrian bridges) management will develop estimates based on the management s expectation of its useful life. V. MISCELLANEOUS A. REHABILITATIONS, RECONSTRUCTION, AND REPAIRS When any item of infrastructure is fully re-constructed other than by the rubblization method in which the previously existing road is used as the new road base--the cost of the old asset, if determinable, is removed from the capital accounts, along with its related accumulated depreciation. Routine repairs and maintenance, e.g., intermittent pavement repairs and pothole patching, are not capitalized but instead are charged as expensed. B. SALES AND/ OR RETIREMENT OF ASSETS When a capital asset is disposed of, sold, or retired, its cost and accumulated depreciation are removed from the books and a gain or loss, if any, is recognized. An asset is removed from the capital asset accounts when it is determined that the asset is no longer operable, has been replaced, or is no longer available for use. Retirement may consist of sale, scrap, or donation of the asset. The accounting department should be notified of any retirements or sales in order to record these transactions. C. RECOGNITION OF CAPITAL ASSETS DONATED OR PROVIDED TO THE DISTRICT Some of the assets acquired by the District are acquired by donation or conveyance. The District will recognize donated or conveyed assets as belonging to the District on the date upon which the District formally accepts the donated/conveyed asset. Once this formal acceptance is complete, the asset will be placed into the appropriate classification according to Exhibit A and the proper procedures to account for that asset will be initiated from that point forward (i.e. annual depreciation, etc). Donated capital assets are recorded at estimated fair market value at the date of donation. Commissioners voting in the affirmative: Allan, Auger, Castro, Davoust, Donahue, Ford, Frasz, Gillam, Haimann, Kenyon, Kojzarek, Laesch, Pollock, Scheflow, Silva, Smith, Taylor, Vazquez and Wojnicki; motion carried. President Hoscheit called for a motion to bring to the floor Ordinance FP-O an Ordinance for the Establishing an Unclaimed Property Policy. -Motion by Commissioner Vazquez, seconded by Commissioner Frasz, to bring to the floor Ordinance FP-O an Ordinance for the Establishing an Unclaimed Property Policy.

13 STATE OF ILLINOIS ) COUNTY OF K A N E ) ) ss. ORDINANCE NO. FP-O AN ORDINANCE FOR THE FOREST PRESERVE DISTRICT OF KANE COUNTY ESTABLISHING AN UNCLAIMED PROPERTY POLICY WHEREAS, the, Illinois desires to develop a policy covering the District s Unclaimed Property; and WHEREAS, establishing a District Unclaimed Property Policy is needed to comply with the Illinois Uniform Disposition of Unclaimed Property Act 765 ILCS 1025/1-30, attached as Exhibit A; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Forest Preserve District of Kane County, Illinois that an Unclaimed Property Policy for the as attached and identified as Exhibit A, be, and hereby is adopted and approved. APPROVED AND PASSED this 14th day of May, APPROVED: ATTEST: President, Board of Commissioners Secretary, Board of Commissioners

14 UNCLAIMED PROPERTY POLICY I. PURPOSE The (the District ) has developed this Unclaimed Property Policy to ensure vendors receive their payments and to minimize remittances to the State. II. STATUTORY REQUIREMENTS The (the District ) has established this Unclaimed Property Policy to ensure compliance with the Illinois Uniform Disposition of Unclaimed Property Act- 765 ILCS 1025/1-30- (the Act ). The Act states that government agencies are required to send to the State of Illinois the cash from any check that is outstanding for greater than seven years. These outstanding checks are presumed to be abandoned. This policy will attempt to mitigate the possibility of the District having to send cash to the State for any unclaimed property and clearly state how the District will remain in compliance with the Act. Each year the State of Illinois sends an Annual Report of Unclaimed Property to the District for filing. The District will submit a completed form, including a check for the amount of the unclaimed property by the established annual deadline. III. POLICY GUIDELINES The District issues checks for various activities, services, and products throughout the year. After the District receives these services and products, the District is legally bound to satisfy its obligations. If the District issues a check, it no longer has rights to the cash. If a check is outstanding at the end of the month, it is included as a reconciling item during the bank recon ciliation procedure. The District will also send out notifications according to current procedures in its best effort to deliver the check to the payee. If a check remains outstanding for more than the current contracted bank policy (generally 180 days with most banking institutions), the check becomes void and can no longer be cashed by the payee. In order to avoid having to reissue any checks, the Finance Department has developed procedures to notify payees of an unclaimed check and procedures to reissue checks. The Finance Department has also developed final notification procedures for outstanding checks. Any unclaimed checks after the current contracted banking term will be void and the payee would need to follow the established procedures to receive a replacement check. Commissioners voting in the affirmative: Allan, Auger, Castro, Davoust, Donahue, Ford, Frasz, Gillam, Haimann, Kenyon, Kojzarek, Laesch, Pollock, Scheflow, Silva, Smith, Taylor, Vazquez and Wojnicki; motion carried. President Hoscheit called for a motion to bring to the floor Ordinance FP-O an Ordinance for the Annual Budget Appropriation. -Motion by Commissioner Vazquez, seconded by Commissioner Allan, to bring to the floor Ordinance FP-O an Ordinance for the Annual Budget Appropriation.

15 STATE OF ILLINOIS )ss COUNTY OF KANE ORDINANCE NO. FP-O ORDINANCE FOR THE ANNUAL BUDGET APPROPRIATION BE IT ORDAINED by the Board of Commissioners of the, Illinois: SECTION 1. That the following sums or as much thereof as may be authorized by law to be raised by taxation upon all of the taxable property within the corporate limits of the Forest Preserve District of Kane County, Illinois, be and the same is hereby appropriated to the corporatelimits of the Forest Preserve District of Kane County, Illinois, be and the same is hereby appropriated to the corporate purposes and other specific purposes of the for the fiscal year beginning July 1, 2013, and ending June 30, 2014, as herein provided for: Fund #01 GENERAL FUND Account Numbers Type of Appropriation Amount 4001 Personal Services Full-Time Salaries 4,029, Part-Time Salaries 455, Overtime 19, Special Detail 3, Per Diem 13,200 Sub-Total 4,521, Contractual Services Conferences & Meetings 34, Audit Services 29, Organization Support 87, Public Relations 82, Publication of Legal Notices 5, Professional Fees 16, Legal Fees 115, Insurance - Employees 829, Insurance - Retirees 5, Telephone 88, Electricity & Water 110, Gas 43, Consulting Services 21, Banking Services 1, Dispatch Services 30, Association Dues 12,194

16 5210 Training Expenses 37, Tuition Reimbursement 2, Employee Recruitment 13, Employee Recognition 17,950 Sub-Total 1,586, Commodities Office Supplies 24, Supplies 28, Nature Center Supplies 13, Field Supplies 223, Wildlife Studies 38, Native Seed 66, Horticultural Supplies 16, Police Supplies 15, Uniforms 25, Mileage 9, Repair - Maint. Bldgs & Grds 245, Repair - Maint. Vehicles 100, Rental Properties Maint 22, Repair - Maint. Equipment 106, Rental Equipment 17, Sign Shop Materials 19, Tools - Tradesmen 6, Information Technology 27, Fuel - Heating 29, Fuel - Vehicles 309,100 Sub-Total 1,346, Capital Outlay Office Equipment 14, Automotive Equipment 312, Machinery & Equipment 112,750 Sub-Total 439,450 Other 8001 Kane County Services 88, Contingencies 65,076 Sub-Total 153,076 TOTAL GENERAL FUND EXPENDITURES 8,047,712

17 IL MUNICIPAL RETIREMENT FUND Fund #02 Account Numbers Type of Appropriation Amount Other 8020 IMRF Expenses 449,427 Sub-Total 449,427 TOTAL IMRF FUND EXPENDITURES 449,427 CONSTRUCTION & DEVELOPMENT FUND Fund #03 Account Numbers Type of Appropriation Amount 5070 Contractual Services Professional Fees 382, Trail Resurfacing 385, Restoration Program 110, Tree & Brush Thinning 137, Weed Management 110,000 Sub-Total 1,124,530 Commodities 6090 Repair - Maint. Bldf & Grds 285, ADA Projects 165,000 Sub-Total 450, Capital Outlay Fox River Trust 748, Land Area Development 6,468, Restoration 354,790 Sub-Total 7,571,128 TOTAL CONST. & DEV. FUND EXPENDITURES 9,146,574

18 BOND & INTEREST FUND Fund #04 Account Numbers Type of Appropriation Amount Other 8030 Miscellaneous Fees 16, Bond Expense 19,926, Interest Expense 8,815,455 Sub-Total 28,758,455 TOTAL BOND & INTEREST FUND EXPENDITURES 28,758,455 LAND ACQUISITION FUND Fund #05 Account Numbers Type of Appropriation Amount Contractual Services 5080 Legal Expenses 1, Consulting Services 44, Surveys & Appraisals 27,500 Sub-Total 72,600 Capital Outlay 7080 Land Acquisition 8,800,000 Sub-Total 8,800,000 Other 8070 Interfund Transfers 275,000 Sub-Total 275,000 TOTAL LAND ACQUISITION FUND EXPENSES 9,147,600

19 INSURANCE LIABILITY FUND Fund #06 Account Numbers Type of Appropriation Amount Contractual Services 5100 Insurance General 107, Worker's Compensation 121,000 Sub-Total 228,250 Other 5120 Unemployment Comp. Insurance 24,200 Sub-Total 24,200 TOTAL INSURANCE LIABILITY FUND EXPENSES 252,450 ENTERPRISE FUND Fund #07 Account Numbers Type of Appropriation Amount Other 7090 Depreciation 836, Miscellaneous Bond Fees 1, Bond Interest 393,467 Sub-Total 1,230,567 TOTAL ENTERPRISE FUND EXPENSES 1,230,567 SOCIAL SECURITY FUND Fund #08 Account Numbers Type of Appropriation Amount Other 8060 Social Security Tax 341,297 Sub-Total 341,297 TOTAL SOCIAL SECURITY FUND EXPENSES 341,297

20 SECTION 2. The unexpected balance of any item of appropriation in this Ordinance may be expended in making up or adding to any insufficient amount of any other item. SECTION 3. Any balance not used or needed for any of the foregoing items may be and is subject to further appropriation or transfer from and to the other item or items by appropriation resolution of the Board of Commissioners of the. SECTION 4. This Ordinance shall be in full force and effect from and after its passage, approval and publication as required by law. APPROVED AND PASSED this 14th day of May, APPROVED ATTEST: President, Forest Preserve District of Kane County Secretary, Commissioners voting in the affirmative: Allan, Auger, Castro, Davoust, Donahue, Ford, Frasz, Gillam, Haimann, Kenyon, Kojzarek, Laesch, Pollock, Scheflow, Silva, Smith, Taylor, Vazquez and Wojnicki; motion carried. President Hoscheit called for a motion to bring to the floor Ordinance FP-O an Ordinance Amending An Ordinance Fixing the Salaries of Certain Employees of the Forest Preserve District of Kane County -Motion by Commissioner Vazquez, seconded by Commissioner Silva, to bring to the floor Ordinance FP an Ordinance Amending An Ordinance Fixing the Salaries of Certain Employees of the Forest Preserve District of Kane County

21 STATE OF ILLINOIS ) COUNTY OF K A N E ) ) ss. ORDINANCE NO. FP-O AN ORDINANCE AMENDING "AN ORDINANCE FIXING THE SALARIES OF CERTAIN EMPLOYEES OF THE FOREST PRESERVE DISTRICT OF KANE COUNTY BE IT ORDAINED by the Board of Commissioners of the that Section 1 of "An Ordinance Fixing the Salaries of Certain Employees of the " be amended to read as follows: A. Section 1. The following Salary Schedule for the Employees therein designated is hereby adopted: TITLE SALARY RANGE Executive Director $107,977 to $161,966 per year Director of Finance $78,249 to $117,373 per year Director of Community Affairs & Environ. Education $72,790 to $109,184 per year Director of Human Resources $72,790 to $109,184 per year Director of Natural Resources $72,790 to $109,184 per year Director of Operations & Maintenance $72,790 to $109,184 per year Director of Planning & Development $72,790 to $109,184 per year Director of Public Safety $72,790 to $109,184 per year Accounting Manager $56,413 to $84,620 per year Nature Programs Manager $56,413 to $84,620 per year Police Sergeant $56,413 to $84,620 per year Trades & Projects Supervisor $56,413 to $84,620 per year Operations Supervisor $50,954 to $76,431 per year Mechanic $45,496 to $68,244 per year Naturalist $45,496 to $68,244 per year Police Officer $45,496 to $68,244 per year Volunteer Coordinator $45,496 to $68,244 per year Land Preservation Planner $45,496 to $68,244 per year Restoration Ecologist $45,496 to $68,244 per year Wildlife Biologist $45,496 to $68,244 per year Accounting Clerk II/Buyer $40,038 to $60,057 per year Assistant Naturalist $40,038 to $60,057 per year Grounds Maintenance Forman $40,038 to $60,057 per year Horticulturist $40,038 to $60,057 per year Human Resource Specialist $40,038 to $60,057 per year Senior Restoration Technician $40,038 to $60,057 per year Senior Ranger $40,038 to $60,057 per year Tradesman $40,038 to $60,057 per year Administrative Assistant $34,580 to $51,869 per year Executive Assistant $34,580 to $51,869 per year Ranger $34,580 to $51,869 per year Restoration Technician $34,580 to $51,869 per year Sign Specialist $34,580 to $51,869 per year Accounting Clerk I $29,120 to $43,680 per year Administrative Secretary $29,120 to $43,680 per year

22 Preserve Maintenance Worker $29,12 0 to$43,680 per year Assistant Naturalist (part time) $19.25 to $28.87 per hour Facility Assistant (part time) $14.00 to $21.00 per year Police Officer Seasonal (Year-round) $16.09 to $24.11 per hour Proposed Police Officer Seasonal $21.87 to $32.81 per hour Seasonals/Interns (summer) $ 8.25 to $12.25 per hour B. BE IT FURTHER ORDAINED that Section 1 of the Salary Schedule previously adopted, as amended, is hereby repealed as to all items in conflict herewith. C. This Ordinance shall be effective as of July 1, Passed this 14th day of May, 2013 APPROVED ATTEST: President, Board of Commissioners Secretary, Board of Commissioners Commissioners voting in the affirmative: Allan, Auger, Castro, Davoust, Donahue, Ford, Frasz, Gillam, Haimann, Kenyon, Kojzarek, Laesch, Pollock, Scheflow, Silva, Smith, Taylor, Vazquez and Wojnicki; motion carried. PRESENTATION: Director Ullberg presented a brief overview in a slide presentation of the 26 page report by the Natural Resource Department s research and management efforts for the last year. The overview highlighted the history of the department and its primary activities during COMMENTS BY PRESIDENT: President Hoscheit announced the ribbon cutting at Creek Bend on Friday, May 31, 2013 beginning at 4:30 p.m. and on Saturday, June 1, 2013 there will be a family open house beginning from 10:00 am to 4:00 pm. REPORTS: President Hoscheit called for a motion to place the reports on file. Motion by: Commissioner Allan, seconded by Commissioner Haimann, to place the reports on file: motion carried. ADJOURNMENT: There being no further business to come before the Committee, the meeting was duly adjourned on a motion by Commissioner Kenyon, seconded by Commissioner Castro, to 9:00 a.m. on Tuesday, June 11, 2013, at the Kane County Government Center, Geneva, Illinois. John Hoscheit, President Respectfully Submitted Patricia Hestekin Patricia Hestekin Recording Secretary