MINUTES. REGULAR MEETING OF THE BOARD OF EDUCATION INDEPENDENT SCHOOL DISTRICT #413 Monday, March 21, 2016 (5:30 PM)

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1 1.0 Call to Order The Board of Education of Independent School District #413, Marshall Public Schools met for their regular meeting in the Professional Development Room of the District Administration Office on Monday, March 21, Vice-Chairman Coleman called the meeting to order at 5:30 pm and the roll call showed the following were present: Matt Coleman, Curt Kovash, Bill Mulso, Karen VanKeulen and Dion Caron. Jeff Chapman was absent. Also in attendance were Superintendent Monson, Director of Business Services Lamprecht, Superintendent s Executive Assistant Stelter, Student School Board Members Ismail and Timmerman, Darci Love, Tiffany Teske, Jennifer Gregoire, Rebekah Zander, Deb Pieschke, Mindi Schnaser, Jill Schwarz, Jen Kimman, and members of the media Pledge of Allegiance Vice-Chairman Chapman led the Pledge of Allegiance to the American flag. 3.0 Reading of MPS Mission Statement Caron read the Mission Statement of Marshall Public Schools. 4.0 Approval of Agenda 4.1 Approval of Meeting Agenda for Monday, March 21, 2016 Member (Karen VanKeulen) Moved, Member (Bill Mulso) Seconded to approve the ORIGINAL motion 'that the board approves the agenda for Monday, March 21, 2016'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried Public Forum 5.1 Public Forum allows for comments on agenda or non-agenda items from the public. Board policy allows for setting of a 3-minute time limit for speakers. If groups are present, the Board would appreciate only 1 spokesperson for the group. 6.0 Presentations 6.1 Early Childhood Presentation ~ Tiffany Teske Tiffany Teske, Early Childhood Coordinator, presented information to the school board regarding early learning programs at Marshall Public Schools. In the preschool programming (Little Cubs) there are 105 students served. There is typically a waiting list for programming. Learning is done through play - preparing students for Kindergarten. Teske share the RP2 program is being implemented into the early childhood classrooms. This is a collaborative effort amongst staff to serve the needs of the students. Information was also shared regarding Early Childhood Family Education - this a class encompassing the

2 4514 entire family; student and parents. Teske shared that the census numbers continue to rise at a steady rate. Information was also shared on family literacy programs, early childhood screenings and referendum information. 7.0 Consent Agenda 7.1 Approval of Consent Agenda ORIGINAL motion 'that the board approves the consent agenda as presented'. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0 Abstain: 1 (Caron). The motion Carried Approval of Board Minutes ORIGINAL motion 'that the board approves the board minutes for February 16, 17 and March 7, 2016 as presented'. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0 Abstain: 1 (Caron). The motion Carried Approval of Additional Custodial Hours ORIGINAL motion 'that the board approves increasing one custodial position an additional 3 hours per day'. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0 Abstain: 1 (Caron). The motion Carried Third and Final Reading of Policies 901,902,903,904,905,907 ORIGINAL motion 'that the board approves policies 901,902,903,904,905,907 as presented'. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0 Abstain: 1 (Caron). The motion Carried Authorization to Hire Special Education Teacher ORIGINAL motion 'that the board authorizes administration to advertise and hire 1.0 FTE Special Education teacher as presented'. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0 Abstain: 1 (Caron). The motion Carried. 4-0

3 7.6 Grants and/or Donations ORIGINAL motion 'that the Board approves Grants and/or Donations as presented with the administrative recommendations'. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0 Abstain: 1 (Caron). The motion Carried Donation From Donation Value Date 1 MN Viking Children's Fund 2015 Coach of the Week Football designated $1, /1/ Great American Financial Tiger Traits shirts $ /19/2016 Take Charge of 3 Target (Middle School) Education $ /8/ Target (High School) Take Charge of Education $ /8/ Personnel ORIGINAL motion 'that the Board approves personnel as presented with the administrative recommendations and any agreements between employees and District to be executed by the Chair and the clerk of the board according to the administrative recommendation'. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0 Abstain: 1 (Caron). The motion Carried. 4-0 a) Notice of Resignation/Termination (Administration recommends approval) Name Position Effective Date 1 Jennifer Mitchell Paraprofessional 2/26/ Rick Schoephoerster Custodian 5/20/2016 Rationale: 1 Jennifer is resigning for personal reasons. 2 Rick is resigning for personal reasons. b) Notice of New (Administration recommends approval) Contract Name Position Salary Effective Date 1 Nicole Wichmann Student Center Assistant $15.15 hr. 8 hrs. day 3/9/ Kaia Johnson Teacher $37, /16 8/29/2016 goals 3 Terry Bahlmann Spring Strength Coach $1, March Chad Bergjord Track Coach $2, March 2016

4 Bob Jacobson JH Track $1, March Chris Shaffer Asst. Track Coach $3, March Dave Sample Head Boys Track Coach $3, March Marie Sample Head Girls Track coach $5, March Megan Mattison Asst. Track Coach $3, March Peter Thor JH Track Coach $1, March Samantha Tauer JH Track Coach $1, March Bessie Skalicky Asst. Softball Coach $3, March Chelsey Evans Asst. Softball Coach $2, March 2016 Bsquad 14 Kari Loft Asst. softball Coach $2, March 2016 Csquad 15 Jack Houseman Head Softball Coach $5, March Eric Novosad JH Golf Coach $1, April Charlie Kost Asst. Golf Coach $3, March Kari Ehlers Head Boys Golf Coach $5, March Chace Pollock Head Baseball Coach $4, March Blaine Schnaible Asst. Baseball Coach $3, March Michael Weiss Asst. Baseball Coach $2, March 2016 Csquad 22 Mitch Maxwell Asst. Baseball Coach $3, March 2016 Bsquad 23 Dan Smith Spring Play $2, March Gayle Chandler Summer School Co- $25.00 hr. up to 125 2/18/2016 Coordinator hours 25 Sue Strautz Summer School Co- $25.00 hr. up to 125 2/18/2016 Coordinator hours 26 Heather Knox Paraprofessional $12.08 hr. up to 7 hrs. 2/22/16 27 Mallory Bowman Paraprofessional $12.08 hr. up to 7 hrs. 2/29/ Shayna Smith Teacher $33, /29/ Mallory Bowman Teacher $33, /29/ Jeremy Williams Summer School Admin. $25.00 hr. up to 50 3/1/16 hours 31 Melissa Streich Teacher $36, /29/16 32 Nikki Axe-Bell Setting III Instructor $37, /17 school year (185 days)

5 33 Sheri Gross Health Services Professional Carley Postma Kelsey Hewitt Theresa Leek Esther Caron Chelsey Evans Amanda Jelen Stephanie Kartes Megan Benson Lori Dyce Laura Miller Amanda Pederson Kaia Johnson Angela Hershey Monica Doom Diane Doll Nancy Pratt Roxanne Jahn Deb Pieschke Summer school Para Summer school Para Summer school Para Summer school Para $23.00 an hr. 7.5 hrs. 2 days per week. Prorated 74 days a year. 3/14/ June 6-23 June day a week $14.99 up to 3.5 hrs. $16.97 up to 3.5 hrs. $17.27 up to 3.5 hrs. $16.52 up to 3.5 hrs. July

6 Virginia Bossuyt July 53 Carol Moorse Summer Daycare Director $25.00 for up to 8 hours a week. 5/24-5/27/16 and 8/5-8/26/16 54 Kris Tauchen Summer Daycare $25.00 for up to 8 5/31-8/5/16 Director hours a week. 55 Carolyn Shoultz Teacher $39, /29/2016 Rationale: 1 Nicole will be replacing Pam Hess. 2 Kaia is hired beginning 16/17 school year. 3- Spring Activities staff Gayle and Sue will be Co-Coordinating the EL and JumpStart program for the summer of Having Co-Coordinator and not an attendance clerk will improve the programming and quicker response to daily needs that arise, process/procedure updates and community involvement. 26 Heather will be replacing Jennifer Mitchell. 27 Mallory has been hired for the remainder of the 15/16 school year, this is a new position to meet student needs. 28 Shayna is a Special Education teacher with her location is yet to be assigned with High School preferred by candidate and HS administration. Contract upon receiving licensure. 29 Mallory will be replacing Becky Genrich. Contract upon receiving licensure. 30 Jeremy is the Administrator for the summer programs. 31 Melissa will be replacing one of the open Early Childhood Special Education positions. 32 Nikki will be our Setting III Instructor contingent upon acquiring a Community Expert licensure. She is working toward her Department of Education license. 33 Sheri will be replacing Bev Seehusen. 34- Targeted Services summer program staff Carol and Kris will be sharing the Summer Daycare Director position Carolyn will be replacing one of the Special Education resignation that we have in place. c) Notice of Modification of Contract (Administration recommends approval) Name Position Modification Effective Date Decrease hours from 3/14/ Crystal Kass Daycare Aide to up to 10 a week 2 Melissa Mohn Paraprofessional Increase from 4 to 7 hours 3/15/2016 Rationale:

7 Crystal has requested a reduction in hours. 2 Melissa is increasing in hours to meet the needs of a student. Will rehire for her part-time position. d). Leave Requests Name Position Leave Type Effective Date 1 Amber Meulebroeck Teacher Family Leave On or about May 5th to Nov. 7th (end of 2nd qtr. Rationale: 1 Amber is requesting medical leave in accordance with the terms and conditions of the Education Association Master Agreement. This and all leave requests continue to be determined on a case by case and individual basis. e) Request for Change in Compensation (Administration recommends approval) 1 Jeremy Williams Cont. Ed Credits $ Removal of Items from Consent Agenda 9.0 Financials 9.1 Approval of Bills for February 2016 Member (Matt Coleman) Moved, Member (Bill Mulso) Seconded to approve the ORIGINAL motion 'that the board approves February bills as presented'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5-0 The bills for February/March by fund category are as follows: FUND General Fund $1,710, Foodservice Fund $130, Transportation Fund $137, Community Services Fund $80, Capital Outlay Fund $15, Construction Fund $285, Debt Service Fund $2, OPEB Debt Service $0.00 Student Entrepreneurial Fund $ TOTAL $2,362,715.83

8 4520 Treasurer s Report as of February 29th, 2016 FUND General Fund $3,246, Foodservice Fund $161, Transportation Fund $427, Community Services Fund $461, Capital Outlay Fund $651, QZAB Outlay $0.00 OPEB Redemption $24, Debt Service Fund $644, TOTAL $5,616, INVESTMENTS General Fund $123, Debt Redemption Fund $0.00 QZAB 2015A $688, QZAB 2015B $3,012, Alternative Facilities Bond 2015C $2,900, Bremer OPEB Trust $956, TOTAL $7,681, February 2016 Treasurer's Report 10.0 Board Forum/Information 10.1 Board Reports & Updates Monson shared that we updated the board goals timeline and legislative contact sheet Referendum Update Monson shared that we continue to give presentations and updates on the referendum to various groups. If you have a group that would like a presentation, please contact the office. Community events are - April 12th is Business During Hours, Build After Hours is on April 19 th from 5:00 7:00 pm. General informational meetings on April 13 th and April 26 th at 7:00 pm. The informational meetings will be held at the Marshal Middle School.

9 4521 Information is being updated on the website. Kovash shared that he hosted a neighborhood meeting. There were 13 people there and were interested in the information. They appreciated the information and want to know more information. Lamprecht shared that we have a tax impact calculator on our website for both homestead and commercial property. We are encouraging Ag owners to contact Ehlers directly to have their questions answered Administrators Report A highlight of each administrative report was shared by Monson Discussion Items 12.1 First Reading of Policies 618,619,620, Board Action 13.1 Approval of Southwest West Central Membership Agreements Member (Karen VanKeulen) Moved, Member (Bill Mulso) Seconded to approve the ORIGINAL motion 'that the board accepts the Southwest West Central membership agreements as presented'. Upon a roll call vote being taken, the vote was: Aye: 3 Nay: 0 Abstain: 2 (Caron and Coleman). The motion Carried Approval of Achievement and Integration Plan Member (Matt Coleman) Moved, Member (Dion Caron) Seconded to approve the ORIGINAL motion 'that the board accepts the Achievement and Integration plan and budget as presented'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried Approval of Election Judges for May 10, 2016 Referendum Election ORIGINAL motion 'that the board approves the election judges for the May 10, 2016 bond referendum election as presented'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried Adjournment Having no additional business to discuss, the vice-chairman adjourned the meeting at 6:20 pm. Curt Kovash, Clerk