MINUTES. REGULAR MEETING OF THE BOARD OF EDUCATION INDEPENDENT SCHOOL DISTRICT #413 Monday, April 18, 2016 (5:30 PM)

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1 Call to Order The Board of Education of Independent School District #413, Marshall Public Schools met for their regular meeting in the Professional Development Room of the District Administration Office on Monday, April 18, Chairman Chapman called the meeting to order at 5:30 pm and the roll call showed the following were present: Jeff Chapman, Matt Coleman, Curt Kovash, Bill Mulso, Karen VanKeulen and Dion Caron. Also in attendance were Superintendent Monson, Director of Business Services Lamprecht, Superintendent s Executive Assistant Stelter, Student School Board Members Ismail and Timmerman, Karen Londgren, Kaia Johnson, Marcia Ivers, Wyatt Martin, Tammy Martin, Justin Bouwman, Kelly Pochardt, Jennifer Gregoire, Kyle Murphy, Sandy Murphy, Todd Pickthorn, Nancy Thooft, Emily Peters, Sam Giannelli, Emily Snyder, Ethan Hoppe and members of the media. 2.0 Pledge of Allegiance Chairman Chapman led the Pledge of Allegiance to the American flag. 3.0 Reading of MPS Mission Statement Vice Chairman Coleman read the Mission Statement of Marshall Public Schools. 4.0 Approval of Agenda Approval of agenda as presented 4.1 Approval of Meeting Agenda for April 18, 2016 Member (Karen VanKeulen) Moved, Member (Matt Coleman) Seconded to approve the ORIGINAL motion 'that the board approves the agenda for Monday, April 18, 2016'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The 5.0 Tiger Spotlight 5.1 Recognition of Tournament Participants and Coaches Recognized at the meeting was: Dance Team (Emily Harmening, Lauren Matthys, Samantha Giannelli, Brooke Lothert) Wrestling (Ramzi Gregoire and Wyatt Martin) BPA (Natalie Rademacher, Lyth Shahin, Kevin Gergen, Tyler Persons, Jett Skrien, Kyle Murphy, Zach VanKeulen, Chibuzo Nwakama) Girls Basketball 6.0 Public Forum 6.1 Public Forum allows for comments on agenda or non-agenda items from the public. Board policy allows for setting of a 3-minute time limit for speakers. If groups are present, the Board would appreciate only 1 spokesperson for the group.

2 Presentations 7.1 1:1 Mobile Device Presentation ~ Amanda Grinager, Todd Pickthorn and Technology Team Amanda Grinager, Director of Teaching and Learning along with Todd Pickthorn, Kaia Johnson, Nancy Thooft, and Karen Londgen presented information on the district mobile device roll out. The replacement schedule for student and staff devices was shared. The district is working to offer students without internet access the option to have internet access at home through various services and/or devices. A survey was administered to staff and students and the results were shared as to what is going well and the things we need to work toward. The collection process for the devices was explained and shared with the board. There are 1690 devices to be collected at the end of this school year. Teacher, Ethan Hoppe, presented information on the technology used in his classroom. 8.0 Consent Agenda 8.1 Approval of Consent Agenda ORIGINAL motion 'that the board approves the consent agenda as presented'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The 8.2 Approval of Board Minutes ORIGINAL motion 'that the board approves the board minutes for March 21 and April 4, 2016 as presented'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The 8.3 Approval to Rescind Contract with Pride in the Tiger Foundation and Guiding Light Marketing At the April 4, 2016 meeting, the board took action to approve an agreement with the Pride in the Tiger Foundation and Guiding Light Marketing to provide a contract for digital advertising services. After further consultation and review, it is recommended that this contract be rescinded. ORIGINAL motion 'that the board rescinds the contract with the Pride in the Tiger Foundation and Guiding Light Marketing to provide digital marketing services'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The

3 Approval of Field Trip Request ORIGINAL motion 'that the board approves the field trip request as presented'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The 8.5 Third and Final Reading of Policies 618,619,620,623 ORIGINAL motion 'that the board approves policies and 623 as presented'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The 8.6 Grants and/or Donations ORIGINAL motion 'that the Board approves Grants as presented with the administrative recommendations'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The Donation/Grant From Donation/ Value Date Robotics Team 1 Larry Schiavo Support $ /21/2016 Administration Recommendation 8.7 Personnel ORIGINAL motion 'that the Board approves personnel as presented with the administrative recommendations and any agreements between employees and District to be executed by the Chair and the clerk of the board according to the administrative recommendation'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The a) Notice of Resignation/Termination (Administration recommends approval) Name Position Effective Date 1 Caley Danielson Teacher end 15/16 school year 2 Pam Schwieger Paraprofessional 5/12/ Jeffery Johnson Paraprofessional 4/15/ Julie Allen Teacher 11/14/ Marie Sorensen Academic Support 5/19/ Dashawn Miller Paraprofessional 4/29/2016 Rationale: 1 Caley is resigning for personal reasons.

4 2 Pam is resigning for personal reasons. 3 Jeff is resigning for personal reasons. 4 Julie is resigning for personal reasons. 5 Marie is resigning for personal reasons. 6 Dashawn is resigning for personal reasons. b) Notice of New Contract (Administration recommends approval) Name Position Salary Effective Date 1 Gina Huso Teacher $36, /29/ Laura Greve Paraprofessional $13.51 hr. for up to 7 3/29-5/20/16 hours a day 3 Amy Devries summer daycare aide $12.08 hr. up to 40 5/23-8/26/16 hrs. week 4 Carol Drown summer daycare aide $16.62 hr. up to /23-8/26/16 hrs. a day. 5 Lindsey Pelz Summer Programs $25.00 an hr. up to 6/1 to 7/28/16 Nurse 40 hrs. 6 Sonya Vierstraete Teacher $52, prorated 8/29/16-1/20/17 to.5 (1st semester) 7 Stacy Abraham Teacher $46, /29/16 8 Erin Walerius Teacher $38, /29/16 9 Rebecca Panka Teacher $44, /16 goals 8/29/16 10 Shayna Smith Substitute Teacher $ a day 3/21/16-5/20/16 11 Kelsey Austin Teacher $36, /29/ Rationale: 1 Gina will be replacing Julie Allen's position. 2 This is a new position based on student needs for the remainder of the 15/16 school year. 3- Additional Summer daycare staff. 4 5 Lindsey will provide nursing services for the summer programs. 6 Sonya will be replacing Tiffany Mathias for the 1st semester of the 16/17 school year. 7 Stacy will be replacing Britta Monger beginning the 16/17 school year. 8 Erin will be replacing Danielle Novotny beginning the 16/17 school year. 9 Rebecca was rehired for the.5 ECSE and the new.5 ECSE position. 10 Shayna will replace Heather Moore while she is on Family Leave. 1 Kelsey will be replacing Amanda Casavan.

5 4529 d). Leave Requests Name Position Leave Type Effective Date 1 Kathy Nielsen Teacher Family Leave On or about 6/8/16 to 11/4/16. 2 Jennifer Kimman Teacher Family Leave On or about 9/6 to on or about 11/7/16 3 Kelly Pochardt Teacher Family Leave 7/1/16 to 6/30/17 4 Karrie Alberts Teacher Family Leave 9/6 to on or about10/11/16 5 Tony Alberts Teacher Family Leave on or about 10/12 to on or about 11/23/16 Rationale: 1 Kathy is requesting medical leave in accordance with the terms and conditions of the Education 2 Jennifer is requesting family leave in accordance with the terms and conditions of the Education 3 Kelly is requesting family leave in accordance with the terms and conditions of the Education 4 Karrie is requesting family leave in accordance with the terms and conditions of the Education 5 Tony is requesting family leave in accordance with the terms and conditions of the Education e) Request for Change in Compensation (Administration recommends approval) 1 Megan Paradis Paraprofessional from Probationary ($12.08) to Novice ($13.51) 3/18/2016

6 Kermit Kumerow Custodian from Probationary ($13.06) to Novice ($15.30) 2 Kermit Kumerow Weekend Security from Probationary $(12.64) to Novice ($13.54) 3/16/ /20/ Removal of Items from Consent Agenda 10.0 Financials 10.1 Approval of Bill for March 2016 Member (Jeff Chapman) Moved, Member (Bill Mulso) Seconded to approve the ORIGINAL motion 'that the Board approves March 2016 bills as presented'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The The bills for March/April by fund category are as follows: FUND General Fund $873, Foodservice Fund $159, Transportation Fund $152, Community Services Fund $359, Capital Outlay Fund $61, Construction Fund $975, Debt Service Fund $0.00 OPEB Debt Service $0.00 Student Entrepreneurial Fund $3, Treasurer s Report as of March 31st, 2016 TOTAL $2,585, FUND General Fund $3,426, Foodservice Fund $181, Transportation Fund $491, Community Services Fund $822, Capital Outlay Fund $619, QZAB Outlay $0.00 OPEB Redemption $24, Debt Service Fund $646,400.55

7 4531 TOTAL $6,212, INVESTMENTS General Fund $123, Debt Redemption Fund $0.00 QZAB 2015A $286, QZAB 2015B $2,813, Alternative Facilities Bond 2015C $2,900, Bremer OPEB Trust $986, TOTAL $7,111, March 2016 Treasurer's Report 11.0 Board Forum/Information 11.1 Board Reports & Updates Caron shared that there was a Safety & IAQ meeting last week. Discussion was held regarding the number of drills held at each building and along with the discussion on sprinkler systems. West Side is the only building that does not have a sprinkler system and is not zoned managed for alarm notifications. The storyboards were good and were appreciated at the tour. We had about 30 total people come to the Business During Hours tours Administrators Report A highlight of each administrative report was shared by Monson Discussion Items 13.1 Legislative Session Update Superintendent Monson shared an update of what is happening at the legislative session. The two things that continue for discussion are broadband to greater Minnesota and Teacher Licensure First Reading of Policies The board reviewed policies for the first of three readings Review of Joint Powers Agreement with the City of Marshall Lamprecht shared that the board is reviewing our recommended Joint Powers Agreement with the changes noted. If the board has no concerns, this will move forward to the May 2 nd meeting. It was noted that this should be reviewed annually.

8 Board Action 14.1 Approval of Memorandum of Understanding Member (Jeff Chapman) Moved, Member (Bill Mulso) Seconded to approve the ORIGINAL motion 'that the board approves the Memorandum of Understanding with Julie Allen as presented'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The 14.2 Approval of Shared Teacher Agreement with Milroy Public Schools Member (Jeff Chapman) Moved, Member (Karen VanKeulen) Seconded to approve the ORIGINAL motion 'that the board approves the agreement with Milroy Public Schools as presented'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The 14.3 Approval of Hockey Program Cost Adjustments On April 4, 2016 the board removed the hockey program from the action item Approving Budget Enhancements. After further discussion and planning - we are asking the board for consideration of this request. Lamprecht shared that the original cost of about $18,000 has been reduced to $13,000. The City of Marshall will not charge the district for ice time during games since this will be a revenue generating event for concessions. Member (Bill Mulso) Moved, Member (Matt Coleman) Seconded to approve the ORIGINAL motion 'that the board approves the hockey program cost increase in the amount of $13,600'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The 15.0 Adjournment Having no additional business to conduct, the chairman adjourned the meeting at 6:48 pm. Curt Kovash, Clerk