MINUTES. REGULAR MEETING OF THE BOARD OF EDUCATION INDEPENDENT SCHOOL DISTRICT #413 Monday, May 16, 2016 (5:30 PM)

Transcription

1 1.0 Call to Order 4537 The Board of Education of Independent School District #413, Marshall Public Schools met for their regular meeting in the Professional Development Room of the District Administration Office on Monday, May 16, Vice-Chairman Coleman called the meeting to order at 5:30 pm and the roll call showed the following were present: Matt Coleman, Curt Kovash, Bill Mulso, Karen VanKeulen and Dion Caron. Jeff Chapman was absent. Also in attendance were Superintendent Monson, Director of Business Services Lamprecht, Superintendent s Executive Assistant Stelter, Student School Board Members Ismail and Timmerman, Austin DeMuth and members of the media. 2.0 Pledge of Allegiance Chairman Chapman led the Pledge of Allegiance to the American flag. 3.0 Reading of MPS Mission Statement Vice Chairman Coleman read the Mission Statement of Marshall Public Schools. 4.0 Approval of Agenda 4.1 Approval of Meeting Agenda for Monday, May 16, 2016 Member (Karen VanKeulen) Moved, Member (Bill Mulso) Seconded to approve the ORIGINAL motion 'that the board approves the agenda for Monday, May 16, 2016 as presented'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried Tiger Spotlight 5.1 Tiger Spotlight ~ Fadumo Ismail and Monica Timmerman This month we recognize Fadumo Ismail and Monica Timmerman. Thank you for serving as our student school board representatives for the past year. We have enjoyed hearing from the both of you throughout the year. You have spent many hour assisting with projects and offering ideas. We wish you the best of luck as you move to your next adventures in life. Thank you! 6.0 Public Forum 6.1 Public Forum allows for comments on agenda or non-agenda items from the public. Board policy allows for setting of a 3-minute time limit for speakers. If groups are present, the Board would appreciate only 1 spokesperson for the group.

2 7.0 Presentations Pride in the Tiger Foundation Presentation Austin Demuth of the Pride in the Tiger Foundation addressed the school board regarding the Foundation and the direction moving forward to hire an Executive Director. The current Executive Director works part-time and the recommendation moving forward for the new director is to work full-time. The new Executive Director would begin in August of Demuth shared the Five-Year Financial Goals of the foundation. Coleman asked if it is common for other Foundations to support parochial schools. Demuth shared that most Foundations support public schools and some are high schools only. Caron asked what percent of the applicants received scholarships. Kovash shared he believed about 98% of the applicants received scholarship dollars. Lamprecht asked how the Foundation will support the cost of the additional compensation for a full-time Director. Demuth explained the options for raising dollars to support this position. 8.0 Consent Agenda 8.1 Approval of Consent Agenda ORIGINAL motion 'that the board approves the consent agenda as presented'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried Approval of Board Minutes ORIGINAL motion 'that the board approves the board minutes for April 18th and May 2nd, 2016 as presented'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried Third and Final Reading of Policies ORIGINAL motion 'that the board approves policies as presented'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried Approval of Adult Basic Education Grant Submission to the Southwest Initiative Foundation This grant covers the request of a reading curriculum and skills course for Healthcare Workers. ORIGINAL motion 'that the board approves the Adult Basic Education's grant submission to the Southwest Initiative Foundation in the amount of $10,000'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5-0

3 Approval of Adult Basic Education Grant Submission to the Minnesota State Adult Basic Education System This money will be used to provide training throughout the state to ABE field on assessment tools to be used for the State Accountability system. ORIGINAL motion 'that the board approves Adult Basic Education to submit a grant in the amount of $60,000 to the Minnesota State Adult Basic Education system'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried Approval of MATEC Summer School Position Due to the increasing number of MATEC summer school students, there is a request for one (1) additional paraprofessional. As of Thursday, May 12th there are 121 students registered. This number will continue to increase after 2nd semester recommendations are made. ORIGINAL motion 'that the board approves the addition of one (1) paraprofessional to the MATEC Summer School program'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried Approval of Additional Teachers for Summer School Jump Start Program Due to the increasing numbers in summer school, the recommendation being made to add 2 additional teachers to support the increasing enrollment for the summer school term. ORIGINAL motion 'that the board approves the hiring of two (2) additional summer school teachers for the Jump Start program'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried Grants and/or Donations ORIGINAL motion 'that the Board approves Grants and/or Donations as presented with the administrative recommendations'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5-0 Donation/Grant From Donation/ Value Date 1 Larry Schiavo Robotics Team Support $ /21/2016

4 Marshall JO Volleyball Middle School Scoreboards $4, in trade for free rentals 3/31/ Marshall Hoops Club Middle School Scoreboards $4, in trade for free rentals 4/22/2016 Marshall Girls BB 4 Assoc. Middle School Scoreboards $2, in trade for free rentals 4/11/2016 Middle School McTeacher night PBIS $ /22/ McDonald's SW Initiative 6 Foundation Integrating Adult and Youth $1, /13/ Personnel ORIGINAL motion 'that the Board approves personnel as presented with the administrative recommendations and any agreements between employees and District to be executed by the Chair and the clerk of the board according to the administrative recommendation'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5-0 a) Notice of Resignation/Termination (Administration recommends approval) Name Position Effective Date 1 Samantha McGaffee Special Education Teacher at West Side 5/23/ Jason Kaare Agriculture Teacher 5/23/ Nicole Mortenson Kindergartner 5/23/2016 Teacher 4 Stephanie Jorgenson Special Education Teacher at MA-TEC 5/23/ Michelle Appel 4th Grade Teacher 5/23/ Julie Weiss 5/19/2016 Rationale: 1 Samantha is resigning for personal reasons. 2 Jason is resigning for personal reasons. 3 Nicole is resigning for personal reasons. 4 Julie is resigning from being a Park Side and accepted a position at the High School. 5 Michelle is resigning for personal reasons. 6 Julie has accepted a position at MHS as Academic Support. b) Notice of New (Administration recommends approval) Contract Name Position Salary Effective Date 1 Katie Jenson Teacher $37, /16 goals 8/29/ Megan Benson Teacher $36, /16 goals 8/29/ Rachael Andersen Teacher $37, /29/2016

5 Michelle Noriega Prom Advisor $1, March Michael Braithwaite Teacher $43, lump 8/29/16 sum 6 T Anya Brenner Teacher $51, /29/16 7 Carol Purrington Substitute Teacher $ per day on or about 9/23 to 12/23/16 8 Katie Hjermstad Summer Jump Start Teacher $25.00 hr. for up to 3.5 June 6-23, Kimberly Hoefer Summer Jump Start Teacher 10 Nicole Engel Summer Jump Start Teacher $25.00 hr. for up to 3.5 $25.00 hr. for up to Amanda Casavan ESY Teacher $25.00 hr. for up to Angela Hershey ESY Teacher $25.00 hr. for up to Erica Flatin ESY Teacher $25.00 hr. for up to Julie Kent ESY Teacher $25.00 hr. for up to Brenda Hovaldt ESY 16 Correen Bakke ESY 17 Donna Bastemeyer ESY 18 Lara Bump ESY 19 Linda Larsen ESY 20 Mallory Bowman ESY $17.07 hr. for up to 3.5 $17.27 hr. for up to 3.5 $13.51 hr. for up to 3.5 $13.51 hr. for up to 3.5 $16.62 hr. for up to 3.5 $12.08 hr. for up to 3.5 June 6-23 and July 11-28, 2016 July 11-28, 2016

6 21 Margaret Jones ESY 22 Marie Dorschner-Holland ESY 23 Marilyn Gunter ESY 24 Mary Erickson ESY 25 Rachel Sanow ESY 26 Susie Anderson ESY 27 Twyla Hennen ESY 28 Bob Martinson ESY 29 Brenda Nimrick ESY 30 Laura Greve ESY 31 Angela R. Buchert ESY 32 Melissa Mohn ESY 33 Megan Paradis ESY $16.62 hr. for up to 3.5 $14.99 hr. for up to 3.5 $17.27 hr. for up to 3.5 $17.07 hr. for up to 3.5 $14.99 hr. for up to 3.5 $16.62 hr. for up to 3.5 $16.62 hr. for up to 3.5 $16.62 hr. for up to 3.5 $12.08 hr. for up to 3.5 $13.51 hr. for up to 3.5 $16.87 hr. for up to 3.5 $12.08 hr. for up to 3.5 $13.51 hr. for up to Stephanie Jorgenson ESY Teacher $25.00 hr. for up to Gay Brockberg ESY $17.07 hr. for up to

7 36 Kathleen Deutz ECSE Teacher/home Visits 37 Emily Hoffman ECSE Teacher/home Visits $31.60 hr. up to 9 hrs. a week $29.95 hr. up to 25 hrs. a week 38 Judy Skinner Summer Speech $37.43 hr. up to 18 hrs. a week 39 Staci Saugstad Summer $37.53 hr. up to 20 hrs. a Occupational week Therapist 4543 May 24 to August 26, 2016 May 24 to August 26, 2016 May 24 to August 26, 2016 May 24 to August 26, Lisa Vandendriessche Summer Title $25.00 hr. up to 75 hrs. 6/1/16 41 Shera Pender Assurance of Mastery Coach $10.61 hr. for up to 7 hrs. a student contact day. 9/6/ Melanie Henkelman Early Childhood $24.73 hr hrs. a 16/17 school year. Family Educator week. 43 Emma Hoversten Teacher $38, lump 8/29/16 sum 44 Karen Schuch Assurance of $10.61 hr. for up to 7 hrs. 9/6/16 Mastery Coach a student contact day. 45 Jessica Leibfried Mentor $ /16 school year. 46 Timothy Gerrety Teacher $38,750. starting $43,750. upon presentation of MA Attainment Prorated. 8/29/16 47 Julie Weiss Academic Support $19.50 hr up to 4.5 hrs a day on student contact 9/6/16 Rationale: 1 Katie was hired back for the 16/17 school year to fill the Social Studies/Reading position she held for the 15/16 school year. 2 Megan was hired back for the 16/17 school year to fill the EL position she held for the 15/16 school year. 3 Rachael will be replacing Emily Snyder for the 16/17 school year - Emily is reassigned to the High School. 4 Michelle will be the 2016 prom advisor. 5 Mike will be replacing Jason Kaare. 6 T Anya will be replacing one of the Special Education position that we current have. 7 Carol will be subbing for Kristen Maeyaert (LA Teacher) while she is on leave. 8- Due to increased enrollment to the Targeted Services Summer Programs, additional staff is needed. Extended School Year staff.

8 Early Childhood State Required summer staff Holy Redeemer Summer Title Teacher. 41 Shera will be the new Assurance of Mastery coach at West Side beginning with the 16/17 school year. 42 Melanie will be the Community Expert Early Childhood Family educator for the 16/17 school year. 43 Emma is filling the additional Ag position at the High School. 44 Karen will be the new Assurance of Mastery coach at West Side beginning with the 16/17 school year. 45 Jessica is Laura Miller's mentor for the full 15/16 school year not just the first quarter. 46 Timothy will be replacing Kelly Pochardt while she is on leave for the 16/17 school year. The beginning salary amount is $38, which includes cost of living adjustment and will become $43, which includes COL adjustment, the actual salary amount for the 16/17 school year upon verification of the MA attainment. This rate will be prorated for the Year based on the actual MA attainment date. 47 Julie is replacing Maria Sorenson at the High School. d). Leave Requests Name Position Leave Type Effective Date 1 Emily Snyder Teacher Family Leave on or about 10/1 to on or about 11/28/16 2 Erica Flatin Teacher Family Leave on or about 9/16 to on or about 12/12/16 3 Kristen Maeyaert Teacher Family Leave on or about 9/23 to 12/23/16 Rationale: 1 Emily is requesting medical leave in accordance with the terms and conditions of the Education Association Master Agreement. This and all leave requests continue to be determined on a case by case and individual basis. 2 Erica is requesting medical leave in accordance with the terms and conditions of the Education Association Master Agreement. This and all leave requests continue to be determined on a case by case and individual basis. 3 Kristen is requesting medical leave in accordance with the terms and conditions of the Education Association Master Agreement. This and all leave requests continue to be determined on a case by case and individual basis. e) Request for Change in Compensation (Administration recommends approval) 1 Ginny Bossuyt Continuing Ed Credits $1,500.00

9 Removal of Items from Consent Agenda 10.0 Financials 10.1 Approval of Bills for April 2016 Member (Matt Coleman) Moved, Member (Bill Mulso) Seconded to approve the ORIGINAL motion 'that the board approves the bills for April 2016 as presented'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5-0 The bills for April/May by fund category are as follows: FUND General Fund $1,131, Foodservice Fund $150, Transportation Fund $161, Community Services Fund $9, Capital Outlay Fund $63, Construction Fund $293, Debt Service Fund $0.00 OPEB Debt Service $0.00 Student Entrepreneurial Fund $ Treasurer s Report as of April 30th, 2016 TOTAL $1,810, FUND General Fund $4,062, Foodservice Fund $174, Transportation Fund $408, Community Services Fund $508, Capital Outlay Fund $609, QZAB Outlay $0.00 OPEB Redemption $24, Debt Service Fund $648, TOTAL $6,436, INVESTMENTS General Fund $123, Debt Redemption Fund $0.00 QZAB 2015A $286, QZAB 2015B $2,027, Alternative Facilities Bond 2015C $2,901,666.06

10 Bremer OPEB Trust $988, TOTAL $6,328, April Treasurer's Report 11.0 Board Forum/Information 11.1 Board Reports & Updates Coleman shared that Coleman, Monson and VanKeulen were involved with the Marshall Community Services Director interviews. Offer was presented and waiting to hear back Tour of Red Baron Arena Due to low participation, the tour did not take place. VanKeulen shared Weilage offered a tour during the day of you would like. Contact MCS if interested Administrators Report A highlight of each administrative report was shared by Monson Discussion Items 13.1 Referendum Discussion Monson shared an overview of the referendum. There was a lot of good work and time put forth toward the effort. The Facilities Committee will meet in the near future and discuss the next steps. Caron asked if there has been any thoughts on administering a community survey to help aide in the next steps of the process Board Action 14.1 Approval of Resolution to Amend Election Judges for May 10, 2016 Referendum Election Due to the change in the head election official for the May 10th election, we are asking the board to amend the attached resolution approving election officials. Member (Karen VanKeulen) Moved, Member (Bill Mulso) Seconded to approve the ORIGINAL motion 'that the board approves the amended election judges for the May 10, 2016 bond referendum election as presented'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5-0

11 4547 EXTRACT OF MINUTES OF A MEETING OF THE SCHOOL BOARD OF INDEPENDENT SCHOOL DISTRICT NO. 413 (MARSHALL PUBLIC SCHOOLS) STATE OF MINNESOTA Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District No. 413 (Marshall Public Schools), State of Minnesota, was duly held in said school district on, May 16, 2016 at 5:30 o'clock p.m., for the purpose, in part, of adopting a resolution appointing election judges. Member VanKeulen moved the adoption of the following Resolution: RESOLUTION APPOINTING ELECTION JUDGES FOR THE MAY 10, 2016 SCHOOL DISTRICT SPECIAL ELECTION BE IT RESOLVED by the School Board of Independent School District No. 413, State of Minnesota, as follows: 1. The individuals specified on EXHIBIT A attached hereto, each of whom is qualified to serve as an election judge, are hereby appointed as judges of election for the school district's special election on May 10, 2016 to act as such at the combined polling place listed on said exhibit. 2. The election judges shall act as clerks of election, count the ballots cast, and submit the results to the school board for canvass in the manner provided for other school district elections. The motion for the adoption of the foregoing resolution was duly seconded by Mulso. On a roll call vote, the following voted in favor: Bill Mulso, Matt Coleman, Karen VanKeulen, Curt Kovash and Dion Caron. and the following voted against: whereupon said resolution was declared duly passed and adopted.

12 EXHIBIT A 4548 COMBINED POLLING PLACE: ELECTION JUDGES National Guard Armory Head Election Judge Lois Novosad Carole Halverson Herb Pagel Election Judge: Tony Doom Election Judge: Michael Hulsizer Election Judge: Carole Halverson Election Judge: Terri Hennen Election Judge: Karen Cole Election Judge: Carol Howe Election Judge: Kay Peterson Election Judge: Jane Hennen 14.2 Approval of Resolution to Canvass Returns of Votes of School District Special Election Member (Matt Coleman) Moved, Member (Dion Caron) Seconded to approve the ORIGINAL motion 'that the resolution canvassing the special election is approved as presented'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5-0 CERTIFICATION OF MINUTES RELATING TO SCHOOL BUILDING BONDS ISSUER: INDEPENDENT SCHOOL DISTRICT NO. 413 (MARSHALL PUBLIC SCHOOLS) MARSHALL, MINNESOTA GOVERNING BODY: SCHOOL BOARD KIND, DATE, TIME AND PLACE OF MEETING: A regular meeting, held May 16, 2016, at 5:30 o'clock p.m. in the School District. MEMBERS PRESENT: Matt Coleman, Karen VanKeulen, Curt Kovash, Bill Mulso, Dion Caron

13 4549 MEMBERS ABSENT: Jeff Chapman Documents Attached: Extract of Minutes of said meeting. RESOLUTION CANVASSING RETURNS OF VOTES OF SCHOOL DISTRICT SPECIAL ELECTION I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS MY HAND officially as such recording officer this 16 th day of May, Curt Kovash School District Clerk EXTRACT OF MINUTES OF MEETING OF THE SCHOOL BOARD OF INDEPENDENT SCHOOL DISTRICT NO. 413 (MARSHALL PUBLIC SCHOOLS) STATE OF MINNESOTA Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District No. 413 (Marshall Public Schools), State of Minnesota, was duly held in said school district on May 16, 2016, at 5:30 o'clock p.m. for the purpose, in part, of canvassing a special election. Member Coleman moved the adoption of the following resolution:

14 RESOLUTION CANVASSING RETURNS OF VOTES OF SCHOOL DISTRICT SPECIAL ELECTION 4550 BE IT RESOLVED by the School Board of Independent School District No. 413, State of Minnesota, as follows: 1. It is hereby found, determined and declared that the special election of the voters of this school district held on May 10, 2016, was in all respects duly and legally called and held. 2. As specified in the attached Abstract and Return of Votes Cast, at said election a total of 3250 voters of the school district voted on the question of authorizing the issuance of school building bonds for a school acquisition and betterment program (SCHOOL DISTRICT QUESTION 1), of which 1511 voted in favor, 1735 voted against the same, and there were 4 completely blank or defective ballots related to this question. Said proposition, having not received the approval of at least a majority of such votes, is hereby declared to have failed. 3. The clerk is hereby directed to certify the results of the election to the county auditors of each county in which the school district is located in whole or in part and to the Commissioner of Education. The motion for the adoption of the foregoing resolution was duly seconded by Member Caron and upon vote being taken thereon, the following voted in favor thereof: Bill Mulso, Matt Coleman, Karen VanKeulen, Curt Kovash and Dion Caron and the following voted against the same: whereupon said resolution was declared duly passed and adopted.

15 14.3 Approval of Minnesota State High School League Membership Agreement Member (Bill Mulso) Moved, Member (Matt Coleman) Seconded to approve the ORIGINAL motion 'that the board approves the Minnesota State High School League membership agreement as presented'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried Approval of Settlement Agreement in the Joseph John Capps vs. Independent School District No. 413 Case 4551 Member (Matt Coleman) Moved, Member (Bill Mulso) Seconded to approve the ORIGINAL motion 'that the board approves the settlement agreement in the Joseph John Capps vs. Independent School District No. 413 case'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried Approval of Amended US Bancorp Leasing Agreement Member (Bill Mulso) Moved, Member (Dion Caron) Seconded to approve the ORIGINAL motion 'that the board approves the Addendum of the supplement property schedule number 4 to the US Bancorp Leasing Agreement as presented'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried Approval of Student School Board Representatives Member (Matt Coleman) Moved, Member (Bill Mulso) Seconded to approve the ORIGINAL motion 'that Kevin Berg, Sameh Hedlin and Lyth Shahin be approved as Student School Board Members beginning July 2016 and remaining effective for the school year'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried Adjournment Having no additional business to conduct, the chairman adjourned the meeting at 6:16 pm. Curt Kovash, Clerk