MINUTES. REGULAR MEETING OF THE BOARD OF EDUCATION INDEPENDENT SCHOOL DISTRICT #413 Monday, April 17, 2017 (5:30 PM)

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1 Call to Order The Board of Education of Independent School District #413, Marshall Public Schools met for their regular meeting in the Professional Development Room of the District Administration Office on Monday, April 17, Chairman Chapman called the meeting to order at 5:30 pm and the roll call showed the following were present: Jeff Chapman, Matt Coleman, Bill Swope, Bill Mulso, Karen VanKeulen and Dion Caron. Also in attendance were Superintendent Monson, Superintendent s Executive Assistant Stelter, Student School Board Members Hedlin, Shahin and Berg and members of the media. 2.0 Pledge of Allegiance Chairman Chapman led the Pledge of Allegiance to the American flag. 3.0 Reading of MPS Mission Statement Vice Chairman Coleman read the Mission Statement of Marshall Public Schools. 4.0 Approval of Agenda 4.1 Approval of Meeting Agenda for Monday, April 17, 2017 Member (Jeff Chapman) Moved, Member (Matt Coleman) Seconded to approve the ORIGINAL motion 'that the board approves the agenda for Monday, April 17, 2017 as presented'. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion Carried Public Forum 5.1 Public Forum allows for comments on agenda or non-agenda items from the public. Board policy allows for setting of a 3-minute time limit for speakers. If groups are present, the Board would appreciate only 1 spokesperson for the group. 6.0 Presentations 6.1 Culture Fair Presentation Lyth Shahin, Student School Board Representative, shared information with the school board regarding the first annual culture fair that was held at Marshall High School. There was a keynote speaker, food and booths. The turnout was wonderful. There were a few hundred people that attended. Students had the opportunity to create a booth related to their culture and sell items that represent their heritage if they choose to do so. There are students interested in taking this over next year. This is a very exciting event for MHS! VanKeulen shared that the Sounds of Summer will be doing a culture fair. Asked Shahin to consider reaching out to that committee for participation! 7.0 Consent Agenda 7.1 Approval of Consent Agenda the board approves the consent agenda as presented'. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion Carried. 6-0

2 7.2 Approval of Board Minutes the board approves the board minutes for March 20th and April 3rd, 2017 as presented'. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion Carried Third Reading of Policies and 540 the board approves policies and 540 as presented'. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion Carried Authorization to Advertise and Hire Preschool Teacher Member (Bill Mulso) Moved, Member (Jeff Chapman) Seconded to approve the ORIGINAL motion 'the board authorizes administration to advertise and hire a.6 FTE School Readiness Preschool Teacher'. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion Carried Authorization to Advertise and Hire School Readiness Preschool Classroom Aide Member (Bill Mulso) Moved, Member (Jeff Chapman) Seconded to approve the ORIGINAL motion 'the board authorizes administration to advertise and hire a part-time School Readiness Preschool Classroom Aide'. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion Carried Authorization to Advertise and Hire Summer School Classroom Aides the board authorizes administration to advertise and hire summer school classroom aides as presented'. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion Carried Personnel the Board approves personnel as presented with the administrative recommendations and any agreements between employees and District to be executed by the Chair and the clerk of the board according to the administrative recommendation'. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion Carried. 6-0 a) Notice of Resignation/Termination 2686 Name Position Effective Date Rationale Administration Recommendation 1 Susan Bowen Counselor 6/5/2017 Sue is resigning for personal reasons. 2 Janet Windey Kindergarten Aide 5/31/2017 Janet is resigning for personal reasons. 3 Sandy Loschiavo Paraprofessional 4/28/2017 Sandy is resigning for personal reasons.

3 Cara Flom Teacher 6/9/2017 Cara is resigning for personal reasons. 5 Judy Greenwood Kindergarten Aide 5/31/2017 Judy is resigning for personal reasons, b) Notice of New Contract (Administration recommends approval) Name Position Salary Effective Date Rationale 1 Stewart Otting Teacher $39, /28/2017 Stewart is replacing Jamie Brigger who was reassigned to the ILC. 2 Abigaile Tietz Teacher $38, $ lump sum at end of 1st qtr. 3 Janet Landby Teacher $25.00 hr. up to 5 hrs. a day for up to 8/28/2017 Abigaile is replacing Marj Ostgaard. 9/1/2017 Janet will replace Angie Andrews. 175 days. 4 David Wingert Asst. Track $3, March 2017 Due to the number of students, additional staff is needed. 5 Lindsey Brace Teacher $36, /28/2017 Lindsey will be replacing Rebecca Panka. 6 Roxanne Jahn Summer Project Success Aide 7 Nancy Pratt Summer Project Success Aide $16.94 hr. for up to 4 hrs. a day for up to 24 days $17.79 hr. for up to 4 hrs. a day for up to 24 days 6/12/2017 Additional staff needed due to student enrollment. 6/12/2017 Additional staff needed due to student enrollment. c) Notice of Modification of (Administration Contract recommends approval) Name Position Modification Effective Date d). Leave Requests Name Position Leave Type Effective Date Administration Recommendation 1 Lexie Paradis Teacher Family Leave on or about 9/26/17 and return on or about 11/27/17. Lexie requesting a leave in accordance with the terms and conditions of the Education Association Master Agreement This and all leave requests continue to be determined on a case by case and individual basis.

4 7.8 Grants and/or Donations the Board approves Grants and/or Donations as presented with the administrative recommendations'. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion Carried Resolution for Acceptance of Gifts/Donations/Grants Member Mulso introduced the following resolution and moved its adoption: WHEREAS the below noted party(ies) has generously offered to donate to the School District. WHEREAS the conditions on this gift are noted. [Or Whereas no conditions are placed on this gift if applicable] Donation/Grant From Donation/Grant Value Date Conditions 1 Marshall Animal Clinic You Donut Want To Miss This Event WS Reading $ /21/2017 To defray cost of Reading 2 Sammie Grant Marge Preus Visiting $1, /21/ Avera CAN Class Sponsorship $5, /21/ Southwest Minnesota Arts Council 5 Suby Ins Agency To fund the cot of Visiting author Marge Preus Help Pay tuition for Cna! (ABE)Students Moton poems in Middle Schools 4/10/2017 $3,900.0 Help pay cost for Poet You Donut Want To Miss This Event WS Reading $ /12/2017 To defray cost of Reading THEREFORE, BE IT RESOLVED by the Marshall Public School Board to gratefully accept the donation(s) or grant(s). The motion for adoption of the foregoing resolution was duly seconded by Member Chapman and upon vote being taken thereon, the following voted in favor thereof: Chapman, Coleman, Mulso, VanKeulen, Caron, Swope and the following voted against the same: The foregoing resolution was approved this 17 th day of April 2017.

5 Removal of Items from Consent Agenda 9.0 Financials 9.1 Approval of March 2017 Bills Member (Jeff Chapman) Moved, Member (Karen VanKeulen) Seconded to approve the ORIGINAL motion 'tht the board approves March 2017 bills as presented'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried March 2017 Treasurer's Report The bills for March/April by fund category are as follows: FUND General Fund $961, Foodservice Fund $146, Transportation Fund $189, Community Services Fund $11, Capital Outlay Fund $105, Construction Fund $43, Debt Service Fund $2, OPEB Debt Service $0.00 Student Entrepreneurial Fund $4, TOTAL $1,465, Treasurer s Report as of March 31 st, 2017 FUND General Fund $4,994, Foodservice Fund $184, Transportation Fund $297, Community Services Fund $641, Capital Outlay Fund $603, QZAB Outlay $0.00 OPEB Redemption $25, Debt Service Fund $700, TOTAL $7,447,120.78

6 2690 INVESTMENTS General Fund $4, Debt Redemption Fund $0.00 QZAB 2015A $0.00 QZAB 2015B $0.00 Alternative Facilities Bond 2015C $819, Bremer OPEB Trust $1,010, TOTAL $1,833, Board Forum/Information 10.1 Board Reports & Updates Mulso - shared a reminder for vote on April 18th. Chapman shared that he attended the Culture Fair. He shared he was very impressed with the fair and learned so much! 10.2 Reminder of Meeting to Canvass Election Results on April 24th A reminder that the meeting to canvass the election results will be on April 24th at 4:00 pm Administrators Report A highlight of each administrative report was shared by Monson Discussion Items 12.1 Referendum Update Polls open at 7:00 am and close at 8:00 pm at the Marshall National Guard Armory. We anticipate that the results will be available late into the evening after the polls close First Review of Policies & Adjournment Having no additional business to conduct, the chairman adjourned the meeting at 5:56 pm. Karen VanKeulen, Clerk