Regular Meeting of the Board of Education Independent School District 88 New Ulm, Minnesota

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1 Regular Meeting of the Board of Education Independent School District 88 New Ulm, Minnesota A regular meeting of the Independent School District 88 Board of Education, New Ulm, Minnesota was held on Thursday, June 26, 2014 at 7:00 p.m. in the boardroom of the District Administrative Center. Members present: Duane Winter, Don Deslauriers, Christie Dewanz, Steve Gag, Patti Hoffman, Matt Ringhofer. Also present: Superintendent Jeff Bertrang, Business Manager Myrna Meunier, Cynthia Jakel, and Press: Kremi Spengler, Michael Koob. The meeting was called to order by Chair Duane Winter at 7:00 p.m. Agenda Motion by Don Deslauriers, second by Steve Gag, to approve the revised agenda with the addition of Item O. Resolution For Sale, withdraw Extracurricular Contracts and the inclusion of an April 2014 Bank Reconciliation Report. (Approved 6-0) Minutes Motion by Steve Gag, second by Christie Dewanz, to approve the minutes for the Regular Board of Education meeting held on May 22, 2014 and the minutes for the study session held on June 12, 2014 as presented. (Approved 6-0) Consent Agenda Personnel Resignations/Retirements Accepted with regret and appreciation the resignation of: Michelle Schwartz, FCCLA Advisor at the end of the school year; Sally Dannenberg,.5 ECSE Teacher; Taylor Tambornino, summer custodian; Irene Piotter, as cafeteria supervisor at Washington; Sara Gabrielson, as prom advisor; Daniel Horsmon as junior high volleyball coach, Sandy Rathmann, head secretary at Jefferson Elementary School effective June 30, 2014; Megan Van Roekel, summer school teacher at Jefferson Elementary School; Cheri Portner, payroll coordinator at the District Administrative Center effective July 9, 2014; Katie Martens, Counselor at Jefferson Elementary School; Travis Raske, asst. track and field coach; Tim Britz, asst. track and field coach; Natasha Bunn, NUHS Computer Assistant; Vicki Pearson, Special Ed Para at Washington Elementary. Employment Approved the employment of: Stephanie Kruggel Jefferson Gr. 3 Teacher Step 04, Lane BA $32, Sophie Kaplan Washington Media/Tech Asst. A-13, Step 2 $11.03/hr. Ramona Dittmer Jefferson Summer School Teacher Angela Groehler Kids Conn. Long Term Sub. Coord. Sandy Rathmann Jefferson 10-month Secretary B-21 Reassignment of: Amber Backous ECFE/Kids Conn. Secretary B21, Step 3 $12.51/hr. Beth Watson Jefferson Head Secretary B-22 Michael Bornhoft Jefferson Sp Ed Para to Intervention Para

2 Motion by Matt Ringhofer, second by Don Deslauriers, to approve the consent agenda items as presented. (Approved 6-0) Reports and Correspondence Superintendent s Report by Jeff Bertrang; Policy Committee Report by Don Deslauriers; Facility Committee Report by Steve Gag; River Bend Ed District Report by Matt Ringhofer; and Announcements by Duane Winter. Action Resolution to Accept Donations Member Patti Hoffman introduced the following resolution and moved its adoption: RESOLUTION TO ACCEPT DONATIONS BE IT RESOLVED, by the School Board of Independent School District No. 88, as follows that the following donations be accepted with appreciation: Donor Item Donated Designation Brenda & Rich Ruch $10.00, in memory of Phyllis Deslauriers ISD 88 New Ulm Basketball Assn. $3, NUHS Sound System New Youth Wrestling Assn. $1, NUHS Sound System Sharon Gieseke $20.00, in memory of Ray Gieseke $20.00, in memory of Jerome Hacker $20.00, in memory of Frank Stuckey FFA MR Paving two tons of washed sand FFA EarthWorks Landscaping concrete pavers, $1, FFA Anonymous Donor propane gas for senior breakfast $37.50 Locking sand, concrete patch, & trim $55.00 shingles $ FFA New Ulm Music Boosters $1, Music Dept. Purchases New Ulm Music Boosters $ NUHS Sound System Bruce & Mary Hippert $ Girls Golf Activity Acct. The motion for the foregoing resolution was duly seconded by Member Matt Ringhofer, and upon vote being taken thereon, the following voted in favor thereof: Steve Gag, Patti Hoffman, Matt Ringhofer, Duane Winter, Don Deslauriers, Christie Dewanz; the following voted against the same: none; whereupon said resolution was declared duly passed and adopted. (Approved 6-0) Business Services Supplementary Payroll and Budget Report Motion by Don Deslauriers, second by Christie Dewanz, to approve the Supplementary Payroll for May 2014 in the amount of $47,544.39, bills

3 for audit as presented in the total amount of $1,051,080.17, and accept the board budget report as presented. (Approved 6-0) Cash Balance Reports The cash balance reports for December 2013, January 2014, February 2014, March 2014, and April 2014 were accepted by the board and will be filed for audit. Adoption of Revised Budget for Motion by Don Deslauriers, second by Steve Gag, to adopt the revised FY14 budget (02, 04, 07, 08 Funds) as presented. (Approved 6-0) Revised Budget Summary Fund Revenues Expenditures Food Service $754,532 $774,592 Community Service $769,919 $761,825 Debt Redemption $1,566,323 $6,339,059 Doehne Permanent Trust $20 $0 German Land Trust $500 $0 Scholarships $288,776 $149, Budget Adoption Motion by Christie Dewanz, second by Don Deslauriers, to adopt the FY15 budget as presented. (Approved 6-0) Adopted Budget Summary Fund Revenues Expenditures Food Service $799,894 $782,069 Community Service $807,627 $791,829 Debt Redemption $1,507,389 $1,433,489 Doehne Permanent Trust $20 $0 German Land Trust $500 $0 Scholarships $25,000 $28,900 GASB 54 Clarification Motion by Steve Gag, second by Christie Dewanz, to authorize the amount paid during FY14 to be committed to Severance/Retirement benefits. (Approved 6-0) Approval of Liability and Workers Compensation Insurance Motion by Patti Hoffman, second by Matt Ringhofer, to approve the Liability Insurance with EMC Company for $57, and the Workers Compensation Insurance with EMC Company for $99, (Approved 6-0) Resolution Calling Special Election to Fill School Board Vacancy Member Don Deslauriers introduced the following resolution and moved its adoption: RESOLUTION CALLING THE SPECIAL ELECTION TO FILL SCHOOL BOARD VACANCY WHEREAS, two vacancies exist in the office of school board member with a term expiring the first Monday in January, 2017; and WHEREAS, the vacancies have occurred before the first day to file affidavits of candidacy for

4 the next school district general election and more than two years remain in the unexpired term; NOW THEREFORE, BE IT RESOLVED by the School Board of Independent School District No. 88, State of Minnesota, as follows: 1. The clerk shall accept affidavits of candidacy for this office during the same filing period as applicable to the school district general election. 2. It is necessary to hold a special election to elect an individual to fill the vacancy in the term of School Board Member expiring the first Monday in January, The special election shall be held in conjunction with the November 4, 2014 school district general election and the polling places, precincts served, hours of voting, and election judges shall be the same as at the general election. 4. The clerk is hereby authorized and directed to cause written notice of said special election to be provided to the county auditor of each county in which the school district is located, in whole or in part, at least seventy-four (74) days before the date of said special election. The notice shall include the date of said special election and the office to be voted on at said special election. The clerk may combine this notice with the notice of the general election. The clerk is hereby authorized and directed to cause notice of said special election to be posted at the administrative offices of the school district at least ten (10) days before the date of said election. The clerk is hereby authorized and directed to cause a sample ballot to be posted at the administrative offices of the school district at least four (4) days before the date of said election and to cause two sample ballots to be posted in each polling place on election day. The sample ballot shall not be printed on the same color paper as the official ballot. The sample ballot for a polling place shall reflect the offices, candidates and rotation sequence on the ballot used in that polling place. The clerk is hereby authorized and directed to cause notice of said special election to be published in the official newspaper of the district, for two (2) consecutive weeks with the last publication being at least one (1) week before the date of said election. The clerk is authorized and directed to cause the rules and instructions for use of the optical scan voting system to be posted in each polling place one election day. The notice of election so posted and published shall state the office to be filled as set forth in the form of ballot below, and shall include information concerning each established precinct and polling place. The notices to be posted and published may be combined with the Notice of General Election. 5. The names of candidates to fill a vacancy who have filed an affidavit of candidacy must be listed on the general election ballot under the separate heading "SPECIAL ELECTION

5 FOR SCHOOL BOARD MEMBER TO FILL VACANCIES IN TERM EXPIRING FIRST MONDAY IN JANUARY, 2017." Their names must be listed as though they had been included by name in this resolution. The clerk shall not include on the ballot the names of individuals who file timely affidavits of withdrawal in the manner specified by law. 6. The name of each candidate to fill the vacancy in office at this special election shall be rotated with the names of the other candidates to fill the vacancy in office in the manner specified in Minnesota law. 7. The ballot shall be in substantially the following form: GENERAL ELECTION BALLOT INDEPENDENT SCHOOL DISTRICT NO. 88 (NEW ULM PUBLIC SCHOOLS) NOVEMBER 4, 2014 INSTRUCTIONS TO VOTERS To vote, completely fill in the oval(s) next to your choice(s) like this: SPECIAL ELECTION FOR SCHOOL BOARD MEMBER TO FILL VACANCY IN TERM EXPIRING JANUARY 2017 VOTE FOR TWO NAME NAME Write-in, if any Write-in, if any The motion for the adoption of the foregoing resolution was duly seconded by Member Don Deslauriers and upon vote being taken thereon, the following voted in favor thereof: Patti Hoffman, Matt Ringhofer, Duane Winter, Don Deslauriers, Christie Dewanz, Steve Gag; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted. (Approved 6-0)

6 Resolution Relating to the Election of School Board Members and Calling the School District General Election Member Don Deslauriers introduced the following resolution and moved its adoption: RESOLUTION RELATING TO THE ELECTION OF SCHOOL BOARD MEMBERS AND CALLING THE SCHOOL DISTRICT GENERAL ELECTION BE IT RESOLVED by the School Board of Independent School District No. 88, State of Minnesota as follows: 1. (a) It is necessary for the school district to hold its general election for the purpose of electing three school board members for terms of four (4) years. (b) The clerk shall include on the ballot the names of the individuals who file or have filed affidavits of candidacy during the period established for filing such affidavits, as though they had been included by name in this resolution. The clerk shall not include on the ballot the names of individuals who file timely affidavits of withdrawal in the manner specified by law. 2. The general election is hereby called and elected to be held in conjunction with the state general election on Tuesday, the 4th day of November, Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for this general election are those polling places and precincts or parts of precincts located within the boundaries of the school district and which have been established by the cities or towns located in whole or in part within the school district. The voting hours at those polling places shall be the same as for the state general election. 4. The clerk is hereby authorized and directed to cause written notice of said general election to be provided to the county auditor of each county in which the school district is located, in whole or in part, at least seventy-four (74) days before the date of said election. The notice shall include the date of said general election and the office or offices to be voted on at said general election. Any notice given prior to the date of the adoption of this resolution is ratified and confirmed in all respects.) The clerk is hereby authorized and directed to cause notice of said general election to be posted at the administrative offices of the school district at least ten (10) days before the date of said general election. The clerk is hereby authorized and directed to cause a sample ballot to be posted at the administrative offices of the school district at least four (4) days before the date of said general election and to cause two sample ballots to be posted in each polling place on election day. The sample ballot shall not be printed on the same color paper as the official ballot. The sample ballot for a polling place must reflect the offices, candidates and rotation sequence on the ballots used in that polling place. The clerk is hereby authorized and directed to cause notice of said general election to be published in the official newspaper of the school district for two (2) consecutive weeks with the last publication being at least one (1) week before the date of said election.

7 The notice of election so posted and published shall state the offices to be filled set forth in the form of ballot below, and shall include information concerning each established precinct and polling place. The clerk is authorized and directed to cause the rules and instructions for use of the optical scan voting system to be posted in each polling place on Election Day. 5. The clerk is authorized and directed to acquire and distribute such election materials as may be necessary for the proper conduct of this election, and generally to cooperate with election authorities conducting other elections on that date. The clerk and members of the administration are authorized and directed to take such actions as may be necessary to coordinate this election with those other elections, including entering into agreements or understandings with appropriate election officials regarding preparation and distribution of ballots, election administration and cost sharing. 6. The clerk is further authorized and directed to cause or to cooperate with the proper election officials to cause ballots to be prepared for use at said election in substantially the following form, with such changes in form, color and instructions as may be necessary to accommodate an optical scan voting system.

8 GENERAL ELECTION BALLOT INDEPENDENT SCHOOL DISTRICT NO. 88 (NEW ULM PUBLIC SCHOOLS) NOVEMBER 4, 2014 INSTRUCTIONS TO VOTERS To vote, completely fill in the oval(s) next to your choice(s) like this: CANDIDATE U CANDIDATE V CANDIDATE W Write-in, if any Write-in, if any Write-in, if any SCHOOL BOARD MEMBER 4-YEAR TERM VOTE FOR UP TO THREE Optical scan ballots must be printed in black ink on white material, except that marks to be read by the automatic tabulating equipment may be printed in another color ink. The name of the precinct and machine-readable identification must be printed on each ballot. Voting instructions must be printed at the top of the ballot on each side that includes ballot information. The instructions must include an illustration of the proper mark to be used to indicate a vote. Lines for initials of at least two election judges must be printed on one side of the ballot so that the judges initials are visible when the ballots are enclosed in a secrecy sleeve. 7. The name of each candidate for office at this election shall be rotated with the names of the other candidates for the same office in the manner specified in Minnesota law. 8. If the school district will be contracting to print the ballots for this election, the clerk is hereby authorized and directed to prepare instructions to the printer for layout of the ballot. Before a contract in excess of $1,000 is awarded for printing ballots, the printer shall, if requested by the election official, furnish, in accordance with Minnesota Statutes, Section 204D.04, a sufficient bond, letter of credit, or certified check acceptable to the clerk in an amount not less than $1,000 conditioned on printing the ballots in conformity with the Minnesota election law and the instructions delivered. The clerk shall set the amount of the bond, letter of credit, or certified check in an amount equal to the value of the purchase.

9 9. The individuals designated as judges for the state general election shall act as election judges for this election at the various polling places and shall conduct said election in the manner described by law. The election judges shall act as clerks of election, count the ballots cast and submit them to the school board for canvass in the manner provided for other school district elections. The general election must be canvassed between the third and the tenth day following the general election. The motion for the adoption of the foregoing resolution was duly seconded by Member Patti Hoffman and upon vote being taken thereon, the following voted in favor thereof: Matt Ringhofer, Duane Winter, Don Deslauriers, Christie Dewanz, Steve Gag, Patti Hoffman; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted. (Approved 6-0) Resolution to Place Patty Young on a Partial Unrequested Leave of Absence Member Don Deslauriers introduced the following resolution and moved its adoption: RESOLUTION PLACING PATTY YOUNG ON UNREQUESTED LEAVE OF ABSENCE BE IT RESOLVED by the School Board of Independent School District No. 88, as follows: 1. That it is proposed that Patty Young of said school district, be placed on partial unrequested leave of absence without pay or fringe benefits, effective at the end of the school year on June 30, 2014, pursuant to M.S. 122A.40, subdivision That written notice be sent to said teacher regarding the proposed placement on partial unrequested leave of absence without pay or fringe benefits as provided by law and said notice shall include a date for hearing if requested and be in substantially the following form: NOTICE OF PLACEMENT ON UNREQUESTED LEAVE OF ABSENCE AND NOTICE OF HEARING DATE, IF REQUESTED Dear Mr./Ms. : You are hereby notified that at the regular meeting of the School Board of Independent School District No. 88 held on May 22, 2014, consideration was given to your placement on unrequested leave of absence without pay or fringe benefits as a teacher of Independent School District No. 88, and a resolution was adopted by a majority vote of the Board, proposing your partial placement (.1 FTE) on unrequested leave of absence effective at the end of the school year on June 30, 2014, pursuant to Minnesota Statutes 122A.40, subdivision 11 upon the grounds described in said statute and which are specifically as follows: Lack of Pupils. Under the provisions of the law, you are entitled to a hearing before the school board provided that you make a request in writing within fourteen days after receipt of this notice. If no hearing is requested within such period, it shall be deemed acquiescence by you to the school board's

10 proposed action. Yours very truly, SCHOOL BOARD OF INDEPENDENT SCHOOL DISTRICT NO. 88 Clerk of the School Board 3. That each and all of the foregoing grounds of said notice are within the grounds for unrequested leave placement as set forth in M.S. 122A.40, subdivision 11 and are hereby adopted as fully as though separately set forth and resolved herein. The motion for the adoption of the foregoing resolution was duly seconded by Member Patti Hoffman and upon vote being taken thereon, the following voted in favor thereof: Duane Winter, Don Deslauriers, Christie Dewanz, Steve Gag, Patti Hoffman, and Matt Ringhofer; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted. (Approved 6-0) MSHSL Annual Resolution Member Patti Hoffman introduced the following resolution and moved its adoption: Resolution for Membership Renewal in the Minnesota State High School League The motion for the foregoing resolution was duly seconded by Member Don Deslauriers, and upon vote being taken thereon, the following voted in favor thereof: Don Deslauriers, Christie Dewanz, Steve Gag, Patti Hoffman, Matt Ringhofer, Duane Winter; the following voted against the same: none; whereupon said resolution was declared duly passed and adopted. (Approved 6-0) Fundraiser Report Motion by Matt Ringhofer, second by Christie Dewanz, to accept the fundraiser report as presented. (Approved 6-0) Health and Safety Budget and Policy Motion by Patti Hoffman, second by Steve Gag, to approve the Health/Safety Policy with no changes from school year and approve the Health/Safety Estimated Budget for FY14, FY 15, and FY16 as presented. (Approved 6-0) UFARS CODE FY14 FY15 FY Physical Hazard Control $ 64, $ 57, $31, Hazardous Substance $ 40, $ 11, $11, Health & Safety $ 62, $ 62, $62, Management 358 Asbestos $ 6, $ 6, $6,000.00

11 363 Fire Safety $ 153, $ 40, $39, Indoor Air Quality (IAQ) $ 0 $ 8, $ 0 PYA Prior Year Adj. $ 8, Alt Facilities BOND/Levy TOTAL $ 336, $ 185, $ 151, Family Facilitator Contract with Brown County Motion by Don Deslauriers, second by Christie Dewanz, to approve the Family Facilitator Contract with Brown County in the amount of $69,303. (Approved 6-0) Approval of Literacy Plan Motion by Patti Hoffman, second by Christie Dewanz, to adopt the ISD 88/New Ulm Public Schools Literacy Plan as presented. (Approved 6-0) Policy #514 Bullying Prohibition Policy and Approval of Handbooks Policy #514 - Bullying Prohibition Policy Motion by Don Deslauriers, second by Steve Gag, to approve the Policy #514 Bullying Prohibition Policy with MSBA mandated changes from the 2014 Legislative Session. (Approved 6-0) Jefferson Elementary Student/Parent Handbook Motion by Matt Ringhofer, second by Christie Dewanz, to adopt the Jefferson Elementary Student/Parent Handbook as presented. (Approved 6-0) Washington Elementary Student/Parent Handbook Motion by Christie Dewanz, second by Don Deslauriers, to adopt the Washington Elementary Student/Parent Handbook as presented. (Approved 6-0) Revised Activities Handbook Motion by Steve Gag, second by Patti Hoffman, to adopt the revised Activities Handbook with the insertion of Appendix I. (Approved 6-0) Brown County Health Services Contract Motion by Patti Hoffman, second by Steve Gag, to approve the Health Services Contract with Brown County for the school year in the amount of $61,270 as presented. (Approved 6-0) First Review and Commment of Policy #432 Performance Evaluation Licensed Staff A first review and comment was held regarding revisions to Policy #432 Performance Evaluation Licensed Staff. Teacher Evaluation Program/Agreement Motion by Steve Gag, second by Patti Hoffman, to approve the Teacher Evaluation Program/Agreement as presented. (Approved 6-0) Resolution for Sale Member Steve Gag introduced the following resolution and moved its adoption:

12 RESOLUTION FOR SALE RESOLVED, that Jeff Bertrang, the Superintendent of Independent School District No. 88 is hereby authorized to negotiate the sale of the property located in the City of New Ulm, Minnesota and legally described as follows: Block 106, North of Center Street, City of New Ulm, Brown County, Minnesota. Property Address: 15 N State St New Ulm MN AND FURTHER RESOLVED, that the Superintendent Jeff Bertrang is authorized to negotiate the terms and execute any Purchase Agreement for the sale of said property; to execute all deeds and other documents necessary to transfer and convey title of the property to the Purchaser, and to do all other things necessary and reasonable to complete the sale of the property described above. The motion for the foregoing resolution was duly seconded by Member Patti Hoffman, and upon vote taken thereon, the following voted in favor thereof: Christie Dewanz, Steve Gag, Patti Hoffman, Matt Ringhofer, Duane Winter, Don Deslauriers; the following voted against: none; whereupon said resolution was declared duly passed and adopted. (Approved 6-0) Next Meeting The Board Study Session will be held on July 10, 2014 at 5:00 p.m. in the District Administrative Center Boardroom. The Regular Meeting will be held on July 24, 2014 at 7:00 p.m. in the District Administrative Center Boardroom. Adjournment Motion by Christie Dewanz, second by Don Deslauriers, to adjourn the meeting at 8:05 p.m. (Approved 6-0) The complete minutes and all documents relating to this meeting are available for review and are on file in the office of the superintendent, District Administrative Center, 15 North State Street, New Ulm, Minnesota. A DVD of board proceedings is available by contacting the superintendent s office. Independent School District 88 New Ulm, Minnesota By: Steve Gag, Clerk