Regular Meeting of the Board of Education Independent School District 88 New Ulm, Minnesota

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1 Regular Meeting of the Board of Education Independent School District 88 New Ulm, Minnesota A regular meeting of the Independent School District 88 Board of Education, New Ulm, Minnesota was held on Thursday, November 20, 2014 at 7:00 p.m. in the boardroom of the District Administrative Center. Members present: Don Deslauriers, Christie Dewanz, Steve Gag, Patricia Hoffman, Matt Ringhofer, Denny Waloch, and Duane Winter. Also present: Superintendent Jeff Bertrang, Business Manager Myrna Meunier, and Press: Kremi Spengler, Michael Koob. The meeting was called to order by Chair Duane Winter at 7:00 p.m. Agenda - Motion by Christie Dewanz, second by Don Deslauriers, to approve the agenda with the supplement. (Approved 7-0) Minutes - Motion by Patricia Hoffman, second by Christie Dewanz to approve the minutes for the Regular Board of Education meeting held on October 23, 2014, the minutes for the study session held on November 6, 2014 and the minutes for the Special Board Meeting held on November 10, 2014 as presented. (Approved 7-0) Consent Agenda Personnel Resignation - Accepted the resignation, with appreciation and regret, from Tammy Bennett, asst. cook at Washington Elementary School, effective November 7, 2014, Tammy Skogberg, crossing guard at Jefferson Elementary School effective November 3, 2014, and Michael Carpenter, custodian at New Ulm High School, effective December 2, Separation of Employment - Recommend involuntary termination of S.G. in order to qualify for longterm disability. Employment - Approve the employment of: Candy Roiger Jefferson Sp Ed Para A-13, 32.5 hrs/week Pam Anderson Washington Cafeteria/Playground Sup. $9.58/hr., hrs/wk Susan Kiecker II Washington Asst. Cook $9.85/hr., hrs/week Co-curricular Assignment - Approve the co-curricular assignment for: Thomas Chute Asst. Speech Coach C-9 $2, Tanner Zupfer Boys Basketball Junior High Volunteer Coach John Brownfield Boys Basketball Gr. 7 Volunteer Coach Bryce Boelter Girls Basketball C-Squad Volunteer Coach Motion by Don Deslauriers, second by Denny Waloch to approve the consent agenda items as presented. (Approved 7-0)

2 Reports and Correspondence Superintendent s Report by Jeff Bertrang; Finance Committee Report by Don Deslauriers; Activities Committee Report by Christie Dewanz; Community Education Advisory Council report by Christie Dewanz; Policy Committee Report by Denny Waloch; Staff Development by Patti Hoffman; and Announcements by Duane Winter. Resolution providing for sale of general obligation school building bonds - Patty Heminover - Member Steve Gag introduced the resolution and moved its adoption: RESOLUTION PROVIDING FOR SALE OF GENERAL OBLIGATION SCHOOL BUILDING BONDS; COVENANTING AND OBLIGATING THE DISTRICT TO BE BOUND BY AND TO USE THE PROVISIONS OF MINNESOTA STATTUTES, SECTION 126C.55 TO GUARANTEE THE PAYMENT OF THE PRINCIPAL AND INTEREST ON THE BOND NOW, THERFORE, BE IT RESOLVED by the School Board of Independent School District No. 88, State of Minnesota, as follows: 1. The Board hereby finds and declares that it is necessary and expedient for Independent School District No. 88 (the "District") to sell and issue its fully registered general obligation bonds in the total aggregate principal amount of $46,900,000, to be issued pursuant to authority granted by the voters of the District on August 12, 2014, for the acquisition and betterment of school sites and facilities. 2. The Board, having been advised by SPRINGSTED Incorporated, its independent financial advisor, hereby determines that this issue shall be privately sold after receipt of written proposals, as authorized pursuant to Minnesota Statutes, Section , Subdivision 2, as amended. 3. The Board shall meet at the time and place specified in the Terms of Proposal attached hereto to receive and consider proposals for the purchase of said Bonds. 4. The terms and provisions of the Terms of Proposal, in substantially the form attached hereto, are hereby adopted as the terms and conditions of said Bonds and of the sale thereof, and shall be made available to all prospective purchasers of the Bonds. 5. (a) The District hereby covenants and obligates itself to notify the Commissioner of Education of a potential default in the payment of principal and interest on its General Obligation School Building Bonds, Series 2015A (the "Bonds") and to use the provisions of Minnesota Statutes, Section 126C.55 to guarantee payment of the principal and interest on the Bonds when due. The District further covenants to deposit with the Bond Registrar or any successor paying agent three (3) days prior to the date on which a payment is due an amount sufficient to make that payment or to notify the Commissioner of Education that it will be unable to make all or a portion of that payment. The Bond Registrar for the Bonds is authorized and directed to notify the Commissioner of Education if it becomes aware of a potential default in the payment of principal or interest on the Bonds or if, on the day two (2) business days prior to the date a payment is due on the Bonds, there are insufficient funds to make that payment on deposit with the Bond Registrar. The District understands that as a result of its covenant to be bound by the provisions of Minnesota Statutes,

3 Section 126C.55, the provisions of that section shall be binding as long as any Bonds of this issue remain outstanding. (b) The District further covenants to comply with all procedures now or hereafter established by the Departments of Management and Budget and Education of the State of Minnesota pursuant to Minnesota Statutes, Section 126C.55, subdivision 2(c) and otherwise to take such actions as necessary to comply with that section. The chair, clerk, superintendent or business manager is authorized to execute any applicable Minnesota Department of Education forms. 6. SPRINGSTED Incorporated is authorized to prepare an Official Statement and to open, read and tabulate the proposals for presentation to the Board. The motion for the adoption of the foregoing resolution was duly seconded by Member Don Deslauriers, and upon vote being taken thereon, the following voted in favor thereof: Don Deslauriers, Christie Dewanz, Steve Gag, Patti Hoffman, Matt Ringhofer, Denny Waloch, and Duane Winter; and the following voted against the Same: whereupon said resolution was declared duly passed and adopted. (Approved 7-0) Resolution to Accept Donations - Member Patti Hoffman introduced the following resolution and moved its adoption: RESOLUTION TO ACCEPT DONATIONS BE IT RESOLVED, by the School Board of Independent School District No. 88, as follows that the following donations be accepted with appreciation: Donor Item Donated Designation Brenda Ruch $50.00, in memory of Jo Norman Jefferson Media Center Angie & Jesse Zeig $30.00, in memory of Jo Norman Jefferson Media Center Memorials $225.00, in memory of Jo Norman Jefferson Media Center Kindergarten Teachers $30.00, in memory of Jo Norman Jefferson Media Center Marion Klimmek two books, in memory of Jo Norman Jefferson Media Center Barb Oberle $25.00, in memory of Jo Norman Jefferson Media Center Cheryl Mathiowetz $10.00, in memory of Jo Norman Jefferson Media Center Cyndi Jakel $10.00, in memory of Jo Norman Jefferson Media Center Dawn Portner $10.00, in memory of Jo Norman Jefferson Media Center Heidi & Paul Wilker & Family $20.00, in memory of Jo Norman Jefferson Media Center Jean Jore $10.00, in memory of Jo Norman Jefferson Media Center Karen Budenski $20.00, in memory of Jo Norman Jefferson Media Center Kelly Zweig $10.00, in memory of Jo Norman Jefferson Media Center Lisa Thorson $10.00, in memory of Jo Norman Jefferson Media Center Jay & Kris Giefer $20.00, in memory of Jo Norman Jefferson Media Center Curt & Tanya Schull $10.00, in memory of Jo Norman Jefferson Media Center Dave & Tammy Neidecker $10.00, in memory of Jo Norman Jefferson Media Center Ed Fornberg $20.00, in memory of Jo Norman Jefferson Media Center

4 Donor Item Donated Designation Gayle O Connor $5.00, in memory of Jo Norman Jefferson Media Center Jeff & Beth Schultz $10.00, in memory of Jo Norman Jefferson Media Center Jefferson School Sunshine $30.00, in memory of Jo Norman Jefferson Media Center Katie Schmiesing $10.00, in memory of Jo Norman Jefferson Media Center Kim, Brian & Annika Haroldson $40.00, in memory of Jo Norman Jefferson Media Center Mel & Delrose Stadick $10.00, in memory of Jo Norman Jefferson Media Center Randy & Sharon Ogren $10.00, in memory of Jo Norman Jefferson Media Center RuthAnn & Dave Gehrke $20.00, in memory of Jo Norman Jefferson Media Center Sandy & Brian Rathmann $10.00, in memory of Jo Norman Jefferson Media Center Lois Gehrke $10.00, in memory of Jo Norman Jefferson Media Center Ron & Nancy Bunkers $10.00, in memory of Jo Norman Jefferson Media Center Lucy Sletta, daughter of Laine & Beth Sletta 15 hardcover books Jefferson Media Center Diane Pullman $7, Diane Goering Pullman Scholarship Annette Perry $300.00, in memory of Lloyd Perry Jefferson Snack Fund Optimist Club of NU $1, Jefferson Snack Fund NU Area Youth Football $ grass seed for football field New Ulm Youth Wrestling Assn/New Ulm Eagles Wrestling $2, to purchase wrestling singlets Gag Sheet Metal, Inc. $ Jefferson roof repair Friends of ISD 88 $1, Gr. 7-8 Robotics Program The motion for the foregoing resolution was duly seconded by Member Matt Ringhofer, and upon vote being taken thereon, the following voted in favor thereof: Don Deslauriers, Christie Dewanz, Steve Gag, Patti Hoffman, Matt Ringhofer, Denny Waloch, and Duane Winter; and the following voted against the same: whereupon said resolution was declared duly passed and adopted. (Approved 7-0) Business Services Supplementary Payroll, Bills For Audit, And Budget Report - Motion by Don Deslauriers second by Patti Hoffman to approve the Supplementary Payroll for October 2014 in the amount of $32, and bills for audit as presented in the total amount of $990,455.76, and accept the board budget report as presented. Policies Policies Recommended for Deletion - Motion by Don Deslauriers, second by Christi Dewanz, to delete Policy #536 Student Safety Policy. (Approved 7-0) Second Reading of Policies/Adoption of Revised Policies #201 Legal Status of the School Board; #509 Enrollment of Nonresident Students; #510 School Activities; #517 Student Recruiting; #525 Violence Prevention - Motion by Don Deslauriers, second by Denny Waloch, to adopt the revised policies: #201 Legal Status of the School Board, #509 Enrollment of Nonresident Students, #510 School Activities, #517 Student Recruiting, #525 Violence Prevention.

5 Policies to be Reviewed - The following policies were reviewed and no changes were recommended for the following: #204 School Board Meeting Minutes #210 Conflict of Interest School Board Members #212 School Board Member Development #306 Administrator Code of Ethics #409 Employee Publications Instructional Materials, Interventions and Creations #420 Students and Employees with Sexually Transmitted Infections and Diseases #425 Conflict of Interest #431 Unpaid Leave of Absence #531 The Pledge of Allegiance Recommended Policy Changes/Updates - A first reading was held for the following policies: #405 Veteran s Preference (Replace with updated MSBA policy) #412 Expense Reimbursement (Add MSBA references, change breakfast and lunch reimbursement to $15 and $20 respectively) #430 Licensed Personnel Assignment, Reassignment (Change Director of Curriculum to Human Resources Director) #505 Distribution of Non School-Sponsored Materials on School Premises by Students and Employees to be combined into one policy with 505R Regulations for Distribution of Non School- Sponsored Materials on Premises by Students and Employees. #512 School Sponsored Student Publications Update legal references #516 Student Medication Update to include MSBA and statute language about Epi-pens and include legal references #532 Use of Peace Officers and Crisis Teams to Remove Student with IEPs from School Grounds Update to meet statute and legal requirements. Cast Funding Approval - Motion by Patti Hoffman, second by Christie Dewanz to approve the Community and Seniors Together funding in the amount of $6, for calendar year (Approved 7-0) Presentation Of FY14 Audit Craig Popenhagen, CliftonLarsonAllen Audit Acceptance And Approval Of The Fy14 Audit - Motion by Denny Waloch, second by Christy Dewanz to accept and approve the FY14 Audit as presented. (Approved 7-0) Acceptance Of Cash Balance Reports - Motion by Don Deslauriers, second by Steve Gag to accept by consensus the cash balance reports for June, July and August 2014 as presented and filed for audit. Next Meeting(s) - The Study Session will be held on Thursday, December 4, 2014, at 5:00 p.m. in the District Administrative Center Boardroom, Truth in Taxation Meeting will be held on Thursday, December 18, 2014, at 6:30 p.m. in the District Administrative Center Boardroom, and the Regular Board of Education will be held on Thursday, December 18, 2014, at 7:00 p.m. in the Boardroom of the District Administrative Center.

6 Adjournment - Motion by Matt Ringhofer, second by Don Deslauriers to adjourn the meeting at 8:07 p.m. (Approved 7-0) The complete minutes and all documents relating to this meeting are available for review and are on file in the office of the superintendent, District Administrative Center, 15 North State Street, New Ulm, Minnesota. A DVD of board proceedings is available by contacting the superintendent s office. Independent School District 88 New Ulm, Minnesota By: Steve Gag, Clerk