Regular Meeting of the School Board Independent School District 88 New Ulm, Minnesota

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1 Regular Meeting of the School Board Independent School District 88 New Ulm, Minnesota A regular meeting of the Independent School District 88 School Board, New Ulm, Minnesota was held on Thursday, June 25, 2015 at 7:00 p.m. in the boardroom of the District Administrative Center. Members present: Matt Ringhofer, Denny Waloch, Duane Winter, Christie Dewanz, and Steve Gag. Absent: Patti Hoffman and Melissa Sunderman. Also present: Superintendent Jeff Bertrang, Business Manager Myrna Meunier. Press: Kremi Spengler, Michael Koob. Guests included: Jim Wilson from Wendel, Steve McKendry from Kraus/Anderson, Pat Lang, Heidi Rewitzer, Steve Weber, Angie Zeig, Cyndi Jakel, and John Gag. The meeting was called to order by Chair Duane Winter at 7:03 p.m. Agenda Motion by Christie Dewanz, second by Denny Waloch, to approve the agenda with the supplement. (Approved 5-0) Minutes Motion by Denny Waloch, second by Christie Dewanz, to approve the minutes for the regular school board meeting held on May 28, 2015 and study session held on June 11, 2015 as presented. (Approved 5-0) Consent Agenda Personnel Resignations Accepted the resignations with appreciation and regret from Chad Eischens, activities director, effective July 1, 2015; Mary Anderson, paraprofessional at Jefferson Elementary School, effective June 3, 2015; Jack Gronholz, head boys soccer coach, effective June 10, 2015; Kelly Anderson, special education paraprofessional at Jefferson Elementary School; Eileen Bierk, summer school kindergarten teacher; Angie Eccles, Grade 3 teacher at Jefferson Elementary School; and Pam Anderson, cafeteria supervisor at Washington Elementary School. Retirement Accept with regret and appreciation, the resignation/retirement of James Wendland, lead custodian at New Ulm High School, effective August 28, Jim has been an employee at New Ulm Public Schools for 31 years. Termination Approved the termination of R.B., custodian, effective June 15, Employment Approved the employment of: Michelle Rathmann Jefferson Principal s Sec. #2, B21, Step 1 $11.75/hr Melissa Melby NUHS FACS Teacher, 1.0 FTE, Step 03, Lane BA$32,587 Matthew Nelson NUHS Science Teacher, 1.0 FTE, Step 03, Lane BA $32,587 Jamie Boelter Instr. & Data Coach, 1.0 FTE, 195 day contract Step 11, Lane MA45 $52,260 Michelle Boelter NUHS Math Teacher, 1.0 FTE, Step 10, Lane MA $44,707 Jared Little Jefferson Gr. 3 Teacher, 1.0 FTE, Step 03, Lane BA45 $35,642 Abby Bachman Jefferson Gr. 3 Teacher, 1.0 FTE, Step 05, Lane BA $33,806

2 Holly Sieg Jefferson Learning Together Teacher, C-51, Step 5 Julia Young Jefferson K-1 Summer School Teacher Brad Ryan Activities Director, 1.0 FTE, 220 days $65,000 Co-curricular Contracts Approved the co-curricular contracts for Danielle Andersen, Volunteer Softball Coach and the hiring of Ryan Neuman, as the boys head hockey coach, C-19, $4,390. Extended Contracts Approved the contracts for Extended Summer Employment for the Vocational Ag Program for five weeks at $670/week totaling $3, for Scott Stuckey and Jeff Nelson. Motion by Christie Dewanz, second by Steve Gag, to approve the consent agenda items as presented. (Approved 5-0) Reports and Correspondence Superintendent s Report by Jeff Bertrang, Negotiations Update by Duane Winter, River Bend Ed District Report by Matt Ringhofer, and Announcements by Duane Winter. Action Approval of Bid Pack #2 Contracts Motion by Steve Gag, second by Denny Waloch, to approve the Category 1 Bids for Bid Package #2 contract awards. (Approved 5-0) Motion by Denny Waloch, second by Christie Dewanz, to approve Category 2 Bids for Bid Package #2 contract awards. (Approved 4-0 with Steve Gag abstaining) The contract awards total, as presented by Kraus-Anderson, is in the amount of $15,122, Adoption of the Professional Development Report and Proposed Plan and Budget Motion by Steve Gag, second by Christie Dewanz, to adopt the Professional Development Report and approve the proposed Plan and budget as presented. (Approved 5-0) Business Services Bills for Audit and Budget Report Motion by Christie Dewanz, second by Denny Waloch, to approve the bills for audit as presented in the total amount of $1,374, and accept the board budget report as presented. (Approved 5-0) Cash Balance Reports The cash balance reports for February and March 2015 were accepted by the board and will be filed for audit.

3 Revised FY15 Budget Adoption Motion by Steve Gag, second by Christie Dewanz, to adopt the FY15 Budget as revised. (Approved 5-0) Revised Budget Summary Fund Revenues Expenditures Food Service $873,216 $804,883 Community Service $969,240 $849,908 Construction $46,895,847 $2,841,490 Debt Service $1,507,389 $1,435,014 Scholarship Fund $42,138 $34,976 German Land Trust $200 $-- Permanent Trust $10 $-- Preliminary FY16 Budget Adoption Motion by Matt Ringhofer, second by Denny Waloch, to adopt the FY16 budget as presented. (Approved 5-0) Adopted Budget Summary Fund Revenues Expenditures Food Service $830,998 $819,750 Community Service $853,368 $831,126 Construction $100,000 $37,446,712 Debt Service $2,849,938 $2,887,819 Scholarship Fund $29,500 $30,300 German Land Trust $300 $-- Permanent Trust $20 $-- Approval of Liability and Workers Compensation Insurance Motion by Denny Waloch, second by Christie Dewanz, to approve the Liability Insurance with EMC Company for $55, and the Workers Compensation Insurance with EMC Company for $103, (Approved 5-0) GASB 54 Clarification Motion by Christie Dewanz, second by Steve Gag to authorize $193, to be committed to Severance/Retirement benefits. (Approved 5-0) Memorandum of Understanding of Teachers Collective Bargaining Agreement Motion by Denny Waloch, second by Christie Dewanz, to approve the Memorandum of Understanding of Teachers Collective Bargaining Agreement as presented. (Approved 5-0) Brown County Health Services Contract for Motion by Christie Dewanz, second by Steve Gag, to approve the Health Services Contract with Brown County for the school year in the amount of $61,270 as presented. (Approved 5-0) Policies Second Reading/Adoption of Revised Policies A second reading of the policies was held. Motion by Denny Waloch, second by Christie Dewanz, to adopt the revised policies #214 Out-of-State Travel by School Board Members, #423 Staff Development, #427 Workload Limits for Certain Special Education Teachers, #528 Student Parent, Family

4 and Marital Status Nondiscrimination, #607 Organization of Grade Levels, #806 Crisis Management, #807 Health and Safety. (Approved 5-0) Review Proposed Study Session Topics and Adoption of School Board Calendar for Motion by Steve Gag, second by Christie Dewanz, to adopt the School Board Calendar for School Year with all meetings starting at 5:00 p.m. (Approved 5-0) Approval of Future Administrative Structure Motion by Christie Dewanz, second by Matt Ringhofer, to approve the future administrative proposal for New Ulm Schools to align assistant principal positions as follows: Assistant High School Principal/9-12 AD, Assistant Middle School Principal/5-8 Program Director, and Assistant Jefferson Principal/District Level Data and Program Oversight. (Approved 5-0) Adoption of Handbooks Motion by Matt Ringhofer, second by Christie Dewanz, to adopt the handbooks for : Jefferson Elementary Student/Parent Handbook, Washington Elementary Student/Parent Handbook, New Ulm High School Student/Parent Handbook, Jefferson Staff Handbook, Washington Elementary Staff Handbook, and New Ulm High School Faculty/Staff Handbook. (Approved 5-0) Resolution to Accept Donations Member Matt Ringhofer introduced the following resolution and moved its adoption: RESOLUTION TO ACCEPT DONATIONS BE IT RESOLVED, by the School Board of Independent School District No. 88, as follows that the following donations be accepted with appreciation: Donor Item Donated Designation Rosie Weisensel $75.00, in memory of Duane Jefferson Media Center for Weisensel, Mrs. Zeig s father books from the series: Magic Tree House, Fly Guy, Skippy Jon Jones Books Are Fun eight items High School Media Center McDonalds 10 free cones, 10 free fries, 10 free sodas Summer Reading Prog. Burger King 25 free cones or sundaes, 33 $1.00 coupons Summer Reading Prog. Happy Joe s 2 free smorgasbords Summer Reading Prog. Concordia Lanes 17 free games of bowling Summer Reading Prog. Perkins 5 free cookies, 5 free muffins, 5 free pieces of pie Summer Reading Prog. Optimist Club $ for door prizes

5 Donor Item Donated Designation Natural Baby Bums goodie bag info. back pack, $25.00 gift certificate SouthPoint Fed. Credit calendars, 5 bibs with $5.00 cash Union & spoon St. Paul s Lutheran School/ SW MN Reading Council 70 books Kinder Haus Daycare & Preschool Bible Story book Citizen s Bank Minnesota 80 gift bags with wipes & cert. BirthRight large gift basket, $10 Target gift Card, Kleenex holders Oakwood United Methodist Church child care, snacks, refreshments Pediatric Dentistry door prize Hy-Vee Food Store $25.00 gift basket Kristi Bodick Ava Anderson Gift Basket South Country Health 2 dental kits, zipper bags, $25.00 Alliance Wal-Mart gift card Cash Wise $25.00 gift card Families First (CCRR) two smoke/carbon monoxide Detectors Usborne Books door prizes Kiwanis $ McDonald s free cone coupons The motion for the foregoing resolution was duly seconded by Member Christie Dewanz, and upon vote being taken thereon, the following voted in favor thereof: Matt Ringhofer, Denny Waloch, Duane Winter, Christie Dewanz, and Steve Gag; the following voted against the same: none; absent: Patti Hoffman and Melissa Sunderman; whereupon said resolution was declared duly passed and adopted. (Approved 5-0)

6 Approval of the Health/Safety Budget Motion by Denny Waloch, second by Steve Gag, to approve the Health and Safety Budget as presented. (Approved 5-0) Action Regarding a Continuing Contract Teacher Board Member Steve Gag introduced the following resolution and moved its adoption: RESOLUTION PROPOSING TO TAKE ACTION REGARDING A CONTINUING CONTRACT TEACHER ( TEACHER A ) BE IT RESOLVED, by the School Board of Independent School District No. 88 that: 1. The proposed action in regard to Teacher A be taken in the form and on the grounds set forth in Exhibit 1 attached hereto; 2. Exhibit 1 shall be signed by the Clerk of the School Board and served upon Teacher A as determined by the administration of Independent School District No. 88; 3. Exhibit 1 is classified as private data under the Minnesota Government Data Practices Act, and therefore cannot be released unless there is a final disposition of the action regarding Teacher A. The motion for the adoption of the foregoing resolution was duly seconded by Board Member Christie Dewanz, and upon vote being taken thereon, the following voted in favor thereof: Denny Waloch, Duane Winter, Christie Dewanz, Steve Gag, and Matt Ringhofer; and the following voted against the same: none; Absent: Patti Hoffman and Melissa Sunderman; WHEREUPON, said resolution was declared duly passed and adopted. (Approved 5-0) Adjournment Motion by Matt Ringhofer, second by Denny Waloch, to adjourn the meeting at 9:05 p.m. (Approved 5-0) The complete minutes and all documents relating to this meeting are available for review and are on file in the office of the superintendent, District Administrative Center, 15 North State Street, New Ulm, Minnesota. A DVD of board proceedings is available by contacting the superintendent s office. Independent School District 88 New Ulm, Minnesota By: Steve Gag, Clerk