MINUTES OF A REGULAR MEETING OF THE BOARD OF EDUCATION OF SENECA TOWNSHIP HIGH SCHOOL, DISTRICT 160, SENECA, IL

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1 MINUTES OF A REGULAR MEETING OF THE BOARD OF EDUCATION OF SENECA TOWNSHIP HIGH SCHOOL, DISTRICT 160, SENECA, IL A regular meeting of the Seneca Township High School Board of Education was held on June 16, 2010 at 6:00 p.m. President Robert Lee called the meeting to order with roll call. 1. ROLL CALL: Present: Applebee, Johnson, Lee, Hovious, Maierhofer, Shockey, Absent: Others present: Superintendent Mark Thurwanger, Principal Doug Evans, Assistant Principal Dan Manullang, Recording Secretary Carolyn Lockridge, Treasurer Bill Steep, Ruth Capsel, Ernest McGeorge, Mike Bartkus, Pat Knapp, Rudy Maierhofer, Paul Jeschke, Angie Einhaus, David Geekie, GC Studios, FQC, a representative from The Daily Times, and FFA students. 2. RECOGNITION OF GUESTS AND VISITORS Seneca FFA members presented the State Conference Award. 3. INVESTMENT REPORT Mr. Thurwanger gave the Investment Report. President Lee stated that the Investment Report would stand approved as presented, subject to audit. 4. TREASURER S REPORT Mr. Steep gave the Treasurer s Report. President Lee stated that the Treasurer s report would stand approved subject to audit. 5. APPROVAL OF MINUTES A. Minutes Mr. Thurwanger stated he received no corrections or additions to the minutes. President Lee stated the minutes would stand approved as presented. B. Executive Session Minutes Mr. Thurwanger reviewed the Executive Session Minutes submitted for approval. He also stated the audio tapes older than 18 months were could be destroyed.

2 Regular Meeting - June 16, 2010 A motion was made by Carolyn Shockey and seconded by Jim Hovious to approve the executive session minutes and the destruction of the audio recordings of the Executive Session meetings from July, 2008 to December, 2008 since 18 months have now passed and written minutes of these meetings have been previously approved. 6. ACCOUNTS PAYABLE Mr. Thurwanger indicated the questions he received were listed on the Accounts Payable Questions handout. An additional invoice was also included since the Board Packet was produced. President Lee asked for a motion to approve the accounts payable as presented. A motion was made by Joe Johnson and seconded by Ron to approve the Accounts Payable as presented. 7. PUBLIC COMMENT There was no public comment. 8. EDUCATIONAL ITEM Mr. Thurwanger stated there was no educational item this month. 9. SUPERINTENDENT S REPORT A. Finance Report 1. Abatement Resolution Mr. Thurwanger stated the abatement resolution would abate $1,600,000 from the Working Cash Fund to the Education Fund.

3 A motion was made by Rob Maierhofer and seconded by Jim Hovious to adopt the resolution abating the working cash fund as presented. 2. Transfer Resolution Mr. Thurwanger stated a Transfer Hearing was held prior to the Regular Meeting to allow for public comment concerning transferring $1,600,000 from the Education Fund to the Building Fund and $400,000 from the Transportation Fund to the Building Fund. Mr. Maierhofer stated he did not agree with permanently transferring the funds to the Building Fund as there were sufficient money in the Building Fund to pay for the cafeteria project without the transfer. A motion was made by Jim Hovious and seconded by Carolyn Shockey to adopt the resolution directing the transfer of funds as presented. ROLL CALL: Ayes: Applebee, Hovious, Johnson, Lee, Shockey, Maierhofer Amended Budget Resolution Mr. Thurwanger stated a Amended Budget Hearing was held prior to the Regular Meeting. The budget was amended to reflect the abatement, transfers, and a transfer to the debt service account for a non-vendor lease agreement. Mr. Maierhofer stated he did not agree with the transfer of money to the Building Fund, as stated previously. A motion was made by Joe Johnson and seconded by Rob to adopt the Amended Budget Resolution as presented. ROLL CALL: Ayes: Applebee, Hovious, Johnson, Lee, Shockey, Maierhofer 4. Property and Casualty Insurance Mr. Thurwanger referred to a comparison of property and casualty insurance rates and a letter from The Horton Group recommending the renewal of the insurance package.

4 A motion was made by Carolyn Shockey and seconded by Ron to approve the Property and Casualty Insurance package as recommended by The Horton Group as presented. 5. Employee Health Insurance Mr. Thurwanger stated the renewal of the Blue Cross Blue Shield insurance premium and the Delta Dental insurance premium increased substantially. The Horton Group obtained additional bids for the insurance, but since the companies did not have the employee medical health information, the bids were preliminary at this time. In order to receive a firm bid, a medical questionnaire would need to be completed and sent to the companies. The Horton Group is recommending the medical questionnaires be sent to all employees asking for their cooperation in order to have a comparable bid. A motion was made by Joe Johnson and seconded by Carolyn Shockey to seek firm bids through the application process from UnitedHealthcare and Humana for employee health insurance as presented. ROLL CALL: Ayes: Hovious, Johnson, Lee, Maierhofer, Shockey, Abstain: Applebee 6. Lease Agreement with Grundy Bank Mr. Thurwanger stated the yearly equipment lease for computer technology has been prepared by Grundy Bank. The interest rate for the lease agreement is 3.98%. The equipment to be purchased is included in the five year technology plan. A motion was made by Rob Maierhofer and seconded by Ron to approve the Lease Agreement with Grundy Bank as presented.

5 Regular Meeting - June 16, Activity Accounts Mr. Thurwanger stated that each year the Senior Class Activity Account is closed and a Freshman Class Activity Account is opened. A motion was made by Ron and seconded by Jim Hovious to approve the opening and closing of Activity Accounts as presented Amended Budget Mr. Thurwanger stated the Amended Budget would be on file for public viewing beginning July 19, B. Personnel Report Mr. Thurwanger indicated the Personnel Report would be discussed in Executive Session. C. Building, Grounds & Transportation 1. Life Safety Amendment Mr. Thurwanger stated the 10 Year Life Safety Amendment Completion form was filed with the Regional Office of Education. A new life safety amendment providing for asbestos abatement is in the process of being prepared. A motion was made by Jim Hovious and seconded by Joe Johnson to approve the Life Safety Amendment and authorize Superintendent Thurwanger to process the amendment as presented. 2. Facilities Plan Schematic Design Steve Nelson presented the final Schematic Design of the proposed building projects according to the Facility Plan adopted by the Board. FQC presented the

6 Conceptual Budget Estimates related to the Schematic Design phase of the project. Much discussion was held concerning the overall scope of the proposed project, the cost of the project, the funding sources for the project, and moving to the Design Development Stage. Mr. Thurwanger reaffirmed with Steve Nelson that approving the Schematic Design would set the footprint for the Design Development Stage. Mr. Nelson stated the Design Development would be based on the approved schematic design as presented. A motion was made by Rob Maierhofer and seconded by Joe Johnson to proceed with the design development of the Softball Field and the Transportation Building and to hire a Financial Consultant to prepare financial forecasts and determine the affordability of the proposed projects. ROLL CALL: Ayes: Johnson, Maierhofer Applebee, Hovious, Lee, Shockey, Motion Lost A motion was made by Rob Maierhofer and seconded by Joe Johnson to proceed with the design development of the proposed project excluding the Field House and hire a Financial Consultant to prepare financial forecasts and determine the affordability of the proposed projects. ROLL CALL: Ayes: Johnson, Maierhofer Applebee, Hovious, Lee, Shockey, Motion Lost A motion was made by Rob Maierhofer and seconded by Joe Johnson to hire a Financial Consultant to prepare financial forecasts and determine the affordability of the proposed projects. ROLL CALL: Ayes: Johnson, Lee, Maierhofer, Shockey Applebee, Hovious, A motion was made by Jim Hovious and seconded by Ron to approve the Schematic Design and move to the Design Development Phase as presented by GC Studios. ROLL CALL: Ayes: Applebee, Hovious, Lee, Shockey, Johnson, Maierhofer D. Prevailing Wage Resolution

7 Regular Meeting - June 16, 2010 Mr. Thurwanger stated that each year the District adopts the Prevailing Wage Resolution as required by the State. A motion was made by Joe Johnson and seconded by Rich Applebee to adopt the Prevailing Wage Resolution as presented. E. Risk Management Plan Mr. Thurwanger stated that each year the Board reviews the Risk Management Plan. The time studies have been completed as recommended by the auditor and legal counsel. A motion was made by Carolyn Shockey and seconded by Ron to approve the Risk Management Plan as presented. F. Board of Education Regular Meeting Dates Mr. Thurwanger stated that each year the Board adopts and sends to requesting media the Board of Education Regular Meeting dates. The date listed for July is the fourth Wednesday, instead of the third Wednesday. The December meeting is listed as a morning meeting. A motion was made by Joe Johnson and seconded by Carolyn Shockey to approve the Board of Education Regular Meeting Dates as presented. G. Executive Session Mr. Thurwanger stated he would ask for an Executive Session at the end of the meeting to discuss personnel and sale or lease of property.

8 10. PRINCIPAL/ASSISTANT PRINCIPAL REPORT A. End of the Year Statistics Mr. Evans reviewed the end of the year statistics. The School GPA was The attendance rate was 94.8%. B. School Opening Information Mr. Evans stated the first day of school for the teachers will be August 16, with a half day for the students on August 17 th. The first full day of school will be August 18 th. New student orientation will be held August 16 th at 7:00 p.m. C. Teacher Aides Mr. Manullang and Mr. Evans discussed the open teacher aide positions for the school year. They will bring their recommendation to the July Board Meeting. D. Registration Information Mr. Evans reviewed the registration packet that will be mailed to parents concerning registration. 11. ADMINISTRATIVE COMMUNICATIONS Mr. Thurwanger reviewed the FOIA requests received by the district. A thank you note was received from the Mazon Legion. The Board Convention information was included in the reading material as well as information regarding the Master Board Member Certification. The Life Safety Completion that was submitted to the LaSalle County Regional Office of Education was included. Supplemental reading information from First Trust and the State Superintendent was presented. EXECUTIVE SESSION A motion was made by Carolyn Shockey and seconded by Ron to go into Executive Session, including Administration, to discuss setting the price for sale or lease of property owned by the District, and the appointment, employment, compensation, discipline, performance or dismissals of employees.

9 12. ACTION ITEMS AFTER EXECUTIVE SESSION A motion was made by Carolyn Shockey and seconded by Ron to adopt the Personnel Report as presented. ROLL CALL: Ayes: Applebee, Hovious, Lee, Maierhofer, Shockey, Johnson 13. ADJOURNMENT The meeting adjourned at 8:40 p.m. President, Board of Education Date Secretary, Board of Education