Councillor Susan Chapelle Councillor Doug Race Councillor Peter Kent Councillor Karen Elliott Councillor Ted Prior Councillor Blackman-Wulff

Transcription

1 DISTRICT OF SQUAMISH Minutes of the Regular Business Meeting held Tuesday, April 18, 2017 at 6:00 p.m. in Council Chambers, Second Avenue, Squamish, BC. In Attendance: Also in Attendance: Mayor Heintzman called the meeting to order at 6:10 p.m. Mayor Patricia Heintzman Councillor Susan Chapelle Councillor Doug Race Councillor Peter Kent Councillor Karen Elliott Councillor Ted Prior Councillor Blackman-Wulff Linda Glenday, CAO Robin Arthurs, GM Corporate Services, Recreation & Culture Charlene Pawluk, Manager of Legislative Services Neil Plumb, Real Estate Manager Gary Buxton, GM Community Planning & Infrastructure Chris Wyckham, Director of Engineering Matt Simmons, Special Projects Manager Jonas Velaniskis, Director of Community Planning Aja Philp, Planner Christine Mathews, Chief Financial Officer Jeff Sim, Senior Director Human Resources & Public Safety Alexis Kraig, Emergency Program Coordinator 1. Welcome to the Squamish Nation Traditional Territory Ha7lh en skwalwn Kwis tl'iknumut tl'a Skwxwuu7mesh Uxwumixw 2. ADOPTION OF AGENDA moved by Councillor Kent, seconded by Councillor Blackman-Wulff, THAT Council adopt the April 18, 2017 Business Meeting Agenda. 3. NOTICE OF MOTION 4. DELEGATIONS/PETITIONS/PROCLAMATIONS (i) Lyme Disease Awareness Month Kelly Jensen and Brandy Wilmot were in attendance to present on Lyme Disease awareness, including the growing number of people in the community who are suffering from chronic Lyme Disease and the importance of spreading awareness and education. Ms. Wilmot spoke to the Lyme Ride scheduled for May 27 th and advised that more details will be available soon. Council requested that information be provided to the Communications Department so that it can be included on the District website and through social media channels.

2 Page 2 Minutes for the Regular Business Meeting April 18, 2017 moved by Mayor Heintzman, THAT Council proclaim May, 2017 as Lyme Disease Awareness Month in the District of Squamish. 5. CONSIDERATION OF UNSCHEDULED PUBLIC ATTENDANCE 6. PUBLIC HEARINGS at 6:00p.m. (i) District of Squamish Zoning Bylaw No. 2200, 2011, Amendment Bylaw (1009 Aspen) No. 2508, 2016 At 6:18 p.m. Mayor Heintzman declared open to the public hearing for District of Squamish Zoning Bylaw No. 2200, 2011, Amendment Bylaw (1009 Aspen) No. 2508, 2016 Mayor Heintzman announced the opportunity for persons who believe that their interest in property is affected by the bylaw to speak and present or leave submissions on the proposed bylaw and asked staff to introduce the bylaw. Aja Philip, Planner advised on the Bylaw No rezoning application, including location of the property and context, on the proposal to rezone to RM-2 to allow for up to 8 townhouse units, that DP Area 7 guidelines will need to be met, that the Community Amenity Contribution (CAC) proposal meets the interim CAC policy, and that two public comments have been received. Council clarification and comments included: Clarification on the number of townhouse units o The number of units was revised to 8. Question regarding garages and location o Proposal submitted by applicant. Staff will work with the applicant as an aspect of the development permit. Tyler Ovington, Applicant, spoke to the question regarding parking and that it is an unusually shaped lot. He advised that they are looking at how to accommodate parking requirements, that they envisioned a community courtyard with a low drive speed, and that they want to make the most of the community usable space to maximize how well the space is used. He advised on the two double-wide garages and spoke to parking concerns. He spoke to storm water management and that they will work with their civil engineer. He further advised that the site is appealing because it is vacant, will have a low impact on nature, will not be taking away greenspace and they feel it is an appropriate area to create more density. Mayor Heintzman called for speakers who wished to speak to the District of Squamish Zoning Bylaw No. 2200, 2011, Amendment Bylaw (1009 Aspen) No. 2508, 2016 Mayor Heintzman called again for speakers who wished to speak to the District of Squamish Zoning Bylaw No. 2200, 2011, Amendment Bylaw (1009 Aspen) No. 2508, She called three times for speakers. 2 P a g e

3 Page 3 Minutes for the Regular Business Meeting April 18, 2017 Hearing none, she invited members of Council to ask any questions of clarification. Hearing none, she declared the Public Hearing dealing with District of Squamish Zoning Bylaw No. 2200, 2011, Amendment Bylaw (1009 Aspen) No. 2508, 2016 closed at 6:29 p.m. Council amended the order of the agenda and moved to the timed items. 7. STAFF REPORTS A. COMMUNITY PLANNING & INFRASTRUCTURE (i) Development Variance Permit No. 123 (1003 Glacier View Drive) Jessie Fletcher, Planner presented on the DVP application, including the proposal to reduce the rear setback from 7.62 m to 4.97m to allow a deck to be built. Mayor Heintzman announced the opportunity for the applicant and persons who believe that their interest is affected to speak to the variance request. Hector and Melissa Aragon, applicants, advised that their property has a small deck and that they would like to build a new deck as they enjoy being outside. They spoke to their neighbours who were supportive of the variance request. Mayor Heintzman called again for speakers. No one else came forward moved by Councillor Kent, THAT the District of Squamish authorize the issuance of Development Variance Permit No. 123 as presented, for the property legally described as LOT 11 DISTRICT LOT 512 PLAN 22286, located at 1003 Glacier View Drive, Squamish, British Columbia. AND THAT the Mayor and General Manager of Corporate Services be authorized to execute the Development Variance Permit. 8. BYLAWS A. FIRST THREE READINGS (i) District of Squamish Cleveland-Victoria to Main Streetscape Capital Works Loan Authorization Bylaw No 2530, 2017 seconded by Councillor Kent, THAT the District of Squamish Cleveland-Victoria to Main Streetscape Capital Works Loan Authorization Bylaw No 2530, 2017 be given first three readings. (ii) District of Squamish Forestry Building Roof Replacement Loan Authorization Bylaw No 2531, 2017 moved by Councillor Prior, THAT the District of Squamish Forestry Building Roof Replacement Loan 3 P a g e

4 Page 4 Minutes for the Regular Business Meeting April 18, 2017 Authorization Bylaw No 2531, 2017 be given first three readings. (iii) District of Squamish Watermain Replacement Capital Works Loan Authorization Bylaw No. 2532, 2017 moved by Councillor Blackman-Wulff, THAT the District of Squamish Watermain Replacement Capital Works Loan Authorization Bylaw No. 2532, 2017 be given first three readings. (iv) District of Squamish Fire Fleet Aerial Apparatus Loan Authorization Bylaw No. 2533, 2017 seconded by Councillor Prior, THAT the District of Squamish Fire Fleet Aerial Apparatus Loan Authorization Bylaw No. 2533, 2017 be given first three readings. (v) District of Squamish Fire Capital Works Loan Authorization Bylaw No. 2534, 2017 moved by Councillor Elliott, seconded by Councillor Prior, THAT the District of Squamish Fire Capital Works Loan Authorization Bylaw No. 2534, 2017 be given first three readings. (vi) (vii) District of Squamish Landfill Vertical Expansion Capital Works Loan Authorization Bylaw No. 2535, 2017 THAT the District of Squamish Landfill Vertical Expansion Capital Works Loan Authorization Bylaw No. 2535, 2017 be given first three readings. District of Squamish Dike Upgrade Design, Acquisition and Capital Works Loan Authorization Bylaw No. 2536, 2017 moved by Councillor Kent, THAT the District of Squamish Dike Upgrade Design, Acquisition and Capital Works Loan Authorization Bylaw No. 2536, 2017 be given first three readings. (viii) District of Squamish 2017 Property Tax Rates Bylaw No. 2537, 2017 moved by Councillor Elliott, seconded by Councillor Race, THAT the District of Squamish give first three readings to the District of Squamish 2017 Property Tax Rates Bylaw No. 2537, P a g e

5 Page 5 Minutes for the Regular Business Meeting April 18, 2017 B. SECOND READING (i) District of Squamish Zoning Bylaw No. 2200, 2011, Amendment Bylaw (MUD-1) No. 2523, 2017 Council comments and questions included: Noise covenant in Area 1 why not for all of the areas o Area 1 has the heaviest industrial uses Bulk gas quantities is there a limit? What is being stored? o There is no limit. o Fuel required for forestry uses. Request to understand location that bulk gas would be permitted in properties legally described o Area subject to Woodfibre LNG proposal. moved by Mayor Heintzman, THAT District of Squamish Zoning Bylaw No. 2200, 2011, Amendment Bylaw (MUD-1) No. 2523, 2017 be given second reading, as amended; AND THAT a Public Hearing date for District of Squamish Zoning Bylaw No. 2200, 2011, Amendment Bylaw (MUD-1) No. 2523, 2017 be scheduled for May 8, 2017 at 6:00 p.m. Councillor Kent left the meeting at 7:01 p.m. and returned at 7:02 p.m. C. THIRD READING (i) District of Squamish Zoning Bylaw No. 2200, 2011, Amendment Bylaw (1009 Aspen) No. 2508, 2016 THAT the District of Squamish Zoning Bylaw No. 2200, 2011, Amendment Bylaw (1009 Aspen) No. 2508, 2016 be given third reading; AND THAT prior to adoption of District of Squamish Zoning Bylaw No. 2200, 2011, Amendment Bylaw (1009 Aspen) No. 2508, 2016, the following items be resolved: i. Submission of a Flood Hazard Assessment update from a geotechnical engineer; ii. iii. iv. Registration by the applicant of an updated Section 219 flood covenant on the subject property that includes the establishment of a Flood Construction Level and all mitigation measures in accordance with an accepted Flood Hazard Assessment report; Submission of an invasive species map and management plan; and Execution and registration of a Land Development Agreement to secure the applicant s proposed Community Amenity Contribution of $6 per square foot of multifamily residential floor area, the total amount of which is to be established and paid to the District prior to Development Permit issuance. 5 P a g e

6 Page 6 Minutes for the Regular Business Meeting April 18, 2017 D. ADOPTION (i) District of Squamish Zoning Bylaw No 2200, 2011, Amendment Bylaw (Mini Storage and Drive-Through Restaurants) No. 2511, 2016 moved by Councillor Elliott, seconded by Councillor Race, THAT District of Squamish Zoning Bylaw No 2200, 2011, Amendment Bylaw (Mini Storage and Drive-Through Restaurants) No. 2511, 2016, be adopted. (ii) (iii) District of Squamish Zoning Bylaw No 2200, 2011, Amendment Bylaw (Misc. Amendments) No. 2512, 2016 moved by Councillor Prior, seconded by Councillor Race, THAT District of Squamish Zoning Bylaw No 2200, 2011, Amendment Bylaw (Misc. Amendments) No. 2512, 2016, be adopted. District of Squamish Zoning Bylaw No. 2200, 2011, Amendment Bylaw (Paco Road) No. 2517, 2017 moved by Councillor Chapelle, THAT District of Squamish Zoning Bylaw No 2200, 2011, Amendment Bylaw (Paco Road) No. 2517, 2017, be adopted. (iv) District of Squamish Five Year Financial Plan Bylaw No. 2525, 2017 moved by Councillor Elliott, seconded by Councillor Blackman-Wulff, THAT the District of Squamish Five Year Financial Plan Bylaw No. 2525, 2017 be adopted. 9. STAFF REPORTS A. COMMUNITY PLANNING & INFRASTRUCTURE (ii) 2017 M8 Lift Station Replacement Award moved by Councillor Kent, THAT the District of Squamish award the 2017 Sewage Lift Station Upgrades equipment supply to Black & Baird Ltd. based on their quotation response dated March 23, 2017 for the amount of $84, plus GST; AND THAT the Mayor and Corporate Officer be authorized to execute the agreement. 6 P a g e

7 Page 7 Minutes for the Regular Business Meeting April 18, 2017 (iii) (iv) (v) (vi) 2017 Landfill Vertical Expansion Phase I tender Award moved by Councillor Elliott, seconded by Councillor Kent, THAT the District of Squamish award the tender for the District of Squamish Landfill Vertical Expansion Phase I in the amount of $377, GST to Whistler Excavations Ltd., AND THAT the Mayor and Corporate Officer be authorized to execute the agreement Paving Program Tender Award moved by Councillor Kent, THAT the District of Squamish award the Tender for the District of Squamish 2017 Paving Program to Alpine Paving Ltd in the amount of $778,971.75; and, THAT the Mayor and Corporate Officer be authorized to execute the agreement Waste Water Treatment Plant Bar Screen Upgrade Award for Design Services THAT the District of Squamish award the detailed design for the District Waste Water Treatment Plant Bar Screen Upgrade to Stantec Consulting Ltd. in the amount of $38, GST; and. THAT the Mayor and Corporate Officer be authorized to execute the agreement Annual Watermain Replacement Design Services Request for Change Order Report received for information The following motion was passed by Council at the April 11, 2017 Special Council meeting: THAT the District of Squamish issue a change order to the existing design contract for the 2017 Annual Watermain Replacement with ISL Engineering Ltd. in the amount of $38, GST. B. REAL ESTATE (i) THAT the District of Squamish receive the grant from the Union of British Columbia Municipalities in the amount of $10,000 towards the Long Term Real Estate and Facilities Strategy and confirm that the District will provide overall grant management for the project. 7 P a g e

8 Page 8 Minutes for the Regular Business Meeting April 18, 2017 C. HUMAN RESOURCES AND PUBLIC SAFETY (i) Community Wildfire Protection Plan Application THAT the District of Squamish submit an application to the Union of British Columbia Municipalities for Strategic Wildfire Prevention Initiative funding to develop the District of Squamish Community Wildfire Protection Plan. 10. CORRESPONDENCE A. ACTION REQUESTED (i) (0409) C. Rummel, Re: Vice- Mayor of Shimizu-Cho request for a meeting with Mayor Heintzman Mayor Heintzman advised that she will meet with Mr. Rummel regarding the sister city relationship with Shimizu-Cho. B. RECEIVE FOR INFORMATION (i) (0301) C. Hansen, Chair, Fraser Basin Council, Re: Appointment as Director on the Fraser Basin Council (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) (x) (0330) S. Prynn, Office Coordinator, UBCM, Re: Responsible Conduct of Local Government Elected Officials (0330) J. Justason, Executive Coordinator, LMLGA, Re: LMLGA Call for Nominations (0331) Downtown Business Improvement Association, Re: Annual General Meeting Agenda AGM meeting at Howe Sound Inn a new Board will be elected (0404) J. van der Geest, Communications Specialist, Arts Whistler, Re: The Chili Thom Experience Comment that it is a fantastic program to honor Chili Thom and that it honors his legacy. (0404) B. Blackett, Re: Request meeting for public engagement on land use in the Official Community Plan (0404) C. Murrell, Re: Constructing within riparian zones (0405) D. Elstone, Truck Loggers Association (TLA) RE: TLA Report A Further Look: Community Perspectives on the BC Coastal Forest Industry (0405) S. Shanoss, Re: North Yards development (0405) T. Cyr, Re: Concerns about Squamish (xi) (0406) D. Colwell, Re: Intersection at Cleveland and Highway 99 moved by Mayor Heintzman, seconded by Councillor Race, THAT the correspondence received from D. Colwell regarding Intersection 8 P a g e

9 Page 9 Minutes for the Regular Business Meeting April 18, 2017 at Cleveland and Highway 99 be referred to staff for follow up. (xii) (0408) D. Colwell Re: Intersection at Cleveland and Highway 99 (xiii) (xiv) (xv) (xvi) (0409) J. Schwarz, Re: parking and snow issues Downtown seconded by Mayor Heintzman, THAT the correspondence received from J. Schwarz regarding parking and snow issues Downtown be referred to staff for follow up. (0411) K. Austin, Director of Corporate Administration, District of Coldstream, Re: Request to Farm Industry Review Board (0411) C. Csere, Re: Rapid Growth Concerning for People and Wildfire (0411) J.Segger, Re: Run Squamish Event moved by Councillor Elliott, seconded by Councillor Prior, THAT the Council receive the correspondence for information. 11. APPROVAL OF MINUTES (i) Special Business Meeting, April 4, 2017 (ii) Regular Business Meeting, April 4, 2017 (iii) Committee of the Whole, April 11, 2017 (iv) Special Business Meeting, April 11, 2017 moved by Councillor Prior, seconded by Councillor Kent, THAT Council approve the following minutes: Special Business Meeting, April 4, 2017 Regular Business Meeting, April 4, 2017 Committee of the Whole, April 11, 2017 Special Business Meeting, April 11, 2017 (v) Recommended Motions from the April 11, 2017 Committee of the Whole Meeting: Squamish Seniors Centre Revitalization THAT staff be directed to work with the Seniors Centre Revitalization Team to amend the Squamish Seniors Centre Revitalization recommendations to reach a consensus with the Seniors Centre Society specifically regarding the two matters outstanding; being the name of the facility and defining age appropriate activities/programs in the Centre; 9 P a g e

10 Page 10 Minutes for the Regular Business Meeting April 18, 2017 approval. AND THAT the finalized recommendations be brought back to Council for 12. BUSINESS ARISING FROM MINUTES (i) Motion for Reconsideration from April 4, 2017 Regular Council Meeting Development Permit No Green Technology Centre Mayor Heintzman brought back for reconsideration the following motion: MOTION ON THE FLOOR THAT the District of Squamish authorize the issuance of Development Permit No. 424 for the property legally described as Lot 4 District Lot 4618 Plan EPP Block 17 District Lot 759 Plan 4219 located on Galbraith Road, Squamish, British Columbia, subject to: (i) Registration of Statutory Right of Ways on relevant parcels securing land necessary for maintenance of shoreline protection, future construction of a sea dike to account for sea level rise of up to 2m and critical drainage facilities to drain wave overtopping water. SROW to extend a minimum 12 metres to the land side and 10 metres to the water side of the future natural boundary and no buildings shall be located within the SROW. (ii) The provision of an acceptable landscaping cost estimate for all of the landscape works; (iii) The provision of bonding for landscaping work in the form of cash, certified cheque, or an Irrevocable Letter of Credit for all of the Landscape works; (iv) Registration of a Boulevard Maintenance Agreement; (v) Confirmation of Phased Development Agreement conditions listed in Table 1 of Report to Council Development Permit No Green Technology Centre dated April 4, AND THAT Development Permit No. 424 include variances to District of Squamish Zoning Bylaw No. 2200, 2011 for the property legally described as Lot 4 District Lot 4618 Plan EPP Block 17 District Lot 759 Plan 4219 located on Galbraith Road, Squamish, British Columbia, as follows: s. 39MMM.3.4 (a) FROM: Building heights shall not exceed 15 metres or three storeys, whichever is less. TO: Building heights shall not exceed 17.7 metres or four storeys, whichever is less. s. 39MMM.3.7 (b) FROM: Buildings and structures shall be located not less than 5.0 metres from the side lot line. TO: Buildings and structures shall be located not less than 0 metres from the side lot line. AMENDMENT moved by Mayor Heintzman, seconded by Councillor Kent, THAT the motion be amended by: Deleting from (i) SROW to extend a minimum 12 metres to the land side and 10 metres to the water side of the future natural boundary and no buildings shall be located within the SROW. Inserting following (v) (vi) that staff investigate and follow process to vary the setback as outlined in the Phased Development Agreement. 10 P a g e

11 Page 11 Minutes for the Regular Business Meeting April 18, 2017 MOTION TO REFER THAT reconsideration of the motion and the proposed amendment be referred to the Committee of the Whole meeting next week. 12. COMMITTEE MINUTES AND REPORTS (i) Community Development Standing Committee Minutes April 4, 2017 moved by Councillor Elliott, seconded by Councillor Blackman-Wulff, THAT the minutes from the Community Development Standing Committee, held April 4, 2017 be received for information. Committee Recommendations: Squamish-Vancouver Coastal Health Healthy Community Collaborations Annual moved by Councillor Kent, THAT the District of Squamish and the School District continue to work with Vancouver Coastal Health, local agencies, and community services organizations to refine priority health areas for based on inputs from the April 4, 2017 Community Development Standing Committee workshop. (ii) Public Art Select Committee Minutes April 5, 2017 April 5, 2017 be received for information. moved by Mayor Heintzman, seconded by Councillor Kent, THAT the minutes from the Public Art Select Committee Meeting, held (iii) Finance and Audit Standing Committee Minutes April 11, 2017 moved by Councillor Chapelle, seconded by Councillor Prior, THAT the minutes from the Finance and Audit Standing Committee Meeting, held April 11, 2017 be received for information. Committee Recommendations: Correspondence from R. & B. Meyer, Random Clothing, dated March 27, 2017 Re: Commercial property tax rates THAT letter from R. & B. Meyer, Random Clothing, Re: Commercial 11 P a g e

12 Page 12 Minutes for the Regular Business Meeting April 18, 2017 property tax rates be referred to staff for follow up. 13. COUNCIL STAFF IN CAMERA ITEM ANNOUNCEMENTS Nil 14. UNSCHEDULED PUBLIC ATTENDANCE Nil 15. OPEN QUESTION PERIOD CLARIFICATION RELATED TO AGENDA ITEMS 16. COUNCIL OR STAFF ANNOUNCEMENTS SLRD Joint meeting with Whistler discussion included regional transit and governance structure Attendance at Civix Conference last week discussion included managing short term rentals Councillor Kent left the meeting at 7:40 p.m. and returned at 7:41 p.m. 17. TERMINATION moved by Councillor Elliott, seconded by Councillor Kent, THAT the meeting be terminated. Meeting terminated at 7:43 p.m. Patricia Heintzman, Mayor CERTIFIED CORRECT: _ Robin Arthurs, GM Corporate Services 12 P a g e