OGDENSBURG BOROUGH BOARD OF EDUCATION March 17, 2015 Minutes 6:30 p.m. Regular Session

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1 OGDENSBURG BOROUGH BOARD OF EDUCATION Minutes 6:30 p.m. Regular Session The rescheduled Regular Session of the Ogdensburg Board of Education is called to order at 6:32 p.m. in the Library/Media Center of the Ogdensburg School, 100 Main Street, Ogdensburg, New Jersey, OPEN PUBLIC MEETING NOTICE: Read by : "This is to advise the general public and to instruct that it be recorded in the Minutes that in compliance with Chapter 231 of the Public Laws of 1975, entitled the Open Public Meetings Act, Ogdensburg Board of Education, caused notice of this meeting to be posted at the Office of Ogdensburg Board of Education, mailed to the newspapers circulated in the district and to the Municipal Clerk of the Borough of Ogdensburg, and be posted at the Ogdensburg Elementary School and the school website, setting forth the time, date, and location of this meeting." FLAG SALUTE THE AMERICAN S CREED, by William Tyler Page, 1917 "I believe in the United States of America as a government of the people, by the people, for the people; whose just powers are derived from the consent of the governed, a democracy in a republic, a sovereign Nation of many sovereign States; a perfect union, one and inseparable; established upon those principles of freedom, equality, justice, and humanity for which American patriots sacrificed their lives and fortunes. I therefore believe it is my duty to my country to love it, to support its Constitution, to obey its laws, to respect its flag, and to defend it against all enemies." ROLL CALL: Also in attendance: Interim Superintendent Dr. Ernest Palestis Business Administrator/Board Secretary Ms. Marilyn Cuykendall PRESENTATION Honor Roll Recipients received certificates in the gym. OPEN SESSION #1 Ms. Deirdre Cooke, asked about the CSA search calendar of events and was given a copy of the

2 dates. shared his thoughts on gathering everyone s input before a decision is made. Ms. Cooke commented on the loss of another part time librarian and the need to explore a full time position. Also, the reason was given why we requested approval for transferring more than 10% of funds from a budget category: the CSA search. Ms. Rizzo, third grade parent, asked about the status of the two third grades and two Kindergarten classes. Dr. Palestis assured her that two teachers for each is the plan. He thanked Ms. Rizzo for the letter. Mr. Gough reviewed the preliminary budget data and was given a copy of the information discussed by the board. Additional discussions included the $60,000 budget for the new front entrance; ways to identify footings or pouring cement to eliminate the need; and project specificity to be part of the bid packet. COMMITTEE REPORTS/BOARD DISCUSSIONS Ms. Walsh asked about adding two additional para-professionals and one special education teacher. Dr. Palestis explained the need to add the special ed teacher was a result of new students coming into the district. The teacher was currently a para-professional. Board Business CSA Search Calendar Personnel/Program February 5, 2015 minutes distributed Facilities/Finance March 6, 3015 minutes distributed and the following budget details discussed. A copy was given to Mr. Gough. I. General Fund - $4,667,165 Increase in Charter School students from 4 to 7 Additional student out of district tuition Lease/Purchase for technology and building equipment, ventilators, fans, etc. (New lease less than lease that is expiring). Health Care increase 10.3% set by state Staff increases range from % General Fund Tax Levy - $2,335,051 2% increase ($45,785) II. III. Special Funds Flow Thru from State/Federal Grants What we receive, we spend Debt Service $44,623 Last payment for all outstanding debt ($19,210) Debt Reserve Debt Fund Tax Levy 25,413 (63%) decrease IV. GRAND TOTAL - $4,824, /15 Original Budget $4,783,566; 2015/16 Original Budget $4,824,788 Difference: $41,222 =.86% ADMINISTRATIVE REPORTS Interim Superintendent s Report Dr. Palestis discussed the snow days and having June 18 th 2

3 as the last day of school currently. A draft of the 2015/16 calendar was distributed and it mirrors the high school. Teacher of the year is Ms. McGuire. Complimented admin and staff on the success of PARCC testing. Ms. Telischak held a PARCC parent meeting and information was well received. Ms. Walsh questioned why the PARCC meeting wasn t held prior to the start of PARCC as indicated at the February 3 rd board meeting. Dr. Palestis indicated that the presenter wasn t available. Assistant Principal Report Ms. Bonaparte brought the board and public up to date on PARCC testing, eighth grade awards and the play. She shared a new website service called the virtual backpack. Parents can go into the backpack and read all the paper that has been sent home from the school. Business Administrator s Report executive session review of tentative budget Nurse s Report for February 2015 distributed. CORRESPONDENCE COR 01 Letter from Ms. Lauren Conklin, dated February 12, 2015, asking for board approval of Memorandum of Agreement to participate in Project Self-Sufficiency. (P/P 17). COR 02 Letter to Ms. Jacqueline Thomas, NJ Department of Agriculture, dated March 17, 2015, acknowledging that the Maschio s Food Service Management Company can make commodity diversion and processing decisions on behalf of Ogdensburg School District. COR 03 Letter from Rosalie Lamonte, Ph.D., dated February 20, 2015, approving our waiver COR 04 in the Special Education Medicaid-Initiative for the school year. Letter from Mr. & Ms. M. Nardini, dated February 20, 2015, regarding Third grade class size. COR 05 Letter from Ms. Melanie Bailey, first grade teacher, dated February 25, 2015, regarding an extended use of sick days from February 3, 2015 through end of May 2015 for medical treatment. (P/P 18). COR 06 Letter from Ms. Mary Lou Di Dia, librarian, resigning her position effective July 1, (P/P 19). COR 07 BOARD BUSINESS Letter from Ms. Cathleen Arnold, dated, February 23, 2015, retiring from her position as speech therapist effective July 1, (P/P 20). MOTION presented by and seconded by Ms. Pedersen to approve: BB 01 BB 02 Third reading and adoption of amended Bylaws/Policy/Regulations: R5530 Substance Abuse (M) (Revised) R5600 Student Discipline/Code of Contact (M) (Revised) RESOLVED, that the Ogdensburg Board of Education approve the following board minutes: February 3, 2015 Regular Session Minutes February 3, 2015 Executive Session Minutes February 24, 2015 Special Executive Session Minutes 3

4 BB 02A RESOLVED, that the Ogdensburg Board of Education approve the following board minutes: March 6, 2015 Special Public Session Minutes AYE: Absent: Ms. Walsh, Ms. Fitzgibbons, Mr. Egan, Mr. Worthington Ms. Pedersen, Ms. Corban, PERSONNEL/PROGRAM Ms. Fitzgibbons, Chair MOTION presented by Ms. Fitzgibbons and seconded by Ms. Walsh to approve: P/P 17 P/P 18 P/P 19 P/P 20 P/P 21 P/P 22 P/P 23 TABLED RESOLVED, that the Ogdensburg Board of Education, upon the recommendation of the Interim Superintendent/Principal, recommends the Memorandum of Understanding between the Ogdensburg School District and Project Self-Sufficiency of Sussex County, Inc. effective according to the attached agreement. This agreement may be terminated by either party upon written notification effective 30 days from such notification. the Interim Superintendent, acknowledges the extended use of sick days by Ms. Melanie Bailey for medical purposes from February 3, 2015 through the end of May, the Interim Superintendent/Principal, accepts with regret the resignation of Ms. Mary Lou Di Dia, school librarian, effective July 1, the Interim Superintendent/Principal, accepts with regret the retirement of Ms. Cathleen Arnold, speech therapist, effective July 1, the Superintendent, approves student teacher appointments for September 2015 for Ms. Kimberly Allen, Fairleigh Dickinson student with Ms. Jamie Winton and Mr. Joseph Frankowsky, Centenary College student with Ms. Lisa Bruning. the Interim Superintendent/Principal, approves Ms. Tammy Mongon to attend the Orton-Gillingham professional development workshop the week of May 4 th in Secaucus, NJ at $975 plus $132 for transportation. the Superintendent, approves movement across the guide for Ms. Natalie Takacs from 4

5 13-MA to 13-MA + 30, with annual salary from $64,375 to $66,375 effective with February 15, 2015 payroll. P/P 24 the Interim Superintendent/Principal approves the following class trips for the 2014/15 school year: DATE GRADES PURPOSE LOCATION 6th Avian Wildlife and Wantage NJ Wallkill River Sussex NJ National Refuge April 17,2015 Or April 24, 2015 April 17, 2015 Kindergarten Crayola Factory Easton PA May 22, st World of Wings Teaneck NJ May 29, th Medieval Times Lyndhurst NJ June 1 2, th Liberty Science Ctr June 2, th Battle of Books Franklin Public School P/P 25 P/P 26 P/P 27 P/P 28 P/P 29 P/P 30 RESOLVED, that the Ogdensburg Board of Education, approves the waiver of whole Grain-Rich pasta from the Ogdensburg School District student lunch program effective during the 2014/15 school year. the Interim Superintendent/Principal appoints Ms. Patricia Dunham, para-professional aide, as part time special education teacher (5 hours/day) at Step 1, Level BA, annual salary of $48,320, with per $166.46, effective from March 23, 2015 and reported on time sheets until the end of the 2014/15 school year. the Interim Superintendent/Principal approves substitute teachers, Ms. Lisa Malone and Ms. Amanda Rizzo, as part time, hourly para-professional aides at $13.47 per hour, for the 2014/15 school year, with schedules not to exceed 5.75 hours per day, effective March 23, 2015 as amended. the Interim Superintendent/Principal, affirms the Superintendent s Harassment, Intimidation and Bullying Report for February 2015 as presented on ; with Board options to affirm, reject or modify the report. the Interim Superintendent/Principal, appoints Ms. Kira Shellowsky as substitute teacher for the 2014/15 school year at $75.00 per day, and on an emergent basis, if necessary, and contingent upon criminal history background clearance as required by P.O.1986, C.116. the Superintendent/Principal, appoints Ms. Patricia Jimenez as long term substitute 5

6 teacher at Step 1, Level BA, annual salary of $48,320, with per diem $241.60, effective May 7, 2015, and reported on time sheet during the remainder of the 2014/15 school year or until the teacher returns. FACILITIES/FINANCE MOTION presented by Mr. Worthington and seconded by Ms. Fitzgibbons to approve: F/F 15 RESOLVED, that the Ogdensburg Board of Education approves the February 2015 Check Register for checks from #11139 through # with February Payrolls, and electronic funds transfers of $387, and accounts payable of $76,679.28, for a total of $464, F/F 16 F/F 17 F/F 18 RESOLVED that Ogdensburg Board of Education, pursuant to N.J.A.C. 6A: (d), accepts that as of January 31, 2015 to the best of their knowledge, no major account or fund have been over-expended in violation of N.J.A.C. 6A: (d) and N.J.S.A. 18A:22.8 and 18A: and sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year, and furthermore, RESOLVED, that Ogdensburg Board of Education, pursuant to N.J.A.C. 6A: , accepts and approves the January 31, 2015 Treasurer s Reports, and Board Secretary s Reports and furthermore, RESOLVED, that the Ogdensburg Board of Education accepts the line item transfers as of January 31, 2015 as follows: AMOUNT TO AMOUNT FROM BUDGET LINE REASON SALARY RECONCILIATION 1, Nurse Substitute 20, CST salary 8, CST secretary 7, Library Salary Mentor fee 8, School secretary 11, Lunchroom Aide 2, Grounds salary 80, Kindergarten salaries 8, Elementary salaries 4, Middle School Salaries 15, RR Aides 12, PreK Salary 60, Basic Skills Salary 4, ESY Support 1, ESY Teacher 6

7 3, ESY Aides 11, Out district tuition 3, Architect/Engineer 7, Super Search 3, Advertisement Admin Dues Principal travel 12, Social Security 1, Testing Supplies 1, Co-curricular Supplies Athletic Services 5, Charter Tuition 10, Technology Services 8, PERS Superintendent Travel 12, Computer supplies 5, Charter Tuition 5, Admin Technology 11, Health Care 172, , F/F 19 F/F 20 F/F - 21 F/F - 22 F/F - 23 RESOLVED, that the Ogdensburg Board of Education approves the submission to the County Superintendent s Office for approval to transfer more than 10% from/to a budget line during January 31, RESOLVED, that the Ogdensburg Board of Education approves the Fourth Quarter 2014 check registers for the following special checking accounts: Activities $ 5, Athletics $ Cafeteria $28, RESOLVED, that the Ogdensburg Board of Education approves the renewal for participation in the Alliance for Competitive Telecommunications and as part of the Middlesex Regional Education Services Commission Pricing consortium to provide long distance services with the current award to Xtel Communication; and furthermore, RESOLVED, that the Ogdensburg Board of Education renew its contract with Xtel Communications for Intralata services and Intrastate services from July 1, 2015 through June 30, RESOLVED, that the Ogdensburg Board of Education approves the renewal of Avidexchange/Energy Solve, a joint-venture contract to provide energy consumption 7

8 tracking information to support the Sustainable Schools initiative of public entities according to the attached agreement effective January 8, 2015 through January 7, F/F 24 RESOLVED, that the Ogdensburg Board of Education approve the Use of Facilities to the following organizations during the 2014/15 school year and summer 2015: Energy Audit by Junior Girl Scouts Entire Bldg March Tour directed by Dr. Palestis, Ms. Bonaparte and Mr Ingerto Municipal Alliance Parent Program Library April 2015 O burg 5K Run Parking Lot June 20, 2015 Wallkill Valley Girls Softball Fields April June 2015 Wallkill Valley Little League Fields April June 2015 Soccer Camp Fields July 2015 F/F 25 F/F 26 F/F - 27 F/F - 28 F/F - 29 RESOLVED, that the Ogdensburg Board of Education accepts $1, from the 2014 graduating class of Ogdensburg Elementary School to be used for the music program. RESOLVED, that the Ogdensburg Board of Education approves the submission to the State of New Jersey, Department of Education, an Other Capital Project, Main Entry Security Project, and State # , with funds designated in the capital outlay 2014/15 budget of $60,000 for its completion. And furthermore; RESOLVED, that the Ogdensburg Board of Education authorize Mr. George Azrak, GA Architecture, to complete the necessary design/engineering requirements to obtain DOE approval and prepare package for bid, recommend award and oversee the Main Entry Security Project, State # , under the current contractual amount of $6,600. And furthermore; RESOLVED, that the Ogdensburg Board of Education authorize Ms. Marilyn Cuykendall, Business Administrator/Board Secretary, to take and approve all necessary action to ensure completion of the Main Entry Security Upgrade Project, State # And furthermore; RESOLVED, that the Ogdensburg Board of Education approves the preliminary schedule of events for Main Entry Security Project, State # , as follows: Project Initiation Request March 6, 2015 Approve mandatory board resolutions Submission of Application March 20, 2015 DOE Final Review/Approval to Proceed March 31, 2015 Development of Final Bidding Documents March 31, 2015 or before Submission to Local Building Dept. March 31, 2015 Bidding Period April 21, 2015-May 12,

9 Construction Contract Award June 2, 2015 Begin Construction June 22, 2015 Substantial Completion August 14, 2015 OPEN SESSION #2 Ms. Marchese from Advertiser News inquired about the date for Cabaret, May 21 st. Ms. Cooke wanted to mention how generous the staff has been with their time during PARCC. Ms. Walsh wanted to recognize Ms. Arnold for all the help she has given over the years to the students. EXECUTIVE SESSION MOTION presented by, and seconded by Mr. Worthington to accept the following declaration of Executive Session as 7:52 p.m.: BE IT RESOLVED that the Ogdensburg Board of Education adopts the following resolution: "WHEREAS, The Open Public Meeting Act, Chapter 231, P.L permits the exclusion of the public from a meeting in certain circumstances; and WHEREAS, Ogdensburg Board of Education is of the opinion that such circumstances presently exist; NOW, THEREFORE, BE IT RESOLVED by the Ogdensburg Board of Education, County of Sussex, State of New Jersey that a closed session of this Board of Education, where the public shall be excluded, will be held at this time for the purpose as stated below; and BE IT FURTHER RESOLVED, that any action of the Board with regard to the closed session discussions shall be disclosed to the public at a later date and to the extent that the same is not prejudicial to the interests of the parties involved and would not result in a possible invasion of their right to privacy." Action will be taken. Topics include: Preliminary 2015/16 Budget RE-ENTER PUBLIC SESSION MOTION presented by, and seconded by Ms. Fitzgibbons that the Ogdensburg Board of Education returns to Public Session at 8:40 p.m. OTHER BOARD BUSINESS - FACILITIE/FINANCE MOTION presented by Mr. Worthington and seconded by Ms. Pedersen to approve: 9

10 F/F 30 BE IT RESOLVED, that the tentative budget be approved for the 2015/16 school year using state figures and the secretary to the board of education be authorized to submit the following tentative budget to the Executive County Superintendent of Schools for approval in accordance with the statutory deadline: GENERAL SPECIAL DEBT TOTAL Total Appropriations $4,667,165 $113,000 $44,623 $4,824,788 Less: Anticipated Revenues $2,300,650 $113,000 $ 0 $2,413,650 Less: Carry Over Funds $ 31,464 $19,210 $ 50,674 Taxes to be Raised $2,335,051 0 $25,413 $2,360,464 Roll Call: ADJOURN MOTION presented by, and seconded by Mr. Worthington that the Ogdensburg Board of Education adjourn at 8:45 p.m. Respectfully submitted, Marilyn Cuykendall Business Administrator/Board Secretary 10