AGENDA UTILITY BOARD OF TRUSTEES WEDNESDAY, MARCH 8, :30 P.M. CITY HALL COUNCIL CHAMBERS 201 EAST PLEASANT LIVE BROADCAST

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1 AGENDA UTILITY BOARD OF TRUSTEES WEDNESDAY, MARCH 8, :30 P.M. CITY HALL COUNCIL CHAMBERS 201 EAST PLEASANT LIVE BROADCAST 1. Call to Order 2. Approval of Agenda 3. Approval of Minutes 4. Audience 5. Old Business 6. New Business Discussion & Possible Motion for Change Order for Phase 2 Unit 6 7. Approval of Claims 8. Budget Discussions 9. Manager s Report 10. Board Members Reports 11. Adjourn

2 UTILITY BOARD OF TRUSTEES CITY HALL COUNCIL CHAMBERS MARCH 8, 2017 Present: Absent: Dawn Paul, Todd Seifert, Aaron Eltrich, Jan Kahler Jess Tracy Chairperson Kahler called the meeting to order at 4:33 p.m. Moved by Paul and seconded by Seifert to approve the agenda. All Ayes Tom Gaffigan noted there were three changes to the minutes of the February 15, 2017 meeting from as originally presented. Moved by Seifert and seconded by Paul to approve the minutes of the February 15, 2017 meeting as presented with changes. Tom Stevenson was present in the audience to discuss an issue he had on his electric utility billing. Mr. Stevenson stated they received a bill at the end of January showing a credit balance of $7.90, then on February 25 th, received a 12- day disconnect notice, showing a balance of $65.62 due. Mr. Stevenson was in the MMEU office shortly afterwards, and the situation was explained to him, that unfortunately a mistake was made in January that an incorrect payment was applied to his account, (reason bill shown a credit balance), and the error was discovered and corrected after the bills were sent out. The MMEU staff, including Mr. Gaffigan, apologized for the error, and the penalty charge of $2.00 was removed from his account. It was also suggested a phone number be added on his account in order a contact could be made, as his account currently has no phone listed. Mr. Stevenson did not want to give a phone number and was unsatisfied, and wanted to discuss further with the board. Mr. Kahler apologized to Mr. Stevenson, explained although not often, mistakes do happen, and any penalty was removed from his account, and asked what he would like to amend the situation. Mr. Stevenson said he would like a corrected bill and written apology explaining the situation to him in the mail, and also asked for a detail of his usage be sent to him as he questioned his usage amounts due to being out of town part of the period in question. Mr. Gaffigan apologized also and stated a corrected bill, a written explanation of the situation, and his detail usage would be sent to him, and asked if he would like to give a phone number for his account, as they are

3 vital to the staff to contact customers in such situations like this. Mr. Stevenson said he might be willing to provide a phone number for his account. Tom Gaffigan stated the need to discuss a change order for Phase 2 Unit # 6 of the generator upgrades. Farabee Mechanical, Inc. (FMI), the original contractor for the generator upgrades is recommending a silencer, by using a rectangular element style (versus circular), for Unit #6 in order to meet the 80% CO reduction design set by the engineer from Travis Zipf of Emanuelson-Podas, Inc. FMI originally bid the upgrade believing the unit can pass the 70% CO reduction as required by the EPA, but has growing considers from recent tests of passing the contract design requirement of 80% CO reduction. Mr. Gaffigan explained it is designed at a higher requirement in anticipation that EPA standards will increase in years to come. FMI s total cost to change to the rectangular elements is $26,372.12, and an optional addition of two more rectangular elements in place of blank spaces at a cost of $9, Mr. Gaffigan recommend the change order be made for the rectangular elements at the $26, plus the $75 engineer s change cost, and cited that even with the change order, the project is still under budget original budget amount was $413,000 and original bid was $246,431 plus change order of $26,372.12, + $75 engineer s change cost = $272, Moved by Eltrich and seconded by Seifert to approve the change order at the $26, cost and $75 engineer s change cost. All Ayes by Roll Call Moved by Paul and seconded by Seifert to approve the claims as presented. Ally Ayes by Roll Call Budge discussion was held. Revenue is at 16.8% which is on par for the year. Expenditures by department are Administration 22.3%; Power Plant 14.8%; and Distribution 27.4%. The biggest reason for the high expenditures thus far: for Administration is the Franchise Fee to the City was done the first month of the year, Computer Maintenance for the Billing Software that is done annually at the beginning of year, and the City Hall Shared Services as MMEU received two years worth of expense at the present time ( and ) from the city. For Power Plant, the Boiler Insurance is an annual expenditure that was paid in February. For Distribution, a printer/copier was purchased the first month of the year, and Metering Parts ordered.

4 For the manager s report, Boyd stated the big air compressor went down and is currently getting quotes for a replacement. Tom Gaffigan stated Finley Engineering returned a proposal for the broadband study. Also shared updated photos of the Allen St. Substation process and the remaining WESCO Bill for the project will remain outstanding until operational. Mr. Gaffigan stated the 2 new lineman have started, work on annual DNR reports are being done and the auditors have completed their field work, with a competition report to be done by the end of May. Moved by Kahler and seconded by Paul to adjourn the meeting at 5:12 pm All Ayes Jan Kahler, Chairperson ATTEST: Todd Seifert, Secretary

5 Claims for Utility Board Meeting March 8, 2017 ELECTRIC OPERATING: 1 Payroll Feb. 17, , FICA Employer Contribution 2, IPERS Employer Contribution 2, WPPI Jan. Purchase Power 4 & Shared Savings Loan 444, Postmaster February Billing Postage MetLife - Group Benefits Add'l AD&D Life Ins 6 Premium for Feb & March TOTAL - FEBRUARY 484, Treasurer State of Iowa February Sales Tax 19, Payroll March 3rd, , FICA Employer Contribution 2, IPERS Employer Contribution 3, Postmaster - USPS First Class Mailing Permit Vehicle Reserve 12 Transfer - Plant 10, Vehicle Reserve 13 Transfer - Distribution 100, Heavy Equipment 14 Reserve Transfer 50, Generator Upgrades 15 Reserve Transfer 413, Black Hills Energy Office Black Hills Energy Boilers Black Hills Energy Distribution City of Maquoketa Plant # City of Maquoketa Plant # City of Maquoketa Substation City of Maquoketa Lift Station MMEU WPPI Meters MMEU Office MMEU Plant #1 - Fence MMEU Plant #1 - Garage MMEU Plant #2 - Garage MMEU Substation MMEU Lift Station MMEU Distribution Bldg Windstream Telephones Midwest Business Products B/W Office Midwest Business Products Color Office Midwest Business Products Distribution 21.38

6 35 Rockwell Clean-Up Garbage Cardmember Services Materials, Supplies, Mtg & Training 1, Gale Burmeister Office Gale Burmeister Distribution Culligan of Clinton Bottled Office Culligan of Clinton Bottled Distribution MetLife-Group Benefits April AD&D & Life Insurance NECA Local No 145 April Health Ins & Add'l March Ins 42 IBEW Wel. Fund 11, IAMU 3/23/17 Utility Billing Training - L. Budde IAMU Feb. Energizers Newsletters Reliable Technology Set Up Computer & Accounts for Leesa & Fix Boyd's Computer 46 YMCA Donation Annual Campaign 1, Shopper Desk Name Plate for Leesa Cintas First Aid Supplies Chemserach 8500LTT Iowa One Call January Underground Locates Thomasson Company Poles 11, The ESCO Group Allen St Substation Payment 115, Shermo Industries Engineering & Labor - Allen St. Substation 1, CJ Copper & Associates Pre-Employment Drug Test - M. Miller CJ Copper & Associates Pre-Employment Drug Test - S. McNally UPS Return Shipping to PMI Emanuelson-Podas 2017 Title V Compliance Gasser True Value Materials & Supplies John Deere Sprayer & Cell Phone Holder 59 Financial (Theisen's) O'Toole Office Supply Paper, Green Paper, & Shredder Oil Carmen Gerlach Reimbursement - Supplies for Nancy's Party TOTAL - MARCH 782, UTILITY METER DEPOSIT: 1 MMEU Return Deposits 1, Drew Combs Return Deposit Willard Henson Return Deposit 8.32 TOTAL 1, GENERATOR UPGRADES FUND: 1 Emanuelson-Podas NESHAP Phase 2 2, TOTAL 2,015.00

7 Additional Claims for Utility Board Meeting March 8, 2017 ELECTRIC OPERATING: 1 Payroll (Special) N. Buck Remaining Vacation Sick Leave 19, FICA Employer's Contribution 1, Pitney Bowes Global Quarterly Postage Meter Lease Financial Services, LLC IAMU NESC, Lineman's Handbook, ANSI A Aramark Floor Mat, Towels & Uniform Cleaning Shopper Lamination for Signs IAMU Superintendent & Foreman's Mtg - Krogram Black Hills Energy Gas - Production O'Reilly Auto Parts Car Wash Soap, Wash Mop, Mitt, Wrench Set Barron Motor Supply Nitrogen Tank Dex Media Yellow/White Pages Advertising Jackson Co. Regional Health Center Drug Test Collections - McNally & Miller US Cellular Cell Phones KMAQ Radio Advertising - FFA Week Reliable Technology, Inc. Fix Carbonite TOTAL 23,709.09