REGULAR MEETING SUFFOLK COUNTY WATER AUTHORITY November 21, 2016, at 5:30 p.m. Oakdale, New York

Transcription

1 Page 14,495 REGULAR MEETING SUFFOLK COUNTY WATER AUTHORITY, at 5:30 p.m. Oakdale, New York Present: James F. Gaughran, Chairman Patrick G. Halpin, Secretary Jane Devine, Member Errol D. Toulon, Jr., Member Mario R. Mattera, Member Jeffrey W. Szabo, Chief Executive Officer The meeting was also attended by Counsel T. Hopkins and J. Milazzo; and by Messrs. Berrios, Bova, Durk, Fuller, Kilcommons, Kuzman, Litka, Motz, O Connell, Pokorny, Reinfrank, Roccaro, Saks, Torres, Wallach and by Mmes. Lyon, Malone, Mancuso, Simson, Tinsley and Trupia. Nick Caracappa, Rose Tullo, Louis de Gonzague and Barbara Yatauro of Local 393 were also in attendance. Booklets containing detailed information for all Agenda items were distributed to each Member, Executive Staff and Counsel to the Authority. Mr. Gaughran presented the minutes of the regular meeting of October 20, 2016, for approval. On motion made by Mr. Halpin, duly seconded by Mrs. Devine, and

2 Page 14,496 unanimously carried, the minutes of the regular meeting held on October 20, 2016, were approved. At 5:30 p.m. Chairman Gaughran called the meeting to order. He then opened the meeting for public comment. At this time, Mr. Nick Caracappa addressed the Board members thanking them, Mr. Szabo and General Counsel, Tim Hopkins, for a fair and deserving contract. Mr. Gaughran thanked Mr. Caracappa and the members of his Board as well. Mr. Halpin also commented on the Bargaining Agreement and had Mr. Hopkins give an in-depth explanation of its contents. Mr. Szabo stated that as indicated by Mr. Caracappa, we want to foster a better relationship with our union members and union management. We are one Water Authority with a mission, goals and a plan to take us into the future by working together. Mr. Szabo then introduced Joseph Roccaro, Water Quality Engineer, who presented a Power Point presentation entitled ph Adjustment with Hydrated Lime. Mr. Roccaro discussed the importance of lime and how it is used to adjust the ph to minimize the corrosivity in our water. He further explained where lime originates from and how it is mined. Mr. Roccaro also stated that the Authority is committed to using lime, as our pump stations are designed for it. He discussed some of the issues and concerns to ensure it remains available, cost effective and of high quality, including minor modifications to our contract to increase the resiliency of our lime supply. Mr. Szabo referred to contracts scheduled to expire shortly, and he recommended that the Authority exercise its option to extend these contracts in accordance with the letters of recommendation. On motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, To extend for a one-year period beginning December 1, 2016, Contract 7144 for furnishing of rigging and mechanical services associated with the relocation of Granular Activated Adsorption Systems and other miscellaneous equipment with Jack Pedowitz Enterprises, Inc. of Oceanside, New York, in accordance with the specifications, terms and conditions of the contract.

3 Page 14,497 ( ) RESOLVED, To extend for a one-year period beginning January 1, 2017, Contract 7154 for reconditioning and redevelopment work of wells with Dolphin Well & Pump, Inc. of Bay Shore, New York, (Zone A West of William Floyd Parkway); and with R & L Well Drilling LLC of Islip, New York, (Zone B East of William Floyd Parkway), in accordance with the specifications, terms and conditions of the contract. ( ) RESOLVED, To extend for a one-year period beginning January 1, 2017, Contract 7161 for turf establishment work with D.F. Stone Contracting Ltd. of Medford, New York, in accordance with the specifications, terms and conditions of the contract. ( ) RESOLVED, To extend for a one-year period beginning March 1, 2017, Contract 7166 for supplying and installation of high pressure spray-on bed liner with Lube Lane at Lindenhurst Inc. of Lindenhurst, New York, in accordance with the specifications, terms and conditions of the contract. On motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, To extend for a one-year period beginning February 1, 2017, Contract 7168 for vehicle maintenance services for cars and light duty trucks, East Hampton office with Otis Ford Inc. of Quogue, New York, in accordance with the specifications, terms and conditions of the contract. ( ) RESOLVED, To extend for a one-year period beginning March 1, 2017, Contract 7173 for quarterly inspection, maintenance and repair of fire sprinkler systems at various sites with Hartcorn Plumbing & Heating Inc. of Ronkonkoma, New York, in accordance with the specifications, terms and conditions of the contract.

4 Page 14,498 ( ) RESOLVED, To extend for a one-year period beginning January 1, 2017, Contract 7278 for furnishing and delivery of DOT approved polyethylene tanks with USA Bluebook of Gurnee, Illinois, in accordance with the specifications, terms and conditions of the contract. ( ) RESOLVED, To extend for a one-year period beginning January 1, 2017, Contract 7286 for grading, material placement, clearing, excavating and miscellaneous site work (Western Zone A - West of William Floyd Parkway) with D.F. Stone Contracting Ltd. of Medford, New York, in accordance with the specifications, terms and conditions of the contract. ( ) RESOLVED, To extend for a one-year period beginning March 1, 2017, Contract 7290 for replacement of topsoil and grass seeding on State, County, Town and Village highways, East and West Zone with DiGiovanna Bros Landscaping Inc. of Brightwaters, New York (Group I West Zone); and with LLL Industries Inc. of Brookhaven, New York (Group II East Zone), in accordance with the specifications, terms and conditions of the contract. On motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, To extend for a one-year period beginning March 1, 2017, Contract 7295 for furnishing and delivery of liquid blended phosphates with Shannon Chemical Corporation of Malvern, Pennsylvania, in accordance with the specifications, terms and conditions of the contract. ( ) RESOLVED, To extend for a one-year period beginning March 1, 2017, Contract 7302 for furnishing and delivery of remote terminal unit control panels with Systems Integrated, Inc. of Orange, California, in accordance with the specifications, terms and conditions of the contract.

5 Page 14,499 ( ) RESOLVED, To extend for a one-year period beginning March 1, 2017, Contract 7305 for electrical work at various Authority-owned sites with MMJ Electrical Inc. of St. James, New York (Zone A West of Route 112); and with Lake Grove Electric Co., Inc. of East Setauket, New York (Zone B East of Route 112), in accordance with the specifications, terms and conditions of the contract. ( ) RESOLVED, To extend for a one-year period beginning March 1, 2017, Contract 7310 for construction of asphalt driveways, paved yard areas and walkways (Western Zone) with L.L.L. Industries Inc. of Brookhaven, New York, in accordance with the specifications, terms and conditions of the contract. On motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, To extend for a one-year period beginning March 1, 2017, Contract 7321 for sale and removal of scrap metals with Deer Park Recycling of Westbury, New York, in accordance with the specifications, terms and conditions of the contract. Mr. Szabo then reviewed Contracts 7387, 7390 through 7394, 7396, 7398 through 7400 and he recommended that these contracts be awarded/rescinded/rejected in accordance with the letters of recommendation. unanimously, it was ( ) RESOLVED, That the low bid received under Contract 7387, for construction of a 20 x 10 diameter well (No. 1A), approximately 410 feet deep, Capital Court well field, Hauppauge, Town of Smithtown, New York submitted by R & L Well Drilling LLC of Islip, New York, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and estimated at a total annual cost of Two Hundred Seventy-One Thousand Six Hundred Dollars ($271,600), be and hereby is accepted; and any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority.

6 Page 14,500 unanimously carried, it was ( ) RESOLVED, That the low bid received under Contract 7390 for furnishing and delivery of liquid caustic soda submitted by H. Krevit & Company, Inc. of New Haven, Connecticut, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Twenty-Five Thousand Eight Hundred Dollars ($25,800), be and hereby is accepted; and any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority. On motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, That the low bid received under Contract 7391 for construction of a 20 x 10 diameter well (No. 5), approximately 500 feet deep, Daniel Webster Drive well field, South Setauket, Town of Brookhaven, New York, submitted by R&L Well Drilling, LLC of Islip, New York, be withdrawn in accordance with their letter dated November 8, 2016; and be it FURTHER RESOLVED, To accept the second low bid of Layne Christensen Corp. of Dallas, Texas, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents, totaling Four Hundred Nineteen Thousand Six Hundred Forty Dollars ($419,640); and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority. ( ) RESOLVED, That the low bid received under Contract 7392 for maintenance and emergency service of uninterruptible power supply systems and battery systems during the two-year period beginning December 1, 2016, submitted by DC Group Inc. of Minneapolis, Minnesota, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Forty-Four Thousand Four Hundred Dollars ($44,400), be and hereby is accepted; and any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority. ( ) RESOLVED, That the low bid received under Contract 7393 for construction of a chemical treatment and control building on an existing foundation at the

7 Page 14,501 Main Street well field and pump station, Yaphank, Town of Brookhaven, New York, submitted by Pioneer Construction Company of Northport, New York, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Two Hundred Nine Thousand Four Hundred Dollars ($209,400), be and hereby is accepted; and any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority. ( ) RESOLVED, To reject all bids received under Contract 7394 for replacement of asphalt and bituminous shoulders on State, County, Town and Village highways, Type A (hot plant mix asphalt concrete), Type B (sealcoat with stone aggregate), Type C (micro-surfacing) during the one-year period beginning March 1, 2017; this Contract will be rebid. ( ) RESOLVED, That the low bid received under Contract 7396 for mobile washing services at various Authority locations during the two-year period beginning February 1, 2017, submitted by Fleet Wash Inc. of Fairfield, New Jersey, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Twenty-Five Thousand Two Hundred Sixty-Eight and 40/100 Dollars ($25,268.40) annually, be and hereby is accepted; and any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority. ( ) RESOLVED, That the single low bid received under Contract 7398 for furnishing and delivery of meter box covers during the one-year period beginning February 1, 2017, submitted by General Foundries Inc. of North Brunswick, New Jersey, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Two Hundred Twenty-Eight Thousand Five Hundred Thirty-Seven and 39/100 Dollars ($228,537.39), be and hereby is accepted; and any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority.

8 Page 14,502 ( ) RESOLVED, That the low bid received under Contract 7399 for furnishing and installing a pre-engineered metal building system on an existing foundation and around existing filtration equipment at the Blue Point Road pump station, Holtsville, Town of Islip, NY, submitted by Patalan 650 Mechanical Corp. of Copiague, New York, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Two Hundred Twenty-Nine Thousand Five Hundred Dollars ($229,500), be and hereby is accepted; and any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority. On motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, That the low bid received under Contract 7400 for construction of a recharge basin and miscellaneous work at the Blue Point Road well field, Holtsville, Town of Islip, NY, submitted by Delalio Coal and Stone Co., Inc. d/b/a South Fork Asphalt of Southampton, New York, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Seventy-Nine Thousand Seven Hundred Eighty-Three Dollars ($79,783), be and hereby is accepted; and any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority. Mr. Szabo referred to several requests regarding special service agreements. After further explanation of details on each, and on motion made by Mrs. Devine, duly seconded by Dr. Toulon, and ( ) RESOLVED, To accept proposal under RFP 1498 received from Brown & Brown of NY d/b/a Fitzharris & Company of Uniondale, New York, to provide broker services for employee benefits and insurance for a two-year period beginning January 1, 2017, at a cost of Twenty-One Thousand Dollars ($21,000) annually, with two additional one-year options to extend); and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute this agreement on behalf of the Authority. ( ) RESOLVED, To authorize Eurofins Eaton Analytical, Inc. of Monrovia, California, to perform Nitrosamine testing for the Laboratory, for the one-year period beginning January 1, 2017, at an estimated cost of Ten Thousand Dollars ($10,000); and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute this agreement on behalf of the Authority.

9 Page 14,503 ( ) RESOLVED, To accept the lowest quote of Action Trucking of Wantagh, NY, to provide chemical waste disposal service during the one-year period beginning December 1, 2016, not to exceed a cost of Six Thousand Dollars ($6,000). The Members reviewed a request regarding the budget. After further explanation of details on each, and on motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, To authorize a revision to the budget for year ending May 31, 2017, as follows: Increase to Item (Construction Contracts) in the amount of Two Hundred Twenty-Seven Thousand Dollars ($227,000); This transfer will increase the current capital budget to Seventy-Four Million Four Hundred Thirty-Seven Thousand Dollars ($74,437,000). The Members then reviewed a request regarding health benefits. After further explanation of details on each, and on motion made by Dr. Toulon, duly seconded by Mr. Mattera, and ( ) RESOLVED, To renew agreement with New York State Health Insurance Program (Empire Plan), for the 2017 calendar year, to provide health insurance in the amount of Two Thousand One Hundred Sixty and 64/100 Dollars ($2,160.64) per month for family coverage, Nine Hundred Forty-Four and 39/100 Dollars ($944.39) per month for individual coverage, Four Hundred Twenty-One and 40/100 Dollars ($421.40) per month for Medicare individual coverage, One Thousand Six Hundred Thirty-Seven and 63/100 Dollars ($1,637.63) per month for Medicare family coverage (1 enrollee) and One Thousand One Hundred Fourteen and 63/100 ($1,114.63) for Medicare family coverage (2 enrollees) an overall aggregate increase of 8.4%, with a total annual estimated premium of Seventeen Million Two Hundred Thousand Dollars ($17,200,000); and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute this agreement on behalf of the Authority. Mr. Szabo referred to several requests regarding equipment. After further explanation of details, and on motion made by Mr. Halpin, duly seconded by Mrs. Devine, and

10 Page 14,504 ( ) RESOLVED, To authorize renewal of the software support agreement with Pronexus Corp., of Ottawa, Ontario, for the Authority s VBVoice application in the amount of Two Thousand Eight Hundred Forty-One Dollars ($2,841); and any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority. ( ) RESOLVED, To authorize the service agreement for 29 nitrate analyzer probes with Hach Company of Loveland, Colorado, for a one-year period beginning February 1, 2017, in the amount of Twenty-One Thousand Four Hundred Twenty-Two and 84/100 ($21,422.84); and any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority. ( ) RESOLVED, To authorize the purchase of 12 CPU 350 Modules and Accessories components for Production Control from Industrial Controls Distributors LLC of Eatontown, New Jersey, in the total amount of Nineteen Thousand Thirty-Nine and 56/100 Dollars ($19,039.56). On motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, To authorize the purchase of miscellaneous replacement parts for the altitude valves in Production Control, on an as needed basis, from Ross Valves of Troy, New York, in an amount not to exceed Thirteen Thousand Dollars ($13,000). ( ) RESOLVED, To authorize the purchase of parts for maintenance/upkeep on the Terramite Kubota equipment units in the Transportation Department, on an as needed basis, from Farm Rite, Inc. of Calverton, NY, in an amount not to exceed Twenty Thousand Dollars ($20,000). ( ) RESOLVED, To authorize purchase of sand/salt mix for use by the Construction Maintenance Department for Winter operations from DF Stone of Medford, New York, up to a maximum of Twenty Thousand Dollars ($20,000).

11 Page 14,505 Mr. Szabo then referred to several requests regarding policies. After further explanation of details, and on motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, To approve revisions and adopt revised Policy and Procedures Procurement Policy, as amended, pursuant to attached outline. ( ) RESOLVED, To approve revisions and adopt revised Policy and Procedures Policy No Motor Vehicle Accident/Incident Discipline Policy, pursuant to attached outline. ( ) RESOLVED, To approve revisions and adopt revised Policy and Procedures Manual Sections 6, 7 and 8, pursuant to attached outline. The Members referred to a request regarding Authority Rules and Regulations. After further explanation of details, and on motion made by Dr. Toulon, duly seconded by Mr. Mattera, and ( ) RESOLVED, To authorize an increase in Tapping Fees, effective January 1, 2017, as follows: Service Size Current Fee Proposed Fee 1 $1,850 $1,850 1½ $4,400 $4,400 2 $4,800 $5,200 4 $6,500 $7,000 6 $6,700 $7,200 8 $7,300 $7, $7,700 $8, $8,600 $9,300 The Members then reviewed a resolution to be included in applications to the New York State Department of Environmental Conservation. After much discussion, on

12 Page 14,506 motion made by Mr. Mattera, duly seconded by Mr. Halpin, and unanimously carried, it was ( ) RESOLVED, To construct Well No. 1A at the Harbor Walk well field,.02+/- - acre site, located on the south side of Fire Island Boulevard, west side of Harbor Walk, Fire Island Pines, Town of Brookhaven; to equip the well with one (1) electrically-driven, deep well turbine pump, motor; piping, electrical controls and miscellaneous appurtenances; and be it FURTHER RESOLVED, That application be made to the Department of Environmental Conservation of the State of New York and that said application may be executed by any Member of the Authority, its Chief Executive Officer, or its Chief Engineer. Mr. Szabo referred to a request regarding Authority property. After further explanation of details, and on motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, To authorize an addition to line item 6C (Additional Antenna Sector) of the Lease Equipment Surcharge Schedule for a fourth sector (also known as the Delta sector) which will increase the monthly rent by Five Hundred Dollars ($500) and will entitle Lessee to an additional 2 antennas and 2 cables for the new sector; and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute this agreement on behalf of the Authority. Mr. Szabo then reviewed two requests regarding meetings, training and conferences. After further explanation of details on each, and on motion made by Mrs. Devine, duly seconded by Dr. Toulon, and ( ) RESOLVED, To authorize the attendance of Danielle Meyerowitz, Assistant Internal Auditor, to attend the IT Auditing and Controls Training in San Francisco, California, from February 6 through February 8, 2017, at an approximate cost of Three Thousand Six Hundred Eighty-Five and 50/100 ($3,685.50). ( ) RESOLVED, To authorize the attendance of Donna Mancuso, Chief Human Resources Officer, and Janice Tinsley, Deputy CEO of Customer Service, to attend the AWWA Utility Management Conference in Tampa, Florida, from February 7 through February 10, 2017, at an approximate cost of Two Thousand Six Hundred Dollars ($2,600) each.

13 Page 14,507 The Members reviewed the original invoices to be paid from the Operating Fund, and on motion made by Mr. Mattera, duly seconded by Mr. Halpin, and unanimously carried, it was ( ) RESOLVED, That the following invoices be paid from the Operating Fund: American Water Works Association $20, Gannett Fleming Companies $13, LaSalle LaSalle & Dwyer PC $10, Putney, Twombly, Hall & Hirson LLP (Labor Counsel) $13, Sarisohn Law Partners LLP $ All County Abstract Inc. $ SEQRA REVIEW Where applicable, the foregoing resolutions, unless otherwise noted, will not have a significant adverse impact on the environment within the meaning of Section of the Environmental Conservation Law. The Members scheduled their next regular meeting for Monday, December 19, 2016 beginning at 5:30 p.m. at the Administration Building in Oakdale. At 6:42 p.m., on motion made by Mrs. Devine, duly seconded by Dr. Toulon and ( ) RESOLVED, That the Members go into an Executive Session for the purpose of discussing personnel matters and proposed Collective Bargaining Agreement. The meeting was again called to order at 7:06 p.m. On motion made by Mr. Halpin, duly seconded by Mrs. Devine and ( ) RESOLVED, To employ Charles G. Zervakos of Centereach, New York, as an Application Developer in the Laboratory at an annual salary of Seventy-Seven Thousand Dollars ($77,000).

14 Page 14,508 On motion made by Mrs. Devine, duly seconded by Dr. Toulon and ( ) RESOLVED, To promote John Cascione, Jr. from Customer Service Clerk to Customer Service Call Center Supervisor at an annual salary of Sixty-Six Thousand Five Hundred Dollars ($66,500), effective November 29, On motion made by Dr. Toulon, duly seconded by Mr. Mattera and ( ) RESOLVED, To approve the Memorandum of Agreement dated November 3, 2016 setting forth the terms of a new collective bargaining agreement between the Authority and the Utility Workers Union of America, AFL-CIO, Local 393 for its main bargaining unit for an effective period of July 1, 2013 through June 30, On motion made by Mr. Halpin, duly seconded by Mrs. Devine and ( ) RESOLVED, That all employees first hired after January 1, 2017, shall be required to pay fifteen percent (15%) of the cost of the Empire Plan of the New York State Employees Health Insurance Program specified in Section 163 of the Civil Service Law, as amended. As there was no further business to be considered, on motion made by Mr. Mattera, duly seconded by Dr. Toulon, the meeting was adjourned at 7:10 p.m. Patrick G. Halpin, Secretary