REGULAR MEETING SUFFOLK COUNTY WATER AUTHORITY August 29, 2017, at 5:30 p.m. Oakdale, New York

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1 Page 14,605 REGULAR MEETING SUFFOLK COUNTY WATER AUTHORITY, at 5:30 p.m. Oakdale, New York Present: James F. Gaughran, Chairman Patrick G. Halpin, Secretary Errol D. Toulon, Jr., Member Mario R. Mattera, Member Jane Devine, Member Jeffrey W. Szabo, Chief Executive Officer The meeting was also attended by Counsel T. Hopkins and J. Milazzo; and by Messrs. Bova, Celiberti, Fuller, Kuzman, Motz, O Connell, Pokorny, Reinfrank, Saks, Torres, Wallach and by Mmes. Lyon, Malone, Mancuso, Simson and Trupia Booklets containing detailed information for all Agenda items were distributed to each Member, Executive Staff and Counsel to the Authority. At 5:30 p.m. Chairman Gaughran called the meeting to order. Mr. Gaughran then opened the meeting for public comment. No one wished to address the Board at this time. Mr. Szabo introduced Marlon Torres, Director of Purchasing, who gave a presentation regarding procurement initiatives and updates. He discussed Contract

2 Page 14,606 Performance Evaluation Reports, SAP Integration, Cost Comparison and Spending Analytics. Mr. Gaughran then presented the minutes of the regular meeting of July 24, 2017, for approval. On motion made by Mr. Halpin, duly seconded by Mrs. Devine, and unanimously carried, the minutes of the regular meeting held on July 24, 2017, were approved. Mr. Szabo referred to an amendment to Resolution On motion made by Mrs. Devine, duly seconded by Dr. Toulon, and unanimously carried, it was ( ) RESOLVED, To amend Resolution to reflect the effective dates of the Authority s agreement with Davis Vision to be January 1, 2014 through December 31, 2017, and not December 31, 2018, as was reflected in memorandum dated October 9, 2013, attached hereto. The Members referred to a request to rescind an award made under Resolution No On motion made by Dr. Toulon, duly seconded by Mr. Mattera, and unanimously carried it was ( ) RESOLVED, To rescind award made under Resolution No for the sale of 21 McKinney Avenue, Northport, New York, to 33 Scudder Ave. Corp. with the Authority retaining the bid deposit in the amount of One Thousand Dollars ($1,000). Mr. Szabo referred to contracts scheduled to expire shortly, and he recommended that the Authority exercise its option to extend these contracts in accordance with the letters of recommendation. On motion made by Mr. Mattera, duly seconded by Mr. Halpin, and ( ) RESOLVED, To extend for a one-year period beginning September 1, 2017, Contract 7224 for furnishing and delivery of soda ash with Independent Chemical Corp. of Glendale, New York, in accordance with the specifications, terms and conditions of the contract.

3 Page 14,607 ( ) RESOLVED, To extend for a one-year period beginning November 1, 2017, Contract 7244 for valve box maintenance with Roadwork Construction Corp. of Hampton Bays, New York, in accordance with the specifications, terms and conditions of the contract. On motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, To extend for a one-year period beginning November 1, 2017, Contract 7247 for furnishing and delivery of granular calcium hypochlorite with Eagle Control Corp. of Yaphank, New York, in accordance with the specifications, terms and conditions of the contract. On motion made by Mrs. Devine, duly seconded by Dr. Toulon, and ( ) RESOLVED, To extend for a one-year period beginning November 1, 2017, Contract 7256 for maintenance of heating, ventilation and air conditioning equipment at the Authority s Laboratory, Hauppauge, and the Authority s Administration building, Oakdale, with Emcor Services New York/New Jersey Inc. of Long Island City, New York, in accordance with the specifications, terms and conditions of the contract. ( ) RESOLVED, To extend for a one-year period beginning November 1, 2017, Contract 7373 for removal and disposal of brine wastewater from the South Spur well field and pump station site, East Northport, Town of Huntington with Tully Environmental Inc. of Flushing, New York, in accordance with the specifications, terms and conditions of the contract. ( ) RESOLVED, To extend for a one-year period beginning October 1, 2017, Contract 7376 for furnishing and delivery of automatic blowoff control panels with Eagle Control Corp. of Yaphank, New York, in accordance with the specifications, terms and conditions of the contract. Mr. Szabo then reviewed Contracts 7453, 7456 through 7459, 7462 and 7463 and he recommended that these contracts be awarded/rescinded/rejected in

4 Page 14,608 accordance with the letters of recommendation. ( ) RESOLVED, That the low bid received under Contract 7453 for transmission replacement for cars and light duty trucks during the one year period beginning September 1, 2017, submitted by T & T Baldwin Automotive, Inc. of East Patchogue, New York, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Sixty-Three Thousand Five Hundred Eighty Dollars ($63,580), be and hereby is accepted; any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority. Since no bids were received under Contract 7456 for furnishing and delivery of propane at various Authority pump stations located on Fire Island, no action was taken. ( ) RESOLVED, That the high bid received under Contract 7457 for sale and removal of scrap meters during the one-year period beginning October 1, 2017, submitted by Loni-Jo Metal Corp. of Westbury, New York, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling One Hundred Thirty-Seven Thousand Four Hundred Seventy-Five Dollars ($137,475), be and hereby is accepted; any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority. ( ) RESOLVED, That the low bid received for Zone A under Contract 7458 for furnishing and delivery of hydrated lime to various Authority pumping stations during the one-year period beginning October 1, 2017, submitted by Barbato Nursery Corp. of Holbrook, New York, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Nine Hundred Twelve Thousand Thirty-Seven and 50/100 Dollars ($912,037.50), be and hereby is accepted; and be it FURTHER RESOLVED, That the low bid received for Zone B under Contract 7458, submitted by Carmeuse Lime Inc. of Pittsburgh, Pennsylvania, on a unitprice basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Nine Hundred Forty-Two Thousand

5 Page 14,609 Thirty-Nine and 45/100 Dollars ($942,039.45), be and hereby is accepted; and be it FURTHER RESOLVED, That any Member and/or the Chief Executive Officer be and hereby is authorized to execute these contracts on behalf of the Authority. On motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, That the single bid received under Contract 7459 for drilling of wells and test borings; Zone A (West of William Floyd Parkway) during the one-year period beginning October 1, 2017, submitted by Delta Well and Pump Co., Inc. of Ronkonkoma, New York, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling One Million One Hundred Seventy-Nine Thousand Two Hundred Thirty Dollars ($1,179,230), be and hereby is accepted; any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority. On motion made by Mrs. Devine, duly seconded by Dr. Toulon, and ( ) RESOLVED, To reject all bids received under Contract 7462 for furnishing and delivery of plumbing valves fittings, pipes and associated supplies, contract will be rebid. ( ) RESOLVED, That the low bid received under Contract 7463 for construction of a 20 x 10 diameter well (No. 4), Horse Block Road well field, Farmingville, Town of Brookhaven, New York, submitted by Delta Well and Pump Co., Inc. of Ronkonkoma, New York, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Four Hundred Sixteen Thousand Six Hundred Twenty-Three Dollars ($416,623), be and hereby is accepted; any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority. The Members referred to several memorandums regarding special service agreements. After further explanation of details, and on motion made by Mrs. Devine, duly seconded by Dr. Toulon, and ( ) RESOLVED, To extend Agreement No with LB Technology Inc. of Memphis, Tennessee, for automated vehicle location and monitoring systems for a one-

6 Page 14,610 year period beginning October 1, 2017; any Member and/or the Chief Executive Officer be and hereby is authorized to execute this agreement on behalf of the Authority. ( ) RESOLVED, To extend Agreement No with Apex Life Sciences of Hauppauge, New York, for temporary personnel employees for the Authority s Laboratory for a one-year period beginning October 1, 2017; and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute this agreement on behalf of the Authority. On motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, To accept the proposal, in response to the Authority s Request for Proposals No. 1507, of Innovyze Inc. of Broomfield, Colorado, for the purchase of InfoWater Hydraulic Model software in the amount of One Hundred Fifty- Four Thousand Dollars ($154,000), plus annual license fee in the amount of Fifteen Thousand Seven Hundred Fifty Dollars ($15,750); and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute this agreement on behalf of the Authority. On motion made by Mrs. Devine, duly seconded by Dr. Toulon, and ( ) RESOLVED, To accept proposal of Kubra Data Transfer Ltd. of Piscataway, New Jersey, for printing, imaging and mailing electronic bill presentment and payment of billing statements; and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute this agreement on behalf of the Authority. The Members then reviewed a request regarding the outside use of Authority property. After much discussion, on motion made by Dr. Toulon, duly seconded by Mr. Mattera, and ( ) RESOLVED, To renew Agreement with the Town of Babylon for the use of Authority property on Tenety Avenue, North Lindenhurst, for a term of five (5) years beginning August 26, 2017; and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute this agreement on behalf of the Authority.

7 Page 14,611 Mr. Szabo referred to a request regarding an agreement with the Town of Brookhaven. After further explanation of details, and on motion made by Mr. Mattera, duly seconded by Mr. Halpin, and ( ) RESOLVED, To enter into an agreement with the Town of Brookhaven to permit the Authority to use the Town of Brookhaven s fueling facilities. Mr. Szabo reviewed two resolutions to be included in applications to the New York State Department of Environmental Conservation. After much discussion, on motion made by Mr. Halpin, duly seconded by Mrs. Devine, and unanimously carried, it was ( ) RESOLVED, To increase the authorized capacity of Well No. 5 from 1,300- gpm to 2,000-gpm at the Circle Drive well field, acre site located on the E/S of Circle Drive, between Colonial Springs Road and Nicolls Road, Wyandanch, Town of Babylon; to equip each well with one (1) electrically-driven, deep well turbine pump, motor; piping, electrical controls and miscellaneous appurtenances; and be it FURTHER RESOLVED, That application be made to the Department of Environmental Conservation of the State of New York and that said application may be executed by any Member of the Authority, its Chief Executive Officer, or its Chief Engineer. ( ) RESOLVED, To increase the authorized capacity of Well No. 3A from 1000-gpm to 2000-gpm at the Circle Drive well field, acre site located on the E/S of Circle Drive, between Colonial Springs Road and Nicolls Road, Wyandanch, Town of Babylon; to equip the well with one (1) electrically-driven, deep well turbine pump, motor; piping, electrical controls and miscellaneous appurtenances; and be it FURTHER RESOLVED, That application be made to the Department of Environmental Conservation of the State of New York and that said application may be executed by any Member of the Authority, its Chief Executive Officer, or its Chief Engineer. The Members reviewed a request regarding the budget. After further explanation of details on each, and on motion made by Dr. Toulon, duly seconded by Mr. Mattera, and

8 Page 14,612 ( ) RESOLVED, To authorize revision to the budget for year ending May 31, 2018, as follows: Decrease to Item (Services) in the amount of Two Hundred Fifty Thousand Dollars ($250,000); Increase to Item (Construction Contracts-Tapping) in the amount of Two Hundred Fifty Thousand Dollars ($250,000). Mr. Szabo reviewed several requests regarding finance. After further explanation of details on each, and on motion made by Mr. Mattera, duly seconded by Mr. Halpin, and ( ) RESOLVED, To approve the Audited Financial Statements for the year ending May 31, 2017, subject to KPMG s final review of the GASB 68 Report, and that the Statements be forwarded to the Governor, Chairman of the Senate Finance Committee, Chairman of the Assembly Ways and Means Committee, the State Comptroller, the New York State Authority Budget Office, and other applicable state and local agencies. On motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, To approve the Annual Investment Report including investment policy in draft including Audited Investment Statements for the year ending May 31, 2017, subject to KPMG s final review of the GASB 68 Report, and that the Statements be forwarded to the Governor, Chairman of the Senate Finance Committee, Chairman of the Assembly Ways and Means Committee, the State Comptroller, the New York State Authorities Budget Office, and other applicable state and local agencies. ( ) RESOLVED, To approve Annual PARIS Report, subject to KPMG s final review of the GASB 68 Report, and that the Report be submitted electronically to the New York State Authority Budget Office. Mr. Szabo then referred to several items relating to equipment. After further explanation of details, and on motion made by Mr. Halpin, duly seconded by Mrs. Devine, and

9 Page 14,613 ( ) RESOLVED, To authorize the purchase of an autoclave unit for the Laboratory from Consolidated Sterilizer Services of Boston, Massachusetts, in the amount of Forty-One Thousand Two Hundred Sixty-Eight and 32/100 Dollars ($41,268.32). On motion made by Mrs. Devine, duly seconded by Dr. Toulon, and ( ) RESOLVED, To authorize the Laboratory to purchase analytical chemicals and supplies, for the Laboratory, over a one-year period, from Restek of Bellefonte, Pennsylvania at a 10% discount, in the amount of Seventy Thousand Dollars ($70,000); from Accustandard of New Haven, CT at a 10% discount, in the amount of Thirty Thousand Dollars ($30,000) and from Crescent Chemical of Islandia, New York at a 10% discount in the amount of Twenty Thousand Dollars ($20,000). ( ) RESOLVED, To authorize the Laboratory to purchase a water purification system from EMD Millipore Corp. of Billerica, Massachusetts, in an amount not to exceed Seventeen Thousand Seven Hundred Seventy-Five and 60/100 Dollars ($17,775.60). ( ) RESOLVED, To authorize the purchase of extraction cartridges for the Laboratory from UCT of Bristol, Pennsylvania, which are not on NYS Contract, for an annual total cost not to exceed Thirty Thousand Dollars ($30,000). On motion made by Mr. Halpin, duly seconded by Mrs. Devine, and ( ) RESOLVED, To authorize the purchase of a loading dock safety barrier, for the Authority s Oakdale warehouse, from Arbon Equipment Corporation-Northeast of Plainview, New York, in the amount of Five Thousand Eight Hundred Fifty Dollars ($5,850). The Members reviewed a request regarding meetings, training and conferences. After further explanation of details on each, and on motion made by Mrs. Devine, duly seconded by Dr. Toulon, and

10 Page 14,614 ( ) RESOLVED, To authorize the attendance of Jeffrey W. Szabo, Chief Executive Officer, at the American Metropolitan Water Agencies (AMWA) Executive Management Conference, in St. Simons, Georgia, from October 15 through October 18, 2017, at an approximate cost of Two Thousand Three Hundred Seventy Dollars ($2,370). ( ) RESOLVED, To authorize the attendance of Peter Schembri and Jason White of the Engineering Department and James Wilson of the Construction and Maintenance Department to attend the Edwin C. Tifft, Jr. Water Supply Symposium NYSAWWA Fall Meeting from September 20 through September 21, 2017, in Syracuse, New York, at a total cost of approximately Eight Hundred Seventy-Five Dollars ($875) per person (registration, meals, and lodging). ( ) RESOLVED, To authorize James Touchet, Tom Withers, Vincent Lautato and Brad Feldman from the GIS Department to attend the Annual Northeast Arc Users Group Conference in Newport, Rhode Island, from November 5, 2017 through November 8, 2017, at a total cost of approximately Five Thousand One Hundred Four Dollars ($5,104) covering all attendees. The Members then reviewed the original invoices to be paid from the Operating Fund, and on motion made by Mrs. Devine, duly seconded by Dr. Toulon, and ( ) RESOLVED, That the following invoices be paid from the Operating Fund: McCabe, Collins, McGeough, Fowler, Levine & Nogan, LLP $2, Putney, Twombly, Hall & Hirson LLP (Labor Counsel) 10, (June Balance) Sobel Law Group, LLC 23, SEQRA REVIEW Where applicable, the foregoing resolutions, unless otherwise noted, will not have a significant adverse impact on the environment within the meaning of Section of the Environmental Conservation Law.

11 Page 14,615 The Members scheduled their next regular meeting for Monday, September 25, 2017, beginning at 5:30 p.m. at the Administration Building in Oakdale. At 6:50 p.m., on motion made by Mr. Halpin, duly seconded by Mr. Mattera and ( ) RESOLVED, That the Members go into an Executive Session for the purpose of discussing Requests for Proposals regarding litigation counsel for the Authority and a personnel matter. The meeting was again called to order at 7:15 p.m. On motion made by Dr. Toulon, duly seconded by Mr. Mattera and ( ) RESOLVED, To employ Paul Kondracki of Smithtown, New York, as SCADA Administrator in the Production Control Department at an annual salary of Seventy-Five Thousand Dollars ($75,000), effective October 17, 2017, subject to the Chief Executive Officer s approval. As there was no further business to be considered, on motion made by Mr. Halpin, duly seconded by Mr. Mattera, the meeting was adjourned at 7:17 p.m. Patrick G. Halpin, Secretary