REGULAR MEETING SUFFOLK COUNTY WATER AUTHORITY November 1, 2018 at 5:30 p.m. Oakdale, New York

Transcription

1 Page 14,755 REGULAR MEETING SUFFOLK COUNTY WATER AUTHORITY at 5:30 p.m. Oakdale, New York Present: James F. Gaughran, Chairman Patrick Halpin, Member Jane Devine, Member Mario R. Mattera, Member Tim Bishop, Member Jeffrey W. Szabo, Chief Executive Officer The meeting was also attended by Counsel T. Hopkins and Milazzo; and by Messrs. Bova, Cecchetto, Durk, Fuller, Galante, Kilcommons, Kuzman, Litka, O Connell, Saks, Torres, and by Mmes. Lyon, Mancuso, Simson, Tinsley, Trupia and Vassallo Booklets containing detailed information for all Agenda items were distributed to each Member, Executive Staff and Counsel to the Authority. At 5:30 p.m. Chairman Gaughran called the meeting to order. Mr. Gaughran presented the minutes of the regular meeting of September 28, 2018, for approval. On motion made by Ms. Devine, duly seconded by Mr. Mattera, and unanimously carried, the minutes of the regular meeting held on September 28, 2018, were approved. He then opened the meeting for public comment. No one wished to

2 Page 14,756 address the Board at this time. Mr. Szabo referred to contracts scheduled to expire shortly, and he recommended that the Authority exercise its option to extend these contracts in accordance with the letters of recommendation. On motion made by Mr. Halpin, duly seconded by Ms. Devine, and ( ) RESOLVED, To extend for a one-year period beginning December 1, 2018, Contract 7392 for maintenance and emergency service of uninterruptible power supply systems and battery systems with DC Group of Minneapolis, Minnesota, in accordance with the specifications, terms and conditions of the contract. ( ) RESOLVED, To extend for a one-year period beginning January 1, 2019, Contract 7416, for grading, material placement, clearing, excavating and miscellaneous sitework (Eastern Zone B East of William Floyd Parkway) with D.F. Stone Contracting Ltd. of Medford, New York, in accordance with the specifications, terms and conditions of the contract. On motion made by Mr. Bishop, duly seconded by Mr. Halpin, and ( ) RESOLVED, To extend for a one-year period beginning January 1, 2019, Contract 7485 for installation of new water service lines in East Hampton with Asplundh Construction Corp. of Yaphank, New York, in accordance with the specifications, terms and conditions of the contract. On motion made by Mr. Halpin, duly seconded by Ms. Devine, and ( ) RESOLVED, To extend for a one-year period beginning January 1, 2019, Contract 7502 for turf establishment work with D.F. Stone of Medford, New York, in accordance with the specifications, terms and conditions of the contract. ( ) RESOLVED, To extend for a one-year period beginning January 1, 2019,

3 Page 14,757 ontract 7503 for construction of asphalt driveways, paved yard areas and walkways (Eastern Zone Only) with CAC Contracting Corp. of Mattituck, New York in accordance with the specifications, terms and conditions of the contract. Mr. Gaughran reviewed Contracts 7551, 7554 through 7563, and he recommended that these contracts be awarded/rescinded/rejected in accordance with the letters of recommendation. ( ) RESOLVED, To reject the bid received for Items 7 through 9 under Contract 7551, for furnishing and delivery of butterfly valves and operator replacement parts during the one-year period beginning October 1, 2018, submitted by T. Mina Supply, Inc. of Holtsville, New York, as non-responsive, as it does not meet specifications; and be it FURTHER RESOLVED, To reject the bid received for Items 8 and 9 under Contract 7551, submitted by Valve Industries Inc. of Woodland Park, New Jersey, as non-responsive, as it does not meet specifications; and be it FURTHER RESOLVED, That the low responsive bid received for Items 1 through 3, 5, 7 through 17 and 19 under Contract 7551, submitted by Raritan Valve & Automation, Inc. of New Brunswick, New Jersey, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Seventy Thousand Six Hundred Eighty-Six Dollars ($70,686), be and hereby is accepted; and be it FURTHER RESOLVED, That the low bid received for Items 4, 6 and 18 under Contract 7551, submitted by Eagle Control Corp. of Yaphank, New York, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Five Thousand Eight Hundred Dollars ($5,800), be and hereby is accepted; and be it FURTHER RESOLVED, That any Member and/or the Chief Executive Officer be and hereby is authorized to execute these contracts on behalf of the Authority. On motion made by Mr. Bishop, duly seconded by Mr. Halpin, and ( ) RESOLVED, To reject all bids received under Contract 7554, for

4 Page 14,758 construction of a chemical treatment building at Herrick s Lane North well field and pump station, Northville, Town of Riverhead; this Contract will be rebid. On motion made by Mr. Halpin, duly seconded by Ms. Devine, and ( ) RESOLVED, To reject single bid received under Contract 7555, for furnishing and delivery of enclosed soft starters; this contract will be rebid. ( ) RESOLVED, That the single bid received under Contract 7556 for furnishing and delivery of spread spectrum radios and miscellaneous equipment during the one-year period beginning, submitted by Score Engineering, Inc. of Lexington, Massachusetts, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Forty Thousand Eight Hundred Seventy Dollars ($40,870), be and hereby is accepted; any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority. ( ) RESOLVED, That the low bid received under Contract 7557 for filter media replacement, Greene Avenue well field, Amityville, Town of Babylon, New York, submitted by Carbon Filtration Systems Inc. of Johnston, Rhode Island, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Eighty-Three Thousand Dollars ($83,000), be and hereby is accepted; and any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority. (The low bid submitted in the amount of $65,700 by Atlantic Wells Inc. of Huntington Station, New York, contained a mathematical error and, therefore, could not be considered.) On motion made by Mr. Bishop, duly seconded by Mr. Halpin, and ( ) RESOLVED, That the low bid received under Contract 7558 for furnishing and delivery of DOT approved polyethylene tanks during the one-year period beginning January 1, 2019, submitted by Chem-Tainer Industries of West Babylon, New York, on a

5 Page 14,759 unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Five Thousand Nine Hundred Thirty Dollars ($5,930) be and hereby is accepted; and any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority. On motion made by Mr. Halpin, duly seconded by Ms. Devine, and ( ) RESOLVED, To reject all bids received under Contract 7559, for furnishing and delivery of Laboratory sample vials and bottles; this Contract will be rebid. ( ) RESOLVED, That the low bid received under Contract 7560 for furnishing and delivery of control valves during the one-year period beginning January 1, 2019, submitted by Cla-Val Company of Alexandria, Virginia, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Seventy-Eight Thousand Dollars ($78,000) be and hereby is accepted; and any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority. ( ) RESOLVED, To reject all bids received under Contract 7561, for construction of a 20 x 10 diameter well (No. 1A), approximately 610 feet deep, Emjay Boulevard well field, Pine Aire, Town of Islip, New York; this Contract will be rebid. On motion made by Mr. Bishop, duly seconded by Mr. Halpin, and ( ) RESOLVED, That the low bid received under Contract 7562 for furnishing of rigging and mechanical services associated with the relocation of Granular Activated Carbon Adsorption Systems and other miscellaneous equipment during the one-year period beginning December 1, 2018, submitted by Jack Pedowitz Enterprises of Oceanside, New York, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Two Hundred Ninety-Seven Thousand One Hundred Sixty Dollars ($297,160) be and hereby is accepted; and any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority.

6 Page 14,760 On motion made by Mr. Halpin, duly seconded by Ms. Devine, and ( ) RESOLVED, That the low bid received under Contract 7563, for furnishing and delivery of pre-cast concrete vaults set in place during the two-year period beginning January 1, 2019, submitted by Roman Stone Construction Co. of Bay Shore, New York, on a unit-price basis as stipulated in the bidder s proposal and calculated on estimated quantities indicated in the contract documents and totaling Forty-Eight Thousand Eight Hundred Twenty-Five Dollars ($48,825) be and hereby is accepted; and any Member and/or the Chief Executive Officer be and hereby is authorized to execute this contract on behalf of the Authority. Mr. Gaughran referred to several requests regarding special service agreements. After further explanation of details on each, and on motion made by Mr. Halpin, duly seconded by Mr. Bishop, and ( ) RESOLVED, To renew Agreement No with Goldman Sachs & Co. of New York, New York, for financial advisory services during the one-year period beginning January 1, 2019; and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute this agreement on behalf of the Authority. ( ) RESOLVED, To renew Agreement No with Brown & Brown of New York Inc. of Garden City, New York, for insurance agent/broker services for employee benefits and insurance during the one-year period beginning January 1, 2019; and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute this agreement on behalf of the Authority. ( ) RESOLVED, To accept the quote received of Madison Lohrius Inc. of Ronkonkoma, New York, for the printing of maps, documents, electronic files and binding of documents for the Construction Maintenance Department, on an as needed basis, in the approximate amount of Twenty-Three Thousand One Hundred Twenty- Three and 10/100 Dollars ($23,123.10); and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute this agreement on behalf of the Authority. On motion made by Mr. Bishop, duly seconded by Mr. Mattera, and carried with an abstention by Mr. Gaughran and an abstention by Mr. Halpin, it was

7 Page 14,761 ( ) RESOLVED, To authorize entering into an agreement wth Altice/Cablevision Lightpath of Jericho, New York, for service support with E-Lan Data Circuits, internet connections and voice and data services for a three year period beginning, at a monthly cost of Eighteen Thousand Three Hundred Twenty-Nine Dollars ($18,329); and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute this agreement on behalf of the Authority. Mr. Gaughran then referred to several requests regarding personnel matters. After further explanation of details on each, and on motion made by Mr. Halpin, duly seconded by Ms. Devine, and ( ) RESOLVED, To authorize the Authority to initiate a voluntary Group Legal Plan for Management Employees with Met Law of Cleveland, Ohio with an employee cost of Twenty-One Dollars ($21.00) per month, through a payroll deduction at no cost to the Authority. ( ) RESOLVED, To authorize the addition of an employee funded voluntary supplemental dental plan, The Dental Essentials Plan, to the Aflac package through Aflac of Garden City, New York, through a payroll deduction at no cost to the Authority. ( ) RESOLVED, To renew agreement with Healthplex of Uniondale, NY, to provide dental coverage for both union and non-union employees during the one-year period beginning January 1, 2019, at an estimated total cost of Seven Hundred Twenty- Two Thousand Dollars ($722,000); and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute this agreement on behalf of the Authority. On motion made by Mr. Bishop, duly seconded by Mr. Halpin, and ( ) RESOLVED, To renew the Authority s Flexible Spending Account (FSA) with Ameriflex of Mount Laurel, New Jersey, for a one-year period beginning January 1, 2019; (the plan is being changed over from a Grace Period Plan to a Rollover Plan) at an estimated annual cost of Three Thousand Dollars ($3,000); and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute this agreement on behalf of the Authority.

8 Page 14,762 The Members reviewed a request regarding the Authorities Policies and Procedures. After further explanation of details, and on motion made by Mr. Halpin, duly seconded by Ms. Devine, and ( ) RESOLVED, To adopt new Policy and Procedures Policy 302 Compensatory Time Off Management Employees; and approve revisions and adopt Policy 305 Management Overtime pursuant to attached outline. The Members then reviewed a request regarding the Long Island Commission for Aquifer Protection. After further explanation of details, and on motion made by Ms. Devine, duly seconded by Mr. Mattera, and ( ) RESOLVED, To authorize the Authority to amend the Authority s Funding Agreement with the Long Island Commission for Aquifer Protection ( LICAP ) to reflect that the Authority may advance money for LICAP, in an amount not to exceed the amount appropriated to LICAP, subject to reimbursement; and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute this agreement on behalf of the Authority. Mr. Gaughran reviewed several items relating to equipment. After further explanation of details, and on motion made by Mr. Mattera, duly seconded by Mr. Bishop, and ( ) RESOLVED, To authorize the one-time purchase for a 12 valve sleeve and the valve assembly needed for the Gabreski Airport in Westhampton Beach project from Hydra-Stop of Burr Ridge, Illinois, in the amount of Seven Thousand Seven Hundred Fifty-Eight Dollars ($7,758), since a contract is not currently in place. ( ) RESOLVED, To enter into a maintenance agreement for Third Party SAP software support with Rimini Street of Las Vegas, Nevada, for a one-year period beginning January 1, 2019, in the total amount of Two Hundred Sixty-Nine Thousand Two Hundred Forty-Five Dollars ($269,245); and that any Member and/or the Chief Executive Officer be and hereby is authorized to execute this agreement on behalf of the Authority. On motion made by Mr. Halpin, duly seconded by Ms. Devine, and ( ) RESOLVED, To authorize the purchase of analytical standards for the

9 Page 14,763 Laboratory, from Cambridge Isotopes Laboratories of Andover, Massachusetts, for an amount not to exceed Seven Thousand Five Hundred Dollars ($7,500); C/D/N Isotopes Inc. of Quebec, Canada, for an annual amount not to exceed Two Thousand Five Hundred Dollars ($2,500); Cerilliant of Round Rock, Texas, for an annual amount not to exceed Seven Thousand Five Hundred Dollars ($7,500); and Wellington Laboratories of Ontario, Canada, for an annual amount not to exceed Seven Thousand Five Hundred Dollars ($7,500). The Members reviewed a request regarding meetings, training and conferences. After further explanation of details, and on motion made by Ms. Devine, duly seconded by Mr. Mattera, and ( ) RESOLVED, To authorize the attendance of Donna Mancuso, Chief Human Resources Officer, at the American Water Works Association (AWWA)/WEF Utility Management Conference 2019, in Nashville, Tennessee, from March 5, 2019 through March 8, 2019, at an approximate cost of Two Thousand Five Hundred Dollars ($2,500). The Members reviewed the original invoices to be paid from the Operating Fund, and on motion made by Mr. Halpin, duly seconded by Mr. Devine, and unanimously carried, it was ( ) RESOLVED, That the following invoices be paid from the Operating Fund: American Water Works Association (Membership Dues) $21, Association of Metropolitan Water Agencies 15, Gannett Fleming 3, Goldberg Segalla H2M Architects & Engineers 31, Heslin Rothenberg Farley & Mesiti P.C. 5, O Connor, O Connor, Hintz & Deveney, LLP 5, Putney, Twombly, Hall & Hirson LLP (Labor Counsel) 28, Sahn Ward Coschignano, PLLC Ram Abstract, Ltd The Members scheduled their next regular meeting for Tuesday, December 18, 2018, beginning at 3:00 p.m. at the Administration Building in Oakdale.

10 SEQRA REVIEW Page 14,764 Where applicable, the foregoing resolutions, unless otherwise noted, will not have a significant adverse impact on the environment within the meaning of Section of the Environmental Conservation Law. At 6:00 p.m., on motion made by Mrs. Devine, duly seconded by Mr. Mattera and ( ) RESOLVED, That the Members go into an Executive Session for the purpose of discussing five (5) personnel matters and negotiations regarding Hampton Bays Water District. The meeting was again called to order at 6:55 p.m. On motion made by Mr. Halpin, duly seconded by Ms. Devine and ( ) RESOLVED, To employ Eric McDowell of Huntington, NY, as IT Technician at an annual salary of Fifty-Four Thousand Dollars ($54,000), effective November 27, On motion made by Mr. Mattera, duly seconded by Mr. Bishop and ( ) RESOLVED, To employ Joshua M. Gerstmann, of Selden, NY, as an Accountant in the Finance Department at an annual salary of Fifty-Five Thousand Dollars ($55,000), effective November 27, On motion made by Mr. Halpin, duly seconded by Ms. Devine and ( ) RESOLVED, To promote Stephanie Hannan from Accountant to Acting Manager of Accounting effective immediately, and to Manager of Accounting upon the retirement of Donna Malone in the Finance Department, with an annual salary of Eighty- One Thousand Dollars ($81,000). On motion made by Mr. Mattera, duly seconded by Mr. Bishop and ( ) RESOLVED, To promote Kevin Mulholland from Pipeline Inspector to Assistant Supervisor in the Construction Maintenance Department at an annual salary of Sixty-Seven Thousand Dollars ($67,000).

11 Page 14,765 On motion made by Mr. Bishop, duly seconded by Ms. Devine and ( ) RESOLVED, To employ Christopher Brown, of Patchogue, NY, as Cross Connection Technician in Cross Connection Control, at an annual salary of Sixty-Two Thousand Dollars ($62,000), effective November 27, As there was no further business to be considered, on motion made by Mr. Bishop, duly seconded by Mr. Mattera, the meeting was adjourned at 6:59 p.m. Patrick G. Halpin, Secretary